CIA RETIREMENT BOARD MEETING - MINUTES FEB 1966

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-03092A000200140002-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 14
• Document Creation Date: December 20, 2016
• Document Release Date: April 28, 2005
• Sequence Number: 2
• Publication Date: April 23, 2001
• Content Type: MIN

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The 30th meeting of the CIA RETIREMENT
BOARD convened at 2:00 p.m. on Wednesday, 23 February 1966, in
Room 5E62 Hq., with the following present:
Mr. Emmett D. Echols, Chairman
DP Member
DDP Member
Paul A. Borel,
DDS Member
S Member
T Member
peg
al Adviser 25X1
Fi
Lance Adviser
ecutive Secretary
Recording Secretary
MR. ECHOLS: We might as well look at the Minutes
of the last meeting while we're waiting for the others (Messrs. Borel
and Seely). Any discussion, or additions, or corrections in the Minutes?
(No response.) If not -- and also, if the still absent members have no
changes -- we will accept them as presented.
Now, going to the next item on the agenda, I'd
like to make a couple of observations, has gone through
all of our transcripts and has lifted out everything that seemed to be a
policy statement. He has also prepared an index by topic matter. You
will note on the bottom of each page in the lower left-hand corner is the
date of the meeting at which the policy statement was developed -- so at
least if there is a change in policy, we can see what the chronology has
been. I would suggest that each of you thumb through this Policy Book
and to the extent that you are able to spot any inconsistencies, or
redundancies, etc. , you might bring them to our attention, and perhaps
we can decide what items should be stricken from the Policy Book -- or,
if there are inconsistencies, we ought to firm up what the policy is and
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correct any such inconsistencies. With all my peregrinations, I would
be very surprised if there were NOT some inconsistencies.
Now, this is our Policy Book, and it is proposed
that as we may formulate some new policies with the Minutes at the
following meeting we would hand out a new page for you to put in your Policy
Book.
MR. WARFIELD: And this Policy Book we may take
MR. ECHOLS: Yes. And you don't need to bring them
with you to each meeting, because there will always be a couple of books
here that we can refer to.
I don't know whether to go on now with these cases
or wait for the other members. We know Mr. Borel is going to be late,
so I don't think he expects us to wait for him.
Jim Critchfield is away.
MR. ECHOLS: So it's just Roger Seely who should be
I might say that I'm leaving next Tuesday
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and I'll be gone a month.
MR. ECHOLS: I think we ought to go ahead, and invite
Roger, when he arrives, to speak up on anything that we have passed,
should he desire to do so.
The first item is an application for voluntary
retirement at age 53 -- is the individual -- and he meets
the formula of 50-20-10-5. The application has been approved by
as Head of the DDP Career Service. I have no idea why
is retiring -- but he has applied for it and it has been approved by his
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Career Board. Any discussion on this case?
you want to add?
anything
No, I don't believe so. Thank you.
MR. ECHOLS: In the absence of any discussion,
I assume the Board approves the application for retirement.
periodically get a score card? I'm sort of curious-- It seems to me
we have had very few of these voluntary retirements -- what is it? five
or six?
Eck, may I just ask, could we sort of
MR. ECHOLS: I think we have a regular score-keeping
system. Are you interested in knowing the numbers--
Yes.
MR. ECHOLS (Continuing): --or are you curious as to
the why's and wherefore's? We have at the present time 23 voluntary
retirements under this System, we have two disability retirements, and
15 mandatory, so far, and six deaths in service.
I didn't realize there were that many.
I'm sure we will be looking at trends at some time--
MR. ECHOLS: My score card does not tell me what the
ages are on the voluntary retirements. We have many more mandatory
identified as coming up -- specifically, 12 other mandatories have been
identified to retire in the near future -- the latest date is February 1967.
It's just interesting -- and I'm sure
other offices have the same thing -- we're trying to do studies sort of
projected against where we're going to be five, ten, 15 years from now --
with the hump, and people coming along -- and it's interesting as we
discuss it one fellow will say, "Everybody is going to retire at age 50 -- we
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might as well write these fellows off" -- and the next one will say, "Oh,
they will stay until 60. " Sooner or later I assume out of all of this will
come some sort of a graph - something to chart against. But there's
a big difference when you start writing people off at age 50 or at age 60,
in terms of how you bring along the people behind them.
MR. ECHOLS: I couldn't even hazard a guess as to
why at age 53 wants to retire. It could be a matter of
health -- it could be that his wife is fed up with living abroad. Who knows.
I don't know. I haven't made any inquiries.
Category B consists of 8Z employees who have
15 or more years of Agency service and therefore they have the option of
acquiring a vested right -- and they all have met the basic criteria.
Mr, Chairman, I move we offer to
designate these under paragraph B.
MR. ECHOLS: I was going to go through these cases
and call attention to some interesting points -- but if everybody is happy,
and we have a motion-
I'm I'm curious, Eck -- anything that would
affect our Policy Book?
MR. ECHOLS: Well, there were a few things of
interest here. There are several cases, you will note, where we are
giving credit for service as a contract agent, contract employee -- which
I thought was of interest to the Board. There was one case that I
thought somebody would surely catch us on, if I didn't bring it up --
namely, I thought would be sure to catch it (laughing) - -
(Case No. 81), who seemed to be on a merry-go-round
or something in 1955 -- and the dates are quite impossible. He apparently
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MEMORANDUM FOR: Chairman, CIA Retirement Board
2 2 DEC 196,5
THROUGH : Chief, Administrative Staff, ODD/I
SUBJECT Identification of Employees for Nomination
as Participants in the CIA Retirement and
Disability System
1. Attached is Form 3100 for
2. transferred from the Domestic Contact Service to
the Clandestine Services on 26 June 1960, without a change in service
designation. This office has tried unsuccessfully since that time
to have his service designation changed to that of the DD/P.
3. left Saigon on 28 May 1965, and he.has been work-
ing for this office since his return from his overseas post. We:
understand that FE Division plans to assign to an overseas
post within the next few months, again without a change in service
designation.
l+. On the basis of past qualifying service and the imminent.
overseas tour of duty, we request that a determination be made by the
CIA Retirement Board as to whether he meets the criteria specified
for designation as a participant in the CIA Retirement System.
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Attachment:
Form 3100 (l)'
cc: ODD/I
"tai
749UP~'~?
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made six trips around the world in rapid succession. As a matter of
fact, he is the fastest man on earth (laughing) -- 1 May to 1 May, 1955,
he went around the world in 24 hours! -- and again in October he made a
one day trip around the world! But none of that service was verified,
or looked into -- so it wasn't necessary.
Now, I have a motion to accept all of those in
Category B for designation to the System. Is there a second?
MR. WARFIELD: Second.
. . . This motion was then passed . .
MR. ECHOLS: Category C consists of 21 cases of
persons who within six months will have completed their 15 years of Agency
service, who do meet all the criteria for designation, and therefore this
review will be their 15 year review at the same time.
One case that caught my eye here - - if I may - - is
Case No. 15. We have a rather plaintive cry from the
head of his Career Service -- Squirrel Ashcraft disclaims his ability to
attest that the man is in qualifying service. (Mr. Echols then read to
the Board Mr. Ashcraft's statement. )
Well, I would think from our discussions in the
past two meetings of the broader sense of service field that we have
adopted, and the fact that on the record is clear proof that this man not
only has served but is repeatedly serving in a qualifying field, that the
Board would probably rule favorably on it.
In this case he was actually serving
overseas at the time of the passage of the Act, and he had also completed
60 months at the same time - - so that would fall within, I think, the policy
statement we agreed on last time.
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MR. ECHOLS: There is one thing that isn't relevant
to this Board, Gerry, that I call to your attention, and that is paragraph 2
of Ashcraft's memorandum--
Well, evidently this may have been used
as a bit of pressure--
MR. ECHOLS: I think there is no doubt about it.
But for other reasons we are transferring
him into the "D" Service anyway. I just signed off on that this past week.
MR. WARFIELD: To me, they shouldn't have taken
that tack anyway. The fact that he remains in the "I" Service and serves
on occasion in the DD/P, makes the DD/I case much stronger, it seems to
me, to consider that this is a career field.
MR. ECHOLS: I think we all agree with that.
Any other discussion on Category C? (No
response.) May I have a motion, then?
MR. WARFIELD: I move we accept all of those in
Category C.
Support it.
This motion was then passed . . . .
Category D - (Case No. 16). In 1953
MR. ECHOLS: Incidentally, I've noticed that the
people we're dealing with now, almost without exception - - only two or
three in this whole group -- have had less than 60 months' service.
Category D are those who meet the criteria for
designation. There are 97 such cases.
MR. WARFIELD: I have an interesting case here in
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MR. ECHOLS: Presumably, hopefully, it would come
up ultimately when it came time to retire, anyhow -- but I think it should
be brought out- -
MR. WARFIELD: There is another review?
MR. ECHOLS: Yes, in the computation of his annuity,
and so on, they would verify at that time the creditable service -- and this
would probably come up then, but I would much rather have it come up
now.
This brings up one little thought. Does
this information ever get back to the individual? I mean, he isn't told
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that on such and such a date we determined he had so much Federal service,
etc. These things are for internal use only?
Yes.
MR. WARFIELD: Well, the longevity computation date
ought to be on every personnel action that he gets.
I'm not sure that it's on every personnel
action, but I think it is on assignments and promotions.
Well, he can get that information any time.
MR. WARFIELD: It may be his idea that he has been
employed by the U. S. Government ever since--
MR. ECHOLS: I wonder if an Agency Notice might not
be published to invite anybody who has service in some obscure capacity to
come into the Office of Personnel and try to clarify this at this time. It
would be much better to do it now than to wait until the time of retirement.
Well, it's certainly going to be critical
in terms of the 15 years.
MR. WARFIELD: I also have some question about his
total Federal service here--
MR. ECHOLS: Well, we will certainly go back to the
Career Service on this specific case. And they are perhaps a little more
likely than other Services to have this type, are they not, Alan? Isn't
FBIS more likely than other Career Services to have persons of this type?
MR. WARFIELD: I think they are the only ones that
have this particular set of circumstances. Earlier regulations used to
always deal with FBIS foreign national employees under a separate category.
MR. ECHOLS: Well, I'll go in writing to FBIS and
request them to look over the bacround of their people very carefully and
try to make sure prior service as an employee is brought out in the future.
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I would like to bring to your attention the case of
only for this reason: he has 70 months of overseas
service which he got as a member of Communications, and he now has
been transferred to the Personnel Career Service and although in his
current assignment is working in a management control position it is our
intention in future assignments to send him overseas again -- so as far as
I'm concerned, even if he didn't have his 70 months, he would be in an
appropriate field of service.
Are there any other cases anybody would like to
What are you doing with theF--~ case?
Leaving it in?
MR. ECHOLS: I see no reason not to put it in---
In this category he is okay with or
without those three years. If he was under the 15 year category we would--
MR. ECHOLS: Would this put him in the 15 year
category?
No, no -- it's a question of nine or 1Z
years of service. So, in any event he is qualified for inclusion -- even
though he had nine.
MR. ECHOLS: I think he should be designated, then --
but I will go back to the Career Service on this specific question.
I have one case marked here, but I don't know why
I marked it -- (Case No. 41). Does everything look all
right there? Oh, I think I wanted to know what
was, Harry.
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I have a feeling that our final problem
bring to your attention, and that is the case of
of qualifying service is going to be narrowed down tremendously after we
get all these people - people like for example, is one of
these types - the nature of his job is such that it wouldn't be debatable as
far as qualifying service, because he is constantly on the road or on call
to take off and do his job. And then he has enough time in, in addition
to that. An awful lot of them will turn out that way.
MR. ECHOLS: There was one case I really wanted to
(Case No. 76). I just wanted to make sure he is still a citizen of the
United States. Do you allow him home leave?
To the best of my knowledge, he has
never taken it, if we do.
MR. ECHOLS: Any other discussion on any of these
I move we designate those listed
under paragraph D.
MR. WARFIELD: Second.
This motion was then passed . . . .
Mr. Sorel joined the meeting at this point . . .
MR. ECHOLS: Paul, we agreed before we started this
meeting that we would let you or any other latecomers have their say --
so maybe we should go back now and ask you if you have any--
MR. BOREL: Roger (Seely) is on his way here. We
have been farewelling Ray Cline -- and we apologize, but this was the only
time we could get our group together.
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MR. ECHOLS: Seriously, though, did you have any
cases you wanted to discuss?
MR. BOREL: No, I have none.
MR. ECHOLS: We have without exception voted all of
these nominees into the System. And we also are releasing this Policy
Book.
Is there any New Business?
MR. WARNER: I'd like to report that I discussed with
Red the question of reporting on the status of the System, etc. , on the Hill,
and he rather felt that we ought to hold off until about April on it -- and
there's no reason why we can't.
MR. ECHOLS: Do we want to bring our report up to
date before we do that?
MR. WARNER: That is the point of it.
MR. WARFIELD: There is one question that we don't
seem to be able to answer, and that is - we know how many participants
we have, but how many cases have we reviewed? - not by this Board, but
have been reviewed, overall -- in other words, how far have we gone
through the Agency? Do we have that figure?
MR. ECHOLS: As of 8 February we have called up to
be screened some
employees; we have screened to date
=have been recommended by the Board to be designated; =designations
of action have been effected -- in other words, we have communicated with
the individual and gotten back his response but there is some paper in the
mixer ~-t-,11. ---31_-- -
cases pending Career Service action -
down.
SEC Rye il
-- and that number has gone
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MR. WARFIELD: If you take the that have been
redlined and the ones who are in process -- the ones that have been
processed by the Board -- then you have a total of the number of people
that have been actually considered?
MR. ECHOLS: Yes. were redlined, and the
Board has recommended0-- in other words, we have received all of
the papers -- out of
MR. WARFIELD: We are about half way through, then.
Then that figure represents the
complete call up--
MR. ECHOLS: Minus the military, etc. We have
called our last rosters up. We have completed the call up of those who
have any eligibility, conceivably. So if we can keep going like this, I
think we'll make it all right -- I hope. I think there are lots of redlined
ones that are going to come through very fast.
Well, what is your distinction between
the pending action figure of
and the difference between the
pending to a certain extent?
Career Services.
between the
difference of
They are pending in the
What is happening to the difference
Redlined pending action? There is a
-- which, if you have called up, it would seem to me it's
in the hands of the Career Services.
MR. ECHOLS: Does this include our latest roster?
It does not include the last roster.
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-- 11 you ca..lea them up aren't they also
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response.)
MR. ECHOLS: Any other New Business? (No
The meeting is adjourned.
. . . . The meeting adjourned at 2:45 p. m.
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