OTR BULLETIN OFFICE OF TRAINING JANUARY - FEBRUARY 1963

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-03090A000200040001-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 41
• Document Creation Date: December 12, 2016
• Document Release Date: August 12, 2002
• Sequence Number: 1
• Publication Date: January 1, 1963
• Content Type: BULL

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CONFIDENTIAL
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O F F I C E O F T R A I N I N G
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Contents
1 Another Meeting? Get Less Talk, More Action
6 Variations on a Theme
11 NIPA Career Education Awards
15 Bulletin Board
20 External Programs
32 Course Schedules
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CONFIDENTIAL
Holding a meeting? There are two kinds of meetings,
says Eric Webster: the kind you ought to have, and
the kind you usually get. This month's opening arti-
cle presents some fresh slants..... A correspondence
course might help improve your writing. See "Varia-
tions on a Theme" on page 6 for a sample..... The
BULLETIN not only has a new cover and a new look
inside; it will be coming out more often. See page 15
for the new publication schedule..... There's a lot of
news inside. Check the new offerings in the External
Programs section. The Course Schedules section
lists all OTR courses beginnifrom now to June.
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CONFIDENTIAL
ANOTHER
MEETING?
HOW TO GET LESS TALK, MORE ACTION
(Adapted from an article by Eric Webster in the Oc-
tober 1962 issue of MANAGEMENT REVIEW, pub-
lished by the American Management Association)
Few phrases are more pregnant with possibilities
for waste and futility than "Let's call a meeting! "
Of course, meetings can have perfectly valid and
even vital purposes. At the moment, however, we
are not discussing this kind of meeting, ;which might
be called "the kind you ought to have, "but "the. kind
you usually get"--meetings called for the wrong rea-
sons and at which- it is rarely possible to achieve
anything more than general exhaustion and fxustra- `
tion.
There are various ways of getting sense out of the
sort of meeting you usually, have: you can terrify
it, confuse it, exhaust it, mislead it, or ignore it.
Each of these tactics has its uses at various times.
The terrifying tactic has much to commend it if you
are yourself ina position to do-the terrifying. You
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rise as chairman and say. "Now, gentlemen, we are
meeting here today to discuss the location of the new
plant. Before going further, I should say I am in
favor of locating it in X. What are your views? 'i
The question is delivered with the genial implica-
tion that anyone who happens to disagree with loca-
tion X can leave quietly by the side door and say
goodbye to his friends in the company later. Using
this tactic, a unanimous decision can be reached
with gratifying rapidity.
The confusion technique is nicely suited to gaining a
decision on your pet technicality. You give a highly
technical address you are sure no one else present
will understand; you then call for discussion, com-
pliment each speaker on the remarkable insight of
whatever he says, however contradictory, then
blandly sum up: "Since we are all agreed, gentle-
men, I propose with your permission to do so-and-
so"--taking very good care that they won't under-
stand that either !
For men without power or highly technical knowledge,
there is much to be said for the exhaustion technique,
based on the strange but perfectly valid business
axiom: "At a meeting, an executive will discuss any
unimportant -subject but shy like a frightened horse
from any majqr decision. "
You draft your agenda in Parkinsonian style, rough-
ly as follows: 1. Should there be a staff dance next
autumn? Z. Should the coffee wagon offer a choice
of tea or coffee morning and afternoon, or should
we continue to serve only coffee? 3. Should the pro-
posed new toilets be sited in Block B for the conven-
ience of office personnel., or should they be placed in
Block C so that production workers can benefit?
(Insure that representatives of both groups are pres-
ent.) 4. Three million dollars is required to fi-
nance a plant extension in Birmingham. Should this
be raised by a bond issue or by sale of common stock?
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There is little chance of reaching that last item on
the agenda before late afternoon. Most of the senior
men present, provided they have had their say on
the staff dance, the coffee break, and the toilets,
will by that time be willing to agree to anything for
a quick agreement on the final point. Five minutes
brisk discussion usually suffices, and if you have
kept decently silent while the big battalions were en-
gaged on the more emotional issues, you will have
little difficulty in pushing your views through while
your colleagues prepare for the evening dash home-
ward.
The misleading ploy, while highly adaptable, is
particularly well suited to conferences attended by
delegates from many branches and divisions of the
company. The idea is to make them all feel part
of the decisions you have previously decided the
conference will make. For these purposes, the
larger the meeting and the less it.s.members know
one another, the better.
Draw up your agenda, and for each point on which
a decision is required, have handy a written pro-
posal you have drafted, duplicated, but not circulated.
When each point on the agenda has been vigorously
discussed to a point of near exhaustion, :suddenly
whip out your own proposal and circulate it toall _
members. You then invite them to agree, on the
clear understanding that anyone wlo disagrees
should draft his own-
You- nterproposal on=the spot.
can couht on an 80 _to 90 per cent success: rate
with this method, Few people will risk drafting
proposal in an open meeting, end those who try ca4
swiftly be made to wish they'd never started.
Another trick worth knowing is how to ignore a.
meeting. This is-particularly useful if the meetin
you a r e p=ersona~ly
concerns some work for which::--
responsible. Either ar-range for your secretary to_
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take the minutes or take them yourself (There is
seldom keen competition for this task, so you will
experience little difficulty.) You are then free to
do an entirely one-sided piece of reporting or to
frame the conclusions in such ambiguous terms
that you are left free to do very much as you like.
Practically nobody reads minutes of meetings, and
if you should be faced by one of the odd specimens
who does, you can usually win the day by reporting
his own remarks adequately, since he will not then
be interested in anybody else's.
Meetings can occupy as much as 60 per cent of a
top executive's time, and the amount of wastage
involved in most meetings averages from 40 to 80
per cent, depending on the company, the people
present, the time of day, and the state of the
weather. It is, therefore, worth the time and effort
required to avoid this waste and make meetings
make sense. The rules for practical and profitable
meetings are simple:
1. Don't call a meeting to decide something
you could and should decide yourself.
2. Never get people together if a series of
phone calls to individuals would serve your
purpose.
3. Never invite anyone who is not essential,
but make sure that all in this category are in-
cluded.
4. Insist on punctuality. If you're two minutes
late for a twenty-man meeting, you waste forty
man- minutes.
5. Keep the purpose of your meeting firmly
in mind, and be sure it can be achieved. Meet-
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ings may be held to inform, to discuss, to ad-
vise, or to decide, but not--with the exception
of brainstorming sessions--to originate or
create anything.
6. Draft an agenda which breaks all subjects
down into their simplest constituents. Alengthy
agenda, if well constructed, often means a short
meeting.
7. Before sending out your agenda, read it all
through from start to finish and examine all the
points that can be misunderstood. In most meet-
ings, most disagreements occur because people
are not talking about the same thing. If the
issues are crystal-clear, the muddlers will have
less chance of confusing them.
8. See that the agenda is circulated in sufficient
time for people to read it before they come, but
not so far ahead that they will have forgotten all
about it by the time they arrive.
9. Set time limits for each section of the dis-
cussion. Make sure there is a clock everyone
can see. Discussion, like work, expands to fill
the time available.
10 See that whoever is in the chair acts as
chairman: i. e. , that he states the issues, keeps
to the agenda, lets everyone have a fair crack
at the subject, cuts them short' if they wande ,
and sums up succinctly as soon .as all have had
their say.
If you do these things, you will be in a: position: to
arrange meetings of minds instead of ass_emblzes of
people--to release executive labor for mare prod,
five endeavours, and to improve decision--making, -
health, morale, efficiency, and profit.
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VARIATIONS
ON A THEME
I
You're a reports officer. You're an OCI analyst.
Whatever you are, your job requires that you put your
thoughts or conclusions in writing. However, you are
not satisfied with your writing. You'd like to review
the basic principles of grammar; you want to improve
the clarity and accuracy of your reports, your choice
of the precise word; you find yourself slipping into
governmentese; your component has a special style
and editorial practices you want to learn. But you
don't have time to take a writing course which would
help you achieve any or all of these aims. What can
you do?
OTR still offers its Writing Workshop Correspondence
Course. Whether you are at the basic, intermediate,
or at an advanced level, you have an opportunity, using
the Agency's interoffice mail system, to improve your
writing skill on your own time and at your own speed.
The course consists of nine assignments, with a maxi-
mum of two weeks allowed for each; within this limit
you are free to complete the course as rapidly as your
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time and zeal permit. Each assignment after the first
will require that you revise a theme corrected by the
instructor, prepare a new theme based on a previous-
ly submitted outline, outline your next theme, and
complete a sentence exercise. You may confer with
the instructor as the need arises. There is no final
examination.
The papers you submit will be returned to you with
corrections, criticism, and suggestions. To give you
an idea of how this works, here is a theme submitted
by a student in this course, with corrections penciled
in. The numbers refer to sections of the text used in
the course and brief summaries of these will be found
at the end of the theme.
I do not feel that I have to great a problem in
4U a _- ~ 144 ,r-
` PLy -io-4 writing; however, a problem does exist. To look
~o0. ~? mat Paobl It
Loll, '^^`at my problems in writing, we must first look at the
~aeCe r~ob~2. 41o_ CMake" My w!Ztj kj P_"(CL r " "+k? SUG~ecf.
kind of writing I do. I find- that J write approximate=
i-ffa
y five different kinds of reports.
The first and probably-the-,m ost-frequently writ
~u(a[ e ? ~~ ul~l~~ ten is the dispatch to the field. This can be further
p Se'ropes>ticu(a-7 ffd6/ew
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csHC.~Ne elruti~t~fe
and critics of _4a -55
Ca er~t c is a /Jerso,/
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/e f33
tine ~d~[t f:?rl~e~ie,i tetiaefa *rxr se= Atca
it Se owe
wa1fot
I do, however, find a problem in writing critics to
the field. It is hard for me to write my thoughts
WOOL,
Bbl y - * _e z~cxc fre-gexerrt e---
in 4 manner which are not to abrupt.
CSCI to other United States Government agencies.
:s easy t4atit eesewfz
I find this 4he l st- a nd no particular prob-
lem i- r~~s because this is what I have
/it
done during most of my career he-Pe at the Agency.
J4/. Z
chief of the branch. This is probably done on the 4t/a,
same level of frequency as the CSCI's. In this
WA< (400:)
field of writing I have the problem of deciding w#ic--h
./a ~~a# /keels ob jee t
should be included in the summary and '- should
not. I believe that this problem will be relieved as
~~fiita-4~ I become more acquainted with the (name deleted- -
.htttt+ 4V* It.
Ed.) Intelligence Services.
-c- T Z ft
I further have to write summaries of collated
'ta Oj/Iria-ft
for inclusion in the (name deleted--Ed.) Intelligence
i:,d' one to
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T may wvZiEe +ue-ye of these
Services Handbook.
"tLi .1 ` yr "~e(keyc"
T ,rtustdeclde
in doing the -ee 1 a e4 which
should be included and which should not.
4o a..
Lastly, I have to write on an Kad hoc'" basis
paragraphs or articles concerning the (name deleted
as the CI staff.
--Ed.) Intelligence Services for such Agency units
211- afd
-e et begin immediately at the typewriter must
first write it and then type j. After I type
the work I frequently edit it and depending upon the
amount of editing I do, re-type it.
I feel that I have two major writing probers:'!
n16
The first and most important is-
e: ing able to put my
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if and when I go over-
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thoughts into writing. The second is spelling. I
find that I must keep a dictionary at my fingertips
at all times when I am writing. Another weakness
which I feel is a minor problem^is English grammar,,,,
-C' po,-,t cULm-r,'~Et? co7Y2c'{'uX ,p2.;La.
``'with emphasis on commas and semi-colons.
COMMENTS: Your last paragraph does not agree with the rest of
the paper, where you say that your main problem is
in determining what to include and what to omit.
Verbiage and poor choice of words are the main prob-
lems that show up here.
KEY to correction symbols (these refer to sections of
of the text which discuss these problems.)
lc(3) indenting paragraphs
12a subject-verb agreement
12b pronoun-antecedent agreement
13c vague reference
22a punctuating nonrestrictive elements
28d unnecessary capitalization
30 hyphens
36e in general, use active rather than passive
voice
40a poor choice of word
41a eliminating "deadwood", words which add
nothing to meaning of sentence
44b carelessness in spelling; proofread to
eliminate misspellings
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N I PA CAREER EDUCATION AWARDS
PROGRAM The National Institute of Public Affairs is sponsoring
ANNOUNCED a program of Career Education Awards, effective with
the 1963-1964 school year. Recipients of these awards
will be given a year of graduate-level study at selected
universities. Award winners will continue to receive
their usual salaries from government agencies. Tui-
tion costs, relocation allowances, and special expenses
incurred by universities will be paid by the National
Institute of Public Affairs using funds provide`d by -the
Ford Foundation.
1-963 awards will be made to aboutt 3Q outstanding civil
service careerists at the raid-career level, Since
these people will be potential future csnd dates for top
executive positions, their graduate study will be dir ct
ed primarily toward an adm strat ve career.
PROGRAM The Career Education Awards Program is intended
OBJECTIVES to: (1) stimulate the early identification of able young
administrators, (Z) help advance their careers,, ~(3)
improve the public service by aidting tlxe deelpment
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CHARACTER
OF THE
PROGRAM
GROUP
COURSES
of potentially top-flight executive talent, and (4) as-
sist in building more effective communication between
universities and public agencies with the expecta-
tion that agency administrators will increasingly use
graduate-level educational programs specifically gear-
ed to their needs.
The graduate study proposed is "education" rather
than "training. " It will be concerned with principles
and policy. It will not be directed toward "public
administration" in the sense of detailed techniques of
management. The program will focus on a profession-
al level of education aimed at better understanding of
the social, economic, and political situations and prob-
lems confronting public service administrators. It
will seek to develop the understanding and vision need-
ed to meet the increasingly more difficult and complex
requirements for those occupying top positions in the
public service.
Obviously, no one should expect that a single year of
advanced study will completely achieve this objective
nor is it intended to do so. The intention is to build
momentum that will stimulate further self study and
development. Rigid conformance to established curri-
cula will not be required or encouraged.
The Career Education Awards Program is designed
around attendance at selected universities of small
groups of award winners. This general plan will make
possible the establishment of a core course or courses
specifically designed for award winners and perhaps
a few other graduate students handpicked to insure a
common level of understanding. Core courses might
take the form of seminars to deal with major domestic
and international issues, the development of policy in
public administration and other topics that will give
public service career people a better understanding of
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INDIVIDUAL
PROGRAM
NOMINATION
PROCEDURE
government's role and responsibility as a major insti-
tution in our society. The seminars will be useful in
bringing together young career executives from differ-
ent government agencies and thus help to lift the indi-
vidual participant's viewpoint outside that of his own
agency.
Emphasis on group attendance should not be construed
to imply indifference to the desires of individual parti-
cipants. The educational preparation, experience,
capacity, and personal desires of award winners will
not be identical. There must be flexibility to provide
a tailor-made program for each participant. Existing
university courses will satisfy many of these needs
and allow each award winner to plan an educational
program suitable to the career he hopes to achieve.
Broadly stated, individual careerists--and the operat-
ing heads of their agencies--will be aiming at one or
more of these objectives:
A. To assist a technically trained individual to
make the transition from technical to executive
responsibilities.
B. To provide career- related education when
previous academic work does not bear directly -on
a present or prospective career.
C.; To reinforce and update previous academic
background.
D. To provide academic perspectives about
government programs.
Awards will be made only to career, service peoprl
nominated by their agencies. Applications made d=
rectly to the National Institute of Public Affairs by
individuals can not be accepted,
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Deputy Directors will submit nominations accompanied
by a career development plan for each nominee. Nom-
inations will be considered by an ad hoc committee in
keeping with the review procedures established for
candidates to attend Senior Officer Colleges. Follow-
ing selection and approval, the Director of Training
will transmit applications to the Executive Director
of the National Institute of Public Affairs.
NOTICE
TO
EXECUTIVES
In his book, Keeping Fit in Your Executive Job, Harry
J. Johnson, M. D. concludes that:
--far more physical misery is caused by personal-
ity incompatibilities and dissatisfactions with life
than by all the organic ailments combined;
--overwork is seldom the real cause of chronic fa-
tigue (simple boredom is the No. 1 culprit);
--pressure is a normal component of life and even
a desirable one,
--a good "desk-side manner" is as important in an
executive as a good "bedside manner" in a doctor;
--sleeplessness can be cured (physical exercise is
the best antidote for nervous tension); and
--there is no discernible occupational hazard innate
in the executive's job.
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BULLETIN
BOARD
BULLETIN Nine issues of the BULLETIN are scheduled this year.
SCHEDULE Instructors, Training Officers, and all other readers
are asked, urged, encouraged to submit material for
publication. This can include not only news items
about courses and schedules, but also articles on any
topics which would be of interest to readers of the
BULLETIN and which come within the scope of a spec-
ialized publication like the OTR BULLETIN.
Unless otherwise noted in parentheses, deadline for
submission of material for the BULLETIN will be the
15th of the month preceding each issue.
Publication schedule:
January-February (15 January
March
April
May
June-July (15 June)
August-September (15 August)
October
November
December
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INTRODUCTION On 18 February 1963 the Introduction to Intelligence
TO Course will be re-established as a two-week course.
INTELLIGENCE Subjects omitted during the one-week runnings, such
COURSE as area orientation and The American Thesis, will be
brought up to date, and DD/R and Automatic Data
Processing will be introduced as new subjects. The
DD/P and DD/S areas will receive more thorough
coverage than has been possible in the shortenedver-
sion, more time will be allotted to the Intelligence
Process, and additional seminar, reading, and re-
view periods will be provided. The new schedules
for this course and for the Introduction to Communism
Course are in the Course Schedule section of this issue
of the BULLETIN.
STUDIES The current (winter 1963) issue of Studies in Intelli-
IN gence announces that the journal's annual award for
INTELLIGENCE the best article it prints was made last year to a
clandestine services officer for his "Observations
on the Double Agent. " Two articles by economic
25X1A anal sts, "Rubles Vs. Dollars"
25X1A and "Production at an Aircraft
Plant, " are singled out for honorable mention.
The first issue of "Studies" in the new year is a parti-
cularly full one, featuring four outstanding papers
from the 1962 Intelligence Methods Conference, a re-
ply to earlier criticism of the U, S. -Soviet scientific
exchange, descriptions of two semi-overt projects
for the collection of information on Soviet missiles,
a critical look at the community's finished intelligence,
a psychological study of an Arab national as an agent,
and an interesting bit of OSS history contributed by
W. W. Rostow.
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OFFICERS of the Office of Logistics:
_
I
F
Training Officer
1311 Quarters Eye. Same
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CLERICAL Clerical Skills Qualifications Tests are given in Room
TESTING GD-0405. Registration is arranged by Training Offi-
cers or Personnel Officers directly with the Clerical
Refresher Training Office, Results
of the tests are sent to Personnel Officers. The sched-
ule for February and March follows.
4 February
9:15 A. M.
Shorthand
1:30 P.M.
Typewriting
18 February
3:30 P. M.
Typewriting
19 February
3:30 P. M.
Shorthand
11 March
9:15 A. M.
Shorthand
1: 30 P.M.
Typewriting
25 March
3:30 P. M.
Typewriting
26 March
3:30 P. M.
Shorthand
LANGUAGE The written portion of objective and translation tests
PROFICIENCY for language proficiency is given on Tuesdays, ? Wed-
TESTS nesdays, and Fridays in Room 1D-1606 at 0915 hours.
Register for the test through your Training Officers.
PUBLIC Changing Dimensions in Public Administration (.pub-
ADMINISTRATION lished by the Institute of Public Administration,
University of Michigan)
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25X1A
This is a digest of the 1962 National Conference of
The American Society for Public Administration, based
on reports prepared by more than 30 individual report-
ers assigned to each of the sessions at the Conference.
These reports are summaries of the presentations
and discussion at each of the meetings. The Digest is
divided into the following sections:
Comparative and International Dimensions
The Dimensions of Program Administration
Research: New Dimensions and Old Problems
Administrative Problems with Changing Dimensions
Personnel: Education and Training
State Government and Administration
The Local and Metropolitan Scene
Fiscal Administration
The Digest will be loaned on a first-come-first served
INTELLIGENCE The next Intelligence Review is scheduled for 8 - 19
REVIEW April 1963. This review seminar is designed for mid-
career professional personnel; it provides an oppor-
tunity to examine recent organizational changes, the
current state of the intelligence profession, and possi-
ble future trends. The seminar is limited to 34 parti-
cipants allotted by quota to Agency components. Early
registration is advised. Further information on the
25X1 A Intelligence Review may be obtained fro
UNCLASSIFIED The Unclassified Typists Section (the "pool" of the
TYPING Office of Personnel has capable typists ready and
eager to do unclassified typing. If your office has
any work of this type, please call
25X1 1 -1
SECRET
CIA INTERNAL USE ONLY
25X1A
25X1A
Approved For Release 2002/08/26 : CIA-RDP78-03090A000200040001-4
 SECRET BULLETIN BOARD
CIA INTERNAL USE ONLY
Approved For Release 2002/08/26 : CIA-RDP78-0309OA000200040001-4
VOLUNTARY Registration for the Spring-Summer session of the
LANGUAGE Voluntary Language Training Program is now open.
PROGRAM Deadline for registration is 25 February. Fill out a
Request for Internal Training (Form 73) with your
Training Officer and submit to the Registrar/OTR in
Room GC-03.
The Spring-Summer session will run from 25 March
to 9 August. Courses will be given in Chinese, French,
German, Italian, Russian, Spanish, and any other
language for which five or more registrations are re-
ceived.
Those planning to enroll in the VLTP are reminded
that completion of the Foreign Language Aptitude Test
is required for all new students, and that the Agency
proficiency test in the language you want to study is
required for entrance at the intermediate and seminar
levels. Address questions on registration to the Reg-
istrar Staff, Inquiries on placement
above the beginning level should be referred to the
Language and Area School,
SECRET
CIA INTERNAL USE ONLY 19
25X1
25X1
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 SECRET
Approved F~ e1ease 11'0 & ?eI Y-RDP78-0309OA000200040001-4
EXTERNAL
PROGRAMS
AGRICULTURE Special, day-time programs to be given during the
DEPARTMENT first half of 1963 by the Graduate School of the De-
SCHOOL partment of Agriculture include:
Automatic Data Processing for Federal Executives
is an orientation seminar designed to give govern-
ment employees in grades GS- 12 and above an
insight into the general concepts and potential of
ADP, the logic it employs, and the management
considerations involved in organizing, installing,
and operating problems. A course has been
scheduled to run from 13 March through 24 April.
Sessions will be held on Wednesdays and Fridays
from 9:30 to 11:30 a. m. Training requests are
due in External Training Branch by 6 February.
Federal Contract Negotiation Institute. This In-
stitute has been scheduled to be held twice: 1-5
April and 6-10 May. Classes will meet from 9:00
a. m. until 5:00 p. m. daily. Requests are due on
22 February and 22 March respectively.
Reading Improvement. Classes are scheduled to
begin on I April, 10 dune, and 19 August. Each
10-week class will meet for one hour on Mondays,
Wednesdays, and Fridays. Classes begin at 9:30,
10:30 or 11:30 a. m. Requests are due one month
before starting date.
SECRET
20 CIA INTERNAL USE ONLY
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 SECRET EXTERNAL PROGRAMS
CIA INTERNAL USE ONLY
Approved For Release 2002/08/26 : CIA-RDP78-0309OA000200040001-4
AMERICAN The American University's School of Government and
UNIVERSITY Public Administration has announced its schedule of
INSTITUTES institutes for 1963:
11-15 Feb 5th Institute on Information Storage
and Retrieval
4-8 Mar Institute on Data Transmission
22-26 Apr 8th Institute on Research Administra-
tion
13-24 May 10th Institute on Records Management
20-24 May Institute on Documentation and Copy-
right Law
3-28 June 17th Institute on Preservation and
Administration of Archives
16-20 Sept 2nd Institute on Electronic Informa-
tion Display Systems
4-8 Nov 10th Institute on Electronics in Man-
agement
The Fifth Institute on Information Storage and Re-
trieval will deal with the "handling of technical data"
as distinguished from documents handling. Techni-
ques for documenting, arranging, indexing, storing,
retrieving, and analyzing data in such fields as engi-
neering, chemical-biological research, medicine,
rockets, satellites, flight tests, patents, oceanog-
raphy, economics will be discussed. Manual, me:_
chancal, and electronic methods will be reviewed,
The purpose of the Institute on Data Transmission
will be to report on the state of the art of data trans-
mission as a subsystem of informationand communi
cation systems. Topics to be discussed include:
Existing Data Transmission Systems, Types of Ter-
minal Equipment, Problems Associated with Data
Transmission, Software, World-Data Transmission
Requirements, and Some Technical Advances for the
Immediate Future.
SECRET
CIA INTERNAL USE ONLY 21
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 EXTERNAL PROGRAMS SECRET
CIA INTERNAL USE ONLY
Approved For Release 2002/08/26 : CIA-RDP78-0309OA000200040001-4
"Operational Problems in Government- sponsored Re-
search and Development" is the theme for the Eighth
Institute on Research Administration. Scientists,
engineers, and management personnel are eligible to
enroll.
Details of the programs for the other institutes will
be announced as they become available.
TRANSPORTATION The American University's School of Business Admin-
AND istration will conduct its 15th Institute of Industrial
TRAFFIC Transportation and Traffic Management I1-22 March
1963. The Institute is open to traffic managers, car-
rier traffic and operating personnel, and other man-
agement personnel in purchasing, warehousing, inven-
tory control, and sales. Major topics to be discussed
are: Business Logistics; Significant Developments in
Carrier Rates, Service, and Regulation; The Traffic
Manager and Physical Distribution Management--
How Does He Fit In; Traffic Management Problems;
Military Logistics; Business Logistics, Management
Functions, and The Traffic Department. The fee for
attending the Institute is $ZZ5.
Other transportation institutes scheduled for 1963 by
The American University are: Third Motor Carrier
Executive Conference, 19-21 February; Sixteenth
Ocean Shipping Management Institute, 29 April-10
May; Seventeenth Air Transport Management Insti-
tute, 4-15 November.
EMPLOYEE The U. S. Civil Service Commission has announced
DEVELOPMENT the dates of the next two runnings of its Basic Course
in Employee Development: 11-22 March and 29 April
-10 May. The course is designed for those who have
employee development responsibilities or those who
perform work closely allied with that of employee
development. Some topics to be covered are: Deter-
mining Training Needs and Objectives; Course Content
SECRET
22 CIA INTERNAL USE ONLY
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 NN EESSgECREUTSE yy EXTERNAL 1 ROGR.A.M
Approved For Releasel20T02/0 :CIA- -0309OA000200040001-4
IBM
T RAINING
PROGRAMS
and Design; Evaluation of Training; Patterns of Ca -
reer Development; The Psychology of Learning; In-
structional Methods: Lecture, Conference, Case
Study, Role Playing.
Requests to attend the first session should be sent to
the External Training Branch by 1 February; for the
second session, by 22 March. The cost per partici-
pant will be approximately $135.
Applicants for IBM training programs should submit
Form 136 (Request for Training at non-CIA Facility)
through their Training Officers to the External Train-
ing Branch, RS/TR. It is not necessary to fill in
items 14, 15, 16, 21, and 22 on the form unless re-
quired by the requesting office. Item 13, however,
should show a job title for the applicant which ETB
can place on the IBM application form.
IBM requires applicants for "Basic Programming Con-
cepts" to take an aptitude test before their acceptance.
Training Officers are asked to indicate in Item 13
whether or not an applicant has completed the test.
If they have not, ETB will register them for the test
after receipt of the training request. The test is
given at the IBM Education Center -each Friday at 1500
hours. Training Officers are reminded that Agency`
employees are enrolled in IBM courses in an overt`-
status unless cover is indicated in ;items 18 and 19. " ,`
If cover is required, the request must be orwarde~
to the Central Cover Staff,
IMMERNATIONAL- The American University's School of Business Aden n
BUSINESS istration has recently established a Center for Inter-
PROGRAM national Business. The Center is developing duca-
tional programs for ( 1) Americans seeking caareers
--- ---------
at home and/or abroad in the growing number _o# firms,
already in or entering foreign business, or in
SECRET
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 EXTERNAL PROGRAMS SECRET
CIA INTERNAL USE ONLY
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government or international agencies where public
services are closely associated with business abroad;
and (2) those from other countries seeking proficiency
in developing business operations for foreign or do-
mestic firms in their own countries and for their gov-
ernments.
11.526 Introduction to International Business
11. 527 Export-Import Procedures
11.528 International Marketing Operations
11.529 World Business Conditions: Problems
and Opportunities in.. .
11.626 The Multinational Firm
11. 726 Seminar in International Business
31. 025 Annual Ocean Shipping Management
Institute (NO CREDIT)
Courses numbered . 500-. 599 are for graduate and
advanced undergraduate students only; those num-
bered .600-. 799 are for graduate students only.
Four of these courses will be offered during the
spring semester 1963:
Introduction to International Business, Tuesdays
and Thursdays, 10:50 a. m. -12: 05 p. m. (Uptown
Campus)
Export-Import Procedures, Thursdays, 6:00-8:20
p. m. (Downtown Campus)
International Marketing Operations, Wednesdays,
4: 30-6: 50 p.m. (Uptown Campus)
Sixteenth Ocean Shipping Management Institute,
29 April-10 May.
EXECUTIVE Cornell University's Seminar in Executive Leader-
LEADERSHIP ship is a one-year development program dealing with
SEMINAR the human, economic, and social background of exe-
cutive decision making. Participants spend six weeks
SECRET
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 NT~SSENCARLETEA~N EXTERNAL PROGRAMS
Approved For Release 2002/08/26 :UCI_R6;A -0309OA0010200040001-4
TRANSISTOR
TECHNOLOGY
(three two-week units spaced approximately six months
apart) on the campus. Between these residence units,
each participant, under the personal direction of one
of the seminar faculty members, completes reading
assignments and works on a project related to his posi-
tion.
Topics to be discussed in the seminar are: Economic
Problems and Institutions; Labor Movements, Labor
Law, and Collective Bargaining; Human Resources,
Administrative Theory and Practice. A feature of
the seminar is a reading improvement program de-
signed specifically for managers.
On-campus units of the seminar will be conducted 28
July-9 August 1963, 19-31 January 1964, and 12-24
July 1964. Deadline for applications is 1 April 1963.
The Techrep Division of Philco Corporation (Philadel-
phia, Pa.) has announced that it will offer a resident
course in Transistor Technology beginning 21 January
1963. The course will meet 8 hours a day, 5 days a
week for two weeks. The presentations will be slant-
ed toward the engineer or engineering technician.
There will be subsequent courses as long as there is
sufficient enrollment. Cost for the course is- $250 ;
per student.
INTERAGENCY The spring 1963 Interagency Training Programs bullle-
TRAINING tin will be distributed about 1 February. AIB will
,PROGRAMS send copies of these bulletins to all Training Officers.
Courses listed in the bulletin for the first time include:
Problems of Development and Internal Defense
(State)
Reading Improvement (HEW)
Federal Service Entrance Orientation in Govern-
ment Operations (CSC)
SECRET
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 EXTERNAL PROGRAMS SECRET
Approved ForWelease i1M b$I9I: GIkRDP78-03090A000200040001-4
Environmental Radiation Surveillance (HEW)
Institute in Personnel Management (CSC)
Seminar on International Trade Expansion (Com-
m e r c e)
Principles of Management Analysis (HEW)
Communicable Disease Control in the Community--
Environmental (HEW)
Automatic Data Processing Orientation for Man-
agement Interns (CSC)
Civilian Personnel Administration (Personnel
Management Assistance) (Army)
Electron Microscopy (HEW)
Institute for Leaders of Scientific Programs (CSC)
Basic Management Analysis Training (GSA)
Annual Conference on Employment of the Handi-
capped (Labor)
Training Course in Job Classification and the Man-
agement Process (CSC)
Radiological Health for Nurses (HEW)
Advanced Course in Management Development Pro-
grams and Methods (CSC)
Applied Epidemiology for Nurses (HEW)
Insect and Rodent Control (HEW)
Advanced Employee and Career Development
Course (AF)
Summer Seminar for Student Law Clerks (CSC)
Executive Supply Management Seminar (GSA)
Federal Standard Requisitioning and Issue Proce-
dures (GSA)
Procurement: Small Purchases (GSA)
Retirement Planning Program (Treasury)
Reading Improvement Program (Treasury)
Civil Defense Adult Education Program (D. C.
Government)
Policy and Program Planning in the U. S. Informa-
tion Agency (USIA)
Overseas Administrative Problems and Procedures
(USIA)
SECRET
26 CIA INTERNAL USE ONLY
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 SECRET ''EXTERNAL-PROGRAMS
Approved For Rel 4921' N': k-F -03090A00020004 01-4
PROFESSIONAL (For information, write to address given after each
CONFERENCES conference title.)
AMERICAN NUCLEAR SOCIETY, Annual Meeting,
9th, Cincinnati, Ohio, June 17-20, 1963. (86 E.
Randolph St., Chicago 1, Ill.)
AMERICAN SOCIETY OF TRAINING DIRECTORS,
Annual Conference, 19th, Chicago, May 6-10, 1963.
(G. M. Bliss, 2020 University Ave., Madison 5,
Wis.)
INSTITUTE OF RADIO ENGINEERS, International
Convention, New York, Mar. 24-28, 1963. (E. K.
Gannett, Institute Headquarters, 1 E. 79th St. ,
New York 21, N.Y.)
INTERNATIONAL CONGRESS ON MEDICAL LIBRAR-
IANSHIP, 2d, Washington, D. C. , June 16-22, 1963.
(Executive Secretary of the Congress, c/o National
Library of Medicine, Washington, D. C.)
INTERNATIONAL SOLID STATE CIRCUITS CONFER-
ENCE, Philadelphia, Feb. 20-22, 1963. (Institute
of Radio Engineers, 1 East 79th St., New York 21,
N. Y.) (SPONSORS: Institute of Radio Engineers,
American Institute of Electrical Engineers a,nd
University of Pennsylvania; )
INTERNATIONAL SYMPOSIUM OIN OPTI.CAL;MASERS,
New York, April 16-18, 1963. (Jerome .Fox, Syr apo=
slum Committee, Polytechnic Institute of Br_c oklyh,
55 Johnson St-, Brooklyn 1, NY. }(Sponsors:' P ly-
technic Institute of Brooklyn and Institute of Radio
Engineers)
PITTSBURGH CONFERENCE ON ANALYTICAL
CHEMISTRY AND APPLIED SPECTROSCOPY, 14th,
Pittsburgh, Mar. 4-8, 1963. (Dr., Wil iam A
Straub, Program Chairman, c/ o Applied Research
SECRET
CIA INTERNAL USE ONLY
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 EXTERNAL PROGRAMS SECRET
Approved FPAdWSse 241CfdFA1 ? DP78-0309OA000200040001-4
Laboratory, United States Steel Corp.,
Monroeville, Pa.)
SYMPOSIUM ON MOLECULAR STRUCTURE AND
SPECTROSCOPY, 18th, Columbus, Ohio, June 10-
14, 1963. (Dr. Harald H. Nielsen. Chairman, c/o
Dept. of Physics and Astronomy, Ohio State Univer-
sity, 174 W. 18th Av., Columbus 10, Ohio)(Triple
Commission for Spectroscopy of the International
Union of Pure and Applied Chemistry, International
Union of Pure and Applied Physics, and Internation-
al Astronomical Union to meet concurrently with the
Symposium.)
TRIPLE COMMISSION ON SPECTROSCOPY,
Assembly, 3d, Columbus, Ohio, June 10-14, 1963.
Dr. Harald H. Neilsen, Chairman, c/o Dept. of
Physics and Astronomy, Ohio State University, 174
W. 18th Av., Columbus 10, Ohio.
REGISTRATION Applications for external training under Agency aus-
FOR pices should be sent through Training Officers to the
EXTERNAL Chief of the External Training Branch,
PROGRAMS An employee who wants to take outside courses at his
own expense is required to make arrangements in ac-
cordance with the provisions of0 paragraph 7e.
Further information on the external programs listed
here and on others may be obtained from the Admis-
sions and Information Branch of the Registrar's
Staff, OTR. Call
or come in to Room GC-03. AIB maintains a collec-
tion of catalogs, brochures, directories, and other
publications of academic, commercial, and govern-
ment institutions. Class schedules of local universi-
ties are available.
28 SECRET
CIA INTERNAL USE ONLY
25X1
25X1A
25X1A
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 SECRET EXTERNAL PROGRAMS
Approved For Rekbjj~a&Afh UdI -RN 8-03090A000200O40001-4~
GSA Courses to be offered under the auspices of the Gen-
INSTITUTE eral Services Administration Institute during the
spring of 1963 are listed below. Dates when courses
are to be held are also shown if they are available.
(The establishment of this Institute was announced in
the December 1962 OTR Bulletin, page 21.)
Building Management
Air Conditioning and Refrigeration, Basic Course for
Operating Engineers (20 days, scheduled on request)
Civil Defense
Light Rescue Training (2 days, scheduled on request)
Basic Firefighting (1 day, scheduled on request)
Plant Security
Firearms Instruction (1 hour, scheduled as needed)
Firearms Qualification (2 hours, scheduled as needed)
Guard Training (64 hours)
Records Management
Directives Improvement (6 hours)
4-5 March 2-3 May
Forms Analysis and Design Seminar (twenty 3-hour
sessions) 11-22 March 6-17 May
Forms Improvement (6 hours)
7-8 March
Correspondence Management (1-hour introduction,
four 2-1/2-hour workshops on Plain Letters, three
2-1/2-hour workshops on Form and Guide Letters)
Workshop kits have been developed and may be
borrowed or purchased from GSA.
Speeding Correspondence (3 hours)
25-26 February 4-5 April
Mail Management (11 hours.) Workshop material may;
also be borrowed or purchased from GSA.
Records Disposition (3-1/ 2-hours)
18-19 February 1-2 April
Records Management Seminar (twenty 3-hour ses-
sions scheduled for groups on request).
SECRET 29
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 EXTERNAL PROGRAMS SECRET
Approved For Re5J~`sE:/6YUAP'f8-03090A000200040001-4
Source Data Automation (ten 3-hour sessions)
11-15 Feb 8-12 Apr 20-24 May
Professional Archival Training Program
Two consecutive 17 week courses--one beginning
in September; the other, in February. Meetings
every Tuesday from 3 p. m. to 5:20 p. m. Col-
lege credit may be gained by registration with
The American University.
Federal Register Instruction Program (2-hour
illustrated lecture, scheduled within agencies upon
request. )
Supply Management
Fedstrip (1 week)
Executive Supply Management (4-day seminar)
Procurement: Small Purchases (5 days)
Procurement Contracting and Policy (1 week)
22-26 April
Telecommunications
Teletype Operator (Duration of course keyed to
trainee's needs)
Transportation and Traffic Management
Transportation Assistance to Procurement Officers
(1/2-day workshop, to be conducted several times
during the week of 20 May)
GEORGIA The Department of Short Courses and Conferences at
TECH the Georgia Institute of Technology has announced its
COURSES schedule for spring 1963. Two programs which may
be of interest to Agency employees are:
Selected Topics in Advanced Strength of Materials,
18-22 March. This course is concerned with de-
veloping mathematical equations expressing stress
and strain in terms of material constants applied
forces. Topics to be included are special problems
in torsion and bending, thin plates and shells, thick
cylinders, and curved beams. Course fee is $125.
30 SECRET
CIA INTERNAL USE ONLY
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 E 'I'ERlti1AL k OG AM
i~LTESSE~CRLEiITSE ~NT'Y
Approved For Releaselzvoz/o$i6 : UTA-RDP78-0309OA000200040001-4
OFF- CAMPUS
PROGRAM
Protective Relaying Conference, 2-3 May.
Engineers with responsibility for protection of heavy
electrical equipment and devices will meet to discuss
new advances in the field. Fee is $6.
Details on The George Washington University and The
American University off-campus programs appeared
in the December issue of the BULLETIN (page 8-11)
and registration information was given in two Special
Bulletins distributed in mid-January. For those who
missed the registration dates, here they are again:
For The American University courses, registra-
tion is from 11: 00 a. m. to 1: 00 p. m. on 1 February
in Room 4F- 31.
For The George Washington University courses,
registration is from 10:00 a. m. to 5:00 p. m. on
7 and 8 February in Room GC-03.
SECRET 31
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 SECRET c
Approved F ri `etease ib' iY~b : GIA-~DP78-0309OA000200040001-4
25X1 C
COURSE
SCHEDULES
ADMINISTRATIVE PROCEDURES (Ft-120 hrs)
18 Feb - 8 Mar 6 May - 24 May
ANTI-COMMUNIST OPERATIONS (Pt-SO hrs)
8 Apr - 3 May
25X1 C MANAGEMENT (Ft- 120 hrs)
4 Feb - 21 Fe 6 May - 24 May
BUDGET AND FINANCE PROCEDURES (Ft-80 hrs)
18 Feb - I Mar 29 Apr - 10 May
CABLE REFRESHER (Pt-4 1/2 hrs)
Scheduled on request
NOTE--Registration for headquarters courses closes
the Wednesday before the Monday the course begins.
Courses identified with an asterisk are given away
from headquarters; registration closes two weeks in
advance.
Other OTR courses will be announced as they are
scheduled.
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 Approved For Release 2002/08/26 : CIA-RDP78-0309OA000200040001-4
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 COURSE SCHEDULES SECRET
Approved FOR I W ZD(TLId8h2S: l DP78-03090A000200040001-4
25X1 C
DEPENDENTS BRIEFING (Pt-6 hrs)
5Feb-6Feb 2Apr- 3Apr
5Mar-6M r May - 8 May
Jun-5Jun
EFFECTIVE SPEAKING (Pt-24 hrs)
11 Mar- 17 Apr
INFORMATION REPORTS FAMILIARIZATION (Pt-40 Hrs)
4 Feb - 15 Feb 29 Apr - 10 May
INFORMATION REPORTING, REPORTS & REQUIRE-
MENTS (Ft-120 hre)
25 Feb - 15 Mar 1 Apr - 19 Apr
3 Jun - 21 Jun
INSTRUCTOR TRAINING (Ft or Pt)
Scheduled on request
INTELLIGENCE-INTRODUCTION (Ft-80 hrs)
18 Feb - I Mar 29 Apr - 10 May
18 Mar 29 Mar 10 Jun- 21 June
INTELLIGENCE RESEARCH (MAP & PHOTO
INTERPRETATION) (Pt-50 hrs)
4 Mar - 5 Apr
INTELLIGENCE REVIEW (Ft-80 hrs)
8 Apr 19 Apr
SECRET
34
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 SE ET COURSE SC `EDULES
UC A RDP 8-0309OA000200040001-4
0040001-4
CONFIDERA ,,CIA 2002/08/
MANAGEMENT (Pt-40 hrs)
GS 11-13
4 Mar - 15 Mar
10 Jun - 21 Jun
25X1 C
GS 14 and Above
4 Feb - 9 Feb (Sat)
RECORDS OFFICERS COURSE (Pt-20 hrs)
25 Feb - 1 Mar
SUPERVISION (BASIC) (Pt-40 hrs)
GS 5-9 GS 10-12
6May- 17 May 25 Mar-5 Apr
WRITING WORKSHOPS ; (Pt-27 hrs)
---------- -------- -
Correspondence: Register at-_44y-
BASIC- e
5 Feb - 28 Feb 13 May . 6 Jun
INTERMEDIATE 12-m ---
ar - 4 Apr
INTERMEDIATE (DDS ONLY) 14 M .y - 6 Jul =_
ADVANCED 5 Feb - 28 Feb= 12 Mar - 4 Apr
DDS SPECIAL (GS-15 & ABOVE) (Pty 27 hrs)
12 Mar 4 Apr 14 May -` 6 Jun
Pretests: Last Monday of every-month
CIA INTER]~SE ONLY
Approved For Release 2002/08/26 :%Cf2- *(00040001-4
 Approved FoOteUREe
i XD~Z8 VQ90AQ,0Q 090j4ft0p1-4
Language instruction is listed as RSW (Reading,
Speaking, and Writing), RW (Reading and Writing),
and as R (Reading).
ARABIC
Basic
RSW
ft
CHINESE
Basic
RW
pt
Basic
RW
pt
Intermediate
RW
40 wks 18 Feb - 6 Dec
20 wks PH III 25 Feb - 12 Jul
24 wks PH II 25 Feb - 9 Aug
pt 20 wks PHIII 25 Feb - 12 Jul
EAST EUROPEAN LANGUAGES
Workshop R pt 15 wks 4 Feb - 17 May
Basic RSW ft 20 wks
Intermediate RSW ft 10 wks
Basic
11 Mar - 26 Jul
25 Feb - 3 May
RSW pt PH III 10 wks 25 Mar - 31 May
Intermediate RSW pt PH I 10 wks 10 Jun - 16 Aug
Basic
R pt 10 wks 25 Mar - 31 May
Workshop R pt 10 wks
Seminar RSW pt 10 wks
GERMAN
Basic RSW ft 20 wks
Intermediate RSW ft 10 wks
Basic
ITALIAN
Basic RS
Basic R
Workshop
10 Jun - 16 Aug
10 Jun - 16 Aug
18 Mar - 2 Aug
25 Mar - 7 Jun
pt PH I 20 wks 25 Feb - 12 Jul
PH II 20 wks 18 Feb - 5 Jul
RSW pt PH I 20 wks 18 Feb - 5 Jul
PH II 20 wks 25 Feb - 12 Jul
pt PH III 10 wks 25 Mar - 31 May
RSW pt PH 1 10 wks 25 Mar - 31 May
pt
R
PH I 10 wks 10 Jun - 16 Aug
PH 11 10 wks 10 Jun - 16 Aug
10 wks 25 Mar - 31 May
pt 10 wks 10 Jun - 16 Aug
Approved For Release V"2W[1&fD
W
 COURSE SCHEDU S
ekdFQ Release 20D3108/26 :CIA-RDP78-0309OA000200040001-4
ERSIAN
Basic RSW ft 24 wks 25 Mar - 6 Sept
RUSSIAN
Full-time courses will be offered upon request.
Familiarization pt 12 wks 4 Feb - 26 Apr
6 May - 26 Jul
Basic RSW pt PH I 20 wks 18 Mar - 2 Aug
PH II 20 wks 18 Mar - 2 Aug
PHIII20wks 18 Mar- 2Aug
Intermediate RSW pt PH I 20 wks 25 Mar - 9 Aug
Intermediate Sci. & Tech. R pt PH I 15 wks
18 Feb - 31 May
PH II 17 Jun - 27 Sept
Intermediate Econ. & Polit. R pt 15 wks
PHI 18 Feb - 31 May
PH II 17 Jun - 27 Sept
Intermediate Interpreter pt 15 wks 25 Feb - 7 Jun
24 Jun - 4 Oct
Advanced Interpreter pt 15 wks 24 Jun - 4 Oct
Intermediate Refresher RSW pt 15 wks
18 Feb - 31 May
17 Jun - 27 Sept
Intermediate Refresher R pt 15 wks 18 Feb - 31 May
17 Jun - 27 Sept
SPANISH
Full-time Spanish Course will be offered upon request
Basic RSW pt PH III 10 wks ' 25 Mar - -31 Maur
Intermediate RSW pt PH II 10 wks': 25 iV ar - 31 M
PHI 10 wks 10 Jun 1`6 Aug
Basic R pt 10 wks 25 Mx'- 31 May
Workshop R pt 10 wks 10 Jun. - Ib Aug
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