DISESTABLISHMENT OF SPECIAL INTELLIGENCE STAFF

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000400250001-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 42
• Document Creation Date: December 19, 2016
• Document Release Date: September 14, 2005
• Sequence Number: 1
• Publication Date: January 27, 1970
• Content Type: REGULATION

Approved For Release 2005/1 gETRDP78-00487AO00400250001-2
RECORDS MANAGEMENT PROGRAM
RECORDS CONTROL SCHEDULE
FOR THE
D D / S & T
S P E C I A L I N T E L L I G E N C E S T A F F
?
FORM No. 738
1 JUL 55
Approved For Release 2005/11 1y - DP78-00487A000400250001-2
1
 5 FEB 1970
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400250001-2
S-E-C-R-L'-T
This Notice Expires 1 August 1970
ORGANIZATION
2 January 1970
DISESTABLISHMENT OF
SPECIAL INTELLIGENCE STAFF
Effective,2 February 1970, the Special Intelligence
Staff (SPINT), Directorate of Science and Technology, is
disestablished. The functions performed by this staff will
be assumed by the CIA SIGINT Officer, the Chief, Information
Requirements Staff, Directorate of Intelligence, and the
Director of Security. Details of the transfer of functions
.have been published separately by special issuance.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
R. L. BANNERMAN,
Deputy Director
for Support
Approved For Release 2005$1-7:/21 :RGFARDP
M97 00400250001-2
do ho-ding and
d.~_uifi.afion
25X1
 Approved For Ruse -21Sf CIA-RDP78-00487A?4002500P1-2
Chief Administrative Slraff/DD/SM
Chief, Record-- Administration Siff/DD/S ;a{ fi. a %~er 19 ?
Records Control Schedule For DD/S&'/ $,pecial Intelligence Staff.
1. ' Control Schedule for SPOT Staff, developed
25X1 is approved for application. In addition to
th ?wo copies re iEiiR for your use one copy has been forwarded to
the Records Center and the original is being retained by this staff.
2. A statistical analysis of this schedule revealed that of the 35
items, 5 (9.2 cubic feet) were considered. permanent and 30 (90.0 cubic
feet) were evaluated as temporary.
3. These figures indicate a substantial decrease in the cubic foot-
age of permanent items described in previous schedules of the
Special Intelligence Staff, and therefore reflect continued pro-
gress in your Records Disposition Program.
4. S wish to express my appreciation-_t0 for 25X1
his continued efforts to develop and maintain an active Records
I' nagement program in your office. Please call on us if we can
be of further assistance.
25X1
25X1 cc:
25X1
Records Center
MS/ Sep 1965)
Approved For Release 2005/1(1 - -RDP78-00487A000400
c RO t P antamatis
darm;rdfng aid
declassification
 Approved For Release 2005/11/ I EelrP78-00487A000400250001-2
Records Disposition Authority
Records. Control Schedule (95-65) for the
DD/SW/Special Intelligence Staff is approved
and authority hereby given to implement the
disposition instructions contained thereon.
25X
25X1
Approved For Release 2005/11/21 : C - D 78-00487A000400250001-2
 SCHEDULE NO. `-3, C~b
SS ooNN RR
RERpprv~~i't3~IRAMR05/11/21: CIA
'
T0
2
; ,
a
OFFICE. DIVISION. BRANCH
SI
SPECIAL INTELLIGENCE STAFF, OFFICE OF THE CHIEF
TI
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
,
STAFF SUBJECT FILE
Consists of memoranda, reports, information
copies, and other papers which pertain to techni-
cal and administrative activities of the staff.
File is-maintained under such specific topics as,
security, personnel, cables, regulation issuances,
teletypes, technical and special intelligence
matters, projects and others.
1952-59
a. Technical and substantive material.
4.5
Permanent. Disposal not authorized.
Cut off file at the end of each calendar
year; retain for two years then transfer
to the Records Center.
b. Administrative material.
1.0
Temporary. Destroy after 1 year; (except
teletypes which may be destroyed after
one month).
CONVENIENCE FILE (CHRONO)
These are copies of memos originating in the
.6
Permanent. Disposal not authorized.
staff or replies made by the Staff. They are
Cut off at the end of each calendar
maintained for convenience of reference and are
year, hold for two years then transfer
filed chronologically.
to the Records Center.
1952-59
FORM NO. IJ n USE PREVIOUS
1 JAN 56 J EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-
DP78-00
87A000400250001-2
IAC FILE
File- has been discontinued.
INTELLIGENCE COMMITTEE' USCIB
File has been discontinued.
IOTAC FILE
This file is maintained for the office
.1
Temporary. Destroy when 6 months old.
member of the Inter-Office Telecommunication
Advisory Committee. Record set is maintained
by the Recording Secretary in OSI.
REFERENCE PUBLICATIONS
14,
These are copies of ATIC,AF and other publics
1.0
Temporary. Destroy when no longer
tions relating to equipment or technical matters
needed or when publication is superseded.
in which the staff is interested. Maintained for
reference purposes.
TOP SECRET LOG
Used to record receipt and distribution of
.1
Temporary. Disposal not authorized.
top secret documents.
1956-59
Amarowed Eor Ralaas&==1:1191 - r.IA-
LnP7;t-nnl
g7annnAnngs;nnni-9
FORM NO. 139a USE PREVIOUS
1 JAN 56 EDITIONS.
 RE~~~NAFFM&MM5/11/21: CIA-RDP78-004
SCHEDULE NO.
3-
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE 2
SPECIAL INTELLIGENCE STAFF; CIA SPECIAL INTELLIGENCE SECRETARIA
TITLE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
USIB FILES
The files described in a through i on the
following page are maintained for the DCI as
Chairman of USIB and the CIA member. They
reflect CIA activities with the Board. The
official records are maintained by the USIB
secretariat.
19i.6-59
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
M!=i
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21: CIA-
- O
7A000400250001-2
a. Subject File - These are cables, memos,
15.0
Permanent. Disposal not authorized. Retain
studies and other documents which reflect
in current files area for 4 years then
the Agency's participation in the activit
ies
transfer to the Records Center.
of the Board. The records relate to
agreements, charters, collaboration,
dissemination, exploitation, liaison,
organization, conferences and others.
Filed by subject or country.
1948-59
b. Board File - Contains memos, agenda,
1.0
Permanent. Disposal not authorized.
actions of the Board, briefing notes,
Retain in current files area for 4 years
minutes of meetings, and other Board item
3.
then transfer to the Records Center.
c. Extra Copies - These are extra copies of
4.0
Temporary. Destroy when superseded or no
Board items maintained for use of DDCI
longer needed.
and other members as needed.
d. Card Index - A numerical index to the
.2
Temporary. Destroy when no longer needed.
Board files maintained on 5x8 cards.
e. Security Clearance Files
Transferred to Security Branch
f. Logs - maintained for control on all
1.0
P m . Disposal not authorized.
documents received or distributed by
Retain in current files area-fer 4 years
this office.
ra &fer- to- the--nerds -Center.
1946-59
g. Document Receipt File - These are signed
.2
Temporary. Destroy after 2 years. Cut
copies of document receipts indicating
off at end of each calendar year; retain
receipt of classified documents.
for 2 years then destroy.
h. Destruction Certificate - Discontinued
in June 1958. Now being recorded on the
log.
i. Country File - These are Board papers con
6.0
Permanent. Disposal not authorized. Retain
taining information on US relations with
in current files area,fer ye-s en rans-
various countries. Filed by country.
1948-59
Approved For Release 2005/11/21: CIA-F
RIT7A
7A000400250001 -2
FORM NO
T I PREVIOUS
NO. 139a E USE
O N S .
1 JAN 56 J
RECORDS CONTROL SCHEDULE - 16'11reNUATION SHEET
 SCHEDULE NO.
C p~ LL
R EAppD ovjIor rR619924665111/21 : CIA-F F{7[ '
-
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
SPECIAL INTELLIGENCE STAFF ASSESSMENTS AND REQUIREMENTS BR
6ffE DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
AS A RESULT OF A REORGANIZATION THIS BRANCH WAS RE
RGANIZE
AS TWO BRANCHES. THE ASSESSMENTS BRANCH
AND REQUIREMENTS BRANCH. THE FILES WERE DISPOSED
F IN TlU
FOLLOWING MANNER:
DIVISION ADMINISTRATIVE FILE
Parts of it were incorporated with the
Assesments Branch Ad inistrative files and the
others destroyed.
CONVENIENCE FILE (PENDING)
Destroyed. Eliminate item.
HISTORICAL RECORDS
Divided among the chiefs. Some in Item 69.1
T.S. LOG
Now located with Splnt, Office of the Chief.
PERSONNEL CARD FILE
Eliminated
POINT TO POINT CARD
Eliminated
y'I
LIBRY MATERIAL
Eliminated
II
Amroued I=nr PP1PqQP 9005111191 CIA-j
nl2Z8-0041
17AO00400150001-!-)
FORM NO. 139 USE PREVIOUS
1 JAN 56 EDITIONS.
 pttttQQ
R E Pi~t~v~~ T~A~e ~ 5/11 /21 : CIA- "_ 4
SCHEDULE NO.
OO1 -2
CONCURRENCE E
OFFICE. DIVISION. BRANCH
SIGNATURE 2
SPECIAL INTELLIGENCE STAFF ASSESSMENTS BRANCH
TITLE
2 5
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
SOURCE UTILIZATION FILE
Contains 5x8 cards listing sources used in
10.0
Temporary. Destroy after 1 year. Main-
preparation of certain finished intelligence
tain a twelve-month level; thereafter
reports, by area, subject, date and source of
destroy oldest material on a monthly basis.
material (State Cables, ORR reports, CS reports,
and others). File is used to compile statistical
reports on source utilization.
1958-59
REPORTS FILES
a. Special Statistical Reports - These are
1.0
Permanent. Disposal not authorized.
statistical records of receipt of special
Retain in current files area for five
intelligence material, listed by origina-
years then transfer to the Records Center.
tor, country and subject; and the usekof
intelligence sources in certain finished
intelligence reports.
1955-59
b? Consolidated Reports - These are monthly,
1.0
Permanent. Disposal not authorized.
quarterly, annual and special (ad hoc)
Retain in current files area for five years
reports based on compilation of statisti-
then transfer to the Records Center (except
cal data listed in a.
that working papers, drafts and extra copies
should be destroyed).
EVALUATIONS FILE
These are evaluations of information reports
.3
Temporary. Destroy after one year. Cut
made by OCI analysts, usually at the request of
off file at the end of each year, retain
the originating office. Record files are maintain
d
for one year then destroy.
by the originating office. Filed by office of
origin and chronologically.
1958-59
AsSFA-YO-d- War
4
67A000400950001-9
FORM NO. 139 USE PREVIOUS
I JAN 56 139 EDITIONS.
 0
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-
or_94
8 A00040025 -
MOM
STATION PRODUCTION FILE
Discontinued.
COMMITTEE FILES
Discontinued.
ACCESSION LISTS
Discontinued - S.R. has responsibility
DESTRUCTION LISTS
Discontinued - Registry Branch has responsibi
lity.
LOG FILE
Discontinued.
REFERENCE PUBLICATIONS FILE
Consists of published material from various
2.5
Temporary. Destroy when obsolete or no
sources for use as technical working aids by
longer needed for reference purposes.
branch, staff and office personnel.
TECHNICAL DOCUMENTS FILE
These are regulations, orders, operating in='-
1.0
Permanent. Disposal not authorized.
structions and other documents pertaining to
special intelligence and its use.
? =' --S-;p;
BRANCH SUBJECT FILES
o
a. This portion of the files contains
1.0
Permanent. Disposal not authorized.
material on special subjects in which th
Retain in current files area indefinitely.
Branch is interested. File is maintain
for historical and references purposes.
4
Approved For Release 2005/11/21 : CIA-
8-
87A000400250001-2
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000400250001-2
b. Administrative File
Consists of office and branch memos,
.3
Temporary. Destroy after 1 year. Cut
regulations, and other material pertainin
g
off file at the end of each calendar year;
to training, regulations, leave and other
retain for one year and destroy.
subjects required in administration of
branch activities. Filed by subject.
1958-59
SPECIAL PROJECTS FILE
Consists of memos, working papers, and
1.0
Permanent. Disposal not authorized.
finished reports prepared for special branch
Retain in current files area indefinitely.
projects requested by staff or office chiefs.
AREA/COUNTRY FILE
Includes information on status of special
3.0
Temporary. Destroy when obsolete.
intelligence effort against target countries and
areas with related material. Used for reference
purposes.
q-03
CONVENIENCE FILE (CHRONO)
Extra copies of papers and memos originating
.4
Temporary. Destroy after 5 years.
within the Branch. Filed chronologically.
Retain in current files area for 5 years
1956-59
then destroy.
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
 SCHEDULE NO%3 L C
RE9OR~DS CO~ITRO~SICHEDUU&05/11/21 : CIA-4~ C~O
Approve or a ease
2- 2
-
OFFICE. DIVISION, BRANCH
SIGNATUR 2
SPECIAL INTELLIGENCE STAFF REQUIREMENTS BRANCH
TITLE DATE
131 / / 4~
ITEM
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
NO.
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
(CUBIC FT.)
.7Y/
REQUIREMENTS CASE FILES
Contain Collection Action Record Sheets with
chronological record of status of action together
with related memos, notes, teletype requests and
other material. These constitute the record set
for the agency for Special Intelligence Requiremen s.
Filed by OCI number.
1958-59
a. Active Cases 2.0
Place in closed file when case is inactive.
b. Closed Cases 1.4
Temporary. Destroy after 5 years. Retain in
current files area for two years then trans-
fer to the Records Center.
REQUIREMENTS SUBJECT FILE
Includes teletypes, correspondence with
various offices
travel folder, projects, status reports, meetings,
committees, collection and dissemination activitie ,
tours briefings and other subjects on activities
conducted by the Branch. Filed by subject.
a. Teletypes .1
Temporary. Destroy after 1 year.
b. Other material 14.I.
Temporary. Destroy after 5 years. Cut
off at the end of each calendar year;
retain in current files area for 2 years
then retire to the Records Center.
'((
~ ? fl
L
FORM NO. 139 USE PREVIOUS
1 JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
Z9EL#j"
87AOOO4OO25OOO1-2
Z3-
REQUIREMENTS CARD FILE
3
Consists of a 5x8 card for recording require
1.0
Temporary. Destroy 2 years after
ment number, requestor, date of initiation, sub-
requirement closed.
ject, collection Agency, and classification.
Used as an index to requirement case files. File
by requirement number.
FLEXOLINE FILE
Discontinued
-
GUIDE REQUIREMENTS
a. These are the Periodic Requirement Lists
.2
Permanent. Disposal not authorized. Cut
prepared on a quarterly basis for genera
off at the end of each year; retain in
type requirements (collateral). Filed
current files area for two years and
by area.
transfer to the Records Center.
b. Extra copies of the Periodic Requirement
5.0
Temporary. Destroy when new list is
List maintained for supplemental distri-
prepared.
bution purposes.
c. Working papers and drafts of Periodic
1. 2
Temporary. Destroy when new draft is
Requirement List. Filed by area.
published.
CONVENIENCE FILE (CHRONO)
Extra copies of memos and correspondence
.2
Temporary. Destroy after two years. Cut
:originating in the Branch. Filed chronologically
off at the end of each calendar year;
1957-to date
retain for two years and destroy.
.z7'
OO/C REQUIREMENT CARDS
Discontinued
TELECONS
Discontinued - all retired.
Approved For Release 2005/11/21 CIA-
0
P7'60
7A000400250001-2
FORM NO. 139a USE PREVIOUS
1 JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 0
FILES IDENTIFICATION
Approved For Release 2005/11/21 : CL
DISPOSITION INSTRUCTIONS
87A000400250001-2
Copies of NIE's, technical publications, OCI
Handbooks, NSA publications and others that are
maintained for reference purposes.
Temporary. Destroy when superseded or
no longer needed.
CONTACT CLEARANCES
Discontinued
COMMITTEE FILES
Discontinued - no longer an active committee
member.
LIAISON CONTACTS LOG
Transferred to Security Branch.
BRANCH ADMINISTRATIVE FILE
Consists of office and branch administrative
memos, regulations and other material pertaining
personnel, security, training, and other house-
keeping material required for day to day operation
Filed by subject.
1957-59
3.0
Temporary. Destroy after 1 year. Cut
off at end of each calendar year; retain
for one year and destroy.
REQUIREMENTS REFERENCE FILE
Incorporated with the subject file item .'.,y
DOCUMENT AND TRANSLATION REQUEST FILE
Transferred to Dissemination Branch
Approved For Release 2005/11/21: CIA-
DP78-004 7A000400250001-2
FORM 139a EDITIONS~ous
I JAN RECORDS CONTROL SCHEDULE - CONTINUATION SHEET I41
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
87A000400250001-2
REQUIREMENT LOGS
a. Includes logs maintained for control of
.2
Temporary. Destroy after 5 years.
requirements and as a ready reference.
Retain in current files area for 5 years
Filed by area.
then destroy.
1958-59
b. A log for listing teletypes sent general
.1
Temporary. Destroy after 1 year.
as informal requirements.
1957 to date
,Lrr
SUSPENSE FILE
This is a 3x5 suspense file maintained as a
.1
Temporary. Destroy when requirement
reminder to review status of active requirements.
is closed.
Filed by dates.
Current
Z P,
-
Approved For Release 2005/11/21 CIA
i'~6
- 0
87A000400250001-2
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
 R P?v6aNT&0;ZeS# 1W5/11/21 CIA-FW, f 4
SCHEDULE NO.
7A00040Q 06 1-2 13- 2'
OFFICE. DIVISION. BRANCH
SIGNA
25
1
SPECIAL INTELLIGENCE STAFF, SECURITY BRANCH
DAft
TITLE
15Y '5- L?
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
SPECIAL INTELLIGENCE CLEARANCE CASE FILES
Individual case files maintained on persons
who have been cleared or are in process of being
cleared for Special Intelligence. Folders contain
requests and initiation for clearances, report
from Security office, debriefing forms, oath of
secrecy, requests for approval for schooling and
foreign travel, and other documents pertinent to
the individual case. These documents are
essentially duplicated in the files of the Securit
y
Office and other support offices of the Agency
except the SI Oath of Secrecy (signed by employee)
is the Agency record copy. Filed alphabetically.
(1946 to date)
a. Active Cases
36.0
Place in inactive file when clearance
is terminated.
b. Inactive Cases
1. Employees with terminated clearances.
14.0
Retain in current files area until
separated from the Agency.
2. Employees separated from the Agency.
Upon notification of separation of employee
remove Oath of Secrecy and destroy contents
of file; place oaths in an alphabetical file
and transfer annually to the Records Center
for permanent retention.
Approved For e 2005/11/21 : CIA-
r :-
87A000400250001-2
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
87A000400250001-2
.g$r
CARDINEER FILES
7
These are 5x8 cards maintained for ready
reference on individuals cleared for Special
Intelligence or in process. Contains the name,
requesting office, dates of indoctrination,
orientation, debriefing and clearance, badge type
and other pe?tinent information. Filed alpahbetic
lly.
a. Pending File
.1
Transfer to Active file when clearance
action completed.
b. Active File
1.0
Place in inactive file when clearance
is terminated.
c. Inactive File
.2
Destroy when employee resigns and folder
has been purged.
LOCATOR FILE
These are 4x4 orange cards containing current
.1
Temporary. Destroy upon termination
information on persons with Special Intelligence
of clearance.
clearance who are located outside the DDI area
offices. Used to determine number of persons
having clearance and for other statistical purpose
3.
Filed by organization and alphabetically.
(Current)
BADGE CARD FILE
Discontinued - combined with Cardineer File
item '~.. .
Approved For Release 2005/11/21 CIA-
DP78-00
7A000400250001-2
FORM NO. I3Aa USE PREVIOUS
I JAN 56 ?7 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA- 0
7A000400250001-2
,Y
SECURITY ADMINISTRATIVE FILES
These are memos, reports, surveys and other 1.3
Temporary. Destroy after 1 year. Cut
material reflecting administrative activities of
off at the end of each calendar year,
the branch. Specific items include surveys and
retain in current files area for one year
inspections, regulations and notices, security
then destroy.
violations, monthly reports, liaison and special
intelligence activities and other related subjects
in which the branch is interested. Filed by
subject.
1957-59
9r
AREA FILES
S?
These include individual case files contain- .6
Permanent. Disposal not authorized.
ing requests to set up special intelligence activi
Place in inactive file when area is
deactiviated; retain in current files
area for 6 months then transfer to the
Records Center.
related papers. File serves as background materia
for the area. Filed alphabetically by area.
CONVENIENCE FILE (CHRONO)
These are retained copies of memos or .2
Temporary. Destroy after 1 year. Cut
correspondence originated in the Branch or referre
off at the end of each calendar year;
for informational purposes and maintained for
retain for one year and destroy.
convenience of reference.
(1958 to date)
Ole
SAFE COMBINATION FILE
Includes double sealed envelopes containing 3.0
Temporary. Destroy when combination
combinations for safes within the Special area.
is changed and new envelope prepared.
Each envelope contains a safe number, location
identity, date of change and the custodian. Filed
by safe number.
Approved For Release 2005/11/21 : CIA- DP78-004
7A000400250001-2
FORM NO. g39a USE PREVIOUS
I JAN 56 i7 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
7 r
87A000400250001-2
g
ACCOUNTABILITY FILE
1
An accountability for stamps issued in
.1
Temporary. Destroy when stamp returned
serialized order to control officers in CIA
and new one issued.
components. (card file has been discontinued).
Records are revised on a daily basis and serve
as an inventory.
Current
.1
Temporary. Destroy after 3 years.
Cut off at the end of each calendar year;
retain in current files area for 3 years
then destroy.
,9(5-'
SECURITY COI ITTEE - USIB
Discontinued - Responsibility now in Office
of Security.
.9T
IDENTIFICATION CARDS
These are 5x8 cards maintained at the
1.5
Temporary. When clearance is cancelled
reception stations of the Special Center for ready
return card to Security Branch to be
identification, They include photographs, name
incorporated in item 87.
of individual, badge number and type, organizatio
date of briefing and dates of entry in the Center.
Filed alphabetically.
RECEPTIONISTS REPORTS
Reports from each 'reception station indicati
ig .1
Temporary. Destroy after 1 year. After
types of badges issued, name of user, badge number
report has been consolidated hold for one
and other related information. Reports are con-
year then destroy.
solidated into monthly reports for the OCI Securit
Branch and a working copy retained.
(1958 to date)
Approved For Release 2005/11/21 : CIA-
DP78-004
7A000400250001-2
FORM NO. 139a USE PREVIOUS
I JAN 66 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
p~
7A000400250001-2
99
RECEPTIONISTS ADMINISTRATIVE FILE
These are administrative and branch memos
.3
Temporary. Destroy after 1 year. Cut
and requests used for daily reference and working
off at the end of each calendar year;
files.
retain in current files area for 1 year
(1958 to date)
then destroy.
IJ fir
2005/11/21 : CIA-
_.
DP78-00
87A000400250001-2
 SCHEDULE NO.
(
RE&pproARN PkeMRsRUM05/11/21: CIA-F4
'
CONCURRENCE
OFFICE. DIVISION. BRANCH
SPECIAL INTELLIGENCE STAFF, LIAISON STAFF
0
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION NSTRUCTIONS
STAFF ADMINISTRATION FILE
/
Consists of copies of correspondence,
2.2
Temporary. Destroy after 2 years. Cut
memoranda, notices, procedures and reports
off annually; retain for 2 years and
accumulated in implementing collection and
destroy.
dissemination of classified material and in con-
ducting liaison activities with other organiza-
tions. File is maintained for reference and
guidance of the Saff and is essentially dupli-
cated in the files of the Special Intelligence
Staff and the Assessments and Requirements
Branch. Some specific subjects include: Assess-
ments, Badges, Clearances, Notices. Security,
Personnel, Space and Training. Filed by subject.
(1957 to date)
IG8r
LIAISON SUBJECT FILE
Contains copies of correspondence to and
3.5
from other components and agencies relating to
liaison and collection matters; continuing re-
quirements and guides, USIB papers, NSCID's,
substantive material relating to the Intercept
Program) Special Intelligence Categorization,
dissemination lists for NSA and CIA material;
also general reference and working files. Filed
maintained by subject.
(1951 to date)
a. Substantive type material pertaining to
Permanent. Disposal not authorized.
policies, procedures and decisions ren-
Break file every 3 years; retain in current
dered in conducting liaison activities.
files area for 3 years then retire to the
Records Center.
_111
oved For Release 2005/11/21 : CIA-
)
7A000400250001-2
FORM NO. j3 9 USE PREVIOUS
1 JAN 56 J EDITIONS.
 ITEM NO.
FILES I ENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA
RDP78-00
87A000400250001-2
b. General reference and working aids. L
I',qT
Temporary. Destroy as superseded or at
the end of each year.
INTELLIGENCE COMMITTEE FILES
These are extra copies of committee papers
.l+
Temporary. Destroy after 2 years.
which are maintained for the office member of
Screen files annually and destroy when
the committee and for general information of the
2 years old.
Staff. The files contain agenda, minutes, report
s
and other papers of the Priorities Advisory
Group and the USIB.
-193-
REQUIREMENTS CASE FILES
Contain copies of requests for and replies
2.4+
Temporary. Destroy after 2 years.
to requirements submitted to this Staff together
Review files annually; retain closed
with action taken. Also teletype requests, memo
s.,
cases for two years then destroy.
notes and other related material. The records
set of requirements is maintained by Assessments
and Requirements Branch. Filed by Requirement
number.
J.0s
REQUIREMENT LOG
A local devised form recording name of
.1
Temporary. Incorporate with case file
requestor, collection Agency, suspense date, and
(item 103) when requirement is closed.
running status of action and completion date.
File is used as quick reference and as an index
to active cases. Kept in a notebook by require-
ment number. (The 5x8 card file previously used
will be destroyed when information is transferre
d
to the log).
ACCESSIONS LIST
Discontinued.
Appirnilad F:nr Pimiancim 9nnA111191 - rl
Lr--13-"e~liz7t~-,n
LR7AnnnAnnggnnni-9
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
 I
ITEM NO
FILES IDENTIFICATION
.
196
Approved For Release 2005/11/21: CI
BADGE FILE
o
ur ~
,lei
Consists of a copy of the clearance status
received frcmheadquarters. Contains name, date
and type of clearance. Filed alphabetically,
a. Pending
b. Active 1
A record maintained on individuals who are
visiting the area together with name of person
visited and purpose of visits. Maintained for
ready reference. Filed alphabetically.
COMMUNICATION LOGS
?1
.2
.2
Place in active file when clearance obtained.
Temporary. Destroy when clearance is term-
inated.
Temporary. Destroy after 1 year.
Records maintained on the receipt and dis-
position of classified material in accordance wit
Security regulations. Filed chronologically.
a. Envelope Logs. These are maintained in .1
5x8 books in lieu of courier receipts.
Courier signs log when picking up envel-
(1957 to date)
Temporary. Destroy after 1 year; cut
off annually; retain for one year then
destroy.
Temporary. Destroy after 1 year. Cut off
annually and destroy one year later.
b. NSA Mail Log. All memoranda., correspondence .2
and various documents received from NSA
are entered on the log irrespective of
classification.
c. Top Secret Log. All CIA top secret .1
material recorded on a separate log.
(1957 to date)
FORM NO. 139a USE PREVIOUS
I JAN 5 . EDITIONS.
Temporary. Disposal not authorized.
Retain in current files area indefinitely.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES I ENTIFICATION
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA
487A000400250001-2
DOCUMENT RECEIPTS
9
Record of receipt of CIA and NSA documents
.2
Temporary. Destroy after 2 years. Main-
dispatched from the Staff. Filed chronologically
tain in current files area 2 years then
destroy.
3.1.0'
DESTRUCTION RECORD
in
Copies of annual reports of destruction done
.1
Temporary. Destroy after 1 year.
by the Staff. Original report is maintained by
Registry Branch. Filed chronologically.
-11
REFERENCE PUBLICATIONS
A collection of published material,, reports.,
5.3
Temporary. Destroy after 1 month. Main-
. and working aids produced by CIA or
bulletins
tain one months level; destroy on a monthly
.
other agencies and utilized by the Staff for ref-
basis.
erence purposes. Among the publications are those
from OCI., ORR) USIB., NSA' OSI., Army, Air,, also
National Intelligence Estimates and National In-
telligence Surveys. Filed chronologically.
TELETYPE FILES
/)-
Copies of messages received by teletypes
from NSA or CIA components. Messages contain
specific requirements or information in answer
to requirements.
a. Daily Take
1.8
Temporary. Destroy after one week. Main-
tain one week's level then destroy.
b. CIA Teletypes
1.0
Temporary. Destroy after 1 year. Cut off
file annually; retain for one year then
destroy.
FORM NO.
56 139a EDITIONS. I JAN RECORDS CONTROL SCHEDULE -CONTINUATION SHEET (41)
 ITEM NO
. FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : Cl
I 0
87A000400250001-2
25X
-1-H
~G
LIBRARY MATERIAL
l
A collection of political, scientific and
9.0
Temporary. Disposal not authorized. Return
technical books obtained through the Library on
to the Library when no longer of current
an indefinite loan basis. Books include Politica
l
interest.
Handbooks, Dictionaries, and those relating to
radio:- : and electronics.
v
l9tu'
FORM NO. 139a USE PREVIOUS
1 JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
 Approved For Release 200
12 SEP ', 37
"' p1R0487A000400250001-2
DD/S&T 3650-67
12 September 1967
MEMORANDUM FOR: CIA Records Administrative Officer
SUBJECT Amendment to Records Control Schedule -
95-67 - Spint Staff, DD/S&T
1. It is requested that Item 20 of the Spint Staff,
DD/S&T Records Control Schedule be amended as shown below:
o7oP Authorization for Special Use of SI File
Consists of individual requests for the
special use of SI information in non-SI reports,
memoranda and briefings with a list of the SI
references from which information was obtained.
Also included in this file, is a copy of or
description of how it was used and the
authorization that was granted in each case.
Disposition
/.3 Permanent. Disposal not authorized.
Retain in current files area for two years;
then transfer to Records Center, in one (1)
cubic foot lots, except those records
needed for current operation.
2. If further informalion is needed in regard to this
request, please call me on
25X1
25X1
Af'