REVISION OF RECORDS CONTROL SCHEDULE FOR NPIC/COLLATERAL SUPPORT DIVISION, REFERENCE BRANCH, INFORMATION SECTION ITEM 5D AND E.

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000400180001-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 131
• Document Creation Date: December 19, 2016
• Document Release Date: September 8, 2005
• Sequence Number: 1
• Publication Date: April 27, 1967
• Content Type: MF

Approved For Release 2005/11/21 : CIA-RDP78-00487A000400180001-0
28-66
RECORDS MANAGEMENT PROGRAM
RECORDS CONTROL SCHEDULE
FOR THE
k0rPct,Ai em ti~t r ter
FORM NO. 73?
JUL 55 G
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 Approved For lease 2005/11/21 : CIA-RDP78-0048700400180001-0
Permanent 9115.5
Temporary 14A4.2
Spa
Library 2,022. 7
F-ilm 9,225.
Bri eef -ng-bids- 183. a'
Tota-1 2-7-,-2-20-.-2-c ut
Retain or destroy at Hdqtrs
To be transfd to Records Ctr
also
Some portion of film will be
17,0111.3
1,038.5
trnsfd to the Center Total - 9,225
Decision pending on briefing
-boards-&-related-record- s-o-t,al-- 183
A portion of1Ibrar_y ol.lection
(PT Keys) will be sent to Center
for supplemental distribution to
PT trainees total - 1,922
STAT
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 Approved For Release 2005/11/21 : CIA-RDP78-00487A000400180001-0
Records Control Schedule 28-66 for NPIC is approved and
authority hereby given to implement the disposition
instructions contained therein.
Records Management Analyst RAS
Director, NPIC
NPIC Records A ministrati Officer
Date Approved by CIA/RAO
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mi ra ion utticer
 Approved Formease 2005/11/21 :CIA-RDP78-0048700400180001-0
2 7 APR 1967
I'M.t?1M1V,Th' OR. 'PIC Records Addjstration Officer
Std Revision Of Re cords Control Schedule for NPIC/Collateral
Support Division, Reference Branch, Information Section
Item 5d and o.
According to the CQDTB #xeement dated : January 1961.
AT
c } y attached, intelligence cuaents produced by the USIB co do ity may
be >~! : stroyed five years after such documents become inactive, except for
the rec,crkl ' ,Y)ies which are to be retained and serviced by the nroduciin;
r gerry.
2, In accordance with this agreement, your request to retire
Navy and SAC reports dated {>rior to 1961 for an eight-year period should
be der e!. However, you raise an interesting technical point on the word-
ing 1f the agreement and whether or not the provisions are meant to apply
tce collections dated prior to "the agent. We feel certain that the
ether agencies are acting in aecordan - with the USID instruction and that
y=,ug collection of material duplicates theirs We will expect you to
coc,r diraate with Navy and SAC to determine the degree of duplication of the
C'?elections, hopefully expecting that you will rave your material from
the Records Center before the eight years you have requested.
J. In order to assist you in you. records program I em approving
the transfer csf these retirement rests for the eight-year period, inas-
ruch as the material is dated prior to 1961. Future deposits of material
!ated 1961 and subsequent will be approved for retention in the Records
Center for a five year period. The Records Control Schedule has been
tended to incorporate these instruetiom and the Records Center has been
r,.4ified. Your requests . for retirement of PI Reports produced by Navy
(1`6: .. 17,159) and by SAC (1955 - 1959) have been forwarded to the Records
Center.
Chief, Re
Attachment
Distribution:
Orig & 1 - NPIC w/att Ce b, 8 1 - Rec. Mr. w copy NPIC
memo and F 140's
1 - RAS file
DDS/SSS/
27 Apr 67)
Approved For Release 2005/11/2
tion Staff
RDP78-00487A000400180001-0
 Approved Forlease 2005/11/21 : CIA-RDP78-00480400180001-0
19 April 1967
1. It is requested that the following revision be made to the
records schedule of the Collateral Support Division, Reference Branch,
Information Section:
Items 5d and Se disposition instructions be changed to read:
NPIC Records Administration Officer
Temporary. Retain in file area for 7 years. Send
to the Records Center to be held for 8 more years and then
to be reviewed by a member of the Collateral Support
Division for final disposition.
2. The initial deposits will vary somewhat from subsequent
deposits. They will consist of all described material which is
dated 1959 or before. Some of these documents date back many years
prior to 1959, but we are asking that they be held as a group with
1959 considered as the document dates. Thereafter, 1960 records
will be sent to the Center in 1967, 1961 records will be sent in
1968, etc.
3. If you concur, please send a copy of this memorandum and
the attached form 140's to the Records Center. We would like to
move this material out of I during Operation Cleanup.
I )g~ ~4j /f(/
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ST
 Approv a 2005/1-1/21:.CIA-RDP78#87A000400180001-0
NPIC/csD-177-67
9 March 1967
MEMORANDUM FOR: Chief, Records Management Office, Support Staff
1. There are nineteen boxes of Photo Interpretation keys ready
to be retired to Records Center from the Information Section. This
collection is similar to the PI keys previously sent in March 1966..
2. To the best of my knowledge this is the last time the CSD/
Information Section will be requesting this type of special retirement
service. In the event that the need should arise again, the Information
Section will attempt to revise its Records Control Schedule.
Attachments:
Records Shelf List (5 cys)
Distribution:
Orig & 1 - Addressee, w/att.
2 - NPIC/CSD, w/o att.
2 - NPIC/CSD/REF, w/o att.
Chief, Collateral Support Division,
NPIC
13 March 1967
NPIC/CSD/Refdrence Br./Photo Ref. Sec.
Implementation of"above action approved.
Schedule #28-66, Item 5-G is being amended. to provide for a 5 year
disposition date.
':1ifC ~j+-LeJ eQ'`n 4
l 3I 7 c~~
D Chief,
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 SCHEDULE NO. -90 0
RECORDApQIp .F9CRV1086e 2005/11/2J 'CJA-RDP7 -00487A00040018OtR -
CONCURRENCE
OFFICE. DIVISION. BRANCH SIGNATUR
NPIC/Office of the Director TIT
i,4 (!7/,?/iVI'/Cam
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
SUBJECT FILE
Contains reports, correspondence, memoranda
16.0
Permanent, Disposal not authorized. Cut of
and related papers which establish or reflect
file annually; hold in current files area
policy and procedural matters relating to the
one year then transfer to vault area.
mission and function of the Center. Included are
Retain for four years then transfer to
such subjects as; Organization, Exploitation,
Agency Records Center.
Evaluations, Committees, Photographic Topics,
Estimates, and others. Filed according to Agency
File Manual.
(1953 to date)
2.
CHRONO FILE
Copies of correspondence used as the office
1.0
Temporary. Retain in current files area
reading file and for ready reference. Filed
indefinitely.
chronologically within each year.
(1953 to date)
3.
DIRECTOR'S PERSONAL FILE
A collection of both classified and unclassi-
38.0
Temporary. Screen periodically; destroy
fied documents of personal interest to the
when no longer needed.
Director. Files contain lecture material, refer-
ence material on photography, photographic
societies and other topics within his field of
association or general interest.
4.
PERSONNEL FILES (Soft)
Individual files of Division/Staff chiefs of
.5
Temporary. When employee transfers from the
NPIC. Maintained apart from regular employees
Center, screen file and destroy administra-
files.
tive.or duplicate papers, transfer to gain-
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FORM NO. 13 9 USE PREVIOUS
1 JAN 56 EDITIONS.
 ITEM NO.
FILES.IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
CIA-RI
-
-
5.
TOP SECRET DOCUMENTS
Correspondence and reports maintained separate
.3
Temporary. Destroy in accordance with files
because of security classification.
to which they relate.
(1953 to date)
6.'
REGULATORY ISSUANCES
Copies of Regulations, Notices, Handbooks and
2.0
Temporary. Destroy when superseded, obsolete
directives which are maintained for reference
or no longer needed.
purposes. These include NSCID's, CIA, DDI and
NPIC.
7.
MAIL CONTROL RECORDS
Logs and various controls on all types of
material received or routed from the Director's
office.
a. Top Secret and Systems log
.5
Temporary. Destroy ten years after document
has been downgraded, destroyed, or trans-
ferred out of control area.
b. Secret and below
.3
Temporary. Destroy after one year.
8.
SPECIAL REPORTS
Copies of studies and investigative reports
1.0
Temporary. Destroy when no longer of current
which were made on the Center, its functions or
interest.
special areas, such as IG survey reports. Main-
tained for reference purposes.
(1961 to date)
Approved For Release 2005/1tf ColA-
78-0048
000400180001-0
 ~~y I[ ~ '
SCHEDULE NO.
9QW~6
RECRa~Ql }L
8 0
P,
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2
OFFICE. DIVISION, BRANCH
Assistant for Administration/Office of Chief
Ni,tj 4 NDV
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
ADMINISTRATION SUBJECT FILE
Consists of Administrative memos, reports and
2.3
Permanent. Hold in current file area 1 year
correspondence. Includes such subjects as Organ-
then transfer to vault area to be held for
ization & Management, Emergency Plans, Technical
four years then transfer to Agency Records
Development Program, Budget Projections, Communi-
Center.
cations, Personnel, Training, NPIC White Paper,
Security.
(1958-1965)
2.
CHRONO FILE
Copies of all outgoing correspondence for
.6
Temporary. Break files annually. Hold in
1958 to 1965 filed chronologically
current file area 2 years and then destroy.
3.
REFERENCE PUBLICATIONS FILE
Copies of NPIC and CIA Notices, Handbooks
1.2
Temporary. Destroy when superseded or obso-
and Regulations. Also includes DD/I Notices
lete or no longer needed for reference pur-
poses.
4.
WORKING FILE
Consists of personal reference aids and work-
4.0
To be destroyed or filed in appropriate files
ing materials for the Assistant for Administration
when no longer needed for day to day business.
and his secretary.
S. -
PERSONNEL FILES (Soft)
Consists of personnel files of employees of
1.5
Temporary. When person transfers from the
the Management Services Staff and the Support
Center screen and destroy administrative or
Staff.
duplicate papers; transfer to gaining office
if desired, otherwise incorporate with
Personnel Branch files (Item 5).
FORM NO. 139 USE PREVIOUS (41)
I-AA
1 JAN 56 J EDITIONS.
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SCHEDULE NO. //
00487A0004001.Wc 1'- o
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGN AT
AA/Management Services Staff/Office of the Chief
TITLE
ITEM
FILES IDENTIFICATION
VOLUME
NO.
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
STAFF SUBJECT FILE
Consists of correspondence, memoranda and
.7
Temporary. Break files annually; hold in
reports relating to the administration of the
Management Services Staff
The subject matte
current file area two years, then transfer
.
r
of the file varies but relates commonly to
to Records Center and destroy after three
ea
s
budget, fiscal, management information and
y
.
r
records management.
(1964 to date)
2.
CHRONO FILE
Extra copies of all outgoing correspondence
originated by members of the Management Services
.2
Temporary. Break files annually; hold in
Staff. Maintained for ready reference. Filed
current files area for two years then destroy
chronologically.
3.
DCI WEEKLY REPORT
Record copy of the NPIC Weekly Activity
Report to the DDI for use at DCI Executive
.2
Temporary. Hold for 2 years then destroy.
Committee Meeting.
NPIC REGULATORY COORDINATION FILE
Copies of comments and/or concurrences of
Staff/Division Chiefs on NPIC Noti
R
.5
Temporary. Destroy all documents except
ces,
e u-
g
lations and Handbooks
concurrence sheet three months after
.
regulatory issuance published. Destroy
concurrence sheet five years after regula-
tory issuance published.
S.
WORKING PAPERS
Day to day working papers of the Chief.
APPFGyed F- Release 9005
_
_ estro ed or filed in
25
FORM NO. I3 9 USE PREVIOUS
I JAN 56 EDITIONS. (41)
 Deputy and the Secretary MSS.
Contains files of employee suggestions and
their evaluations.
a. Approved cases.
b. Disapproved cases.
issuances of preceding organization.)
Instruction, which is an NPIC issuance and PIC
and Handbooks. (Also includes an issuance, CIA
NPIC issuances including regulations, Notices
a. A complete set of NPIC Issuances, Notices,
and Handbooks.
b. Extra set of a. used for reference purposes. .5
(1963 to date)
division chiefs to the Director/NPIC.
Consists of monthly reports from staff and
appropriate files when no longer needed for
day to day business.
Temporary. Disposal not authorized. Hold
in current file area two years after close
of case. Transfer to Records Center for
holding five years. Return to NPIC for
evaluation.
Temporary. Hold one year in current file
area after close of case. Transfer to Record
Center for two years and then destroy.
Permanent. Disposal not authorized. Cut off
files at end of each calendar year, and
transfer to the Records Center.
Temporary. Destroy when obsolete or no
longer needed for current reference purposes.
Temporary. Cut off at end of each calendar
year. Hold in current files area for 2 years
then transfer to Records Center for 8 years.
Return to NPIC for evaluation.
Approved For Release 2005/ ''f Cp 11ROP78-0048
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FORM NO. 139a ........IOUs
7A000400180001-0
 SCHEDULE NO. GG
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RECORD$\p(}pFgCjlpLp&e 2005/11/21 CIA-RDP7
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1~0
~._
CONCUIRMCE
OFFICE. DIVISION. BRANCH
SIGNA
TITLE
,
n Branch
s J
zz :
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
BRANCH SUBJECT FILES
Contain memoranda, correspondence, notices and
1.3
Temporary. Break files annually; hold for
procedural material needed for daily administra-
two years then destroy.
tion of branch activities. Files are maintained
according to Agency Filing System.
(1959-to date)
2.
MIS REPORTS
These are combined narrative and statistical
monthly, annual or special reports relating to
man hours, status of special projects, and project
accomplishments, together with machine runs, ad-
justments, or work up copies of the reports.
(1961-to date)
a. Record copies of finished MIS reports.
.4
Permanent. Break file annually; hold for
two years then incorporate with AA files in
the vault area.
b. Machine runs, adjustments, work up copies,
.?6.S
Temporary. Destroy when all statistics have
and intermediate reports.
been prepared in final form and no further
reference is required.
3..
REFERENCE MATERIAL
Copy of SCIPS Committee reports maintained by
.5
Temporary. Destroy when obsolete or no longe
a member of the committee.
needed.
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 Approved For Release 2005/11/21 : CIA-RDP78-00487A000400180001-0
Memo for the record
A*
July 10, 19$7 met with EPIC Budget officer and ARO to discuss the
disposition of NPIC copy of Domestic Travel Form 5LtOb and the
Property Obligation Authorization.
EPIC holding copy of Form 540b long after obligation is liquidated.
Checked with Audit Staff and learned that Audit Staff uses 0/Finance
copy for audit purposes and the operating offices can destroy their
copies when obligation has been liquidated. in Audit
Staff said the auditors can go to the expenditure run to check the
liquidation code if any question uses.
On Property Obligations --
Operating offices ar required to keep their copies for audit
purposes. Audit Staff performs audits within 13 months, after which
operating offices may destroy the documents provided there are no
questions.
July 10, 1967
25
25
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 SCHEDULE NO.
RECORD EoodRT T 2005/11/21 CIA-RDP78
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CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATU
AA/MSS/Budget & Fiscal Analysis Branch
TITLE ~ /
/ Vpv- {
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
BRANCH SUBJECT FILES
Correspondence, reports, memoranda, relat-
10.0
Temporary. Break files annually; hold two
ing to budgeting, accounting and expenditure
years then destroy.
activities of the Center and pertaining to in-
ternal administration and operations.
2.
BUDGET FILES
a. Copies of budget estimates, operating
budget
and preliminar
e
ti
t
2.0
Temporary. Destroy ten years after close
,
y
s
ma
es. Used for
analytical and historical comparison of Center
of fiscal year involved.
activities.
b. Work papers, cost statements, and data
6.0
Temporary. Destroy one year after close of
accumulated in preparation of annual budget
fiscal year covered by budget.
estimates.
3.
OBLIGATION AND EXPENDITURES FILES
General account ledgers, allotment records
8.0
obligation and expenditure documents, machine
runs, requisition authorities, and related
documents.
(1956 to date)
a. General account ledgers, allotment
Temporary. Destroy ten years after close
records and supporting papers relating to
of fiscal year involved.
confidential funds.
b. Allotment control records, general
led
ers and ma
hi
li
Temporary. Destroy three years after close
g
c
ne
stings for vouchered funds,
of fiscal year involved.
25X
FORM NO. 139 USE PREVIOUS - ~,
1 JAN 56 EDITIONS. (41)
 Approved For Release 2005/11/21 : CIAd 3178=60?A
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c. Work papers, cost statements and data
used as posting and control media.
Periodic accounting of expenditures, re- 2.0
quests for replenishment of funds and related
papers. Fund accounting on a monthly basis.
(1957 to date)
Various budget and fiscal reports on Cente 4.0
activities made primarily for management and
budgeting purposes. Reporting periods vary.
Files are used for obtaining statistical data
and for quick reference on fiscal matters.
Filed by fiscal year.
CIA Regulations, Comptroller General 6.0
Decisions, notices, handbooks dealing with
budget and fiscal procedures, policies and
accounting.
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
Temporary. Destroy three years after close
of fiscal year involved.
Temporary. Destroy three years after
activity closed and accounting has been
made to the Comptroller.
Temporary. Break files annually; hold for
one year then destroy.
Temporary. Retain in office indefinitely;
destroy when of no further interest.
Temporary. Destroy when obsolete or no
longer needed for reference purposes.
RECORDS CONTROL SCfl EDULE . CONTINUATION SHEET
 RECORD` WM 5.F,rHTgka@e 2005/11/
AA/Support Staff/Office of Chief
ITEM FILES IDENTIFICATION
NO. (TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
a. Consists of correspondence, memorandum and
reports relating to Logistical, Personnel, Secu-
rity and Training matters.
b. Policy,. procedures and authorizations,
reference documents, committee minutes
Copies of all outgoing correspondence origin-
ated by members of the OC/Support Staff. Main-
tained for ready reference. Filed chronological-
ly.
WORKING PAPERS
Consists of day to day working papers of the
Chief and his secretary.
.Copies of CIA and NPIC Regulations, Notices
and Handbooks.
SCHEDULE NO.
fir'/,?,
~j91,A-RDF7 -00487A000400180001-0-0
VOLUME
(CUBIC FT.)
1.0
Temporary. Break files annually; hold 2
years then destroy.
Temporary. Destroy when superseded or no
longer needed.
Temporary. Break files annually. Hold in
current files area 1 year and then destroy.
To be destroyed or filed in appropriate files
when no longer needed for day to day business
Temporary. Destroy when superseded or obso-
lete or no longer needed for reference pur-
poses.
25
(41)
FORM NO. 139 USE PREVIOUs
1 JAN 56 EDITIONS.
 OFFICE, DIVISION, BRANCH
AA/SS/Personnel Branch
ITEM
NO.
0
r
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
General correspondence, reports, memoranda re-
lating to the personnel support of the Center.
The files reflect the operation of the Branch in
administering daily personnel matters. Included
are subjects on Meetings, Organization and Man-
agement, Position Descriptions, Staffing, Career
Board, Employee Activities, Retirement, and other
related subjects. Filed according to Agency File
Manual.
(1955 to date)
Copies of correspondence and memoranda re-
lating to personnel matters. Filed by date.
(1962 to date)
CAREER SERVICE BOARD FILES
NPIC Career Board Minutes and Agenda, Evalua-
tion Reviews, Biographic Profiles, Listings, Re-
ports and other papers related to the Career
Service activities. Filed by type of activity.
(1958 to date)
. NPIC Career Board Minutes, Reports and
Agenda developed in conjunction with Board Meet-
ings.
b. Competitive Evaluation Review made by each
Board member after reviewing biographic profile.
\FORM'NO_ 139 use PREVIOUS
REC0RD8pCg*vR ILF(siCale 2005/11/2 -FAD
Approved For Release 2005' 1/2't
VOLUME
(CUBIC FT.)
00487A000400180001-0
Temporary. Break file annually hold for two
years then destroy.
Temporary.. Break file annually; hold for
one year then destroy.
Permanent. Disposal not authorized. Break
files annually; hold for two years then trans-
fer to vault.
Temporary. Destroy one month after reviews
have been reconciled, summarized and a com-
petitive listing prepared.
-00487A000400180001-0
25
 c. Competitive Listings prepared to rank
employees for promotional purposes.
d. Reports, general correspondence and
miscellaneous papers relating to the Career Ser-
vice Board.
Copies of descriptions developed for the
Center positions and used for employment control
and classification.
PERSONNEL FOLDERS (Soft Files)
Individual personnel folders on Center per-
sonnel which essentially duplicates the official
personnel folder maintained by 0/Personnel. In
addition, other memoranda or related papers as
required for administration of the individual's
employment in the Center. Filed alphabetically.
When employee resigns review for any
material to be forwarded to 0/Personnel
file, destroy remaining file three months
after file has been closed.
POSITION CONTROL REGISTER
Machine listings furnished monthly by Office
of Personnel on personnel and position statistics.
Filed chronologically.
(1962 to date)
PERSONNEL LOCATOR FILE
A 5x8 card file with current information on .2
each employee, such as, office location and
telephone number, home address and telephone
number and other pertinent information needed for
emergency purposes. Filed alphabetically, Current
Temporary. Destroy when superseded by new
listings.
Temporary. Incorporate in subject file at
the end of each year.
Temporary. Destroy when position is abol-
ished or description is superseded.
Temporary. Screen files periodically for
obsolete or duplicate material. If employee
transfers within the Agency, screen file
for administrative or disciplinary material
and transfer to gaining office, if desired,
otherwise destroy.
Temporary. Maintain quarterly files.
Destroy the oldest month's listing when
new one received.
non-Agency
Temporary. Destroy when/employee leaves
the Center; tratfer cards on Agency
employees to ADPD/OP.
Approved For Release 2005/111V CIA-RDI 78-00487A00o4nn1Rnnn1-n
E - CONTINUATION SHEET
 ITEM NO.
FILES I E TIF C TION
D SPOSITION INSTRUCTIONS
8.
T/O AND APPLICANT STATUS LOG
ar; /
Flexoline listings of current NPIC T/0 by
divisions and staffs and a current progress re-
port on prospective employees. Panels are xerox-
ed monthly (20 copies) for distribution to in-
terested persons.
a. Current T/0
.3
Temporary. Maintain on a current basis.
Destroy strips as superseded or when employee
leaves the Center
b. Applicant Status Log
.2
Temporary. Destroy when processing completed
After employment process is completed or can-
Listings of applicants showing position
celled retain on panel until monthly xeroxing
against which each is slotted together with
is done then remove flexoline strips and
the progress of employment processing. List-
destroy.
ings are maintained on flexoline panels.
9.
PERSONNEL STATUS REPORTS
Various statistical reports made weekly and
monthly on personnel strength, status, and types
of positions. Reports are prepared for the
Executive Director - Comptroller, the O/DDI,
0/Personnel, and internal administrative use by
NPIC.
a. Weekly reports which act as feeder re-
.1
Temporary. Destroy when 6 months old
ports to monthly or annual reports.
b. Monthly reports.
.3
Temporary. Break file annually; hold for
one year then destroy.
c. Annual or FY reports.
.2
Temporary. Destroy when no longer needed
for current reference
d. Copies of T/0 and Applicant Status Log.
1.0
Temporary. Break file annually; hold in
Monthly copies used for compiling statistical re-
current files area for one year then trans-
'
ports, slotting employees, and general reference,
fer to the vault for four years.
Filed chronologically.
(1962 to date)
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7A000400180001-0
FORM NO. 139a USE PREVIOUS
I JAN 36 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved or Release 205711121 -
,7 ;
A000400180001-0
10.
TRAVEL FILES
Copies of travel orders, requests, vouchers
and related papers. Maintained numerically by
FY.
(1962 to date)
a. Obligation copies
2.0
Temporary. Dispose when funds are obligated.
b. Administrative unit copies.
3.0
Temporary. Break files each fiscal year;
hold three fiscal years then destroy.
c. Travel logs. Separate logs maintained
.2
Temporary. Break file annually; hold one
for employees and invitees for administrative
year then destroy.
control purposes.
(1959 to date)
11.
PERSONNEL CONTROL FILES
Machine listings of Fitness Reports due,
.5
Temporary. Destroy after six months.
step increases, and 3x5 abstract files maintained
to control and follow up on personnel actions
and personnel folders in the Center.
12.
WORKING FILES
These include personnel listings, statistical
12.0
Temporary. Destroy as projects or reports
reports, card files, copies of travel orders and
are completed or when information is no
requests, copies of T/O and applicant status re-
longer of current interest.
ports, and various drafts, memoranda, notices and
other papers which are used as working aids, or
posting media. Files are found with each staff
officer and clerical personnel and are used in
carrying out their daily operations. Current.
13.
IMPREST FUND
Contains accountings for advance by individ-
.1
Temporary. Break files annually; hold one
uals and copies of lists of disbursements made
year then destroy.
each time request for replenishment is made or at
least monthly. Current.
Approved For Release 2005/11/21 : CIA-RE
P78-0048
A000400180001-0
FORM.NO. 139a USET PREVIOUS
 SCHEDULE NO.
REC0RD9~p?~010 1F6C V06e 2005/11/2 CIA-RDP7 -00487A000400180001-0
FFICE. DIVISION. BRANCH
AA/SS/Training Branch
ITEM
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
Consists of general correspondence, memoranda, .8
procedural instructions and administrative
material required by the branch in administering
the training functions for NPIC. The files includ
material relating to training procedures, announce
ment of courses, records and reports on training
activities, requirements, tours of the building,
meetings, training programs and others. Filed by
subject category.
(1956 to date)
Copies of outgoing correspondence prepared by
the branch. Filed chronologically.
(1963 to date)
Files contain material on various training
.programs and courses conducted or sponsored by
?NPIC, OTR, internal agency or external training.
.Within these files by program category may be
,found course descriptions, schedules, outlines or
:lesson plans, student rosters, announcements, test
'forms, correspondence concerning specific arrange-
ments and any support or handout materials.
(1957 to date)
a. NPIC courses (including PI Course).
Lesson Plan or Outline of courses.
Temporary. Break files annually; hold two
years then destroy.
Temporary. Break files annually; hold for
two years then destroy.
Permanent. Transfer one copy to OTR for
incorporation in OTR course files.
ADDroved For Release 2005/11/21 : :IA-RDP781-00487A000400180001-0
FORM NO. 139 USE PREVIOUS
1 JAN 56 EDITIONS.
25
 ITEM NO.
FILES ID TIFICATION
VOLU E
DISPOSITION INSTRUCTIONS
r%jilil %J lx%i r ClAs
NO 1 8-0040
1 A
b. OTR sponsored courses.
1.0
Temporary. Break file annually; hold one
year then destroy.
c. External training.
.2
Temporary. Destroy when superseded or no
longer of current interest.
d. Training materials used when conducting
27.0
Temporary. Destroy as material is super-
the various courses.
seded or obsolete.
e. Unclassified Training Program given to
1.0
Temporary. Destroy when information is
individuals awaiting clearance and assignment
incorporated in report of activities.
in the Center.
f. On-Site Training. These are individual
1.0
Temporary. Hold for three years then
files on sites where training is conducted
destroy.
together with the arrangements for the training
and a list of the participants. Used in prepar-
ing future trips.
4.
TRAINING REQUESTS
Logs maintained on requests for internal and
1.5
Temporary. Hold for two years then destroy.
external training for administrative control
(1963 to date)
5.
TRAINING CARD FILE
A 5X8 card file for all NPIC personnel
.2
Temporary. Destroy when employee is
containing a record of all training courses in
separated from NPIC.
which the employee participates. Filed alpha-
betically current.
6.
LIBRARY MATERIAL
These are textbooks, atlases, films and maps
42.0
Temporary. Return library books to Agency
used for training purposes; also books of pro-
Library when no longer needed; destroy
fessional interest to the staff.
other type materials when superseded or
obsolete.
Approved For Release 2005/11/21 ciA-R
P78-0048
A000400180001-0
' N
. 1
FORM
DRDS CONTROL S&W
 ITEM NO.
FILES IDENTIFICATION
OL E
DISPOSITION INSTRUCTIONS
7.
CONTRACT FILES
tl pw..i
Copies of contracts with companies having
.2
Temporary. Destroy as contract expires.X
courses or subjects of interest for training
purposes. Folders also contain correspondence
or memoranda relating to liaison or association
with the companies. Filed by company.
(1957 to date)
8.
REFERENCE MATERIAL
Catalogs, brochures, technical books and
15.5
Temporary. Destroy when no longer of cur-
reports, maps and other documents maintained on
rent interest.
topics of interest for reference purposes.
Approved For Release 2005/11121 :CIA-R
P78-0048
A000400180001-0
 SCHEDULE NO.
P7
REC0RDA3pD""0ffc9Cftkk_1e 2005/11/21 : CIA-R
00487A000400180001-0
T
OFFICE. DIVISION. BRANCH
SIGNATU
AA/SS/Logistics Branch
TITLE
_ .
r
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
BRANCH SUBJECT FILES
a. Consists of general correspondence relat-
2.0
Temporary. Break files annually; hold two
ing to the overall logistical support of the
years then destroy.
Center as well as administration of the branch.
Included are official requests for approval of
maintenance and alteration work, and equipment
and supplies. Among subjects covered are Budget,
Buildings and Grounds, Equipment and Supplies,
Vehicles, Personnel, Security, and Training.
(1963 to date)
b. Chrono Files contain copies of all out-
.8
Temporary. Break files annually; hold one
going correspondence.
year then destroy.
(1963 to date)
2.
CONTRACT FILES
Copies of contracts along with supporting
papers such as proposals, correspondence, specifi-
cations, change notices and inspection reports.
a. Contracts for supplies and equipment.
8.0
Temporary. Destroy one year after completio
(1962 to date)
of contract.
b. Contracts with OSA.
.8
Temporary. Destroy one year after completio
(1961 to date)
of contract.
.5
Temporary. Destroy upon completion of
contract.
Ar-r-ind Pe%r Dninngtn innsul 1121,- ~
i,,&-pnp7;t
LnnA;t7,annnAnnl;tnnni _n
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
 Usually consists of documents and folders
from various sources as well as rough notes,
drafts, forms, etc., accumulated and temporarily
maintained separate from any file system until a
specific job has been completed. The collection
may also include folders and documents temporaril
charged out of a file system.
Approved For Release 2005/11/21: CIA-RIB
Temporary. Upon completion of a specific
job, return any borrowed documents to file
and destroy remaining papers.
P78-0048~A000400180001-0
RECORDS CONTROL SCHEDULE :'CONTINUATION SHEET
 SCHEDULE
40,
REC0RDAPC*#T*0LFGCJWV#Ee 2005/11/21 CIA-RDP7
-00487A
000400180001-0
OFFICE. DIVISION, BRANCH
SIGNATURE
AA/SS/LB/Supply Section
TITLE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
SECTION SUBJECT FILES
These files contain correspondence, memoranda
2.0
Temporary. Break files annually; hold one
and reports relating to the daily operation of the
year then destroy.
supply function. Included are subjects dealing
with receipt of equipment, pick-up and deliveries,
maintenance of vehicles and trash disposal.
Arranged by subject.
(1964 to date)
2.
CATALOGS
Agency and non-Agency catalogs for equipment,
3.4
Temporary. Destroy when superseded, obsolet
supplies and furnishings. Maintained on a current
or no longer needed for reference.
basis.
3.
SECTION OPERATIONAL FILES
Contains requisitions, receiving reports,
8.0
copies of purchase orders, memorandum receipts
and property passes, along with a few administra-
tive files.l=A requisition log is also maintained.
a. Memorandum receipts. Signed copies of
Temporary. Destroy after turn-in of
receipts for non-expendable property.
property.
b. Copies of CMR listings furnished by
Temporary. Destroy when superseded.
Office of Logistics
c. All other.
Temporary. Break files annually; hold two
years then destroy.
4.
WORKING FILES
Usually consist
completion of a specific
25
FORM NO. USE PREVIOUS
(4i)
1 JAN 56 139 EDITIONS.
 FILES IDENTIFICATION
Approve or a ease CIA-
VOLUME
from various sources as well as rough notes,
drafts, forms, etc., accumulated and temporarily
maintained separate from any file system until
a specific job has been completed. The collection
may also include folders and documents temporarily
charged out of a file system.
FORM NO. 139a USE PREVIOUS
I JAN 56 ~7~7 EDITIONS.
job, return any borrowed documents to file
and destroy remaining papers.
Approved For Release 2005/11 / A`a .. -
RECORDS CONTROL SC - -E CONTINUATION SHEET
 R EC,Q SRPo;2M RaWAb05/11 /21 : CIA-8-8 000400180001-0
?
AA/SS/LB/Building Services Section
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
1. MAP (PLANS) FILE
Consists of s ecifications, drawings and plan! 12.0
pertaining to and its utilities.
Included are floor plans for each Division and
Staff arranged by subject and maintained on a
current basis.
2. FACILITIES MANUALS
Each manual contains detailed descriptions of 2.0
all rooms in the Divisions and Staffs, including
the types of partitioning, utilities provided
and other information related to the facilities
of a particular area. Arranged by Division/Staff.
Maintained on a current basis.
3. WORKING FILES
Usually consists of documents and folders 1.5
from various sources as well as rough notes,
drafts, forms, etc., accumulated and temporarily
maintained separate from any file system until a
specific job has been completed. The collection
may also include folders and documents temporaril
charged out of a file system.
4. I REFERENCE FILES (STORAGE CABINET)
Contains unclassified reference materials 2.0
pertaining to building maintenance such as
building management books, design analyses and
bound studies on utilities. Arranged by subject.
FORM NO. 13 9 USE PREVIOUS
i JAN 56 EDITIONS.
SS
~~- .ln f (' c
Temporary. Destroy when superseded,
obsolete, or no longer needed for reference.
Temporary. Destroy when superseded,
obsolete, or no longer needed for reference.
Temporary. Upon completion of a specific
job, return any borrowed documents to file
and destroy remaining papers.
Temporary. Destroy when no longer needed
for reference, except for Library material
on loan.
 SCHEDULE NO.
RECORDAp FSf Uhge 2005/111 :`CIA - -
OFFICE. DIVISION. BRANCH
AA/SS/Security Branch TITLE DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION. ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
BRANCH SUBJECT FILE
These are administrative reference files
5.7
Temporary. Break files annually; hold two
accumulated in performing security support
years then destroy.
functions. Files include copies of procedural
instructions, reports, correspondence, memoranda
and related support papers. The file includes
material relating to subjects such as, clearances,
cover, meetings, night security officer reports,
branch activity reports, security violations, and
other matters pertaining to security activities.
(1956 to date)
2.
CHRONO FILES
Copies of all memoranda prepared by the branch.
.2
Temporary. Break files annually; hold for
Maintained for reference purposes,
one year then destroy.
(1960 to date)
3.
SECURITY PERSONNEL FILES
a. Case files for employees of NPIC which
14.0
Temporary. Destroy six months after employee
contain biographic data, security clearances,
leaves NPIC.
briefings, debriefings, travel, training, and
other information concerned with security aspects.
Information contained in these files is essentially
7'duplicated in the Personnel Branch soft files, or
in the Office of Security.
b. A 5X8 card file which reflects pertinent
Temporary. Hold for two years after employee
security information and clearances for separated
leaves the Center then destroy.
NPIC employees.
Approved For Release 2005/11/21
IA-RDP78
00487A000400180001-0
25
FORM NO. 13 9 USE PREVIOUS
1 JAN 56 EDITIONS. (41)
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
-0
4.
CONTRACTORS FILES
Case files for all companies having contracts
3.5
Temporary. Destroy when contract is
.with the Center. Files include copies of con-
terminated. If contract is of long term,
tracts, and instructions concerning contracts or
screen files annually and destroy material
liaison with these companies. Office of Logis-
no longer needed.
tics maintains record contract files. Filed
alphabetically.
(1961 to date)
S.
GSA EMPLOYEES FILES
a. Case files maintained on GSA employees
2.0
Temporary. Destroy when employee leaves
housed in the Center. Files contain personnel
25
data and security information relevant to the
individuals employment. Filed alphabetically.
b. A 3X5 card file maintained on locally-
.2
Temporary. Hold for one year after employee
housed GSA employees for quick reference purposes#
leaves the Center then destroy.
Current.
6.
U.S. GEOLOGICAL SURVEY PERSONNEL
a. Case files on em loyees of USGS who are
1.5
Temporary. Destroy when employee is trans-
housed in Files contain sufficient
arated from employment in
information to satisfy security requirements so
25,
far as their occupancy in the building. Filed
alphabetically.
b. A 3X5 card file to the USGS employees
.1
Temporary. Hold for one year after employee
maintained as a ready reference. Current.
leaves the building then destroy.
?7.
COVER FILES
These are card files or other forms bearing
.1
Temporary. Destroy when individual is
names of individuals, kind of cover and date of
transferred or separated.
cover. Filed alphabetically. Current.
Approved For Release 2005/11/21 : CIA-RI
P78-0048
A000400180001-0
 ITEM NO.
FILES 1 TIF C TIO
III A24
A
N1ft45U
POSITION INSTRUCTIONS
A000400111QQQP-h
7
8.
pp .
CIA ID FILES
_
These include 3X5 ID cards,, requests for
.5
Temporary. Destroy listing when no longer
ID's, and a listing of persons to whom cards have
needed for current reference; return ID
been issued. Filed alphabetically. Current.
cards to Hqts. Bldg. Badge Office when
employee is separated from NPIC.
9.
VISITORS CONTROLS
These are various card forms, logs, and
2.0
Temporary. Screen files periodically and
memoranda pertinent to maintaining a control on
destroy inactive cards and requests after
visitors to the Center as required for security
three months.
purposes. Files generally contain names of
visitors, organization, dates of visits, types
of clearances, persons visited, or other related
information. Filed alphabetically or chronologica
lly
as required.
10.
CONTROL LOG RECORDS
Log records used by the branch for control
.3
or reference purposes. These include the Cable
Log, Codeword Log, Travel Log, and various card
files which are used as suspense or working files.
a. Logs
Temporary. Destroy ten years after document
has been downgraded, destroyed, or trans-
ferred out of control area.
b. Card files
Temporary. Destroy when action completed
to which they relate.
11.
REFERENCE FILES
These include Instruction Manuals, CIA Regu-
6.0
Temporary. Destroy as superseded or no
lations, NPIC Notices, Briefing Manuals, and card
longer needed for reference purposes,
files or instructions required for day to day
operations.
7A000400180001-0
 SCHEDULE NO.
RECORDAMA F39H$elafse 2005/11/21 CIA-RDP7
- -
OFFICE. DIVISION. BRANCH
SIGN AT
Operations Staff/ Office of the Chief
TITLE
Assistant for OPS/NPIC 24 November 65
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
BRANCH SUBJECT FILES
These consist of both substantive and ad-
20.5
ministrative type records used to establish
standards, provide support and control of re-
quirements, liaison with collection organization E
,
operation of a communication facility, conduct
of briefing programs, and are also used in the
daily administration of the personnel activities
of the staff. Included are subjects relating
to Budget, Communications, Collection, Liaison,
Photography, Personnel, Requirements, Security,
Training, Vital Materials and others. Filed
according to Agency File Manual.
(1962 to date)
a. Policy, liaison, substantive and
Permanent. Break files annually; hold for
related material
four years then transfer to Records Center.
b. Administrative and Support Records
Temporary. Break file annually; hold two
years then destroy.
2.
COMMUNICATION LOGS
Record of receipt and dispatch of all
1.7
types of documents and materials received by
.-Operations Staff. Maintained in accordance
'-pith security regulations.
(1962 to date)
a. Top Secret and System Logs
Temporary. Destroy 10 years after documents
shown are downgraded, transferred to the
Records Center or sent outside control point.
Approved For Release 2005/11/21 d
1A-RQP7R
1nn4Ft7AnnnAnn1 80001 -0
25
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-004
7A000400180001-0
b. Secret and below logs
Temporary. Destroy after one year.
3.
CHRONO FILES
Extra copies of correspondence and memoranda
.3
Temporary. Break files annually; hold for
prepared by the Staff.
one year then destroy.
(1965)
4.
REFERENCE MATERIALS
Copies of regulations, directives, reports
1.0
Temporary. Destroy when superseded or no
control manual, Staff briefing books, procedural
longer needed for current reference purposes.
handbooks, job descriptions, and other publica-
tions which are used as working aids or refer-
ence for daily operations.
S.
COMOR FILES
The agenda, minutes of meetings and COMOR
7.0
Temporary. Destroy when no longer of current
documents maintained for a member of this com-
interest.
mittee. Files also used for reference purposes
by other interested persons in the Center.
Filed chronologically.
(1962 to date)
6.
COUNTRY FILE
Information relating to geographical areas
2.0
Temporary. Screen files periodically and
in which Operations Staff maintains an interest,
destroy when material no longer required
(1962 to date)
for reference purposes.
7.
OPERATIONS BOARD
Agenda, minutes of meetings, and related
.2
Permanent. Disposal not authorized; hold for
papers maintained for the Assistant for
two years then transfer to the Records Center.
Operations who served as chairman of the Board.
The Board was discontinued in January 1964.
I AN,;; i39a E....o.s.~~~ RECORDS CONTROL SCH''EDULE - CONTINUATION SHEET
 I TEM
NO.
c. Top Secret and System Logs.
d. Secret and below logs.
FORM NO. 13 9 USE PREVIOUS
1 JAN 56 EDITIONS.
OS/Requirements Branch
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
Copies of correspondence, memoranda, reports
and notices used in support of the branch activi-
ties. Among these are copies of status reports,
minutes of advisory committee, procedures perti-
nent to branch activities, leave records, person-
nel matters and others that are referred to for
daily operations.
(1962 to date)
CONTROL LOGS
Various logs maintained by the branch as a
control media or for management purposes, such
as the project numbering log, requirements log,
document control, and others.
(1964 to date)
a. Requirements logs.
b. Project logs. Used for assigning numbers
and maintaining a status record on progress of
.project. Information is incorporated in manage-
.ment reports.
VOLUME
(CUBIC FT.)
Assistant for OPS/NPIC 24 November 65
Temporary. Break file annually; hold one
year then destroy.
Temporary.
Temporary. Destroy two years after require-
ment has been accepted or fulfilled.
Temporary. Destroy 5 years after project is
complete or becomes inactive.
Temporary. Destroy 10 years after documents
shown are downgraded, transferred to the
Records Center or sent outside control point.`
Temporary. Destroy after one year.
25
 REQTIREMENTS FIApproved For Release 2005/11/21 : CIA-
A central registry file of requirements levi-
ed on NPIC. The Collection and Guidance Staff/O/
DDI maintains the record copies of internal agency
requirements. The file contains the basic re-
quirement, status reports, completion notices and
any pertinent memoranda collected for status re-
port purposes. Responsibility for maintenance
of requirements was transferred in April 1965 to
PAG. After April only copies of the requirements
are retained here. Filed by fiscal year.
(1964 to date)
4.
SUPPORT/SERVICE PROJECTS FILE
Case files on support or service type pro-
jecst maintained for control or effective schedul-
ing of projection activities in the Center. Files
contain copies of documents and transmittals re-
lated to these projects. Filed by fiscal year.
(1964. to date)
a. Project Status Report
b. Reference files. Filed by subject.
FORM NO. i39a USE PREVIOUS
I JAN 56 39 EDITIONS.
Ap rnxinrl I=nr Pclpacp 200-5/11/21-- CIA-FR
RECORDS CONTROL SCHED
Temporary. Break file at end of each fiscal
year; retain for three years then destroy.
Temporary. Break files at end of each fiscal
year; hold for three years then destroy.
Temporary. Destroy when information is re-
typed for reference file.
Temporary. Destroy when no longer needed
for reference purposes.
&O-NfINUATION SHEET
 ?
ITEM NO. FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA- DP78-00 87A000400180001-0
6. REFERENCE MATERIAL
These include copies of manuals, regulations 2.5 Temporary. Destroy as superseded or when
handbooks, SAM listings, gazetteers, directories, no longer needed for reference purposes.
and such other publications or documents which
are used as working aids.
FORM N5; 139a D,T,O,S~ous
I JAN RECORDS CONTROL SCHEDULE - CONTINUATION SHEET (41)
 SCHEDULE NO.
REC0RDApp**YRGIL.F61CJe 2005/11/21 CIA-RDP7
-00487A000400180001-0
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATUREJ
OS/Operations Support Branch
TITLE
Assistant for Operations,NPIC 21 Nov 65
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
BRANCH SUBJECT FILE
Copies of correspondence, memoranda and
?4.0
Temporary. Break file annually; hold for
related papers used for administration of daily
one year then-destroy.
branch activities. Includes such subjects as
personnel, leave, security, requisitions for
supplies, monthly reports, status reports and
others. Filed by subject.
(1964 to date)
2.
CHRONO FILES
Copies of correspondence and memoranda
.6
Temporary. Break file annually; hold one
prepared by this branch; also extra copies of
year then destroy.
cables dispatched by NPIC.
(1963 to date)
3.
CABLE FILES
Cables received or transmitted by NPIC.
Consist of the drafts, copies and originals.
Maintained by In and Out numbers. Also selected
copies of cables from 1956-1963-
(1963 to date)
a. Drafts of outgoing messages used as
3.0
Temporary. Retain each month's take for
'backup reference copies for clarifying message
three months then destroy.
text.
b, Original hard copy of NPIC cables--In
22.0
Temporary. Hold file in current files area
and Out. Filed organizationally and chronologi-
2 years. Transfer to Records Center for 13
cally therein. Official copies are retained in
years then destroy.
files of the action office.
Approved For Release 2005/11/21
IA-RDP7
-00487A000400180001-0
25
FORM NO. 13 9 USE PREVIOUS
1 JAN 56 EDITIONS. (41)
 prove or a ease : CIA DP78-00 87A000400180001-0
c. Copies of Headquarters cables routed via .3 Temporary. Hold for six months then destroy.
Cable Secretariat at Headquarters. Filed chrono-
logically by date.
COMMUNICATIONS CONTROL FILES
These include log books and copies of messages 1.8
used to record receipt, or dissemination of cables
or data link transmissions. Filed chronologically.
BRIEFING-MATERIALS
Texts, graphics, vugraphs, and related
materials used for orientation of visitors on
NPIC functions or for support during briefing
sessions.
MISSION STATISTICS FILES
Statistical data developed on the film and
coverage of each mission for comparison purposes,
input records, camera systems analysis, flight
characteristics, and other mission coverage
analysis. Also used for budgetary and personnel
planning for the Center and in liaison activities
with other components and agencies.
(1956 to date)
a. Mission Historical Data developed for each
mission.
b. Basic input data, reports, mission tracks,
and other documents used as working files by staff
personnel.
These consist of the handbooks, manuals,
procedural material, mission tracks, copies of
functions, policy and organizational papers, and
Temporary. Break file annually; hold one
year then destroy.
Temporary. Destroy when superseded or
obsolete.
Permanent. Disposal not authorized. Retain
in vault area for quick reference and liaison
purposes.
Temporary. Destroy when historical data
recorded or when no longer needed for reference
purposes.
Temporary. Destroy when superseded or no
longer needed for current reference.
FORM N0. U9E FXEVIaus~`'''`" r J (4tl
139a -^ *PRE RECORDS CONTROL SCHEDULE CONTINUATION SHEET
 DISPOSITION INSTRUCTIONS
ITEM NO
F
LES I
E
TI
ICATION
.
I
D
N
F
VOLUME
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000400180001-0
such other publications or documents used as
working aids or reference materials for daily
operations.
Anoroved For Release 2005/11/21 : SIA_4
QP78-OO4
L7AOOO4OO180QQ1-Q
FORM NO. USE PREVIOUS
I JAN 56 ,
139a EDITIONS. RECORDS CONTROL SCHEDULE'`="CO.NTINUATION SHEET (41)
 Photographic Analysis Group/Office of the Chief
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES).
Contain copies of correspondence, memo-
randa, reports and other papers relating to
administrative and daily functions of the staff
engaged in providing support and services to
the photo analysis program. Subjects include
appropriations, committees, communications,
organization, personnel, security, training,
and others. Filed by subject category.
(1963 to date)
CHRONO FILES
Copies of memos originating in PAG and
information copies received from other com-
ponents in the Center.
(1963 to date)
These are the individual working papers
of the Chief and his assistant; and "EYES ONLY"
files maintained, apart from the Subject File.
(1963 to date)
VOLUME
(CUBIC FT.)
Temporary. Break file annually; hold for
two years then destroy.
Temporary. Break file annually; hold one
year then destroy.
Temporary. To be destroyed or filed in
appropriate files when no longer needed for
day-to-day activities.
ADDroved For Release 2005/11/21 : CIA-RDP78E00487A000400180001-0
SCHEDULE ND.
-00487A000400180001-0 n
n ru nr
 (~
RECORD 31\1p(} bTAQi.FBeIFI 9b5e 2005/11/21: CIA-RDP7
SCHEDULE NO.
-00487A000400180001-0
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
TITLE DATE
a
/Pd/
PAG/Intelligence Production Officer
i
44b
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIbNS
1.
OPERATIONAL SUBJECT FILES
Contains copies-of correspondence, memo-
4.0
randa, reports and other papers required for
general planning and administration of the
photographic analysis program. Included are
operational procedures for exploitation of
photography, for preparation of report inter-
pretations, security procedures for handling
missions, transmittal memos on collections
of photographic materials, requirements, cables
pre-release memos, and others. Filed by subjee
category.
(1963 to date)
a. Substantive and procedural files.
Permanent. Disposal not authorized.
Transfer to Records Center when no longer
needed for current activities.
b. Administrative or information files.
Temporary. Break files annually, hold two
years, then destroy.
2.
TECHNICAL COMMITTEE AND BOARD FILES
The agenda, directives, minutes of meetings
2.0
and reports covering general operations of
committees or boards, such as the Production
Board and Advisory Committee. Filed chrono-
logically. Current.
A roved For Release 2005/11/21
IA-RDP-7
-00487A000400180001-0
25
FORM NO. 139 USE PREVIOUS ; ~1 - l4tl
I JAN 56 EDITIONS.
 Approved For Release 2005/11/21 : CIA C 78x09 7A000400180001-0
a. Official files maintained by or for the Permanent. Disposal not authorized. Break
secretariat or chairman. files every two years; hold two years then
transfer to Records Center.
b. Copies maintained by members of boards I I Temporary, Destroy when obsolete or super-
or committees. seded or when membership is terminated.
a. Information copies of agenda, minutes 2.0 Temporary. Break file annually; hold one
of meetings or reports of activities being year then destroy.
handled by COMDR. Copies are received, logged
and routed within PAG to interested employees,
then filed for reference purposes by document
and series number. Permanent copies of these
are maintained by Collection and Guidance Staff.
(1964 to date)
b. Index to COMOR papers which contains .1 Temporary. Destroy after documents listed
a record of those received by PAG. Maintained have been destroyed.
chronologically.
Copies of status reports received from 2.0 Temporary. Maintain six-month level; there 2
DIA, hAD, AF and others to keep staff knowle ge- after destroy oldest month's reports when
able of what other areas are doing in related newest ones filed.
fields. Filed by component. Current.
S. WORKING FILES
Contains working papers and reference 2.0 Temporary. To be destroyed or filed in
material of current interest to heads of appropriate files when no longer required
branches, also personnel "EYES ONLY" material for current activities.
utilized by the branch chiefs. Filed by subject
category.
(1964 to date)
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
(41)
 ?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
78-00
87A000400180001-0
6.
REFERENCE FILES
a. These are copies of publications,
72.0
Temporary. Destroy when no longer needed
reports, or responses to requests which are the
for current reference purposes (may be offere
end products of photo analysis and interpret-
to Center Library to complete collections
ations. Information Control Branch maintains
retained by the Library.)
the offic ies for the Center. Among
these are MCI, IPIR's, MCP's, PI Reports,
Briefs, Ep emeris, Cables, Evaluation Reports,
and PI listings. Maintained by the Reading
Panel for reference for PAG personnel. Filed
by type of document.
(1960 to date)
b. Card Files.
Series of 3X5 and 5X8 cards which are
1.4
Temporary. Destroy when document to which
cross references.to the Reading Files and
card relates is destroyed.
Graphic Aids.
c. Graphic Aids.
These include vugraphs, briefing boards,
78.2
Temporary. Destroy when no longer needed for
slides and other graphics which are used by the
current reference.
analysts to support their findings or to facil-
itate analysis and reporting.
(1959 to date)
Approved For Release 2005/11/21 m CIA
DP78-001
87AO00400180001-0
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE CONTINUATION SHEET
 SCHEDULE NO.
REC0RDAp #9T%8LF6SrCp P ie 2005/11/2 ,IClA-R?I 7
- -
CONCURRENCE
OFFICE, DIVISION. BRANCH
F
PAG/Geographic Military Division
3b C7?J ~~--
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
ADMINISTRATIVE FILES
Consist of reports, notices, correspondence
memoranda and other papers required for daily
administration of the activities of Geo Mil
Division and Branches- Included are such sub-
jects as meetings, personnel, security, reports,
production, travel and others. Filed by subject
category.
(1963 to date)
a. Division Files
7.0
Temporary. Break files annually; hold two
years then destroy.
b. Branch Chief Files
3.0
Temporary. Break files annually; hold for
one year then destroy.
2.
PI REFERENCE AND RESEARCH FILES
These files contain varied types of
596.0
Temporary. Screen files after completion of
materials utilized by the photo interpreters in
each project or mission and at the end of
analysis and support of daily functions. The
each year; return film, books and maps to the
files are maintained as central reference files
library and destroy material no longer needed
or by: the individual analysts according to his
for current activities.
area of special interest. Files are maintained
categorically. They include but are not nec-
essarily limited to:
 Approved For Release 2005/11/21: CIA-FRDP78-p04P
a. Film, dupes, film chips.
b. Photographs and graphics.
c. Vugraphs and enlargements.
d. Black books and target books.
e. PI keys.
f. Maps and WAC charts.
g. Reports and memos.
h. Technical books or magazines.
i. Copies of requirements and completed
projects.
j. Card files.
k. Other reference materials and
equipment.
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
 SCHEDULE NO.
REC0RD81 bT tLFftffW bSe 2005/11/21 .GFA-RDlfi
-00487A000400180001-0
OFFICE. DIVISION. BRANCH
SIGN
PAG/Scientific and Technical Division
TITL
7
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
ADMINISTRATIVE FILES
Consists of reports, notices, cables, and
other papers required for daily administration
of the activities of the S & T Division and
Branches. Included are such subjects as
personnel, reports, committees, training, re-
quirements, and others. Filed by subject
category.
(1963 to date)
a. Division Files
3.0
Temporary. Break files annually; hold for
two years then destroy.
b. Branch Chief Files.
4.0
Temporary. Break files annually; hold one
year then destroy.
2.
PI REFERENCE AND RESEARCH FILES
These files contain varied types of
333.7
Temporary. Screen files after completion of
materials utilized by the photo interpreters
each project or mission and at the end of
in analysis and support of daily functions,
each year; return books, film and maps to the
The files are maintained as central section
library and destroy material no longer needed
files or by each individual in accordance
for current activities.
with his area of primary interest. The files
include but are not necessarily limited to:
Approved For Release 2005/11/21
IA-RDP7
-00487A000400180001-0
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIAO
DP78-00
7A000400180001-0
a. Photographs, film chips, mosaics,
b. Vugraphs and enlargements.
c. Film, dupes, black books.
d. Reports and memos.
e. Maps, WAC charts.
f. Briefing Boards.
g. Professional magazines and Textbooks.
h. Copies of requirements and completed
projects.
i. Card files.
j. PI keys.
k. Other reference materials and
equipment.
FORM NO. USE
56 139a E D I T I ON S. PREVIOUS
I JAN
RECORDS CONTROL SCHEDUL b 6NTINUATION SHEET
 SCHEDULE NO.
R ECGRPi%MATRfLRDC :
qA,,.]R[)P,78-00I
A-]ROP78-00
Ft7AnOnUM80 -0
,
OFFICE. DIVISION. BRANCH
SIGNATURE
Plans and Development Staff/Office of the Chief
TITLE
ITEM
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
NO.
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES) (
CUBIC FT.)
1.
STAFF SUBJECT FILES
Consists of correspondence, memoranda, and
8.0
Temporary. Break file annually; hold for two
reports used in administering activities of the
years then destroy.
Staff. Included are such subjects as committee
meetings, career service, organization and manage-
ment, personnel and others required for daily
activities. Filed by subject.
(1959 to date)
2.
CHRONO FILES
Copies of outgoing correspondence prepared by
.5
Temporary. Break file annually; hold one
the Staff.
year then destroy.
(1961 to date)
3.
REGULATORY ISSUANCES
Copies of CIA Regulations, Notices, Handbooks,
1.0
Temporary. Destroy as superseded or obsolete.
and NPIC Notices and Handbooks. Maintained for
reference purposes.
4.
REFERENCE MATERIALS
Contains extra copies of reference documents on
2.0
Temporary. Screen periodically and destroy
procurement matters, studies, and other materials
material no longer of current interest.
maintained for ready reference for the Chief or his
Staff.
(1960 to date)
Approved For Release 2005/11/21
-
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
5
 Approved For Release 2005/11/21: CIA-~
These are files of the National Committee
on Photographic Exploitation Equipment (COPE).
The agenda, directives, minutes of meetings,
general correspondence from CIA, DIA, Army,
Navy, Air Force, SAFSS and NPIC.
(Aug 1965 to date)
a. Official files maintained by the
secretariat and chairman.
b. Copies maintained by members of
committee.
Permanent. Disposal not authorized. Break
files every 3 years; hold 2 years then trans-
fer to the Records Center.
Temporary. Destroy when obsolete or super-
seded or when membership is terminated.
FORM NO. 139a USE PREVIOUS
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
I JAN 56 EDITIONS.
 R E GAPpZoQ@N1fR?t R 9d 12?05/11 /21 : CIA-RDP78-00487AQQnann 1 Rnnn l -n
P&DS/Development Branch
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
BRANCH SUBJECT FILE
General correspondence, memoranda, procedural
instructions, and reports relating to internal
administrative or housekeeping functions. The
files include material on personnel, budget,
travel, meetings, equipment, leave and other
subjects related to daily activities. Filed
according to Agency File System.
(1964 to date)
Copies of correspondence and memoranda pre-
pared by the branch. Maintained for reference
purposes.
(1962 to date)
PROJECT CASE FILES
Reflects complete history of each project from
initiation through research or development to
completion. Included are requirements, copies of
contracts and amendments, technical and progress
reports, related correspondence, drawings, notice
of completion or cancellation and other documents
considered essential to the project. Filed
numerically.
(1962 to date)
TECHNICAL COMMITTEE AND BOARD FILES
Minutes, agenda, proposals, directives, reports
on general operation of the committee and board2 an
FORM NO. 139 USE PREVIOUS
I JAN 56 ~7 ~7 EDITIONS.
VOLUME
CUBIC FT.)
2.0
.6
18.0
2 9 DEC 1965
DISPOSITION INSTRUCTIONS
Temporary. Break file annually; hold for
years then destroy.
Temporary. Break file annually; hold for two
years then destroy.
Permanent. Disposal not authorized. File in
an inactive file when project closed; hold for
two years then transfer to Agency Records
Center.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA
DP78-00
87A000400180001-0
papers relating to individual projects.
(1960 to date)
a. Official files maintained by the Secretary
.3
Permanent. Disposal not authorized. Break
or Chairman.
files each fiscal year; hold for two years
then transfer to the Records Center.
b. Copies of committee or board files
Temporary. Destroy when obsolete or upon
maintained by members.
termination of membership.
5.
ORGANIZATION REFERENCE FILE
Case files on companies, universities and
16.0
Temporary. Screen files annually andcbstroy
organizations having products or areas of common
material over two years old.
interest to the Branch. Files contain brochures,
capabilities of company, products, general corre-
spondence, technical reports. Filed alphabetically
.
6.
TECHNICAL SUBJECT FILE
a. A central file containing brochures,
12.0
Temporary. Screen files periodically; destroy
rejected proposals, copies of reports, manuals,
duplicate or obsolete material; offer remain-
handbooks and other technical and scientific data
ing files to the Center Library on a selective
received from commercial concerns or other sources
basis.
and used as a reference source for performing
research and development. Filed by subject
category,
b. Copies of technical reports, drawings
.8
Temporary. Retain copies for two years then
and proposals which are maintained for extra
transfer to Center Library for incorporation
distribution, if required.
with Library Reference files,
c. A 3xS card index to technical subject and
.2
Temporary. Destroy when file to which card
organizational files. Break down by general
relates is destroyed.
subject category. Used as a reference aid.
7.
REFERENCE MATERIAL
These include the trade magazines, film, text-
58.0
Temporary. Screen files periodically and
books, manuals, brochures, and technical data re-
destroy duplicate material or that no longer
lating to topics of general interest to the Staff.
required for current reference.
I
Maintained for reference purposes.
l
l grl'70 f%f%A
L :FAQ004@@q8888q 0
FORM NO. 139a USE PREVIOUS
I JAN 56 13.7 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
8..
WORKING FILES Approved For Release 2005/11/21 : CIA-
DP78-00
87A000400180001-0 'ill l`1
Individual files maintained by technical
53.0
Temporary. Destroy when obsolete or no longer
personnel such as copies of projects, proposals,
of current interest.
background info on contracts, technical documents
on topics of specific interest, copies of corre-
spondence, drawings or other source documents,
used as background information for performance of
official duties. Files are maintained in desks,
bookshelves and cabinets. Filing systems vary
with the individual.
9.
SPECIAL FILM SAMPLES
Rolls of film of new collection systems
46.0
Temporary. Retain until system operational
utilized in evaluating exploitation equipment
or no longer required. (Average use about
under development. Film is used in-house and by
3 years.)
contractors.
P&DS/Development Branch/Equipment Performance
10.
TRADE COMPANY FILE
Contains copies of contracts, schematics,
4.0
Temporary. Destroy when no longer needed
and pertinent information on commercial concerns
for reference purposes.
with which the branch becomes involved in
maintenance of Center equipment.
11.
EQUIPMENT MAINTENANCE FILE
Correspondence, schematics, special
5.0
Temporary. Destroy when equipment released
-maintenance arrangements, labor time certification
or disposed of.
and information on maintenance of the equipment.
12.
REFERENCE MATERIAL
General textbooks, manuals, and trade magazine
3.0
Temporary. Destroy when obsolete or no
pertinent to types of equipment utilized by the
longer needed.
Center. Maintained for reference purposes.
FORM NO. ~3ga USE PREVIOUS
1 JAN 56 EDITIONS.
 ti
SCHEDULE NO.
REC0R4Wf WMEo8WV9Lsg 2005/11/ 1 : CIA-RDP78
00487A000400180001-0
OFFICE. DIVISION. BRANCH
SIGNATUR
PfDS/Plans Branch
T I TLE Jc`~~~cgcGy DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
BRANCH SUBJECT FILE
8.0
a. Copies of memoranda, correspondence,
Temporary. Break files annually; hold for
notices and other documents which are used in
two years and destroy.
the general administration of the branch.
b. Copies of correspondence and other
Temporary. Hold until no longer needed for
papers related to the study and analysis of
reference.
camera systems, mensuration qualities and the
like.
2.
CHRONO FILE
Extra copies of outgoing correspondence
and memoranda prepared by the branch
.3
Temporary. Break files annually; hold one
.
(1961 to date)
year then destroy.
3.
COMMITTEE FILES
The agenda, minutes of meetings, directives,
reports and those
fl
.3
Permanent. Break files annually; screen and
papers re
ecting the Center's
official position on the problem discussed
destroy duplicate or obsolete material; hold
.
Files are maintained by the secretariat to SAFSS
for two years then transfer to Records Center.
and for the Chairman of the Working Group on
Ground Photography.
(1961 to date)
4?::
REFERENCE MATERIAL
These are technical reference files and
manuals relating to aircraft
came
d
13.0
Temporary. Destroy when obsolete or no
,
ra an
sensor
systems. Maintained for reference and research
longer of current interest. Any material
that may have future reference value may be
purposes. Filed by subject category.
offered to the Center's library.
(1958 to date)
FORM NO. in USE PREVIOUS
1 JAN 56 ~7 EDITIONS.
 ?
?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-
DP78-00
87A000400180001-0
S.
TECHNICAL DEVELOPMENT BRIEFING AIDS
Briefing aids consisting of briefing
7.0
Temporary. Destroy when no longer needed
boards and vugraphs on technical aspects of
for briefings or reference.
future collection systems and on equipment
development programs. These aids are used
to brief the PI, Collateral Support and
others on these new systems.
FORM NO. ~39a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE CONTINUATION SHEET
 SCHEDULE NO.
RECQ~0P
;9M R 005/11/21
RDP78
00
I \
187A0004 0012
0 0
0
1 -0
0
-
P
-
-
-
-
-
OPF61CE. DIVISION. BRANCH
SIGN
P$DS/Exploratory Development Laboratory Branch
TITLE Chief, Exploratory DATE
17 Dec. 1965
Development Laboratory Branch
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
BRANCH SUBJECT FILE
Copies of memoranda, contracts and corre-
2.0
Temporary. Break file annually; hold two
spondence required for administration of daily
years then destroy.
activities of a staff engaged in performing
experimental laboratory investigations in
photographic techniques and equipment. Filed
by subject.
(1963 to date)
2.
CHRONO FILE
Copies of outgoing correspondence and
.1
Temporary. Break file annually; hold one
memoranda prepared by the branch and maintained
year then destroy.
for quick reference.
(1964 to date)
3.
PROJECT FILES
Case files maintained on scientific and
2.0
Permanent. Disposal not authorized. Hold
engineering projects which cover techniques in
i
d
file for two years after project is
leted then transfer to the Records
com
electron
cs
photography, chemistry, optics, an
investigated by the lab. Files contain admin-
p
Center. (Except lab notebooks containing
'istrative papers, test and trial results,
data duplicated in reports or elsewhere,
or those that do not add significantly to
scientific notes, technical, engineering and
Filed by project number.
ress reports
pro
the project - destroy six months after
.
g
project completion.)
Approved For Release 2005/11/21
Z. 8 00
87A000400180001-0
 ?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000400180001-0
4.,
REFERENCE FILES (Scientific)
a. Includes catalogs, textbooks, abstracts,
92.0
Temporary. Screen files periodically and _
manuals, brochures, and copies of publications
destroy duplicate-or obsolete materials;
from commercial concerns on photographic, and
those books deemed to have future reference
scientific equipment, and related fields. Main-
value may be offered to the Center Library
tained for reference in research and evaluation
for incorporation in the Library.
of photographic techniques and equipment. Filed
by category.
b. 3 x 5 card index to reference file.
Temporary. Destroy when referenced document
is-destroyed or removed from EDLB responsi-
bility.
5.
EQUIPMENT PHOTO FILE
a. Photographs of equipment of interest in
3.0
Temporary. Destroy when no longer of
the photographic field. Maintained for reference.
current interest.
b. Index to photographs.
.1
Temporary. Destroy when referenced photo-
graph is destroyed.
6.
IMAGE QUALITY EVALUATION PROGRAM COMMITTEE
Files maintained for chairman of committee.
Contain reports, minutes of meetings, monthly
newsletters, information from commercial concerns,
working papers, contractual documents, and other
related material. Committee was in existence
only during 1965. Drell Committee was forerunner
of IQEP.
a. Agenda, minutes and official files of
.3
Permanent. Disposal not authorized. Hold
the committee.
for two years then transfer to Records Center.
b. Copies of agenda and minutes and other
1.3
Temporary. Destroy after two years,
papers accumulated for reference purposes.
FORM NO. a39 a USE PREVIOUS
1 JAN 5$ 39 EDITIONS.
 SCHEDULE NO.
REW0RtsbRJ -R9 sWk605/11/21: CIA-RDP78-00
OFFICE. DIVISION. BRANCH
SIGNAT
Production Services Division, Office of the Chief
TITLE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
DIVISION SUBJECT FILES
Consists of copies of correspondence,
/2.0
Temporary. Break files annually; hold for
memoranda, reports and supporting documents re-
two years then destroy.
lated to the administration and management of
a division responsible for operating a printing
and reproduction facility, a photographic lab,
a dissemination control system and courier serv-
ice. Included in these files are such subjects
as budget, equipment and supply, leave, program
analysis, travel, training and others. Filed
by subject.
(1963 to date)
2.
CHRONO FILES
Copies of outgoing memoranda and correspond-
.3
Temporary. Break file annually; hold one
ence prepared by the Division.
year then destroy.
(1963 to date)
3.
REQUISITIONS
Copy of requisitions for supplies and equip-
1.2
Temporary. Break file at end of fiscal year;
ment for the Division. Filed numerically and
hold for two years then destroy.
by fiscal year.
(1956 to date)
Approved For Release 2005/11/21 C'A--
Ir)P78--~60J
R7AOOOAOOlgnnnl-()
FORM NO. 13 9 USE PREVIOUS
1 JAN 56 E 0 1 TIONS.
 Approved For Release 2005/11/21: CIA-I DP78=004
TIME AND ATTENDANCE FILES
Card files and time sheets for employees in
the division. The time sheets are used for
posting differentials, overtime, vacations, and
for general administrative reference.
(1964 to date)
b. Time sheets
PERSONNEL (Soft) FILES
Case files on Division personnel containing
copies of personnel actions, training requests,
and other papers relating to the employee. File
duplicates that maintained in the Personnel Branch
of Support Staff. Filed alphabetically; main-
tained for daily operating purposes.
(1962 to date)
COMMITTEE AND BOARD FILES
These contain copies of minutes, agenda,
reports from subcommittees, and pertinent papers
relating to items of interest. Files are main-
tained for members of the Production Board, COMOR,
Technical Development Board, Operations Board,
and such other groups drawing membership from this
Division. Maintained according to appropriate
committee or group.
REFERENCE PUBLICATIONS
a. Includes copies of Agency and NPIC regu-
lations, notices and handbooks which are retained
for reference purposes.
7P000400180001-0
Temporary. Forward to Payroll Unit at end of
each period.
Temporary. Hold for two years then destroy.
Temporary. Destroy when employee leaves the
Division. (If transferred within the Center,.
forward folder to gaining office, if desired)
Temporary. Destroy when membership is
cancelled; screen periodically and destroy
duplicate or obsolete materials.
Temporary. Destroy as superseded or when
obsolete.
r'
PREVIOUS Approvedr0rReteW9e260&44F04 oFORM
I 56 139a Eus"
DITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 8. OPERATIONAL REQUIREMENTS
Advance copy of requirements which alert
Division as to reproduction, film or lab work to
prepare for. Used for reference purposes while
project is in process in the Division. Filed
2.0
Temporary. Destroy when project is complete.
9.
numerically.
(1964 to date)
REPORT FILES
Monthly machine runs of MIS reports showing
.5
Temporary. Hold for one fiscal year then
production, time and progress.
destroy.
10.
(1964 to date)
CONTROL FOR PHOTO MOSAICS
Control logs and copies of memoranda showing
1.0
Temporary. Break files annually; hold one year
receipt or dissemination of mosaics.
then destroy.
11.
(1964 to date)
WORKING FILES
Copies of materials used at meetings,
3.0
Temporary. Destroy reference materials when
brochures, photos, books or other papers which
no longer of current interest; incorporate
are of personal interest to the chief or his
official records in appropriate files when
deputy or utilized in daily activities.
daily activity ceases.
FORM NO. i3ga USE PREVIOUS
I JAN 56 EDITIONS.
b. Brochure pp agazinoe-sRele e1?0P ~ 11/a ~lA= P 86O.O, -* Q?Q9J?OO s%roy as superseded or when no
and other tlechnical reference materials relating longer needed for current reference.
to photographic and printing and reproduction
equipment or supplies.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 REGQOP$oOdd RF&C L2605/11/21:
PSD/Reproduction and Printing Branch
I TEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
BRANCH SUBJECT FILE
Copies of memoranda, reports, and related
papers pertaining to the administration of branch
activities. Included are copies of personnel
action requests, rerun logs, monthly production
reports, and others relating to printing and
reproduction activities.
These are supply catalogues, equipment cata-
logues, copies of finished reports, and paper
samples. Maintained for reference purposes.
Maintained on supply items utilized in the
reproduction processes. The index contains
description of item, cost and vendor
REQUISITION FILES
Copies of requisitions and work orders for
printing. services levied on the branch. Filed
numerically.
(1963 to date)
FORM NO. 13 9 USE PREVIOUS
1 JAN 56 EDITIONS.
r
VOLUME
(CUBIC FT.)
Temporary. Break file annually; hold for two
years then destroy.
Temporary. Destroy when superseded or
obsolete.
Temporary. Destroy when superseded or no
longer of current interest.
Temporary. Break file annually; hold for
one year then destroy.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : Cl '
2R78-004
7A000400180001-0
5.
JOB CONTROL CARD FILE
Retained for control of production and cross
2.0
Temporary. Break file annually; hold one
reference to requisitions and work orders.
year then destroy.
6.
BACKGROUND MATERIALS
Copies of maps, negatives, photographs and
14.0
Temporary. Destroy when no longer needed
similar material utilized by the stripping section
for reference purposes.
in preparation of maps or other graphics to
service requests.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41),
FORM NO. 139a USE PREVIOUS
1 JAN 56 EDITIONS.
 SCHEDULE NO.
REf, r10&4? 1605/11/21 : l
4P-78-00
r z
OFFICE. DIVISION. BRANCH
SIGNATURE
TITLE /
PSD/Photo Lab Branch
2l
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
BRANCH SUBJECT FILES
Copies of correspondence, memoranda, notices
3.5
Temporary. Break file annually; hold for one
and other documents used in supervision of branch
year then destroy.
personnel and for daily activities. Subjects
include training, notices, supplies, requisi-
tions, invoices, quality control, reports, and
others. Filed by subject.
(1963 to date)
2.
PERSONNEL (Soft) FILES
Case files on Branch personnel essentially
2.0
Temporary. Destroy when employee leaves the
duplicated at the Division level. Contains
Branch.
copies of actions relating to lab employees.
Maintained for daily activities.
3.
PHOTOGRAPH FILE (Personalities)
Contains negatives, half tones and pictures
.5
Temporary. Hold for six months after employee
of Center personnel. Identification badges or
resigns; then destroy.
ID cards are produced within this area. Filed
alphabetically.
4.
EQUIPMENT RECORD AND SERVICE CARD
These are 5x8 cards maintained on non-
.3
Temporary. Hold work orders for one year
expendable equipment, quality control equipment
then destroy; retain other card files until
and supplies, and on work orders for repairs.
equipment or materials have been released or
Files used for planning, ordering and control
exhausted.
over equipment. Filed alphabetically or
chronologically.
bP7
 ITEM NO. FILES IDENTIFICATION vni IILAC DISPOSIT1nN INSTRIICTInNS
Approved For Release 2005/11/21 : CIA- DP78-00 87A000400180001-0
5. EQUIPMENT INDEX J
These are 5x8 cards on all equipment and - .5 Temporary. Destroy when obsolete or super-
materials used in the Photo Lab. Cards contain seded.
type of equipment, vendor, prices, inventory on
hand, and other pertinent information. Reference
is made in preparing requisitions for reordering
parts or supplies.
(1963 to date)
6. REFERENCE MATERIALS
These are both classified and unclassified
brochures, studies, catalogues, handbooks,
operating manuals and related material on photog-
raphy, reproduction and printing equipment and
supplies, quality controls and various other
topics of interest to the lab. Used to keep
abreast of current developments, for purchasing
or requisitioning and for general reference.
a. Classified manuals and DMJM studies.
4.0
Temporary. Transfer to Building Services
Branch to incorporate in a master file.
b. Unclassified reference publications. 1
15.0 1
Temporary. Destroy when no longer of current
interest.
7.
FILM NEGATIVES
Film negatives of classified photographs or
4.0
Temporary. Destroy when no longer needed for
graphics used in Center projects. Filed by
project number.
reference purposes.
FORM NO
1 JAN 56 iSga EDITIONS RECORDS CONTROL SCHEDULE IOUs
- CONTINUATION SHEET c411
 FORM NO. i3ga USE PREVIOUS
1 JAN 56 EDITIONS.
REQUISITIONS FIAEpsproved For Release 2005/11/21 : CIA `D78-O'04~67A000400180001-0
Contains requests for photography, graphics,
enlargements or other services, together with
work orders, and photos or graphics which ac-
company the requisition. Filed by request
number within each month.
(1959 to date)
Acetate overlays, and in some cases, copies
of portion of film to be reviewed. Information
written on overlay indicates location and magni-
fication of designated area involved. After
specific request has been serviced, the overlay
is retained for reference purposes or to service
duplicate requests. Filed by job number in over-
sized envelopes on shelves and in cartons.
(1959 to date)
These are logs and card files maintained by
the. lab to control receipt of requisitions, assi
work, and maintain control over the job while it
is in process.
a. Log In Sheet. Used to assign job number
and record receipt and other pertinent informa-
tion on new request, also used to locate project
while in process and as a basis for preparing daily
progress report.
(1958 to date)
b. Out Logs or release sheets indicating job
has been completed. Completion date also re-
corded on in log.
(1964 to date)
Temporary. Cut off files each fiscal year;
retain for two years then destroy.
Temporary. Hold for two fiscal years then
destroy.
Temporary. File with monthly report (Item lib
Temporary. Hold one year then destroy.
-AnnnannIRnnnl_n
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 4
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 :CIA-
, P7.8-O04
7A000400180001-0
c. Dissemination log. A 5x8 card file for
15.0
Temporary. Retain indefinitely in current
all graphics disseminated by the lab. A record
files area. Destroy when no longer needed
is made of the title of the graphic, mission,
for reference purposes.
type of photography, requisition number, copies
distributed, and other pertinent information.
(1956 to date)
d. Graphic negative and film control.
.2
Temporary. Destroy when job for related
These are 3x5 cards used to record ordering
film or graphic is completed.
film or graphics from film library and the
assignment of the film within the lab.
Current.
11.
REPORTS FILE
Copies of daily progress reports and monthly
statistical reports prepared by the Lab for in-
corporation in Division's reports.
a. Daily reports
.1
Temporary. Hold for one month then destroy.
b. Monthly reports includes copy of report
4.0
Temporary. Break file annually; hold one
and Daily In Log Sheet.
year then destroy.
(1959 to date)
`
Apprnypd For Release I
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 R?509R0 Fk9ftML605/11/21 - T8-00
RE0b
SCHEDULE NO.
87A00040 -
1
OFFICE. DIVISION. BRANCH
SIGNATURE
PSD/Information Control Branch
TITLE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES) (
VOLUME
CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
BRANCH SUBJECT FILES
Copies of correspondence, memoranda and re-
1.5
Temporary. Break file annually; hold for two
ports which are used for daily administration
years then destroy.
and management' of branch activities. Files in-
clude material relating to collection, communi-
cation, equipment, security, vehicles, reports
and others. Filed by subject.
(1964 to date)
2.
SECTION ADMINISTRATIVE & WORKING FILES
These files pertain to the operation of the
1.0
Temporary. Destroy after 6 months or when
courier service for the Center. Included are
superseded.
the courier log, record of trips, duty roster,
schedule of trips, mail inventory, time worked,
and related memoranda, instructions or other
support papers. Filed by subject category or
chronologically.
(1956 to date)
3.
REGISTRY CONTROL RECORDS
Various types of control media used.for
recording receipt, routing and dissemination of
incoming and outgoing documents and materials.
(1956 to date)
a. Courier Receipts. Filed by office,
42.0
Temporary. Destroy after 12 months. Break
component or agency.
files monthly; then destroy receipts on a
monthly basis.
A12proved For Release 2005/11/21 =
-
nnol-o
FORM NO. 13 9 USE PREVIOUS (41)
1 JAN 56 EDITIONS.
 ?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21: CIA-
P78100
7A000400180001-0
b. Document Receipts. Signed copies of
8_.?'
Temporary. Break files annually; hold for
document receipts and non-NPIC courier receipts
two years then destroy.
for all classes of material which were returned
by recipients.
c. Control Cards. 3X5 cards used to denote
routing or distribution of individual documents.
In some instances, recipient initials card
acknowledging receipt of document.
(1) TCS Cards. Filed in rotaries,
27.7
Temporary. Destroy 10 years after document
cabinets and on desks. Also Top Secret
has been downgraded, destroyed or trans-
control cards.
ferred out of the control area. TICS cards
may be sent to the Records Center after 2
years.
(2) Collateral Cards. Those maintained
Temporary. Destroy after one year.
on cables, pouches, and on Secret and below
materials.
d. Overseas Manifests. The returned re- '
15.0
Temporary. Break file annually; hold five
ceipted copies of manifests containing lists of
years then destroy
documents or materials. sent via pouch.
e. Incoming Shipment Documents Manifests.
14.0
Temporary. Break files annually; hold one
Record of receipt of film by mission for NPIC
year then destroy.
or for transshipment.
4.
FINISHED PUBLICATIONS
Copies of all documents, reports, briefs,
2200.0
mosaics, overlays and other productions produced
bythe Center,
(1956 to date)
a. Record Copies. One copy of each final
Permanent. Disposal not authorized. Set
product such as IPIR's, MCI's, Briefings,
aside one copy by category; retire to Records
Joint Reports, s, GMAIC, Finished Mosaics,
Center at end of each calendar year.
overlays, and all other NPIC finished products,
(except film - see item 10).
Approved For Release 2005/11/21 : -
P78-004
7A000400180001-0
FORM NO. i39a USE PREVIOUS
I JAN 36 Ji7 EDITIONS.
 0
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
b. extra C R6gved ieR I eai40 /rt t ~tiQns
P78 Oaf
7,~~ j$9 OO gr a five year period
reduce
,
negatives, and reports retained for supplemental
holdings until two copies remain for
distribution and for reference purposes.
reference purposes. Destroy when no longer
needed for reference purposes.
S.
WAC CHARTS AND OVERLAYS
Oversized charts and original overlays used
360.0
Permanent. Disposal not authorized. When
as an index to identify specific areas or films
no longer needed in current files area,
desired for further analysis. Maintained in
transfer to the Records Center.
large heavy binders (25x28x36). Filed by WAC
number.
(1956 to date)
6.
INDEX FILES
Copies of film acquisition lists, mission
4.5
Permanent. Disposal not authorized, retain
coverage plots, reports listings, and machine
in current file area for reference purposes.
listings used as index to the film library and
cross reference to WAC's,
7.
MISSION FILM CONTROL
A master file containing information on
63.0
Permanent. Disposal not authorized.
internal and external movement of film; cables
Transfer to the Records Center when no
in advance of mission, MIS report information,
longer required for current reference.
cross reference to manifest, dissemination and
other related data. Filed by Mission number.
(1956 to date)
8.
REPORT FILE
daily entries of mission input report which
.2
Temporary. Destroy after six months.
is consolidated into a weekly statistical report
an( disseminated to other divisions in the Center.
Approved For Release 2005/11/21 : CIA-R
3P78-004
7A000400180001-0
FORM NO. i39a USE PREVIOUS
I JAN 56 i7 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 DISPOSITION INSTRUCTIONS 6)L,
Approved For Release 2005/11/21 : CIA-F2DP78-00487A000400180001-0
9.
FILM CONTROL FILE
a. These are tab cards used for recording
19.2
Temporary. Destroy when card is filled
charge outs of film removed from the library.
and a new card made.
b. Charge-out receipts containing
4.2
Temporary. Destroy when film is returned
signature of individual picking up film.
to the film library.
10.
FILM LIBRARY
Reels of film maintained on all missions.
225.0
Disposition of film in accordance with
These are multiple copies on those less than
NPIC NOTICE NO. 70-1-2.
one year; single copies on others.
(1956 to date)
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 SCHEDULE NO.
REC0RDApfy18S8aLF&C 9hfie 2005/11/21 CIA-RDP7 -00487A0 ~k160
CONCURRENCE
Collateral Support Division/Office of the Chief
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
DIVISION SUBJECT FILES
VOLUME
(CUBIC FT.)
Copies of correspondence, reports,
and memoranda accumulated in supervising
Division engaged in research and reference
support for NPIC activities. Included are
such subjects as accounting, budget, equip-
ment and supply, committees, personnel,
security and others. Filed according to
Agency file manual.
(1963 to date)
Extra copies of correspondence pre-
pared in the Division. Retained for
quick reference.
(1963 to date)
PERSONNEL FILES (SOFT)
Individual folders on Division
personnel containing personnel, biographic
and training data.
TRAINING FILES
An 8 x 11 card file to monitor and
maintain internal and external training
of Division employees. Filed alphabet-
ically.
5.3
1.3
roved For Release 2005/11/21: 1 l 'RDP78
6S
TI
Chief, Collateral Support Div. 30 Dec. 1965
DISPOSITION INSTRUCTIONS
Temporary. Break files annually; hold
two years then destroy.
Temporary. Break files annually; hold
one year then destroy.
Temporary. Destroy one month after
employee leaves the Division.
Temporary. Incorporate in personnel
folders (item 3) when employee leaves
the Division.
FORM NO. 139 USE PREVIOUS
1 JAN 56 EDITIONS. (41)
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
~
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000400180001-0
5.
APPLICANT FILES
An 8 x 11 card file maintained on
.1
Temporary. Incorporate in personnel
prospective employees for the Division.
folders when employee enters on duty;
Cards contain sketchy biographic data
if applicant not employed, retain for
and current personnel processing informa-
two months then destroy.
tion. Filed alphabetically.
6.
REFERENCE PUBLICATIONS
These include technical manuals,
5.0
Temporary. Destroy when superseded
Agency Regulations and Notices, library
or no longer needed for current
books and other publications maintained
reference, except that books will be
for reference purposes.
returned to the library when no
longer needed.
7.
LOG RECORDS
Various types of logs used to record
1.0
receipt and routing of System material,
cables, requisitions, documents and
photos.
(1963 to date)
a. Top Secret and Systems Logs.
Temporary. Destroy 10 years after
docyment has been downgraded, destroy-
ed or transferred from the Division.
b. Other Logs.
Temporary. Break file annually; hold
for one year then destroy.
 REC W(i iFdlAg$9E4005/11/21 SCHEDULE NO.
S IA~RDP7$-Ou 87A000400180001-C)
RULE NO r nnunnonCUl`G
OFFICE. DIVISION. BRANCH
CSD/Research Branch, Office of the Chief
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
BRANCH ADMINISTRATION FILE
Copies of correspondence, memoranda, reports,
notices, and other papers required for super-
vising activities of the Branch. Included in the
files are such subjects as meetings, personnel,
training, printing and reproduction, reports,
security, training) travel and others. Filed
according to subject.
(1962 to date)
VOLUME
(CUBIC FT.)
PERSONNEL FILES (Soft)
a. Individual folders on branch personnel
1.0
containing copies of personnel actions, training
data, clearances held, security and personnel
locator information.
b. These are eyes only personnel files and
5.0
fitness reports maintained by the chief on
members of the branch.
REFERENCE AND WORKING FILES
These are technical publications, manuals,
and working materials being used on current
projects.
TI
Chief, Collateral Support Div. 30 Dec.
Temporary. Break files annually; hold for
two years then destroy.
Temporary. Retain for one month after
employee leaves the Division then destroy.
Temporary. Destroy when employee leaves
the Division.
Temporary. Upon completion of project
return on loan materials to source;
destroy remaining files when obsolete or
no longer needed for reference purposes.
35
CABLE FILE
to missions that are
bles relatin
f
3.0
Temporary. Maintain a 12 month level;
sis the oldest cables
b
hl
g
ca
Copies o
maintained for branch and division reference.
Filed numerically by cable number.
Approved For Release 2Ofl I11I21 - Ci
a
y
destroy on a mont
.when current month is filed.
FORM NO. 13 9 USE PREVIOUS
I JAN 56 EDITIONS.
 ITEM NO.1
Approved For Release 2005/11/21: CIA-I
SPECIAL OPERATIONAL MEMOS AND COMOR LISTINGS
Sensitive Documents for which special
clearances are required. Files are maintained
in a combination safe located in N B Section
to which access is limited.
BRIEFING BOARD NOTES
Copies of Briefing notes and cross indexes to
notes which are prepared by CSD. (Original is
routed to Director, NPIC and later forwarded
to the Briefing Board Unit in Reference Branch for
filing.) Copies maintained for reference and
background information. Filed by mission name or
number.
(1957 to date)
Appreved Fail Release 29 9694 4 924 - Q 4.
DP78-004
bi4bwo go
f7A000400180001-0
Temporary. Disposal not authorized.
Temporary. Retain indefinitely in current
files area. Destroy when no longer needed
for reference purposes.
I JAN 56 'J" EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET (dl)
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA
PP7
87A000400180001-0
7.
TARGET BRIEFING STAFF
DOCUMENT CONTROL FILES
a. A 5x8 card file to log in receipt of
.4
Temporary. Destroy when document is
documents received by the Staff. Contains the
destroyed or released from custody of the
document name, control and copy numbers. Used
Staff.
as a locator file.
b. Destruction log to record destruction of
.1
Temporary. Destroy two years after
accountable documents. One copy is forwarded to
destruction of document.
the Registry Section.
8.
REFERENCE FILES
These include maps, charts, overlays, COLOR,
86.0
Temporary. Destroy when superseded or no
NIS gazetteers, DIA reports and other types of
longer needed for current reference.
reference materials which are used in support of
target selections or servicing requirements
levied on the Staff. Filed by subject, number
or geographically.
LWS 994
8FA0994W8888II 0
FORM NO. 13ga USE PREVIOUS (41)
1 JAN 56 EDITIONS. RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
 ' RE ~ R~ :05/11/21. CIA-RDP78-00
SCHEDULE NO.
Ni_l
OFFICE. DIVISION. BRANCH
istics Unit
Lo
h Branch/Milita
Res
g
ry
earc
)/
0 D
1
6
ec.
9
5
Chief, Collateral Support Di 3
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
UNIT ADMINISTRATIVE FILE
Copies of correspondence,reports, personnel
1.0
Temporary. Review files annually and
actions and other support type papers used in
destroy material over one year or when
daily supervision of unit activities. Filed by
no longer needed.
subject.
(1963 to date)
2.
CABLE LOG
Log maintained on cables received in the unit.
1.5
Temporary. Break file annually; hold one
Working agreement with PAG for routing of all
year then destroy.
cables to PAG for information purposes.
3.
DOCUMENT RECEIPTS
Special project MILOB requires control of
1.0
Temporary. Destroy upon completion of
documents on loan to the unit until project is
project.
completed.
4.
REFERENCE AND RESEARCH FILES
These are collections of research materials
76.5
Temporary. Screen files periodically.
:maintained as section files or by individual
Destroy when superseded, obsolete or
analysts in areas of particular interests. Files
no longer needed for current reference
are used in daily research in support of unit
purposes,
activities relating to military and naval
logistics, aircrafts and related fields. Used
also in updating targets, preparing briefing
boards and briefing notes and to support other
functions assigned to the branch. The files
include, but are not necessarily limited to:
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000400180001-0
FORM NO. 13 9 USE PREVIOUS
1 JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-
DP78-00
87A000400180001-0
a. Briefing notes.
b. Technical Manuals and Handbooks
c. Photographs
d. Maps and Charts
e. PI Keys
f. Cables
g. Bombing Encyclopedias, Target Listings
h. Card files and machine listings.
I.~I
 SCHEDULE NO.
R EGAPOSoQON1LR 12D05/11/21: CIA-RDP78-00
OFFICE. DIVISION. BRANCH
CSD/Research Branch, Non Soviet Bloc Section
TIILL
C? CS1`~ mac, /9~~
ITEM
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
NO.
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES) (
CUBIC FT.)
1.
SECTION ADMINISTRATION FILE
Copies of correspondence, memoranda, notices
3.0
Temporary. Break files annually; hold for
and reports required for daily supervision of
one year then destroy.
branch activities. Included are papers relating
to training, travel, T/0, personnel, requirements,
reports and others. Filed by subject category.
(1963 to date)
2.
CHRONO FILES
Copies of correspondence generated by the
1.0
Temporary. Break file annually; hold
Section. Filed chronologically.
one year then destroy.
(1963 to date)
3.
REFERENCE MATERIALS
These are current working files and
4.0
Temporary. Screen files periodically
reference materials used by the chief of the
and destroy material no longer having
section, such as manpower and statistical infor-
current interest.
mation, cables, training schedules, committee
notes, and others.
(1963 to date)
4.
RESEARCH AND BACKGROUND FILE
These are collections of research and
512.0
Temporary. Screen files periodically
reference materials maintained as section files
and return on loan material to source;
for use by the analysts according to individual
destroy other material when obsolete or
needs or interests. Files are used in daily
no longer needed for current reference.
research for updating targets, preparing brief-
ing notes, to support branch functions, and to
service requirements levied on the area.
Approved For Release 2005/11/21 -
-
FORM NO. 13 9 USE PREVIOUS
I JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000400180001-0
Analysts and files are organized in units; the
Latin American, Far East, Southeast Asia, and
Middle East/Africa Units. The files consist of
but are not limited to:
a. Intelligence Reports - both CIA and
other sources
b. Photos, prints, negatives, and film
c. Technical manuals and handbooks
d. Cables and dispatches
e. WAC charts and maps
f. Machine listings and cards
g. Briefing boards and notes
h. PI Keys, Bombing Encyclopedias
i. NIS gazetteers, target briefs
j. Overlays, display materials
k. Ground and aerial photo handbooks
1. Text books and other collateral support
materials
5.
ALYSTS WORKING FILES
Collections brought together by individual
10.0
Temporary. Return material to proper
analysts while working on specific projects or
files when project complete; destroy
requirements.
remainder when no longer needed.
10
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
 ?
SCHEDULE NO.
REC,QRPMNNPALR M05/11/21. RDP78-00
OFFICE. DIVISION. BRANCH
S
S
ti
Bl
i
T
ec
on
oc
et
CSD/Research Branch, Sov
Chief, Collateral Support Di 30 Dec. 1965
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES) (
VOLUME
CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
SECTION ADMINISTRATION FILES
Copies of memoranda, reports, cables,
4.5
Temporary. Break files annually; hold for
ial of
M
t
statistics and other support type papers required
ervision of daily activities of the section
for su
er
a
two years then destroy.
current value should be brought forward.
p
Included are files relating to budget, training,
personnel, requests, reports, security, T ,A's
and other similar subjects. Filed by subject
category.
(1964 to date)
2.
PERSONNEL FOLDERS (Soft Files)
Individual folders maintained on personnel
1.3
Temporary. Destroy one month after
Division
th
in the section. Maintained for administrative
.
e
employee leaves
purposes. Filed alphabetically.
3.
REQUIREMENTS FILE
Copies of requirements levied on the
.1
Temporary. Destroy one year after
lled
lf
f
Division. Filed numerically.
.
i
u
requirement has been
4.
CONTROL RECORDS
Records maintained as control media for
.7
Temporary. Destroy one month after
film, documents, or other materials borrowed
material has been returned to source.
by the section to support their activity.
(1964 to date)
Approved For Release 2005/11/21 : CIA-
DP78-004
-
FORM NO.
I JAN 56
USE DIT IONS!OUS
139 E
 ?
0
TEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
LZP78-00
87A000400180001-0
5.
RESEARCH AND BACKGROUND FILES
These are research and reference materials
Temporary. Screen files periodically.
maintained as section files or by individuals
Destroy when superseded, obsolete, or no
according to their interests. Files are used
longer needed for reference purposes,
in daily research, in plotting targets, and to
support daily functions for which the section is
responsible. These include, but are not
limited to:
a. Target Summaries, Overlays and Master
46.4
Target Location Files.
b. Photographic Readout Reports.
10.7
c. Machine Listings of Mission Data,
8.0
Industrial Installations.
d. Photography Files.
1.6
e. Books, brochures, handbooks, and other
17.0
reference aids.
A-
A W G1 A
i3n
L a. 6~
U 1l.Q=Qf%f% 4 f%
FORM NO.
I JAN 56
OUS
1$9a E
USE D ITIONS.
 SCHEDULE NO.
RE &FOTWLRo jJW O05/11/21 : -RDP78-00 A000A001Rn0W-0
l , -.
OFFICE. DIVISION. BRANCH
CSD/Research Branch, .Sov Bloc Section Industrial Unit
Chief, Collateral Support D 30 Dec. 1965
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
UNIT ADMINISTRATIVE FILE
Contains copies of correspondence,
1.0
Temporary. Review file annually;
memoranda, reports and statistics used in
destroy material over one year or when
supervision of day to day activities. Filed by
no longer needed.
subject.
2.
REFERENCE AND RESEARCH FILES
These are collections of research and
71.0
Temporary. Screen files periodically.
reference materials maintained by the unit or
Destroy when superseded, obsolete or no
individual analysts by areas or topics of
longer needed for current reference
specific interests. Files are used for daily
purposes.
research in support of unit activities relating
to industrial fields, processes and events. Used
to update targets, answer requirements, prepare
briefing notes or to support other functions for
which the unit is responsible. The files include
but are not limited to:
a. Briefing notes
b. Bombing Encyclopedia, Target listings
c. Photographs and graphics
d. Handbook and technical manuals
e. Machine listings and card files
f. Cables
g. Maps and charts
Approved For Release 2005/11/21 CIA-
P 8L0
87A000400180001-0
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
ase 2005/11/21 : CIA-
u e
h
T
oyl oo
b
ppa
DP78-0O
7A000400180001-0
.
ooks
n
est
c i
s
i. Reports
j. P1 Keys
An P qnn-gi ligi rja-~
n'P7;t-nn4
L
IFORM 139a EDITIONS. ?'
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET (41)
 SCHEDULE NO.
2
RE~~BPIR~~S~U05/11/21:
DP78-00
11
W/
CONCURRENCE
~
OFFICE. DIVISION. BRANCH j
SIG
U
i
TIT
n
t
CSD/Research Branch, Soy Bloc Section, ABC
6
5
Chief, Collateral Support Div. Dec. 19
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
RESEARCH AND REFERENCE FILES
These are collections of materials for re.-
50.0
Temporary. Screen files periodically.
search and reference purposes maintained by the
Destroy when obsolete, superseded or
unit or by each analyst in areas of specific
no longer needed for current reference.
interests. Files are used for daily research
in support of requirements levied on the office,
to prepare briefing boards and notes, and to
support other functions for which the unit is
responsible. The files include but are not
limited to:
a. Books, encyclopedias
b. Handbooks and technical manuals
c. Reports
d. Photographs and graphics
e. PI Keys
f. Other collateral material
Approved For Release 2005/11/21 CIA-
-004
4001
47AO00400180001 -0
FORM NO. 13 9 USE PREVIOUS (41)
1 JAN 56 EDITIONS.
 REC frdhWR6k FUMULf005/11/2
CSD/Research Branch, Soviet Bloc Missile Unit
I TEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
PROJECT INFORMATION RECORD
Ill fA
Copies of projects assigned to the Division
to maintain control and status of projects and
used for reporting purposes. Filed by project
number. Current.
REFERENCE AND RESEARCH FILES
r D078-O.~Ir
VOLUME
(CUBIC FT.)
These are collections of research and
reference materials maintained as section files
or by individual analysts according to their
interests. Files are used in daily research for
plotting, planning and reporting on missiles,
updating targets, for preparing briefings and to
support daily functions for which the section is
responsible. These include but are not limited to
a. WAC cards and IBM card files
b. Published reports, target briefs
c. Photos, negatives
d. Charts and maps
e. Machine listings
f. Brochures, Handbooks
g. Cables
h. Briefing Boards and notes
FORM NO. 13 A USE PREVIOUS
1 JAN 56 D EDITIONS.
SCHEDULE NO
T
Chief, Collateral Support Div. 30 Dec. 1965
Temporary. Place in inactive file at
completion of project; retain for one
fiscal year then destroy.
Temporary. Screen files periodically.
Destroy when superseded, obsolete or
no longer needed for reference purposes.
 REC0RD6P06*%TQdLFcgCft #Ee 2005/11/21 CIA-RDP7
SCHEDULE NO.
-00487A00040af&6601-0
e
OFFICE, DIVISION. BRANCH
S
CSD/Referen
B
h/Offi
T
ce
ranc
ce of the Chief
Collateral Support Div. 30 Dec 1965
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
BRANCH SUBJECT FILES
Copies of correspondence, memoranda,
4.0
Temporary. Break file annually; hold one
requisitions, notices, and other papers required
year then destroy.
for administration of daily activities of the
branch responsible for procuring, processing and
supplying general reference service and materials.
Included are such subjects as personnel, printing
and reproduction, reports, security, training,
meetings, budget, and others. Filed according
to Agency File Manual.
(1964 to date)
2.
BRANCH PERSONNEL FILES
Individual folders on branch personnel
.5
Temporary. Destroy when employee leaves the
containing personnel actions, biographic in-
Center; if employee transfers within the
formation and locator information. Filed
Center offer to gaining office, otherwise
alphabetically.
destroy.
3.
TIME AND ATTENDANCE RECORDS
Individual folders for all employees to
1.0
Temporary. Destroy when six months old.
maintain record of time worked and leave taken.
For-overtime, individual sheets are maintained
quarterly. For regular, leave sheets are main-
t'14ned by six-month periods.
.;. (1964 to date)
ABBFA;Ppd Par Release 9005111191 I
CIA-Rnl2Zk
-nnAR7annnAnnlgnnni-n
25
FORM NO. 13 9 USE PREVIOUS
I JAN 56 EDITIONS. (41)
 SCHEDULE NO.
REC,r~Re~~05/111 I4-RQP78-00
OFFICE. DIVISION. BRANCH
SI
TI
Chief, Collateral Support iv. 30 Dec 1965
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
REPORTS ANALYSIS ADMINISTRATIVE FILES
Copies of memoranda, personnel records
3.0
Temporary. Break file annually; destroy
and statistical data used for daily adminis-
material over one year or when no longer
tration of section activities. Included are
needed for current activities.
transmittal memos, personnel data, and
statistical information. Filed by subject
category.
(1957 to date)
2.
BACKGROUND AND REFERENCE MATERIAL
These are reference materials maintained
145.5
Temporary. Destroy when obsolete or no
and used by individual analysts in servicing
longer of current interest; library materials
requests or in processing materials for refer-
should be returned to the appropriate
ence purposes. Includes, but not limited to,
library.
WAC charts, special listings, all source list-
ings, gazetteers, encyclopedias, manuals,
target briefs and listings, PI reports, and
others.
3.
WORKING FILES
These are photomosaics, attache reports,
55.5
Temporary. Incorporate in appropriate
PI reports and other current materials re-
reference files after processing is
ceived daily for indexing or processing for
completed.
the computer, minicard system or for general
reference service. The area serves as a
staging or processing area.
Approved For Release 2005/11/21 : CIA-'
P78-004
7A000400180001-0
FORM NO. I~]9 USE PREVIOUS (41)
1 JAN 56 J EDITIONS.
 SCHEDULE NO.
REC0RDAp0H,TQ0LFcglC 1;e 2005/11/21 : CIA-RDP7 -00487A000408186601-0
Chief, Collateral Support v. 30 Dec 1965
ITEM FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS
NO. (TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES) (CUBIC FT.)
SECTION ADMINISTRATION FILE
Copies of memoranda, reports and listings
relating to personnel, security, training,
fiscal, requirements, and others which are re-
quired for daily supervision of section
activities. Filed by subject.
5.0 Temporary. Break file annually; hold for
one year then destroy.
ACQUISITION AND PURCHASE ORDER FILES
Suballottee's record of books, periodicals,
and other items procured for the NNPIC col-
lection through the Agency's main library.
Maintained as a suspense for items ordered
and as a running record of monies spent.
.Filed alphabetically by title.
(1962 to date)
2.5 Temporary. Retain for three fiscal years
then destroy (audit copies of purchase
orders maintained in OCR Library.
A collection of classified materials re-
ceived and reviewed daily for referral to the
reading panel each week. Current.
10.0 Temporary. Incorporate in related files,
if to be retained, otherwise destroy when
panel has completed review.
expediting charge outs.
ADDRESSOGRAPH FILE
Name plates for library users. Used for
I Approved For Release 2005/11/21
FORM NO. Iq USE PREVIOUS
1 JAN 56 J EDITIONS.
.2 I Temporary. Destroy when revised or when
individual leaves the Center.
RDP7_0487A00040018000
 ITEM NO
. FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-
DP78-00
7A000400180001-0
5.
LIBRARY REFERENCE COLLECTIONS
These include the selected reference
1922.0
Temporary. Dispose of individual collec-
collections, other than maps and photographs,
tions in accordance with library usage and
that are maintained by the Library for refer-
needs; except that extra copies of PI Keys
ence purposes or to support the Center activ-
may be transferred to the Records Center to
ities. Material is both catalogued and non-
be held for supplemental distribution by
catalogued according to library standards.
the library. (A graduated schedule for
These include but are not necessarily limited
reducing these holdings to be submitted).
to:
a. Books, encyclopedias, handbooks.
b. Periodicals and microfilm of
periodicals.
c. Magazines and pamphlets.
d. Documents, PI, Reports.
e Special collections of sensitive
reports, RD:files, systems material, top
..~
t~ r
old
secret documents, etc.
_
.
.
,
Y' 'S V,1 ro r,
f. Atlases, indexes, special references
g. PI Keys and supplemental supply for
distribution to photo interpreters.
6.
UNPROCESSED BOOKS
These are books tole added to the library
58.5
Temporary. File with appropriate collection
collection. Books are received daily and must
when processing is completed.
be reviewed, recorded, catalogued, and processed
into the collections.
FORM NO. 1$9a EDITIONS'OUS RECORDS CONTROL SCHEDULE -CONTINUATION SHEET (4I)
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-F
DP78-004
7A000400180001-0
S
7.
LIBRARY REFERENCE AID
These are instructions, indexes, subject
16.0
Temporary. Destroy when obsolete, super-
headings, listings, catalogs, car files, and
seded or no longer needed for current
other reference tools maintained individual
reference.
readers and catalogers to facilitate and ex-
pedite daily activities.
8.
CIRCULATION RECORDS
A charge out control of items on loan
to or from the library collections. Generally,
records are on 5x8 cards and maintained alpha-
betically by name or title.
a. Top Secret and Systems Material
3.5
Temporary. Destroy 10 years after document
has been downgraded, destroyed or transferred
from custody. Transfer inactive files to
Records Center at end of each year.
b. Secret and below documents and books.
1.0
Temporary. Destroy when item is returned.
c. Interlibrary loans.
.5
Temporary. Destroy one year after item is
returned.
d. Restricted Data Controls
1. Includes source cards and
.2
Temporary. Retain for two years after
charge out records.
document has been removed from the collec-
tion and accountability has been made to
OSI.
2. Access authorization for RD
.1
Temporary. Destroy two years after
material.
authorization expires.
e. Request Items
Copies of requests for items outside the
.5
Temporary. Destroy when request is
Center or for retention copies of documents.
satisfied.
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000400180001-0
f. Distribution File
A 5x8 card file for recording automatic
.1
Temporary. Destroy when no longer needed for
distribution of specific reports. Contains
for reference purposes.
the document citation and other control in-
formation.
9.
DESTRUCTION RECORDS
Copies of certificates attesting to
.7
Temporary. Destroy two years after de-
destruction of accountable documents. Original
struction notice.
forwarded to Registry Branch.
10.
REQUIREMENTS FILE
Copies of requests for service or require-
.2
Temporary. Destroy two years after require-
ments serviced by the library together with
ment is filled.
signature of requester who acknowledges receipt
of materials.
11.
PUBLICATIONS LOG
Record of incoming publications received.
2.0
Temporary. Destroy when no longer needed
Filed chronologically.
for reference purposes.
(1962 to date)
12.
DOCUMENT INVENTORY FILE
A master and shelf copy tab cards pre-
3.0
Temporary. Destroy when document is re-
pared on all documents in the library. System
moved from collection.
is in experimental stage and when fully operable
will replace individual listings, card files
and charge out files.
13.
CARD CATALOG AND INDEX FILES
These consist of the cards, listings or
25.6
Temporary. Destroy when superseded, revised
other formats used to index, catalog and locate
or when item is withdrawn from library
items in the library.
collection.
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
 SCHEDULE NO.
e 2005/11/
'CIA-RDP7
r
= - REC0RD9
V0'lP#RALF
W1
-00487A000400180001-0
"
te
p
gC
@##
OFFICE. DIVISION, BRANCH
SIG
TITL
to Reference Section
Chief, Collateral Support Div. 30 Dec. 1965
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
SECTION ADMINISTRATIVE FILE
Copies of memoranda, reports, minutes of
.7
Temporary. Break files annually; hold for
meetings,-requirements, rosters and other papers
one year then destroy.
used for administration of daily activities
within the section. Included are such subjects
as training, security, reports, minutes, organi-
zation, requirements, PI procedures, procure-
ment and others. Filed chronologically and by
subject.
(1962 to date)
2.
CABLE FILES
Copies of cables which relate to missions
or to merchant shipping in which section is
interested. Filed chronologically and held for
reference purposes.
(1963 to date)
a. Merchant Marine shipping cables.
1.5
Temporary. Destroy when six months old.
b. PIR reports relating to missions.
1.5
Temporary. Break file annually; hold one
year then destroy.
3;.
INDEXES AND LISTINGS
IBM listings to system and DIA non-system
4.0
Temporary. Destroy when= superseded or
missions; to sanitized and downgraded material;
revised.
index to briefing materials, and small scale
photos which serve as an index to world-wide
aerial coverage. Filed numerically or alpha-
betically as appropriate.
(1954 to date)
~
Approved For Release 2005/11/21 :
DP7
-00487A000400180001-0
25
FORM NO. 139 USE PREVIOUS
1 JAN 56 EDITIONS. (41)
 0
ITEM NO.
FILES IDENTIFICATION VOLUME
Approved For Release 2005/11/21: CIA-
REFERENCE FILES
Consists of pamphlets, periodicals, PI
Keys, brochures and various publications on
areas of interest to the section.
These are prints of photography of high
priority targets, deck cargoes, shipping, the
Genetrix and the GX files. Sizes vary from
4x6, 9x9 and 8x10. Photos are used for com-
parison purposes, for preparing briefing
boards, and photo interpretation training.
Filed alphabetically and/or numerically.
(1941 to date)
a. Consists of films on loan from
sources outside NPIC to be exploited for
possible use in the Center.
b. Film references, catalogues, cards
and requests for films.
These are briefing boards used to brief
visitors on activities of the section.
Copies of DOD reports and enclosures for
review for possible use by the section and for
paneling purposes. Filed by report number.
Current.
FORM NO. 13?a USE PREVIOUS
I JAN 56 7 EDITIONS.
Temporary. Destroy when superseded or
obsolete.
Temporary. Screen files periodically and
destroy when new or better photographs are
received or available.
Temporary. Return to source when review
of film is completed.
Temporary. Destroy when superseded or at
the end of each year.
Temporary. Destroy as revised or superseded.
Temporary. Hold for 90 days then transfer
to Reference Branch for additional process-
ing.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000400180001-0
9.
CAMOUFLAGE FILE
A collection of photos, vugraphs, reports
16.0
Temporary. Screen files periodically and
and other materials relating to camouflage
destroy material having no further value.
techniques. Useful for operational and
reference purposes. Files are maintained in
ring-binders and filed by country, item or
number. Collection contains techniques dating
back to 1914.
Annirnx/pIrl Fnr Ppipanp 200-5/11121 ('.1A
1P7A_nnA
LADaQ4D=Q_ Q_ Q_ 4 Q_
FORM NO. 139a USE PREVIOUS
CONTINUATION SHEET
1 JAN 56 EDITIONS.
 0
SCHEDULE NO.
.; .. _ i REC0RLY&pP6NWRdLFdCRrte 2005/11/21 : CIA-RDP7
00487A000400180001-0
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNAT
CSD/Reference Branch/Maps Section
TITLE
Chief, Collateral Support Div. O Dec. 1965
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
CARD FILES AND INDEXES
These are 3x5, 5x8 and legal size indices
11.7
Temporary. Destroy when items to which in-
to reference collections housed in the area or
dex relates is destroyed.
indicating where or when materials may be ob-
tained. Used as a finding aid and for refer-
ence purposes. Filed numerically or alpha-
betically.
2.
MAP COLLECTIONS
These are maps of various sizes that are
861.5
Temporary. Retain levels sufficient for
used for servicing requests for maps for brief-
stock control purposes; destroy when super-
ings, planning, reference and for special pur-
seded.
poses. Filed numerically or by area. Main-
tained in map cases and on shelves.
(1959 to date)
3.
FILM CHIP FILE
Special collections of chips maintained
12.0
Temporary. Destroy when no longer needed
for reference by PI's in making comparison
for reference purposes.
analyses. Chips are either 3x 9 or 9x12" and
are filed numerically.
4.
4
LOAN AND PROCUREMENT FILE
A 5x8 card file maintained for control on
1.0
Temporary. Destroy three months after
loaned materials.
loaned material is returned.
S.
REQUIREMENTS FILE
Copies of requirements or requests sub-
2.0
Temporary. Cut off at end of six months;
mitted to the Section. Filed numerically,
4
hold six months and destroy.
Approved For Release 2005/11/21:
11A-RDP78
00487A000400180001-0
25
FORM NO. 109 USE PREVIOUS
I JAN 56 J EDITIONS. (41)
 Approved For Release 2005/11/21 : CIA
P78-004
7A000400180001-0
li
6.
REFERENCE FILES
These are AMS catalogues, Bombing
27.0
Temporary. Destroy when superseded, ob-
Encyclopedias, Map Indexes, gazetteers, dic-
solete or no longer needed for reference
tionaries and other general reference materials,
purposes.
required by analysts to aid in searches for in-
formation or to reply to inquiries. Maintained
by category.
7.
BRIEFING FILES
These are various collections developed
Temporary. Disposition under consideration
in the Center for use as briefing media in
by CSD and PAG.
support of substantive briefings on missions
and specific areas of current interest.
(briefing materials on technical, statistical
or other areas are maintained by the Division
having responsibility). Generally, upon re-
ceipt of a new mission annotated photographs
of highlights of the mission are mounted on
briefing boards. These are essentially dupli-
cated on vugraphs, photo prints, lantern
slides and film negatives. In addition,
briefing notes are prepared to aid the briefer,
and in some instances, photographs are included
in the detailed report of the mission. Filed
by mission.
(1956 to date)
a. Briefing Boards
126.0
b. Briefing Notes
9.0
c. Vugraphs
22.5
d. Photo prints
10.0
e. Lantern or teleprompter slides
12.0
Approved For Release 2005/11/21 CIA-
-
FORM NO. ~39a USE PREVIOUS
I JAN 56 EDITIONS.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
 ?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
P78;00
?7A000400180001-0
f. Briefing Lists
Chronological listing of briefings held
2.0
by the Director of NPIC and the briefing
materials used.
g. Briefing Aids Listing
A machine listing and cross reference
3.0
Temporary. Destroy when superseded by up-
index to all briefing aids.
dated listing.
8.
GRAPHICS OVERLAYS
Working and reference copies of map over-
12.0
Temporary. Destroy when superseded or
lays utilized by searchers.
revised.
9.
MISSION PLOTS
Plots are prepared for each mission and
45.0
Temporary. Retain in current files area for
used for reference purposes. At present, plots
reference purposes; destroy when revised or
are traced on acetate overlays which cover
obsolete.
large size maps.
FORM NO. 139a USE PREVIOUS
I JAN 56 E. IT IONS.
 SCHEDULE NO.
R ECOR I A 1FdW Rfi 2005/619-16 CIA-RDP78
00487A000400180001-0
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNA
Publications Division/ Office of the Chief
TITLE V DATE
b a _/) ZO L a GS
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
DIVISION SUBJECT FILES
Copies of memoranda, correspondence and
4.0
Temporary. Break files annually; hold for
other papers relating to administrative and
two years and destroy.
daily functions of the division. Included are
files on training, personnel, organization and
management, security, production and others.
Filed by subject category.
2.
REFERENCE PUBLICATIONS
Copies of CIA and NPIC notices, regulations,
2.0
Temporary. Destroy as superseded or when
and handbooks which are retained for reference
obsolete.
purposes.
3.
PERSONNEL FILES
These are 5 X 8 card files containing
.3
Temporary. Destroy when employee resigns;
employment and biographic data on PD employees.
transfer to gaining office if employee is
Includes such information as home address,
reassigned within the Agency. Applicant
badge number, training and clearances. Also
cards to be destroyed when no longer needed
includes cards on all applicants for employment
for reference.
with PD.
14.
REFERENCE MATERIALS
Copies of briefing boards, charts per-
6.0
Temporary. Destroy when superseded or
taming to division production and statistics,
obsolete or no longer needed for reference
floor plans which are used by the Division Chief
purposes.
in briefings and planning.
Approved For Release 2005/11/21 :
07
-b0487A000400180001-0
25
FORM NO. 13 9 USE PREVIOUS
I JAN 56 EDITIONS.
 Approved For Release 2005/11/21 : CIA- DP78-004 7A000400180001-0
These are 5x8 cards which show status of
active projects and also serve as a record of
completed projects.
These contain monthly reports of PD and
daily production reports which are used as
feeder information to monthly report. They
also contain machine listings provided by
MIB/MSS which show projects worked, time ex-
pended and the cost of the projects in PD.
a. Daily Reports
b. Monthly Reports
c. Machine Listings
PROJECT CONTROL RECORDS
These are 8xlO 1/2 card forms which
process through PD with the MILOB and other
projects. This card shows project title
number, TCS or report number, dates of
processing and final product count. Filed
by project number when project is completed.
REQUIREMENTS E REQUESTS FOR SUPPORT
These are copies of completed require-
ments and requests for support of PD.
FORM NO. i39a USE PREVIOUS
1 JAN 56 EDITIONS.
Temporary. Destroy one month after pub-
lication is disseminated.
Temporary. Destroy on a monthly basis all
reports one month old.
Temporary. Destroy in 5 years if no refer-
ence is being made to the reports.
Temporary. Cut off at end of each fiscal
year; hold for one year and destroy.
Temporary. Cut off at end of fiscal year.
keep one year and destroy.
Temporary. Cut off at end of fiscal year;
hold one year and destroy.
roved For Release 2005/11/21 : CIA P7&-0048'A0004n0IRnnnI-r
 SCHEDULE NO.
REC0RDApF8611Qhh?e 2005/11/21 : CIA-RDP7
-00487AO00400180001 -
rawcupparr
OFFICE. DIVISION. BRANCH
SIGN
Publications Division Editorial Branch/Office of the Chief
TITL
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
BRANCH SUBJECT FILES
Copies of memoranda, notices and other
4.0
Temporary. Break files annually; hold two
papers relating to the administrative and daily
years then destroy.
operations of the branch. Included are files
on personnel, production, procedures, supply &
equipment, communications and like documents.
Filed by subject category.
2.
PROJECT CONTROL RECORDS
A 5x8 card control record of the status
.8
Temporary. Cut off at end of calendar year,
of all projects in the branch. It is a day-
hold 6 months and destroy.
by-day record of status of projects. Filed
in a tub file and a visible index.
3.
TIME SHEETS
These are copies of the time sheets that
1.0
Temporary. Keep for 6 months. On each
are sent to MSS each week. They are used to
succeeding month destroy oldest month.
determine time spent on projects.
4.
PHOTOGRAPHY LISTINGS
Consists of listings of downgradeable
2.0
Temporary. Keep until no longer needed for
frames of photography. Used by analysts when
reference. Scan periodically and remove
r
writing reports.
obsolete material.
A roved For Release 2005/11/21 .
l 61P7
-00487A000400180001-0
25
FORM NO. 13 9 USE PREVIOUS )
I JAN 56 EDITIONS. (41
 SCHEDULE NO.
REC0RD$pp*RVR0LFgc %fe 2005/11/21: CIA-RDP7
-00487A000400180001-0
OFFICE. DIVISION, BRANCH
SIGNATUR
PD/EB/Missiles-Electronics Section
TITLE
~
. C / Off-.
ITEM
FILES IDENTIFICATION
D
CR
PT
A
MENT
L
A
VOLUME
DISPOSITION/INSTRUCTIONS
NO.
(TIT
E,
ES
I
ION,
RR
NGE
, AND INCLUSIVE DATES)
(CUBIC FT.)
1.
PROJECT CONTROL CARDS
These are 5x8 cards which are used to show
.3
Temporary. Keep one year after publication
status of projects being worked on in the sec-
of project and then destroy.
tion. Filed numerically.
2.
REFERENCE FILES
a. Publication Files
These are mainly copies of published PI
18.0
Temporary. Destroy when no longer needed
reports which were edited by the section. Also
for reference purposes.
includes some non-Center publications and re-
ports. These are used for background intel-
ligence and are often used as style models.
b. Card Files
3x5 and 5x8 cards which are used as
1.0
Temporary. Destroy when document to which
indexes and cross reference to the Publication
card relates is destroyed.
files.
3.
PROJECT FOLDERS
Consists of folders of material related
2.0
Temporary. Destroy six months after report
,.to unpublished and published projects. Serves
has been disseminated.
as a working file before publication and a
reference after dissemination of publication.
Approved For Release 2005/11/21 :
A RDP7
430487A000400180001-0
25
FORM NO. 13 9 USE PREVIOUS
1 JAN 56 EDITIONS.
 SCHEDULE NO.
RECORD&AIb FBeF a aEse 2005/1
1121 :
CIA-RDP7
-
,
,
OFFICE. DIVISION. BRANCH
SIGNATURE
PD/EB/Atomic-Biological-Chemical Section
TITLE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
ISPOSITION INSTRUCTIONS
1.
PROJECT CONTROL CARDS
These are 5x8 cards which are used to show
.2
Temporary. Keep one year after publication
status of projects being worked on in the
of project and then destroy.
section.
2.
PROJECT FOLDERS
These are folders containing the manu-
1.0
Temporary.. Destroy six months after the
script, project data sheet and the requirement
publication is disseminated.
request of published projects of the ABC Section.
Filed by project number.
3.
REFERENCE FILES
a. Publication Files
These are mainly copies of published PI
12.0
Temporary. Destroy when no longer needed
reports which were edited in this section. Old
for reference.
reports are replaced by newer editions. The
reports are used as models for new reports and
as reference for intelligence material.
b. Card Files
3x5 card file used as an index to the
.2
Temporary. Destroy when document to which
Publication files.
card relates is destroyed.
r% 1
Approved For Release 2005/11/21
IDP78
00487A000400180001-
25
FORM NO. 13 9 USE PREVIOUS (41)
1 JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-
DP78-00
87A000400180001-0
c. Miscellaneous Documents
These are copies of (DIA)BE, TDI, NIS
15.0
Temporary. Destroy when no longer needed
and China Gazetteers. Used for identifying
for current reference purposes.
installations and complexes, correct spelling
of place names and general reference.
FORM NO. ~39a USE PREVIOUS
I JAN 56 EDITIONS.
 SCHEDULE NO.
RECORDApQ( OTIOLFISCIMOAge 2005/11/21: CIA-RDP7
-00487A000400180001-0
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
i
PD/EB/General Reporting Section
TITLE DATE n,5A`'i&' 1 '
20
{ i
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
PUBLICATIONS FILE
These are copies of reports II MI's,
57.5
Temporary. Keep for 2 years and then destroy
OB, Technical reports) which are processed by
except for selected publications which still
GRS.
have reference value.
2.
WORK SHEETS
These are primarily machine runs which
17.5
Temporary. Keep for 90 days and then destroy.
are used in the process of preparing final
publications.
3.
REFERENCE MATERIAL
Consists of copies of manuals, books used
12.0
Temporary. Destroy when no longer needed
by GRS for reference purposes.
for reference purposes.
FORM NO. 13 9 USE PREVIOUS
1 JAN 56 EDITIONS.
 ITEM
NO.
?
REC0RDA1pfa48S88LF6C1Ut1 a 2005/11/21 : CIA-RDP7>
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
Correspondence, reports, memoranda relating
to administration and support activities in the
Branch. Includes such subjects as training,
security, career service panel and the like.
a. Copies of reports published by NPIC
including detailed reports. Information
Control Branch/PSD maintains the official
cop for the Center. Among these reports
are IPIR's, Technical Publications,
and s. Maintained by the Office of
the Chief, GAB/PD for use of all PD personnel.
Filed numerically by report number.
A series of 3x5 cards which are cross
references to 2a above.
c. Briefing Board File
These are 8x10 film copies of all brief-
ing boards produced by NPIC. They are filed
alphabetically by country.
VOLUME
(CUBIC FT.)
1.5 ]
IA-RDP7
SCHEDULE NO.
-00487A000400180001-0
UAtt
c 'Z-
Temporary. Break files annually; hold one
year and destroy.
Temporary. Maintain in current files area
for two calendar years and then destroy.
Temporary. Destroy when no longer needed
for current reference.
Temporary. Destroy when no longer needed for
current reference.
25
FORM NO. j39 USE PREVIOUS
1 JAN 56 39 EDITIONS. (41)
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21
q041
7A000400180001-0
3.
GRAPHICAL ROUGHS
These are copies of graphical roughs
1.5
Temporary. Destroy one month after the
from recent projects. They are filed numer-
published report is received in PD.
ically by project in legal size folders. They
are the rough copy for graphics used in NPIC
reports.
4.
RERUN ADJUSTMENT RECORD
This is a record of the precise action
.2
Temporary. Cut off at end of calendar year;
taken for the rerun of a project. It is
hold one year and then destroy.
primarily a management guide as to where
errors occur.
5.
BRIEFING BOARD CONTROL RECORD
This 10 1/2 X 17 3/8 card form is used to
.4
Temporary. Cut off at end of calendar year;
show the time needed to process briefing boards,
hold three years and then destroy.
This is a management guide to use to improve
processing.
6.
PROJECT REVIEW CONTROL RECORDS
Consists of a form to show status of
.4
Temporary. Destroy when publication is
projects processing through PD and a routing
disseminated.
sheet for projects going through PD.
7.
DAILY RECORD
An 8 X 10 1/2 form on which is recorded the
.5
Temporary. Cut off at end of each calendar
amount of work completed in GAB each day.
year; hold 2 years and then destroy.
8.
REFERENCE MATERIALS
Manuals, books and other reference mate-
.2
Temporary. Destroy when no longer needed
rial used by Supply Section.
for reference.
9
Approved For Release 2005/11/21 : CIA-R
-~
L000400180001-0
FORM
JAN NO. 13g a EDITIONS. PREVIOUS
I
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 SCHEDULE NO.
REC0RDApW*T*&F6CI Ub8e 2005/11/21: CIA-RDP7
-00487A000400180001-0
.Y~.,
CONCHURCE
OFFICE. DIVISION. BRANCH
SIG
TITL
-0 Ue
;
PD/GAB/Analysis Section
45
e
'
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
' DISPOSITION INSTRUCTIONS
1.
SECTION SUBJECT FILE
Copies of memoranda, notices, and other
1.5
Temporary. Break files annually; hold 1 year
papers relating to the administrative and daily
and destroy.
operations of the section. Filed by subject
category.
2.
COPIES OF REPORT GRAPHICS
These are extra copies of all NPIC report
36.0
graphics. They are used as stock to disseminate
copies to customers and to be used as working
copies for analysts.
a. Report graphics which have a short-
Temporary. Destroy after one year.
term value. (This comprises majority of file).
b. Selected report graphics of long-term
Temporary. Destroy when no longer needed as
value.
working copies.
3.
GENERAL REFERENCE MATERIAL
Consists of books, journals, manuals on
12.0
Temporary. Keep until no longer needed for
subjects of interest to Graphic Analysts.
reference. Return those items borrowed from
the library to them.
4.
,'GRAPHIC REFERENCE FILE
r
These graphics (photographs and illustra-
11.5
Temporary. Keep until no longer needed for
tions) are filed in 3-ring binders by subject
reference.
and graphic number. They are used as catalogue
of the many different illustrations done by
this section.
Approved For Release 2005/11/21
IA-RDP7
-00487A000400180001-0
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-004
7A0004001800
01-0
5.
PROJECT FILE
These are project files which are in
1.5
Temporary.
various stages of processing either in, out
or hold for work to be done by section.
6.
REQUIREMENTS RECORDS
These are copies of requirements process-
1.0
Temporary.
Destroy
in one year.
ing in NPIC. They are used to alert the section
of work which may be assigned to them.
7.
PRODUCTION SCHEDULE
Serves as a visual aid to Section Chief
.3
Temporary.
Destroy
in one year.
as to amount of work on hand and the like.
8.
DAILY REPORTS RECORD
Copies of daily reports of project and
.2
Temporary.
Destroy
in one year.
the total hours a graphic analyst worked on
the project.
9.
WORKING PAPERS
Different sizes of graphics in various
50.0
Temporary.
Destroy
when no longer of
stages of completion.
current value.
FORM NO. i39 a USE PREVIOUS
I JAN 56 39 EDITIONS.
 SCHEDULE NO.
REC0RD,111p 81LF6 I d fEDh1e 2005/11/2 Ii DP7
^
-00487A000400180001-fl
,.
11,014r.11 ~R FN rF
OFFICE. DIVISION. BRANCH
SIGNATU L
PD/GAB/Production Section
TITLE
/~'6S
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
GRAPHICS ORIGINALS
a. General Graphics
Consists of color separation positive
106.0
Temporary. Keep for 2 years after dissem-
and negative originals. Kept for reuse in
ination of publication. Every three months
future publications. Filed numerically by
review files and destroy those originals
graphic control number.
not updated or used for two years.
b. Base map
Consists of original color separation
3.0
Temporary. Screen periodically and keep
plates for general purpose maps and specific
until no longer of current value.
intelligence graphics. These are reused
frequently.
2.
REFERENCE MATERIAL
_
Books, manuals, periodicals, catalogues
3.0
Temporary. Hold until no longer needed for
and the like which pertain to graphic arts.
reference. Return library material to the
Library when no longer needed.
3.
SECTION' ADMINISTRATIVE $ MANAGEMENT RECORDS
Consists of personnel training records,
.6
Temporary. Destroy when no longer needed for
fitness reports develo mental plans and notices
reference.
for a section
A roved For Release 2005/11/21:
IA-RDP78
00.487A000400
FORM NO. 139 USE PREVIOUS
1 JAN 56 139 EDITIONS.
25
 7MM-0 487A000400180001-0
Approved For Release 2005/11/21: Cl
PRODUCTION RECORDS
These records show how much and what kind
of work done by the section during any given
time period. Serve as source material for
manpower and other management studies.
Temporary. Hold for 5 years and then destroy
if no reference made to these records.
Approved For Release 2005/11/21: CIA-R -
Li'Anno4nnignoni-n
fFORMJANNO56 139a EDITIONS!OUE RECORDS CONTROL SCHEDULE -CONTINUATION SHEET (41)
 SCHEDULE NO.
RECORDftPHQ'Rd F IR@tse 2005/11/21 CIA-RDP7
-00487A000400180001-0
OFFICE. DIVISION. BRANCH
SI
PD/GAB/Presentation Section
T1 G' ~/~ ~a S
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
BRIEFING BOARDS
These are the originals of mission briefing
13.5
Temporary. Hold for one year; each month
boards which are made upon receipt of a mission.
destroy those copies which are one year old.
This original is photographed to make vugraphs
and slides. This original is retained to make
changes or more copies of briefing boards. (Two
briefing boards are routinely made from the origi-
nal board; one is sent to CSD and one is sent to
DIA? File has been in existence since June 1965.
Filed numerically.
2.
TEXT FOR REPORTS
These are original typed text from reports
15.5
that have been printed and disseminated. This
text has been used by PSD for printing. Filed
by report number.
a. Copies of text and report covers which
Temporary. If not used for six monthsx may
have a recurring use. These are filed in a
be destroyed otherwise keep until no longer
miscellaneous category.
of value.
b. Copies of text which are of a one time
Temporary. Destroy one month after the
use.
published report has been disseminated.
3.
PERSONNEL FILES (soft)
`These are personnel folders on each person
.5
Temporary. Destroy when employee leaves the
in ` the. section. They contain such records as
Division.
fitness reports, training records, promotion
requests and the like.
Approved For Release 2005/11/21
IA-RDP7,
- ,0487A000400180001-0
25
FORM NO. 139 USE PREVIOUS (41)
1 JAN 56 EDITIONS.
 W
W
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-F
'"
A000400180001-0
4.
SECTION SUBJECT FILE
Copies of memoranda, correspondence and other
1.0
Temporary. Break files annually; hold one
documents used in supervision of branch personnel
year and then destroy.
and for daily activities. Subjects include train-
ing, security, leave, personnel and the like.
Filed by subject.
(1965 to present)
5.
REFERENCE MATERIALS
Consists of books, pamphlets, equipment
6.0
Temporary. Destroy when superseded or obsolete,
manuals, technical publications, trade magazines
relating to visual aids.
6.
REPORT ATTACHMENTS
These are copies of the original attachments
3.0
that were used to print the Mission Index or Oak
reports. They are kept to fill requests for
making vugraphs and slides and for prints. Filed
numerically by mission and then by attachment
number.
a. Those attachment originals used to make
Temporary. Destroy sixty days after vugraph
vugraphs or slides.
or slide made.
b.--Those attachment originals not used for
Temporary. Destroy one year after MI or Oak
vugraphs or slides.
printed.
7.
PROJECT CONTROL RECORD
r These are copies of NPIC Form 167 which are
6.0
Temporary. Hold for six months and destroy.
used to route projects through the section. It
shows what was done and who did it. Filed
numerically by project number.
FORM NO. ,39a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21: CIA-
E~i,78-00
87A000400180001-0
8.
BRIEFING BOARD PHOTOGRAPHIC FILE
4x5 photographs of all non-mission briefing
1.2
Temporary. Hold until no longer needed for
boards prepared in PD. They are used to show
reference.
the Chief, PD what is being done and they are
used as a guide to reconstruction of a briefing
board in case another request is made for the
board.
9.
VISUAL AIDS FILE
These are copies of all original art and
27.0
Temporary. Destroy after 5 years. Hold in
negatives for visual aids. They are vugraphs,
current storage area for two years then
slides and the like filed in folders. Filed
transfer to Records Center to be held for
numerically.
3 years.
(1963 to present)
10.
VISUAL AIDS LOCATOR FILE
These are 5x8 files which serve as an index
.7
Temporary. Destroy when the file to which
to the Visual Aids File (Item 9) and they con-
it relates is destroyed.
tain background on the file such as control no.,
title, what was done, for whom and the like. The
form in three parts is filed numerically by con-
trol no., alphabetically by subject and by the
old control no.
FORM NO. ,39 a USE PREVIOUS
I JAN 55 7 EDITIONS.
 R EC
16
SCHEDULE NO.
00r%M4 -R9 s
05/11/21: CIA-Rb 78-00
OFFICE. DIVISION. BRANCH
SIGNATUR
Information Processing Division/Office of Chief
TITLE E
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
DIVISION SUBJECT FILE
Consists of correspondence, memoranda, cables
6.0
Temporary. Cut off at end of year; hold
reports, training bulletins and the like.
2 years and then destroy.
(By Agency subject - numeric)
(1963 to present)
2.
NOTICES AND HANDBOOKS
Consists of CIA and NPIC regulatory
3.0
Temporary. Destroy when obsolete or no
issuances.
longer needed for reference.
3.
REFERENCE MATERIAL
Consists of company brochures, manuals
3.0
Temporary. Screen periodically and destroy
related to automatic data processing.
material no longer needed for reference.
Approved For Release 2005/11/21 CIA-
[378-004
7A000400180001-0
FORM NO. 139 USE PREVIOUS
1 JAN 56 EDITIONS. (41
 SCHEDULE NO.
REC
~~~;oQBT~ FffiYSPO005/1 IA-RDP78-00
OFFICE. DIVISION. BRANCH
SIGNATURE
Branch
TITLE ATE
ITLE
ITEM
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
NO.
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
(CUBIC FT.)
1.
BRANCH SUBJECT FILE
Consists of memoranda, correspondence, reports
, 1.0
Temporary. Cut off at end of year; hold for
and the like which deal with the administration
one year and then destroy.
of the branch.
2.
REFERENCE MATERIAL
Consists of magazines, booklets, brochures,
37.0
Temporary. Screen periodically and destroy
manuals, pamphlets and the like on data process-
obsolete material; hold other material until
ing equipment, film chip equipment, computers,
no longer needed for reference.
procedures and systems.
Approved For Release 2005/11/21 CIA-
-
 ('
REQ f, 1Tg9lR QWh?05/11/21: CIA-RDP78-00
SCHEDULE NO.
r,
OFFICE. DIVISION. BRANCH
I
SIGNAT
IPD/Programming Branch
TITLE ATE
ITEM .
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
BRANCH SUBJECT FILE
Consists of memoranda, correspondence,
2.0
Temporary. Cut off at end of year; hold
reports and the like which deal with the
one year and then destroy.
administration of the branch.
2.
PRELIMINARY PROJECT FILES
These are files which contain the initial
4.0
Temporary. Before this file becomes a
documentation for computer programming of a
completed project file destroy all material
project, such as correspondence and requirement
not needed in the completed project file.
request forms. They also may contain flow
charts, listings, memory dumps, specifications an
the like depending on the status of the project.
3.
WORKING FILES
Consists of computer listings, flow charts,
261.0
Temporary. Those documents which are to be-
specifications, listings for test material dumps
a part of the completed project file are to
from magnetic tapes, program assemblies, computer
be held and transferred to it when project
plots and other documents which are being used on
is completed. Destroy all other working
a day-to-day work basis to complete a project.
files when project is completed.
4.
COMPLETED PROJECT FILE
Consists of memoranda, correspondence relat-
4.0
Temporary. Keep until the project to which
ing to the request for the project; specifications
,
the file relates is cancelled.
flow charts, listings for test material, memory
dumps, program listings, magnetic tape dumps,
user's manual, operations manual and final progra
documentation.
Approved For Release 2005/11/21 : CIA-
{3PF'- -
7A00
FORM NO. 13 9 USE PREVIOUS
1 JAN 56 EDITIONS. (41)
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-00
7A000400180001-0
5.
PUNCHED CARD FILE
37.5
a. Consists of punched cards which are of
Temporary. Destroy when project to which
completed projects and are a back-up to the
it relates is cancelled or when the tapes
computer tapes.
are duplicated in sufficient quantities
that it will be reasonable to destroy the
cards.
b. Consists of sub-routine punched cards
Temporary. Destroy when no longer needed
which can be used many times.
for purpose intended.
6.
REFERENCE FILE
Consists of technical books, manuals, company
80.0
Temporary. Destroy when no longer needed
brochures and other material which relate to
for reference.
computer programming.
p
Appr
FORM NO. 139a USE PREVIOUS
(41)
1 JAN 56 v7 EDITIONS.
 REGARPS09091ftC OOLZ)05/11/21.: CIA-RDP78-00
IPD/Operations Branch
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
BRANCH SUBJECT FILES
Consists of incoming and outgoing correspond-
ence concerning personnel, policies, equipment,
requisition files. Filed alphabetically by
subject.
(1963 to present)
a. Administrative or information files.
3.0
b. Requisition files of non-government items.
2.
INFORMATION REQUEST FILE
These are duplicate copies of requests for
information from the MINICARD. The statistics
and general information from these copies are
consolidated in a monthly and annual report to
Chief, IPD.
MINICARD DOCUMENT FILE
Contains over 3 million film copies of
documents and reports prepared by NPIC. Some of
the copies are (a) target briefs (b) VISS file
(c) country file and (d) WAC Overlay or Mosaic
file. These files are maintained primarily for
the Collateral Support Division.
2.0
160.0
DATE
Temporary. Cut off at end of year; hold
one year and then destroy.
Temporary. Destroy when no longer needed
for reference.
Temporary. Cut off each year; hold one
year and then destroy.
Temporary. Destroy when no longer needed
for reference.
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000400180001-0
4.
MINICARD EQUIPMENT REFERENCE MATERIAL
Consists of machine manuals and drawings
11.0
Temporary. Destroy when no longer needed
relating to the operation and servicing of
for reference.
MINICARD equipment. Also a 5 x 8 visible index
file of nomenclature of machine and electronic
parts.
An Panp 2005111121 r1A
1nP7R-nn
17AnDDAa=nnnj-n
FORM I JAN NO 139a EDITIONS! ??'
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET (41)
 SCHEDULE NO. 28_66
R ECOR& R W Jk o5/11/21: CIA-RDP78-00
OFFICE. DIVISION. BRANCH
SIGNATU
IPD/Operations Branch/Computer Processing Section
TITLE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
TAPE FILE
Consists of 12X3/4" magnetic tape reels
106.0
Temporary. Keep until the project has been
of many projects which have been prepared for
determined to be obsolete. Update as
use on the computer. Filed numerically,
needed.
2.
TAB CARD FILES
Consists of tab punch cards which represent
120.0
Temporary. Destroy when no longer needed.
information to be used on a computer. Some of
Update as needed.
the systems represented here are Minicard,
Mission Index, Management Information, Dupe
Programs and the like.
3.
REQUIREMENTS FILE
Consists of copies of work requirements
3.0
Temporary. Destroy one year after require-
which have been or will be levied on the section.
ment is completed.
(1964 to present)
4.
CABLES (DATA LINK)
These are reference copies of both incoming
4.0
Temporary. Cut off at end of six months
and outgoing cables which are processed by the
and send to Records Center. Hold ten
-Data Link system. The action copies go to
years and then destroy.
.~CSD and TID, and headers of all cables are sent
to Ops Staff.
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000400180001-0
FORM NO. I~ USE PREVIOUS 1
1 JAN 56 ED1T1ONS. 411
 SCHEDULE NO.
R EGM_,Bft&0d1 R6W"U505/11/21: CIA-RD6KA
ffzAnnn4nn1Ftnnn1_n I' AN Ili I DO PN P17
OFFICE. DIVISION. BRANCH
S
T
Technical Intelligence Division Office of the Chief
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUC
1.
DIVISION SUBJECT FILE
Contains memoranda, correspondence, reports
and other records required for the general
planning and administration of the Technical
Intelligence Division. Included are such sub-
jects as organization and management, Personnel,
meetings, dissemination, staff studies, policy
and the like.
(1960 to date)
a. Substantive and procedural files.
7.0
Permanent. Disposal not authorized. Trans-
fer to Records Center when no longer needed
for current activities.
b. Administrative or information files.
Temporary. Break files annually, hold two
years and then destroy.
2.
CHRONO FILE
Extra copies of all outgoing correspondence
.2
Temporary. Screen files annually; hold in
originated in the Office of the Chief/TID.
current files area for ten years, then
Maintained for ready reference.
destroy.
3.
REFERENCE MATERIAL
Consists of copies of NPIC and CIA notices,
2.0
Temporary. Keep until obsolete or no
handbooks and regulations; manuals used to inter-
longer needed for reference.
pret cables.
Approved For Release 2005/11/21 : CIA-
P78-004
7A000400180001-0
FORM NO. 139 USE PREVIOUS h, E(KET (41)
1 JAN 56 EDITIONS. i~
 FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA- DSEE 7A000400180001-0
These are 5 X 8 card files containing em-
ployment and biographic data on TID employees.
Includes such information as home address,
telephone numbers and promotion dates. Also
includes cards on applicants for TID positions.
CAMERA SYSTEMS FILES
Consists of cables and memoranda which
relate to various types of camera systems.
Generally these files reflect physical
characteristics of the system.
Temporary. Destroy when employee resigns;
transfer to gaining office if employee is
reassigned within the Agency. Applicant
cards to be destroyed when no longer needed
for reference.
Temporary. Keep for 5 years after the
system has been made obsolete.
SPECIAL PROJECTS FILE
Consists of cables and memos relating to
special projects to be done or have been done
by TID.
Temporary. Keep for 5 years after project
completed and then destroy.
MISSION FILES
Contains cables and memos relating to
specific missions. This file is essentially
duplicated in TAB/TID or TSB/TID.
Temporary. Keep for 6 months and then destroy
Top Secret and Code Word Logs.
Secret and Below Logs.
Temporary. Destroy 10 years after documents
shown on log are downgraded, transferred to
the Records Center, destroyed or sent out-
side control point.
Temporary. Destroy after 1 year.
F
M NO. 1$9a EDITIONS IOUs ^NNI JV .1 v~ ~~c~caac wv.ri I Il I Y
JAN us" PRE. rtll'
FOR
RECORDS CONTROL SCHEDULE -'CONTINUATION SHEET (41)
 CC E
REC0RD1W1g0Wq"fcg0WgNq~p 2005/11/21: CIA-RfJP
1}EDULE NO.
T .
-
OFFICE. DIVISION. BRANCH
SIG
TID/Technical Analysis Branch
DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
BRANCH SUBJECT FILE
Copies of correspondence, memoranda, reports,
2.0
Temporary. Break files annually; hold for
notices and the like which are required for
one year then destroy.
administration of the daily activities of Branch
personnel. Included are such subjects as person-
nel, training, space allocation, reports, require-
ments and others.
2.
CABLE FILE
Copies of cables relating to missions.
5.0
Maintained by mission number.
(1961 to date)
a. Cables dated prior to 1963.
Temporary. Transfer to Records Center when
two years old; hold in Records Center for
13 years then destroy.
b. Cables from 1963. (Official copies held
Temporary. Break files annually; hold one
by Operations Staff)
year then destroy.
3.
PRODUCTION FILES
Photographic records of production control
.2
Temporary. Destroy when one year old.
board showing daily progress on work assigned
the branches. Books are photographed weekly and
monthly for Division chief's information. Copies
maintained in branch for comparison purposes.
Current.
A1212roved For Release 2005/11/21 d
l4i-Rp~7-8
100487AO00400180001-0
FORM NO. 139 USE PREVIOUS
1 JAN 56 EDITIONS.
 0
ITEM NO.
FILES IDENTIFICATION
E
DISPOSITION INSTRUCTIONS
r
Approved For Release 2005/11/21 CIA-
DP78-00
87A000400180001-0
4.
REQUIREMENTS FILES
Copies of requirements forwarded to the
.5
Temporary. Break file annually; hold one
branch for information or for projects. Current.
year then destroy.
5.
PROJECT CARD FILE
A 5X8 control record on each project
1.5
Temporary. Retain for one year after
assigned to the Branch. Information used for
project completed, then destroy.
ready reference for inquiries, to locate project
and for preparing statistical reports. Current.
6.
BRANCH REFERENCE FILES
Copies ofReports maintained for
2.0
Temporary. Destroy when no longer needed
reference of a ranch personnel.
for reference purposes.
(1964 to date)
innctn 9nnsul 1191 X A1
111278-004
LAnnGdOW 00004 a
FORM NO. f39a USE PREVIOUS
I JAN 56 EDITIONS.
 0
FILES IDENTIFICATION
Approved For Release 2005/11/21: CIA-
PRODUCTION SECTION REFERENCE FILES
These are technical research and reference
files accumulated and maintained by individual
analysts or as teams on specific areas or fields
of interest. Files are used for conducting
research and mensurations, making precise speci-
fications or observations, or developing other
data in response to requirements levied on the
branch. The files include but are not neces-
sarily limited to: (1958 to date)
Tab cards, listings and paper tapes
Maps, drawings and tracings
Current requirements and projects
Finished projects
Cables
Film
Photo and negatives
Technical brochures and text books
Briefing Boards and graphic aids
Collateral material
Ephemeris
All source reports
Card files
Other technical and scientific reports
Individual finding aids and working tools
Temporary. Screen files periodically; return
"on loan" materials and film to source; de-
stroy other material when no longer needed
for current reference purposes.
I I Approved For Release 2005/11/21 - R_00J7Aooodon1Rnnn1_o
FORM NO. 1??a USE PREVIOUS
I JAN 56 J 7 EDITIONS.
 S
ITEM NO.
FILES IDENTIFICATION
Vtflft -- DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP 8- 0
870004001800010
8.
ANALYSIS SECTION REFERENCE FILES
These are technical and scientific research
100.8
Temporary. Screen files periodically; return
files maintained by the section or by individual
'Ion loan" material to source and destroy re-
analysts in accordance with areas of specific
mainder when no longer needed for reference
interests or assignments. Files are used for
purposes.
preparing briefing boards on camera systems;
supplying technical data in response to require-
ments or projects levied on the branch; for
mathematical computations and calibrations;
evaluations of systems and in performing other
specific assignments. The files include but
are not necessarily limited to: (1962 to date)
Text books (both personal and library)
Current and finished projects folders
Ephemeris data
Mission data log books
Maps, plots and charts
Technical manuals and handbooks
Tab cards and listings
Briefing boards and aids
Drafts and drawings
Graphics and photos
Film and negatives
Reports and publications
Other collateral material
FORM NO.
1 JAN 56
USE PREVIOUS
EDITIONS.
RECORDS CONTROL SCHEDULE
 5ER
RECORD%pp0W4t0LFcgC *e 2005/11/21 CIA-RD
HEDULE NO.
0487A000400180d f
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNAT
TID/Technical Services Branch
TITLE
j
.
S
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTION
1.
BRANCH SUBJECT FILE
Consists of both substantive and admini-
4.0
Temporary. Cut administrative files off at
strative files. Includes such subjects as
end of year. Hold one year and then destroy.
cameras, computers, mosaics, plotting and in-
Screen other files periodically and destroy
dexing, travel, training, meetings, and com-
those no longer needed for reference.
mittees. Substantive files relating to camera
systems is kept with SAS files.
2.
REPORT FILE
Contains copies of periodic reports that
2.0
Temporary. Keep for 7 years then destroy.
reflect the activities of the branch. These
The monthly production report may be destroyed
reports reflect activity in microdensitometric
in 3 years.
analysis plotting, titling work and monthly
production. (Copies of monthly production
are kept in files of Ch/TID).
3.
LOGS
Various' types of logs used to control
1.0
documents in:and out of the branch.
a. Top secret and codeword logs
Temporary. Destroy 10 years after documents
shown on forms are downgraded, transferred
outside TSB control or destroyed.
b. Secret and below logs
Temporary. Destroy after one year.
Approved For Release 2005/11/21
I
00487A000400180001-0
25
FORM NO
PREVIOUS
NO. 139 EUDSIETIPORNES.
I JAN 56
 ITEM NO.
FILES IDENTIFICATION
E
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-
M-uvh
7A000400180001-0
4.
CHRONOLOGICAL FILE
Contains copies of all outgoing corres-
.8
Temporary. Screen files annually; hold in
pondence of TSB.
current files area for ten years; then destroy
(1959 to date)
5.
MANAGEMENT INFORMATION SYSTEM FILE
Contains those records attendant with
1.5
Temporary. Keep the completed NPIC FM 239
branch responsibilities with regard to the
for 6 months. All other material keep until
NPIC MIS responsibility. Includes time
obsolete, superseded or no longer of value
recording forms, project status reports and
to the branch.
the like.
6.
BRIEFING MATERIAL
Consists of selected display materials
7.2
Temporary. Keep until updated or no longer
which represent a cross-section of products
needed for briefings or has no historical
and services performed by the branch. Also
value.
includes briefing boards on camera systems.
7.
PERSONNEL FILES (SOFT)
Consists of personnel files on each person
1.0
Temporary. Keep until individual transfers
in the branch,
or resigns. If transfer within Agency send
file to gaining office, or destroy.
8.
REFERENCE MATERIAL
Consists of manuals, studies, NPIC and CIA
30.0
Temporary. Keep until no longer needed for
regulations, notices and handbooks, technical
reference, then destroy.
information, summaries of missions, mission
operational cables, project folders, test film
from manufacturers, test centers and the like.
Ann-owed Fem- Release 2QQ6A4;24
-nn.'
FORM NO. 139 a USE PREVIOUS
I JAN 56 39 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
4
Approved For Release 2005/11/21 : CIA-
)L;
- 4
7A000400180001-0
9.
FILM (WORKING FILES)
Consists of ON's and DP's of missions which
20.0
Temporary. Return to PSD/ICB, unless other-
are being evaluated by the branch.
wise indicated by ICB, when TSB is through
with the film.
10.
FILM CONTROL NUMBER LISTINGS
These are listings of film can control
1.5
Temporary. Keep for 6 months and then destroy
numbers which are used by TSB when ordering
film from PSD/ICB.
11.
REPRODUCTION REQUISITIONS
These are TSB copies of reproduction and
1.0
Temporary. Keep for one year and then destroy
photography requisitions which have been sub-
mitted to PSD.
12.
DESTRUCTION CERTIFICATES
These are certifications that Top Secret
1.2
Temporary. Keep for 10 years and then destroy
and TCS documents were destroyed.
Appirmlarl Fnr Pplpn-~p 21111115111121 r-'lAa
Lp7R-nn1
7&noDnn=AnniRnnni-n
FORM NO. 13ga USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 REM ?M-1FffLRR ML?511'112" : CIA-RDP78-00~87A00040018onnJ-0
TID/TSB/System Analysis Section
I TEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
REFERENCE AND WORKING FILES
These are reference or working files
maintained to produce immediate quality
readout, weather analysis, photographic
evaluation intermediate report, photo
evaluation report or special projects levied
on the division. The files include but are
not limited to: (the record copy of the
PER is held by PSD/ICB).
Photo evaluation reports
Hurricane photography
Equipment staff studies
Photo engineering handbook
Books on aerial photography
Camera system data
Camera systems reference library
Space handbook
Photographic instrumentation journal
Technical handbooks on special camera
systems and associated hardware
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
VOLUME
(CUBIC FT.)
Temporary. Destroy when no longer needed
for current reference.
 REC0RD,4pC**TRdLFcK #?e 2005/11/21 CIA-
SCHEDULE NO.
&P487A000400180001-0
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNAT
TID/TSB/Technical Production Section
TIT
Ts -8 7
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTION
1.
REFERENCE AND WORKING FILES
These are reference or working files
105.0
Temporary. (a) Destroy when.no longer
maintained to produce pre-plotting, finished
needed for current reference purposes.
plots, Mission Coverage Plots (MCP's) or to
(b) Cables which are dated prior to 1963
support responses to related requirements
may be kept for 15 years before they are
levied on the division. The files include
destroyed.
but are not limited to these categories:
Index photos
Reference Maps and Charts
Manuals on photography
Flight data books
Coverage statistics
MCP reference file
Cloud category overlays
MCP plot sheets
Golden Tree index sheets
Cumulative coverage
Mission track boards
Domestic coverage index
Photo mosaic work sheets
project
Operational cables
Technical processing mission projects
Airfield identification keys
2.
FINISHED PLOT RECORDS
These are 2511x30" finished plot sheets
1.0
Transfer to PSD/ICB after edit is accomplished
which are held pending final edit.
(usually about one month). PSD/ICB will re-
tain as a permanent record.
Approved For Release 2005/11/21 :
VrA;J4PHq
-00487A000400180001-0
25
 Temporary. Hold for one year after com-
pletion of technical processing services
for the related mission, then destroy.
Temporary. Keep for 6 months after the
completion of the technical processing
requirements for the related mission,
then destroy.
F P
EDI T 10 NS'OUS RECORDS CONTROL SCHEDULE CONTINUATION SHEET
O . 139a
R IO JANN
FILES IDENTIFICATION
Approved or Release 2005/11/21 : CI
VOLUME DISPOSITION INSTRUCTIONS
87A000400180001-0
REVISED MCPs
These are acetate copies of MCPs which
3.5
are held for subsequent studies and analysis.
(The record copy is in PSD/ICB).
PRELIMINARY MCPs
These are a series of 30"x40" acetate
1.0
overlays of preliminary mission plots prepared
by the section. (The record copy is in PSD/ICB)