FI STAFF RECORDS CONTROL SCHEDULE NUMBER 70.05.0303

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000400160001-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 103
• Document Creation Date: December 19, 2016
• Document Release Date: September 14, 2005
• Sequence Number: 1
• Publication Date: July 26, 1971
• Content Type: MF

Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
RECORDS MANAGEMENT PROGRAM
RECORDS CONTROL SCHEDULE
FOR THE
V_,Y\ S
FORM NO.
NO. 7.28
I JUL 55
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
(41)
- ? ApALAPFJP141ease &EIi : CIA-RDP78-0048740400160001-2
IS/DIM-71/9
26 July 1971
MEMORANDUM FOR: Records Administration Branch
SUBJECT : FI Staff Records Control Schedule
Number 70.05.0303
It is requested that the following be added to the disposition
instructions for Items 1 ag. and 1 b., Items 5 c. and 5 d. and Item 9
of FI Staff Records Control Schedule number 70.05.0303:
e3- 47'
etz--
Permanent - Transfer to Records Center when no
longer required for current operations or activities.
ezt,
Approved For Release
25X1
25)(1
APPROV
- CIA
Information Services Division
eputy for information Management
uwinistration Officer
I
,...???-?er
CROU? I
Excluded from automatic'
,E1T2 : effitsti8-1)0487A000400160001-2
Approved FyRelease 200&EOREIA-RDP78-004 A000400160001-2
I?
' 68/300
JUly 1968
ISSIDRARDIBI: Chief, Records Administration Branch
MOVE: Chief, MOND
25)(1 SUBJECT: Amendment of Plf Records
Control Schedule
Records Central
25X1 It is requested that the 711
Schedule No. 70.06026 Item No. 10a dispositionInstructions
be emended to read as fellows:
Permanent. Destruction not authorized. Retain in
current files area, and When no longer needed transfer to
the Agency Records Center.
Distribution:
25X1
Orig & 1 ? Addressee
1 - DDIVRIM
1 - Records Center
25X1
APPR7CIA cords Adains rim Lon =icor
Approved For Release 2006fiablA-RDP78-00487A000400160001-2
25X1
GROUP I
Excluded from automatic
downgrading tad
dricoestlication
Approved 'Fore lease 2005/1W -RDP78-00487e0400160001-2
FI/D/67-081
14 March 1967
MEMORANDUM FOR: Chief, Records Administration Staff
VIA: Chief, DDP/SG
SUBJECT: Amendment of F 1-1Records Control 25X1
Schedule
It is requested that the Fl 1Records Control 25X1
Schedule No. 70.0605 04, Item No. 0 disposition
instructions be amended to read as follows:
Permanent. Destruction not authorized. Retain
in current files area, and when no longer needed
transfer to the Records Center.
25X1
Distribution:
Orig. & 1 - Addressee
cc to ibcCtr
17 liar 67 11)
25X1
APPROVED:
CIA Records Administration Officer
Approved For Release 2005/11/21:
8-00487A000400160001-2
APPROV
Approved For ase 2005/11/21 : CIA-RDP78-00487 400160001-2
SECRET
FI/D-66/186
7 April 1966
MEMORANDUM FOR: Chief, Records Administration Staff/DDS
THROUGH: Chief, DDP/SG
SUBJECT: Amendment of FI
Records
25
Control Schedule
It is requested that the F Records
Control
25
Schedule be amended to include the following items:
(1)
25X1
(2)
Schedule Number 70.0601 03
Item 2. Contains copies of 5 x8 documents
pertaining to
service. Volume: 9.3 cubic feet./j .ansfer toal ainjul:
Records
ten years, then return for review by Chief, CI Center
Staff.
Schedule Number 70.0602
Item 11. Contains copies of Intelliaence
25X1 ? ume? 8 cubic feet. illeuiL'uLrnilo. Fr-roj-rije lo Records Center
25
r from date of retirement.
25X1
ecor ministration ? cer
Distribution:
Orig & 1 - Addressee
1 - DDP/SG
25X1
SECRET
-
111- - LETJ-F-1
zluf,13.1 tTaa ntomnf1i
da..zIrazatc, ed
Oo,;:onificatill
l=,11=Mbit=i3f.MGCC==12.21
?? :1 ? ? ?
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
25
REC
44115.A219-8PIRA&HgR1M05/1 1 /21 : CIA-RDP78-00
SCHEDULE NO.
70..0601 03
7A0004004 60001 2
CONCURRENCE
OFFICE. DIVISION,
25X1CS/FI
BRANCH
25X1Spec.
SIGNATURE.
25X1
1--
TITLE
Assist. CiF I
24 April 1959
ITEM
NO.
FILES IDENTIFICATION
(TIME, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
not
drawer
safe
to
records.
Due to extreme sensitivity these records were
inventoried. This staff however has 10 four
legal size safes, 1 two drawer legal size
and 8 five drawer card safes which are used
store 131.8 cubic feet of various kinds of
-..... -
_
R7 A nnnAnn 1 annn 1 _
--L,---
Annrovod For RQ1.... 9nng/11191 ? run piltAA-4iviii
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
(41)
5X1
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
Next 5 Page(s) In Document Exempt
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
R W-190114-Aia itiMiteltareareplit65/11/21 : CIA-RDP78,0114;7A000400160001
SCHEDULE NO.
_7o. 0606 o
CONCURRENCE
OFFICE. DIVISION.
CS
BRANCH
SIGNATURE
25X1
TITLETE
25 ?"
April 19592
-. FI
16
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION
IN
?
.
onvenience
utgoing
i.
... Privacy Cables
Contains copies of privacy cables held for
of reference. Filed by incoming and
number by station and date.
(1957-1959)
- Miscellaneous Cable Files
Contains co ies of incomin and out. in? o ra-
.8
.4
4.7
;
r?z:
1F-17''T
_a.
emporary. Destroy after I year. Cut off ,
iles at end of each calendar year and destroy
1 year thereafter.
emporary. Destroy after one year. Cut off
files at the end of each calendar year and
destroy one year thereafter.
ftrw/wirk4,117)-tAlino.44,A74-0A.11,10-five.
. r . ?

e?
onvenience o re erence. Filed by incoming and
utgoing number by station and date.
(1957-1959)
- Country Subject File
Consists of selected copies of complete messages
s well as message extracts typed on Form 44d. The'
orm also contains the message symbol and date, in
?ome cases the number; the city of origin and receip
d the subject. The file is used for research,
eveloping operational leads and for Green List Name
becks. Eight or more copies are prepared and filed
n various parts of the file. One part of the file
s held alphabetically by name and another part isleAR-14-0.-
et up by country. Within each country file there
s a point to point file and a subjectively arranged
ile.
(1957-1959)
.
?? ?
.
'
t
.
re
aCerra0
-8-16-1---
-
en ion
(7
a4a1--
_
434114LZP-Ir
../.13-?4Z-10-,frldt---Q.6`tel-?r41--0-0-610--Ci
25X1
-
? *UAL/MY:el
?
5"/6/C..57
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
Approved For Release UUOIiII i. -
(4i)
1
OFFICE. DIVISION
SECRET
For Release 2005/1 1V ?Ftikr,
VITAL RECORDS DEPOSIT SCHEDULE
DDP - Fl
OFFICE. DIVISION CODE
DDP - FI
DATE PREPARED
I TEM
NO.
VITAL RECORDS IDENTIFICATION
(Title, description and inclusive dates)
MEDIA OF DEPOSIT
NO. OF
PAGES
1 OF 1
441966
POOVIWr4 MIFFIGAAL
FREQUENLY
OF DEPOSIT
DISPOSITION INSTRUCTIONS:
./
7
25X'
7
CATEGORY II
Index Cards File
Contains 35-mm microfilmreels of 3x5 ca:
which are used in running Green List am
Checks. ApPROVE
FORM Qnc, OBSOLETE PREVIOUS
3.630LO EDITIONS.
Cards
Paper
Paper
Paper
Paper
CPCII. /fit'
Magnetic Tape
25X1
Annually
Annhally
Annually
Annually
Annually
rmuaUy
ery 3 Years
Dade
Chkaemiwau
Approved For Release 2005/11/21s EIZWEIRDP78-00487A0004
Return to Fl
upon receipt o
dated cards. .
File will be rivlibwod
annually by FI
File will be reviewed
annually by FI
File will be r
annually by FI
File will be rr -4- --A
annually by FIl
Return to FI
Biog Sect upon re-
ceipt of up-dated
microfilm reels.
maniaIk
downgrading and
declassification
(41)
Approv
or Release 2005/11/21-.CIA-RDP7487A000400160001-2
FI/D/66-19
14 January 1966
MEMORANDUM FOR: Chief, Records Administration Staff
VIA: Chief, DDP/SG
SUBJECT: Amendment of FIF-lecords Control Schedule
It is requested that the FI Records Control Schedule
No. 70.0602, Item No. 9 disposition instructions be amended to read
as follows:
Permanent. Destruction not authorized. Retain in current files
area, and when no longer needed transfer to the Records Center.
Distribution:
Original & 2 - addressee
1 - DDP/S
25X1
1 - FI
25X1
25X1
4113.11017
Date
Itecords Administration Officer
Approved For Release 2005/11/21 CiA-RDP78-00487A0004001600042.21;
25
25X
25
25X
Approved For.lease 2 : CIA-RDP78-0048400400160001-2
DR-1700-64
19 August 1964
MEMORANDUM FOR: CIA Records Administration Officer
DD/P Records Management Officer
Chief, Archives and Records Center
SUBJECT: Amendment of F
ecords Control Schedule
1. It is requested that Schedule No. 70.060603, Item
#9 be amended to bear the additional sub-item, as follows:
9.a. IBM cards and magnetic tape used to prepare
above listings.) Transfer to Records Center
to be held until new consolidated listing
is published. DISPOSITION: Destroy older
cards and tapes when current data is received.
2. This office appreciates the assistance provided in
permitting retirement of existing material prior to approval
of the above amendment.
25X1
25X1
klItiOVE1
ci
Distribution:
Original & 1 - CIA Records Admin. Officer
25X1 (Attn: lRm. 604-
1016 16th Street)
1 - DD/P SG (Rm. 3 C-19)
1 - Records Center
b Luau= Urileer
Approved For Release 2005/0UHA-RDP78-00487A0004001e00
DY74,33.C.x...."Ptir
GROUP I
Exclude(' front automatic
1 ?7nja fling and
25
25
25X1
25X1
25X1
25X1
Approved For Release 2005/11bilit,5plAIRDP78-00487A000400160001-2
hitifORANDV
0
Chief. LE Diviskon
DR Z6243
6 February
SUB/XCT: Transfer of Records C ot
*
rbk Alwies444aat
rots'
tunounted to fifty.sia (SO cubic feet, containing approximate*
cards. The Records Centor 'fob Nustalter La60451. and the material
was retired under the rirTh.ecords Cordrol Schedule No. 70. 3 040
item IS c.
25X1 Z. reason why the above materiel cannet he transferred
to ES L4vi4om ao of 1 April 1%3. U psu are in agreement, it would be
appreciated if your cencurresce wore indicated below, and cosies of this
memorandum were forwarded as authorisation for the transfer to be made.
CONCUR:
25X1
25X1
Chiefs ES Division
25)(11
/
Depot & Poky. r 4
Distribution:
Ori g at I Ad see (Original for return to 11/ D)
25X1
1
I WY'
25X1 I F
I F1
arAtinQin Office
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
Approved For -Ikase 200511M. IA-RDP78-0048760400160001-2
0,21t
15 January 1963
MEMORANDUM FOR: DD/P RMO
CIA Records Administration Officer
Chief, Archives and Records Center
SUBJECT: Amendment of FIF-1Records Control
Schedule.
1. It is requested that Item No. 7 of the
25X1 F4 Records Control Schedule, Number 70.0606 01 be
changed to read as it appears in the attached copies
of Form 139. It is also requested that Number
70.0602, Item 8, be changed per attached. These
copies should be substituted for the corresponding
25x1 pages of the FIF-1Records Control Schedule.
2. It would be appreciated if the approved
25X1 copies for FI ould be returned promptly, since
pending disposition action on these items are
resulting in a space problem.
25X1
Attachment:
Form 139 (3 copies)
Approved For Release 200
MIMIA-RDP78-00487A000400160
GROUP I
Excluded from automatic.
downgrading and
.d
25
25
OFFICE. DIVISION. BRANCH
1 ryarvF
REATierpxyalifpoLREempun05/11/21: CIA-
mr-ICNEDOLE NO.
614047A00041/41KIA45
CONCURRENCE
25
>1(111CF?F
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVESATES)
VOLUME
(CURIc FT.)
3 July 1962 2
DISROSIT INSTRUCTIONS
4.
25X1
6,
25X1
25X1
NEA - Internal Traffic File
Contains copies of traffic dealing wi
internal matters. Used for research an
for Green List Name Checks. Much of this
material has not been abstracted for in-
clusion into item 3 above. Due to the
arrangement of the material this is con-
sidered to be unique file. Filed by
country, symbol, number and date. .
(1957-1959)
Files Identification.
8.0
8.0
provides a ready source reference on ab-
stracted data, as well,as on topical sub-
jects. Arranged by country, symbol, num-
ber and date.
(1959 - current)
Green List Name Checks. Abstracted for
item 3 above. Filed by country, symbol,
number and date. (1956-1959)
Et *1.
APPROVE
tEC
Cnier, rteApptuvietilfw.Refease 20 5/11/21: CIA-
FORM NO. 139 USE PREVIOUS
1 JAN 56 EDITIONS.
11.0
El
DP78-
Temporary. Destroy after abstracting
for Ite ? Retire to Records Center
now.
Te orary. Cut off at end of each
cale dar year; hold for one year, then
retir to Records Center for destruct-
ion one ear thereafter.
Tempor
Cut of
and des
ClInr I
Excluded
d.rexr .
1048e7A000400160001-2
ri\Les
ro4z 6
6 months and destroy.
at the end of six months
months thereafter.
1
d.
?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
1- .
5.
25X1
Approved For Release 2005/11,5j.,: CIA-StrILIP487A000400160001-2
NEA - Internal Traffic File ,----.-
.--,
'Contains copies of trafficAdgling with intern-
al matters. Used for ressarth and for Green List
Name Checkb. Much of .50s material has not been
abstracted for sc on into item 3 above. Due
to the arrang=m . .- the material this is con-
sidered to b- unique fil lied by country,
symbol, ssliser and date.
-(l957-1959)
r
kiL i
8.0
Temporary. Destroy after abstracting for item
3. Retire to ecords Center now.
Temporary. Hold 1 year and destroy. Cut off
at end of each calendar year and destroy one
year thereafter.
Temporary. Hold 6 months and destroy. Cut
off files at the end of six months and destroy
c
o months thereafter.
Temporary. Destroyed when obsolete or no
longer needed. Review annually.
Temporary. Destroy when obsolete or no longer
needed. Review annually.
_,---"-----'-vv""----.
/1:0
Checks\ Abstracted for item 3. .._,DPilcm11V
country:NMbol, number and da t44.
\ : 956-1959)
6.
25X
11.0
7.
8.
Uneciss. Abstracted fo item 3. above. Filed by
country, symbol, n 1,,? r and date.
(1956-1959)
NEA - Reference 'iles
Contains selected copies of OCI Handbooks,
N.I.E. etc. jheld for conveni nce of reference.
Filed by su ject.
/ (Current)
/
/
WE Cd*try File
/
/Contains copies of special intelil?ce report
collateral reports, various publicatioAs of inter
/est and limited correspondence. Held fcZ conven-
/ience of reference. Filed by country and subjec
to include a file for requirements and OCIltndb
Approved For Release 290(5/4412)EOLIA-
4.0
4.0
ks.
DP78-00487A000400160001-2
FOIORNO.`USE PREVIOUS
I JAN 56 i39a
EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
ITEM NO.
25X
A
17.
1 18.
FILES IDENTIFICATION VOLUME
Approved For Release 2005/11/21 : CIA-R0p7a2Cii
LL.
Chi-Kor and Consumer
Contains copie special intelligence held
for reading or e by the various consumerg
Filed by of consume
,Scurrent)
Contains operati cable reports and
,e
equivalent special t lligence reports which
have been dissem ted the Commmaity and
CCI. Held for onvenienc of reference by
Area Divioio s and CCI.
FORM NO. 139a USE PREVIOUS
JAN 56 EDITIONS.
(1957-1
2.0
2.5
DISPOSITION INSTRUCT IONS
487A000400160001-2
Temporary. Destroy when no longer needed.
Review annumily.
Temporary. Destroy after 10 years. Cut off
at end of each calendar year and retire to
Records Center 1 year thereafter.
ApprnvPri For PPIPACP 9nng/11/91 ? rIA.1411011"01.V 87A000100160001
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
( 41 )
Approved F
ase 2005ItL
-RDF'78-004.00400160001-2
DR-036-62
16 August 1962
MEMORANDUM FOR: DD/P RMO
CIA Records Administration Officer
Chiefs Archives and Records Center
SUBJECT: Amendment of FIFIRecords Control
Schedule
1. It is requested that Item No. 6 of the
25X1 F4-]Records Control Schedule Number 70.0606 05
be changed to read as it appears in the attached
copies of Form 139. These copies should be sub-
stituted for the corresponding pages of the FI
Records Control Schedule.
25X1
25X1
25X1
2. It would be appreciated if the approved
copy for FIl could be returned as soon as possible
since pending disposition action on this item is
now resulting in a space problem.
25X1
Attachment:
Form 139 (4 copies)
ILLEGIB
Approved For Release 2005/8 EETIA-RDP78-00487A0004001600
CROUP 1
Excluded tram automatic
dosingradin;; and
declassification
1-2
25
25
25
IMP'
Approved For Vase 200501144 GIA-RDP78-0048790400160001-2
MEMORANDUM FOR: DDP/RMO
SUBJECT:
7 December 1961
Revision of FIFIReco rds C ontrol
Schedule
1. It is requested that the following changes be made in the
25X1 Records Control Schedule. These changes were occasioned
when it became evident that certain records, recently forwarded to
the Rec ords Center, wer e not adequately cover ed in the exist ing
schedule.
25X1
a. Control No. 70.0605 02
Item 4, "Identity A Pr oject History File"
(2) Change the Volume from 4 to 20 cubic feet.
(3) Dis position Instructi ons remain the same.
b. Control No. 70. 060 5 02
Ite m 24a, "Telephone Material Logr
(1) Am end the File Desc riptio n by adding the sentence:
"Includes 3 x 5 card file on C able Pair Numbers which
serve as Index to material in Job No. 59-S-47 7."
(2) Change the Volume from 1 to 10 cubic feet.
(3) Dis positi on Instructi ons remain the same.
c. Control No. 70. 060 5 03
Ite m 2, "N ew Projects"
(1) Am end the File Desc ription by adding the sentence:
Approved For Release 206E1 c!IIE4A-RDP78-00487A000400160001-2
25
25X
Approved For "'rase 2005911721 -RDP78-0048790400160001-2
"Includes tr anscr ipt s ol
(2) Volume remains the same.
(3)' Dispos ition Instructions should be changed to read:
"Retir e to Rec ords Center when in active," instead of
indefinite retention in current files area.
2. It would be appr eciated i f necess ary action on the above
revisions are effected as soon as pos sible. The reason for reque st-
ing such expe dit e acti on is to permit the ear ly acces sioning of thirty-
two cubic f eet of material c overe d by these changes now being held at
the Records Center.
VED:
Fl
25X1
epu ty le
25X1
Chief, i.e:-..c:ccz1L c-41
5X1
/J-Sec- Lf/
25X1
Approved
-
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
Date
25X
25
25
Approved For Rel
2005/11/21 : CIA-RDP78-00487A0000160001-2
25X 1.IV OD AN UN. FOR: FI
COPY
t.;;135.1.TEC'1: Revision of Records Cotrol tickedut*
25XiLs1
FIFir eznorandurn, 17 October 19o0,
al 41110 813 jaCt
25X1 1. Changes in the F
as fctlows:
[lecordt Control Schedule axe'
f.-chedute No. 70.0601 OL
Delete lieu% 5
Schedule No. 70.0601 02
V Item 1 - Transit:r to 70.0602 - t-rt"et.i 1
Item - Transfer to 70.0602 -4?Yr,
Item 3 - Cbange dates in Files Identification to read
1930-1960. Change bisposition Instrnctium to read
"Permituent. Destruction not authorised. Retain in
current files area. "070:t, 7a, 440/ / 4.0
Nevi files to be incritified:
et A0141,11) :;pecial Program Poticy File -
Contains inter- and intra-Agency policy memoranda
and staff studies establishing a special program for
25X1 wbick Fl
is responsible.
1.0 cubic t.
liertnaaent. Lisstruction v.,z,t authorized. Retain in
current files area.
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
BEST COPY
AVAILABLE
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
Approved For Relbe 2005/11/21 : CIA-RDP78-00487A00,0160001-2
(L) Station by itqation File -
Contains -Special fraelligence p.rivacy cables and
clispatches., coiriccand channel cables and cii,apatches.
inter- and intra-,Ag(tncy "11 etztoranda, concerned with
the conduct of the Special Program Policy Fite.
3.0 cubic it,
riernpora.ry.X.0*eatroy v,hen utpsolete. Review
(3) Subject File -
Contains Special Intelligence privacy cables and
dispatches. cotnrr.and channel cables and dispatches.
inter- and intra-Agency rriernore.naa regarding one
particular country. Contains selected reference
material and studies,
4.0 cubic Ft.
rieniporary. Destroy her r.:tbsolete. Reviei biannually.
jvyyt')chedule No. 70.0601 07 II
'torn 1.c. - Transfer to 70.0606 01. Change last
sentence in Files Identiticatiot, to read: "%Oiled by date
-cliost.14..le No. 7, 0604
In addition to the identifying data now appearing under
Tiles ldentilication, the following- should be inserted
as Iteni 1:
..:peraft.locial Files
Contain-, corrospcnder.ce and backgroutil data on
prospective target intitallations and per5onalities: ?
Folders fileo Ly country and city iit. also contains
folders of -,rojects currently in prf..:gress.
cuOic Ft.
Approved For Release 2005/11/21 CIA-RDP78-00487A000400160001-2
Approved For Relo 2005/11/21 : CIA-RDP78-00487A001110160001-2
Pertri?.-z,ent. Destruction not authr: ized.
it-ti441411
Scheeord.e
?
:1:"tetete lms 3, 5, ,Lad b.
J
.v4
ittml 7 - Uncif:r
Last sentence 4.1 ate c.c..
this ;:ile.isconos lA1-04
CC'VL4A5
No, 70.1606 04
/Iternu 3, arTri 9 transfer to 70.0606 .03
I.
DeLete Items 10, I1, 13, 14, and 16. 3
4.1
1icheciute No. 70.060e 03
'teal 1. 13, an liun di3positioo instruct:tens to
read: F..errrlanent. Ilownver, when two or more of
these carder are determined to be VT1 t4e alp e sebtect
the dupticate cards ahouid be destroyed.
ev Fite to be icicratified:
25X1
.0 cr-t:.bic 1;'t.
Teniporary. Review an,nually for destruction.
Item, 3 iind 5.
.(..,chedule No. 70.0;.:06 05
?
/ Item 15 - Chastge the Laet sentence under 11.1es identilica-
titrn to -fez:C.: Ark:a i,tterest.'
Approved For Release 2005/11/A%A-RDP7R-0048
_
?
Approved Firelease 2005/11/21 : CIA-RDP78-0041.00400160001-2
MEMORANDUM FOR: DDP/RMO
SUBJECT: Revision of FI
25 September 1961
Records Control Schedule 25
1. As a result of a recent transfer of material to the Records
Center, this office was questioned regarding the scheduled authority
cited. Investigation revealed that a copy of the attached memorandum,
listing certain changes, had not been received in the Records Center.
Since our files do not indicate that the above mentioned memorandum
was forwarded to your office, we can only conclude that it has never
been completely processed.
2. Accordingly, it would be appreciated if you would take neces-
sary action on the attached, even at this late date. Our understanding
of the procedure involved is that your office will forward these changes,
if they meet with your approval, to the Agency Records Management
25XPfficer. in turn, will, transmit the changes to the Records
Center so that required amendments of the FI
Schedule can be effected.
25X1 3. Please contact:
arise on the above matter.
'Records Control 25
1 Attachment:
as stated
25X1
should any question
'Chief, Fl
srgiRET
Approved For Release 200o/11"/ : uiA-RDP78-00487A000400160001-2
25
?
Approved FeRelease 2005/11/21 : CIA-RDP78-004.00400160001-2
SECRET
25X1 MEMORANDUM FOR:
SUBJECT:
25X1REFERENCE:
FI
COPY
7 November 1960
Revision of Records Control Schedule
FI 'memorandum, 17 October 1960,
same subject
25X1 1. Changes in the FI
as follows:
Schedule No. 70.0601 01
Delete Item 5
Schedule No. 70.0601 02
Item 1 - Transfer to 70.0602-
Records Control Schedule are
Item 2 - Transfer to 70.0602-.6We-11 6
Item 3 - Change dates in Files Identification to read
"1950-1960". Change Disposition Instruction to read
"Permanent. Destruction not authorized. Retain in
current files area."
New files to be identified:
Ji) Special Program Policy File ?
Contains inter- and intra-Agency policy memoranda
and staff studies, establishing a special program for
25X1 which Finis responsible.
1.0 cubic Ft.
Permanent. Destruction not authorized. Retain in
current files area.
Approved For Release 201:15-iii-LIFCIA-RDP78-00487A000400160001-2
elease 2005/11/21 : CIA-RDP78-004.00400160001-2
Approved FeR
SECRET
(2)
Station by Station File""-.. IlYrn
Contains Special Intelligence privacy cables and
dispatches, command channel cables and dispatches,
inter- and intra-Agency memoranda concerned with
the conduct of the Special Program Policy File.
3.0 cubic Ft.
Temporary. Destroy when obsolete. Review biannually.
(3) Subject File ?'tt-4'YY1 j.
Contains Special Intelligence privacy cables and
dispatches, command channel cables and dispatches,
inter- and intra-Agency memoranda regarding one
particular country. Contains selected reference
material and studies.
4.0 cubic Ft.
Temporary. Destroy when obsolete. Review biannually.
Schedule No. 70.0601 07
'II
Item 1.c. - Transfer to 70.0606 01. Change last
sentence in Files Identification to read: "Filed by date."
Schedule No. 70.0604
25X1
In addition to the identifying data now appearing under
Files Identification, the following should be inserted
as Item 1:
Operational Files
Contains correspondence and background data on
15.0 cubic Ft.
2
C E
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
?
Approved Firlease 2005/14(2:119484RDP78-0044.00400160001-2
E.0 ti
Permanent. Destruction not authorized. Retain
indefinitely in current files area.
Schedule No. 70.0606 01
Delete Items 3, 5, and 8. eitr1A
Item 7 - Under disposition instructions change the first
word in the last sentence to .read: ,"Dup icate copy of
t.tikse4le /11!_l A.,1 F/
Tro? Na..(4).14.44, cuti
Schedule No. 70.0606 02 C-4-13.444
Items 3, 8, and 9 transfer to 70.0606 03 ''''X'1444 taJoilit
Delete Items 10, 11, 13, 14, and 15.
Schedule No. 70.0606 03
Item 1. b, c, and e - Change disposition instructions to
read: "Permanent. However, when two or more of
these cards are determined to be on the same subject
the duplicate cards should be destroyed."
New File to be identified:
'
25X1
1.0 cubic Ft.
Temporary. Review annually for destruction.
Delete Item 3 and 5.
Schedule No. 70.0606 05
Item 15 - Change the last sentence under files identifica-
tion to read: "Filed by Area interest."
25X1
hiet, El
T
'7;ZPS
Approved For Release 2tity0141/A. :JCIA-RDP78-00487A000400160001-2
3
25X1
25X1
AilProved For ease 2005/11/21,:,CIA-RDP78-004871111400160001-2
14 April 1960
f
MEMORANDUM FOR: Chief Records ManaRement taff
Attn:i
SUBJECT
? Change in Disposition Instructions -
.
Records Control Schedule
25X1
1. It is requested that the disposition instructions
for the following schedule number and item numbers,
Records Control Schedule, FIA be changed to 25X1
read; "Permanent. Destruction not authorized. ttire
to Records Center at once." The purpose of this change
is to provide additional file space in the area where
these records are being held.
Schedule No. 70.0601 07
Item No. 2a
3a
4
CONCUR:
Chief, FI
25X1
25X PPROVED:
25X1
25X1
25X1
Chief, Records Management Staff
Date
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
Approved Fora !lease 2005/11SECRE4RDP78-00487408003?013PPS
MVP Records Nanagement Officer
Chief, Records Management Staff
Fl Records Control Schedule
25 August 1959
1. The attached Records Control Schedule (TAB A) for the
Fl Staff has been reviereed by the Records Management Staff, In
general, the record series appear to be adequately identified
and descrnedanddisposition instructions are carefUily stated.
2. 1 agree with the disposition instructions proposed in the
schedule for 312 of the 371 j and action on the approved
items maybe taken at any time. The remaining 59 items will require
further evaluation by the Records Managemeet Staff because:
a. Retention periods for similar items vary considerably
in some instances.
b. The description of some items is inadequate for
proper evaluation.
c. Disposition instructions are incomplete and difficult
to accomplish in some instances.
d, Some items appear to have greater retention value
than those stated in the schedule.
3. The items which require further evaluation are shown on
TAB B. The best way to continue evaluation on these items is to
discuss them with the persons who prepared the schedules. In some
instances, it maybe necessary to see examples of the records
described. I will be glad to proceed along this line at your
convenience.
4. I consider the Fl Schedule to be a most significant one
for the entire Agency, and, in particular, the DD/P area. I am
quite anxious, therefore, to assist in any-waypossible to get it
in operation.
5. The persona 10ho prepared this schedule are to be commended
for the efforts Which they have made in their first attempt to
develop such a significant and comprehensive Records 1 S
Distribution:
Orig - Addressee
25X1 1 - RDB
Approved For Release 2095/11
Approved For I4ase 2005/11/2tE
P78-00487#0400160001-2
TAB B
Items in PI Schedule Requiring Further
Evaluation
o.
7042
70.03
70 .0401
70.0402
70.0403
70 .0404
70.0501
70,0502?2
70.050203
70.050205
70,050301
70.050302
70.050303
70.050304
70.050305
!tem No..
2,
1,
3
2,
rd, 14 15, 161 25
4, 6b
8,
10,
/2, 13,
14,
15,
16b,
17,
1,
2
.11,
12,
15
6
4
1,
2
7b
2,
6
2
6
70.0601.02 2
70.060105 1,3
70.060106 1
70.0602 4
70.060501 1
70.060504 10 50 6
70.060601 2
70.060603
2, no 12,19
SECRET
1, 2, 3, 6
Approved For Release 2005/11/21:: CIA-RDP78-00487A000400160001-2
19
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
RECORDS DISPOSITION AUTHORITY
Records Control Schedule (No. 70-59) for
the Foreign Intelligence Staff of the DD/P is
approved and authority hereby given to implement
the disposition instructions contained therein.
No portion of this schedule vll be passed or
divulged outside of the Agency or to other Agency
components 17ithout pernission of the DD/P.
CS Hoc orda Management Officer
Da
??????????=01 25 August 1959
Date
Approved. *
25X1
25 August 1959
* See Memo of 25 August 1959 to DDP/RMO, noting certain exceptions.
Date
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
25X1
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
RECORD C$0 CHEDUIE?o. 70.01.59
FI ? Office of the Chief
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
?,-, rtr(g.-2,
RECORDS rAN-TR ru, L 121;,_,.7_' 0
Appravea?ror-rteragitikk5/11/21 : CIA-RDPM-004A7Annnann
SCHEDULE NO.
1 A nnn 1 -2 70.01 .
CONCURRENCE

OFFICE. DIVISION. BRANCH -
CPI
SIGNATURE
25X'
TITLE
secretary
DATE
23 April 1959
to DC/FI
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
,
DISPOSITION INSTRUCTIONS
3. .
25x,
.
3.
4.
.
5.
Limited Distribution Cable File
Conaluts 3.2 copies of limited distribution
2.0
2.0
.4
4.3
404g745.0004441.6134301-2
Temporsry. Destroy within 3 months.':
.
Temporary. Destroy within 3 months.
Temporary. Destroy when superseded,
rescinded or no longer needed.
Permanent. Cut off at end of each calendar
year. Transfer to the Records Center one
year thereafter. (Bring forward material
needed for current reference.)
Permanent. File by Subject within 3 mos.
and hold for disposition as provided in Item 4.
cables, i.e.' I
Filed by Tn" and. "OUT" number.
(Last .2 - 3 mos. of current yr.
Cable File
Copies of cables Uhich do not bear restrictive
indicators (item l)
Piled by :loan and" Out" number.
(Last 3 mos. of current year)
Reference Publications -
Classified reference publications, including
Handbooks, Nenuals and Special Reports.
Subject Files:
Consists of memoranda and other documents
pertaiithzj to administration of the activities
of this staff. Includes all "InC and "Out"
correspondence handled at this level and
conieu of al/ "Out" correspondence prepared by
subordinate components for the signature of
the Chief or his Deputy. Tiled by subject
under a Deuey-Decimal System. (1952 -59)
Chromo File
subject file material (Item 4) held in chrono-
logical sequence for 2 - 3 mos. and then filed
by Subject. (1958 -59)
AT:mewed ref Rcicasc 2004111421 : OA RbOg
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
7
-
25X
ITEM NO.
FILES IDENTIFICATION
VOLUME
, DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-RDP78-00
87A000400160001-2
6.
Chrono File
I Icopies of correspondence
.1
Temporary. Destroy
prepared by
a former DC/FI. (1953 -54)
7.
bctra Cody rile -
.3
Temporary. Destroy within one year of
Extra copies of all correspondence prepare'
by DC/FI. Fibd chronologically. .
preparation
8.
Superseded Calendars of LC of Fl.
.3
Temporary. Destroy- upon reassignment of
the incumbent.
9.
Used. Steno Note Books.
.3
Temporary. ttestroyirithin one year.
10.
Agency and C$ Regulations and Notices
2.0
Temporary. Destroy when superseded, rescinded
or no longer needed.
11.
Car1 Phone Index
-' =de bearing the telephone numbers OF
.1
Temporary. Destroy when no longer needed..
.rsons contacted by the Chief and DC/FI
12.
Document Receipts
.1
Temporary. Destroy after two years.
13.
Projects log.
.1
Temparmry. Destroy one year after all entries
A. listing of projects with the date forwarded
on the page have-been completed.
to )DCI or signature and the date of return.
Chronological listing in a 5m8 notebook.
(1956 -59)
14.
Secret and Confidential Log.
Temporary. Destroy after one year.
A chronological listing of documents received
and forwarded..
15.
TS Log
.1
Temporary. Disposition not authorized.
Chronological listing (cards for current
Return to Records Center when no longer needed
material) of TS documents received and forwarded.
L.
Agprovpd For RPIPASP 7nn5iii/91 ? riA_ItS-Fri-iiii'
Ast7ArinnAnnirnnn4
n
FORM NO. 11' 20a USE PREVIOUS
I JAN 56 "" EDITIONS.
RECORDS CONTROL SCHEDULE CONTINUATION SHEET (41)
, REcoiRos r.mixam.... surnms...
i?ipprovetrroryteriease-zou5/11/21:CIA-R704i01
?Tr 7
SCHEDULE NO.
7C?UC1
7A000400160001-2 CONCURRENCE
OFFICE, DIVISION, BRANCH
CSIFI/Ege '. r.,ssistant to Ch.let') F1
SIGNATURE
Eloise B. Page
TITLE DATE
SI ?. ? ''' 3 :1 ? C .
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
.,
25X1
2.
:. C 2.24oject F2.1es
,
Temporary. Destroy 'when. no longer neeaed.
Permanent. Request Tap 0 o.ssiwa 2C1. numbers
ana retire to Br) viLth.lit cue year after the
...gents contract f.s conel'ade3..
Terrpo .Ary.
Destroy as s&riui-
ill..... ....
a. ReZel rials
b. -i... r 1..Les
'
PTo .', File P.osizn
CentaLio ::.s.U.7:103 and some corresmmaence related
.5
rpr,57,--r
EyiiLi
:Si:
to ab3ut Only coord.in.ated.
by thls or.t-i....:!o. ,t?Liaor0. 1..L.Le Ln Area alvision. It
ezatic-ipated that later sane correspondence vith
he it-ea Ds' ie ana agents uill be originated
at this level for the nurpose of 211mishing leads
an:I imk.i.o.cr, follow-ups. some intell.,'?Eolice will be
received aul disseminated by this oLc. Now file.
(-1959)
a. Zesumes
. . -. . r- -. - IS A_?-
FORM NO. 139 USE PREVIOUS
1 JAN 56 EDITIONS.
(41)
?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCT IONS
2.
cunt.
.
25X1
/,..
25X1
Approved For Release 2005/11/21 : CIA-
b. CorresDendence
Senior Staff Working Grou-o Faes
pP-78=00&87A000400160001-2
.5
2.C.
Destr:?y after 4 years. Cut off every second
year and destroy 2 years thereafter.
'
Ternoravy. Reta:n 3 years and destroy.
T...anorarj. Destroy vdthin one year after
telated conference or
met __g. ,
(1-95u-1959)
a. C.t,,J.2erei-ic..i, 3mmariO3.
b. All her related docullonts.
Chrome. 27'los
Co--)ftes a col-ros.)ondence docune_lv,12.3 thc.,
activtties ocLated by IC.= Page Li-711C0 193.
Dmlicatea Ln 7)art in the files of PI
however, incluL.Is nu only ?cur of c,sc.ci sels.cr?ve
!teas an:1 Vac),--Jaly coa of so ue Item nit t-i_-
25X1
25X1
25X1
25X1
rect ? rei;e2 tel ct.7.viti.es.
TLmporary. Destroy when one year old.
Pernorent. Retire to the Records Center
when no longer needed.
a. Du.eate fr.
b. Uot du-j1Loated Jni
Arrrnwari Fnr RPIPARP 7005/11/91 ? CIA-R11P7R-00487A000400160001-2
FORM NO. in" USE PREVIOUS
1 JAN 56 I4Va
EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
110-
11111r
FORM NO. i 20a USE PREVIOUS
1 JAN 56 %"17 EDITIONS.RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCT IONS
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
).
DaeRlo3 .122at1.147,1Vle
,
1h4 accumulati.on of Information iTsiorts and
other reference material represeuthg a backlog
of reading material related. to thp conduct of the
olyarat17.clif., for which this office rin.71.talas files
as d.,aozt 1.-.M.'12. La'. item 1 thru 4.
3.7
'Taaporary. File, destroy or retain as
aynropriate.
'
.
..
1.
Rogulat ens
.
Cople of .0.gc.:Icy Ilegulat. ons and Not.7..ecs of
interest to th-7.s .ef.T.ice.
.5
Tcuporary. Des g when rosc..:aided or
obsoletc:.,.
7.
Day to Day Working r.les, Persaaal Papers
porary. Destroy when no longer needed. ,
8.
Referere73'7'.41:1..e
Boalo, ringaulzos and pamphlets. Ifaclassified.
a. 1%lateeial on lotm. from L brary.
1.1.0
Temporary. Return to OCE when no longer
needed..
b. Mhor material.
,
Temporary. Destroy Nrhes no longer needed..
?
,
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
( 41)
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
25X1
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
REARaavrelitini9IReialinS05/11/21 : CIA-RDP78-00487A0001
SCHEDULE NO.
0016000-1-2
70.02
CONCURRENCE
OFFICE. DIVISION.
0(1 cs/pI
BRANCH
25'
.
SIGNA
1
TITLE
5X1Chier, Fl
DATE
30 April 1959
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
.
3.
RSCID-WID File
Copies of RSCID's and WID's affecting FI
activities and supporting papers that indicate
significant steps in the development of these
directives; also contains the record copy of
these directives which govern FI activities.
Filed by directive number. (1951-1959)
Liaison File
Contains correspondence which documents
matters discussed and agreements reached can-
cerning liaison with the intelligence services
of the .Armed Services on FI matters. This file
is considered to be the Agency record copy on
the subject. Filed by Service. (1951-1959)
Coordination File
Contains correspondence which pertains to
and is used to guide and monitor the Agency
overseas coordination and review of the col-
lection activities of the Armed Services. The
direct responsibility for this function is in
the Area Division and any record copies of such
material is maintained there. Filed alphabeti-
cally by Country. (1955-1959)
innEavacurIE_Rsthaana...2nnst_tita.t.:_r_Lamnazg_coasamatai.
.8 Permanent. Destruction not authorized. Retain
in current files area.
1.1 Permanent. Destruction not authorized. Cut
off at the end of each Calendar year; retain
in current files area 5 years and retire to
Records Center.
3.2 Temporary. Destroy when 7 years old. Cut
off at the end of each calandar year; trans-
fer to Records Center 2 years thereafter.
.
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
,?101.1,
(41)
ITEM NO.
FILES IDENTIFICATION (-
u
VOLUME
DISPOSITION INSTRUCTIONS
For Release 2005/11/21 : CIAA6P78-00487A000400160001-2
4.
_Approved
Related Mission Directive File
Consists of RMD's and related correspondence
from and to FI Staff elements, Senior Staff
Working Group and Area Divisions. Each country
folder also contains the related National Intel-
ligence Estimate and OCI Handbook. This file is
maintained only for convenience of reference in
reviewing the FI portions of RMD's. The record
copy of the EMD is retained by the Area Divisions.
5.7
Temporary.. Destroy each END and related
correspondence which has been replaced by
three successive newRMD's. Destroy NIE's
and OCI Handbooks when rescinded or when no
longer needed.
Filed alphabetically by Country. (1952-1959)
5.
Reports
a. FI Monthly Report
a.
Report which is based on feeder reports
from Area Divisions, contains significant
developments in the coMection of foreign
intelligence. Copies are prepared for the
.9
Permanent. Destruction not authOrized. Cut
off 1 January and 1 July each year. Hold 1
year and retire to Records Center one year
thereafter.
25X1
LOP, Fl and RID/TS. Filed by date.
? (1951-1959)
b. Annual ESC Briefing Report
b.
Contains copies of report submitted to IAC
on FI activities. Filed by date.
(1955-1956)
c. Annual Report to Presidents Board of
.1
Permanent. Destruction not authorized. Cut
off every 2 years and retire 2 years there-
after to Records Center.
c.
Consultants
Contains copies of report submitted to PPC
.1
Permanent. Destruction not Authorized. Cut
i.,
on FI activities. Filed by date.
(1957-1958)
off every 2 years and retire 2 years there-
after to Records Center.
_
_ .- - r nrineid 4/n4 . t-.1 A
Etrtn-lo nnAn7ArinnAnnianofi1_2
FORM NO. /oil. USE PREVIOUS
i 4am
1 JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
IN
S
er?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCT IONS
5.
-
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
d. Special Reports
_
cont.
Contains copies of one time reports submitted
to various persons or organizations. They
.1
Temporary. Destroy when no longer needed.
Review annually.
are maintained for reference only. Filed
bY date. (1957-1958)
e. Reports Directives
,
This file contains extra copies of memos and
directives which establish reports. Record
copies are In the office requiring the report
or in a formal issuance. Filed by date.
.1
Temporary. Destroy when obsolete or rescinded.
(1952-1955)
6.
Chronological File
a. Contains copies of all outgoing correspond-
.5
Temporary. Destroy when 3 years old. Cut
ence. Maintained for convenience of reference,
Filed by date.
off at the end. of each calendar year and.
destroy 3 years thereafter.
(1956-1959)
b. Contains copies of all outgoing correspond-
once and represents the only copies of
records available which document the manage-
ment or administrative activities of the
office for this period. Filed by date.
1.5
Temporary. Destroy in 5 years. Retire to
Records Center at once.
? (1951-1955)
7.
Logs
a. Form 311, Log is used to record the receipt
and disposition of material classified Secret
and below. Filed by date.
1.8
Temporary. Destroy after 2 years.
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
FORM NO. 1,3t1 USE PREVIOUS
JAN 56 I ova
EDITIONS.
RECORDS CONTROL SCHEDULE -:-CONUATION SHEET
( 41)
r-
ITEM NO.
FILES IDENTIFICATION VOLUME
DISPOSITION INSTRUCT IONS
7.
cont.
?
10.
Approved For Release 2005/11/21: CIA
b. Form 311, Log is used to record the receipt
and disposition of material classified Top
Secret. Filed by date.
Operational Program File ?
RDP78-00487A000400160001-2
.2 Permanent. Destruction not authorized.
Contains extra copies of Basic Plans, Prelimi-
nary Estimates, Character and Level Papers, Country
Programs and related correspondence prepared by
the Area Divisions. It is used as a reference file
in reviewing the various Operational Programs.
Filed by Division and then by various parts of the
planning cycle.
(173.958471961)
War Plans File
Contains extra copies of War Plans, and related
correspondence and directives. It is used as a
reference file in reviewing the various War Plans.
Filed by subject, area and country.
(1954-1959)
25X1
(1951-1958)
FMANCO.IUSE PREVIOUS
I JAN 56 139a
EDITIONS.
2.0
lho
2.1
Temporary. Bold until end of planning cycle
and destroy.
Temporary. Destroy when superceded or obsolete
Review annually.
Permanent. Destruction not authorized.
Retire entire file to Records Center now.
II ArS? aa 111111A1111 555
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
r-
?
ITEM NO.
FILES IDENTIFICATION
0(01UME
DISPOSITION INSTRUCTIONS
'
Approved For Release 2005/11/21 . CIA-RDP78=013487A000400160001-2
-1.1-?
3.5
Temporary. Destroy when obsolete or no
longer needed. Review annually.
25X1
? 12.
Directive File
Consists of Copy No. 8 of CS Policy Book and
the Intelligence Directives. This file contains
extra copies of formal issuances and is maintained
for convenience of reference.
.3
Temporary. Destroy when rescinded.
13.
Budget Estimate and Justification File
Contains copies of papers which justify funds
requested for FI type activity in the CS and
which are submitted to PPC. Filed by date.
.1
Destroy after 2 fiscal years.
(1955-1959)
14.
Source Control Files
a Polic and Re orts File
p . y
.2
a. Permanent .Destruction not authorized.
Contains copies of correspondence which
establish or contribute to the establish-
Retain indefinitely in current files
area.
'
ment of policy and copies of the monthly
-
Name Check Report (narrative summary of
.
activities) and Source Control Report which
is a statistical summary of activities.
25X1
Copies of the former report are forwarded
to C/k, DC, FI and C/FI the latter
report receives no distribution. Filed
by subject by date.
(1956-1959)
Anaign-rd cnr mrartnrn 10^Eillina . r.I.A
6141074 nnwAnnnAnniannni
1
FORM NO. I39a USE PREVIOUS
1 JAN 56
EDITIONS.
RECORDS CONTROL SCHEDULE . CONTINUATION SHEET
(411
?
?
ITEM NO.
b.
FILES IDENTIFICATION
Approved For Release 2005/11/21 : CIAJRDP78-001487A000400160001-2
Work Files
Consists of copies of Machine Runs, Desk
copies of Form 831 and miscellaneous corre-
VOLUME
1.8
DISPOSITION INSTRUCTIONS
b. Temporary. Destroy when no longer
needed or replaced by more current
material. Review annually.
.
,
lk.
cont.
spondence (basic
tained in the
custody of R
data on sources is main-
S ce Control Index in the
and RID and in the
CS 201 Files)
(1956-1959)
c.
Source Control Index File (Machine Cards)
4.3
c.
Temporary. Destroy card 6 months after
the source is dropped. Place card in
Contains machine cards filed by year,
month, day of birth, country of birth and
city of birth. Card also contains a country
inactive file when source is dropped.
Cut off inactive card file every 6 months
and destroy 6 months thereafter.
and status code as well as a dossier number.
The dossier number identifies the organi-
zation that has primary interest in the
source. (1956-1959)
d.
Source Control Index File (Manual Cards)
2.8
d.
Temporary. Consider destruction of this
duplicate file or treat same as item 14.
Contains 3x5 cards and Form No. 1015a
which is 3x5. The cards and forms contain
entries which indicate date of birth, place
c. above.
,
of birth; sometimes the name, a file code,
.
the country involved, the date of request,
date of registration and the C number or
dossier number of each source. Filed by data
of birth. Essential information in this
file is duplicated in 14. c. above.
(1956-1959)
?
e.
Old RQN Source Control File
4.0
e.
Temporary. Screen file incorporate
aopropriate mat-arial in a. or b. above
Contains correspondence on the subject
and destroy the remainder.
in no particular arrangement. (1954-1956)
,.,
Approved F^rP^Irk-.-c-^ lnngillill .r4A
' _
R7AAnnAnni1rinn1.9 .
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
RECORDS CONTROL SCHEDUIE No. 70;0349
25X1 11
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
1
,1: r
R EAW8VGONFT80keialiatile5/11/21 : gAL"-Ili15$8-00487A00040016000P2-
SCHEDULE NO.
?3
CONCURRENCE
OFFICE. DIVISION.
CS/FI
BRANCH .
SIGNATURE
25X'
TITLE
25X1C/FI
DATE
14 April
INSTRUCTIONS
1959
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC PT.)
DISPOSITION
1.
2. .
3.
I.
Group Chiefs Subject
Consists of outgoing
dence on support matters
incentive awards, finance,
include the master file
Orders. Filed alphabetically
Group Chronological
Copies of all outgoing
tamed, for convenience
date.
Group Chiefs Correspondence
Maintained on Form
document and subject,
Only important correspondence
by date of receipt.
Strategic Services Unit
Consists of copies
dence produced by the
and a 1.5 cubic foot
and stationery. Record
prepared during 1954
subjectively in SSU
Approved
File
and incoming correspon-
such as personnel, TO's,
procurement, etc. to
of Fl Administrative
by subject.
(1952-1959)
File
correspondence main-
of reference. Filed by
(1952-1959)
Log
No. 311, Log. Identifies
and indicates disposition.
is logged. Entries
(1957-1959)
Files
of all outgoing correspon-
Unit filed chronologically
supply of SSU Certificates
copies of correspondence
and thereafter are filrd,
Files in custody of RID
2.0
.3
.1
2.0
25X1
6-00437A000400160001-2
Temporary. Destroy when 4 years. old. Cut
off every two years, (papers having current
value to be carried forward); retain in
current files area.
Temporary. Destroy after one year. Cut off
at end of each calendar year and destroy one
year thereafter.
.
Temporary. Destroy after one year. Cut off
at end of each calendar year and destroy one
year thereafter.
a. Permanent. Retire correspondence dated
prior to 1954 to RIDt or integration 2
into proper subject 'lie or destruction
of duplicates.
. Temporary. Destroy correspondence dated
1954 and thereafter, after 1 year. Cut
off at the end of the calendar year and
destroy after 1 year.
For Release 2005/11/21 :
FORM NO. 139 USE PREVIOUS
1 JAN 56 3 [SITIONS.
(41)
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
.
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
- 5.
Building Evacuation Officers Files
Consists of extra copies of instructions,
placards and posters regarding evacuation of
2.0
Temporary. Destroy when obsolete or no
longer needed.
L Building.
6.
Agency and CS Issuances,
2.0
Temporary. Destroy when rescinded or no
longer needed.
7.
Budget and Fiscal Subject File
,
.4
I
a. Consolidated Charities - correspondence
and accounts. (FY1958-FY1960)
a. Temporary. Destroy after 1 fiscal year.
25X'
25X1
b. ?Accounts (F11958)
b. Not assessed. Transfer custody to
c. Travel Regulations - Other Agencies
(1957-1959)
c. Temporary. Destroy when rescinded
no longer needed.
or
d. Miscellaneous Instructions (1957-1959)
d. Temporary. Destroy when rescinded or
no longer needed.
e. Monthly Report FI ProJect Termination -
e. Temporary. Destroy after 1 fiscal year.
25X1
prepared from FIE Monthly Report
on status of Projects. Forwarded to all
Area Division Support Officers and the
Budget Division. (FY1958-FY1960)
8.
Fiscal Files
Filed by fiscal year by subject. Consists of
7.0
Temporary. Cut off all files at the end
the following: (FY1954-FY1960)
of each fiscal year. Any M account data
must be retained until liquidated notwith-
standing the following disposal instructions.
a. Authorizations for? Overtime.
a. Destroy 3 months after the end of the
fiscal year.
b. Allotments (Signed Originals).
b. Destroy after 3 fiscal years or after
all allotments are liquidated whichever
is later.
. __. , - r-1-1---- nrtne id d :old .1A
inni-2-/o nnAo7AnnnAnniannni
1
FORM NO. 1QUa .566. USE PREVIOUS
1 JAN 56 EDITIONS.
???? 1 1 ,kar I lm 10 ?
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
( 41)
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
8.
cont.
c. Payrolls, ,41698081FISIDRW4144005111Vileid:-M-RDP78-00487ACOMOBOCIfilals2
obligating documents filed by Division.
d. Summary Obligation Reports
e. Imprest Funds, Transportation
f. Vouchered Allotment Ledgers
g. Statement of Allotments, Form No. 288A
h. Overtime Machine Runs '
i. FI Staff Requisitions
j. Allotment and Property Authorizations, Form
3 fiscal years and an audit.
d. Destroy after 1 fiscal year except for last
report which should be carried forward at
cutoff.
e. Destroy after 3 fiscal years and .an audit.
f. Destroy after 1 fiscal year.
g. Destroy after 3 fiscal years and an audit.
h. Destroy 3 months after end of fiscal year.
i. Destroy after 3 fiscal years and an audit.
j. Destroy after 3 fiscal years and an audit.
No. 619, used to support item 8.d.
k. Liquidated and Unliquidated Obligations.
k. Destroy after 3 fiscal years and an audit.
9.
Budget Files
Consists of approved budgets and working xapers
for next two fiscal years. Filed by fiscal year.
(ff1955-FY1961)
1.0
Temporary. Destroy budget 3 fiscal years
after approval. Destroy working papers 1
fiscal year after budget is approved.
10.
Position Inventory Files
Consists of Standard Form 7, Service Record
Card. Used to record the incumbent of the various
Fl slots, basic personnel data and dates of person-
nel actions. Filed by organization and position
number. (1952-1959)
.2
Temporary. On transfer of employee forward to
gaining organization. Hold all resignea cards
alphabetically by calendar year of resignation.
At the end of each year destroy all resignee
cards from the preceding year.
11.
Soft Files (Personnel Files)
This file Contains copies of forms and corres-
4.0
Temporary. Disposition as indicated below:
pondence which affect the employee's status or
which require action such as Standard Form 50,
Fitness Reports, Biographic Profiles and informal
notes or memos which are not suitable for inclus-
ion in the official personnel file. Used for re-
ference. Filed alphabetically.
a. On transfer of employee, remove and destroy
all material which represents copies not
forwarded to the Office of Personnel, then
forward employees folder with remaining mat(
ial to gaining organization.
b. On resignation. of' employee, screen folder iz
(e. 1952-1959)
accordance withl land destroy re- ;
maining materiat.
Approved For RPIPASP 2005/1101-- CIA
PR.fl1467A000400160Q01-2
FORM NO. USE PREVIOUS
I JAN 56 laa
EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
( 4 1 )
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
_12..
13.
1k.
15.
Approved For Release 2005/11/21
Personnel Subject File
Contains copies of correspondence relating to
promotions, the Career Service, ceilings and
TO' a, summer employees, military employees, con-
tract employees and the monthly strength report.
Also includes folders for Office of Personnel,
Memos (Issuances), T/0 Change Authorization,
Position Descriptions, and Shipping Permits.
Filed subjectively. (1956 - 1959)
Personnel Log
Consists of Form No. 311, Log and is used to
record the receipt and forwarding of action
papers on Personnel Folders. Filed alphabetic-
ally by subject and then chronologically
(1956 - 1959)
Qualifications Records
Consists of notebooks and folders containing
names of employees who have language, area or
certain unique professional qualifications or
who are willing to go to certain countries. No
attempt has been made to keep the file current
within the last two years. Filed by qualifica-
tion by area. (1955 - 1957)
Issuances
Various other agency issuances on personnel
matters to include Civil Service Regulations.
(1956 - 1959)
M NO. 1a USE PREVIOUS
tr1 56 "*.? EDITIONS.
r-
Approvod F r-Rcleeoc 24144611i#2 ?
78-00
2.4
.7
?5
1.0
487A000400160001-2
Temporary. Destroy after 2 years. Cut off at
end of each calendar year and destroy 2 years
thereafter.
Temporary. Destroy after one year. Cut off
at the end of each calendar year and destroy
one year thereafter.
Temporary. Hold one year and destroy entire
file.
Temporary. Destroy when rescinded or no
longer needed.
&00040016OOl 2
RECORDS CONTROL SCHEDULE CONTINUATION SHEET
( 41 )
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
azeoRre CONTROL SCHEDULE
25X1 F1
0; 70;0449
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
-
; _
RECORDS ApproveaO CK-TRO SCHEDLE.
lease zuu5/11/21 : CIA-Kiiiii4)0487,Annunninonni
-ror L Ke U
SCHEDULE NO.
-9 70 . 04-01
CONCURRENCE
OFFICE. DIVISION.
iXi FI
BRANCH
SIGNATURE
251
25Xlecords
16 April 1959
TITLE LATE
Officer FI
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
.
.
3.
.
5.
Project Card File:
5x8 cards used as a log and control on the
status of projects. Bear a brief statement of
nurpose and entries showing the status. Filed
alphabetically. (2.2 lin ft.)
(1953-1959)
Office File (Administrative):
Correspondence initiated by the Division in
the administration of its activities. Filed by
sUbject? e.g., TWIS Requisition, Personnel, etc.
Project Files:
Consists of a folder for each active project
with copies of anything written in the Branch on
the particular project, copies of the transmittal
to CH/FI, some cables and dispatches needed in
connection with a later review, and copies of
approvals, renewals or extensions. Filed alpha-
betically.
CCI Handbooks
Cable Files:
"Ins" and "Outs" filed separately.
.6
.8
7.8
2.0
4.0
'
Temporary. Destroy one year after terming-
tion.
Temporary. Destroy when one year old. Cut
off at end of each calendar year and destroy
1 year thereafter.
Temporary. Destroy upon receipt of termina-
tion notice.
Temporary. Destroy when. 3u1Dorecdee_.
Temporary. Destroy now. Discontinue file.
FORM NO. 139 USE PREVIOUS
JAN 56 EDITIONS.
( 4 II
?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
6.
Approved For Release 2005/11/21 : CIA=RbP78-00487A000400160001-2
Crypt and Pseudo File:
7_
i
3x5 cards, one set for true identities and one
.5
Temporary. Destroy when canceled.
set for crypt and pseudos. (5' 3" lin ft.)
7.
Meekly listing of Personnel processed in and out:
Copies of a report of FI personnel and other
senior personnel being processed in and out.
.2
,
Temporary. Destroy not later than 6 months
after preparation.
Selected from the daily Central Processing report
and the Div. reports to Central Processing. This
condensed report is circulated to DDI-DCI-DDP.
,
,
8.
Debriefing Reports:
Reports prepared by this office, forwarded to
parent Division for comment or correction and
returned to FI for circulating and filing. Filed
chronologically.
.2
Temporary. Destroy not later than 3 years
after preparation.
(1953-1959)
9.
Agency and CS Regulations and Notices
2.0
Temporary. Destroy when superceeded. ,
10.
Classified reference material
4.3
Temporary. Destroy when superceeded, rescinde
or no longer needed.
U.
Legs
a. TS (1952-1959)
.5
Indefinite. Disposition not authorized.
b. Secret and Confidential (1952-1959)
Transfer to Records Center when no longer
needed.
Temporary. Destroy not later than one year
after receipt of document.
12.
Staff Working Files:
Working files maintained by individual staff
members containing notes, rough drafts, and
9.3
related papers and publications used for reference.
Created in planning and developing assignments.
Arrangement varies with each file.
Approved For Release 2005/11/21 : CIA-kDP78-004-87A000400160001-2
FORM NO. 139a USE PREVIOUS
JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
12.
cont
14.
15.
Approved For Release 2005/11/21 : 9A-F03P78-90487A000400160001-2
Temporary. Destroy not later than 1 year
after final action.
a. Material related to completed assignments.
b. Material related to discontinued assignmen
Chrono File (out):
Copies of 01 correspondence originating in th
branch. Correspondence written by the Division
chief and. the Deputy are maintained separately.
(1953-date)
Guided Missile Task Force File:
Consists of minutes of meetings, training give
liaison reports and correspondence related to the
subject. Filed chronologically by these subjects
(1956-1959)
a. Minutes of meetings
b. All other
S.
. All other
0
1.2
Temporary. Destroy 3 years after last action.
Temporary. Destroy when 5 years old.
Temporary.
(Permanent
Temporary.
Destroy when 3 years old.
copy is maintained by
25X1
Destroy when 3 years old.
Permanent. Retire to Records Center when no
longer needed.
Temporary. Destroy when 3 years old. Cut
off annually. Hold two years and destroy.
Aooroved For Release 2005/11/21 f. CIA-RDP78-00487A000400160001-2
FORM NO. 139a USE PREVIOUS
1 JAN 56 EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
( 41)
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-R9P,78O04187A000400160001-2
16.
Elint Activity File:
Copies of cables, dispatches, and memos re-
lated to Elint operational activities and needed
for use in advising the Divisions on these acti-
vities. Filed by area and country.
3.0
Temporary. Destroy obsolete and superceded
material during the day to day use of the
file.'
(1953-1959)
17.
DDP Materiel Dcarq (inactive):
Working papers and reference material left
by a former member of the staff. Piled by
subject.
1.0
Temporary. Destroy.
(1955-1957)
18.
25X1
.2
Temporary. Destroy.
ti952-195)
19.
RMD Working Files:
An accumulation of copies, cables, dispatches,
memos, current intelligence summaries, and other
1.0
Temporary. Destroy annuslly following the
revision of related RMD's.
II:apers with information that may be Pertinent to
development of revised RMD's. Filed by country.
(1958-1959)
20.
Denied Area Seminar (obsolete)
Working files consisting of copies of papers
and records accumulated in developing the Denied
1.0
Temporary. Destroy.
Area Seminars. Filed by Subject.
(1953-1956)
approvpri For Release 2005/11/21 : CIA-
kOP78-00487A000400160001-2
FORM NO. 139a USE PREVIOUS
1 JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Ass ? -6 ? r- -. - is A
Ni*7840,87A00040016000t2
21.
3.0
Temporary. Destroy when superceded or
rescinded.
25X1
?
.6
Temporary. Destroy obsolete and auperceded
material during day to day use of file.
23.
Audio Surveillance:
Copies of cables, dispatches, memos, surveys,
and operational aids. For reference use in
advising divisions in the field of activity.
1.2
Temporary. Destroy obsolete and superceded
material during the day to day use of the
file.
Filed by subject.
(1953-1959)
24.
25X1
2.0
Temporary. Destroy obsolete and superceded
material during the day to day use of the
file.
25.
Audio Surveillance Management Course:
Correspondence developed in procuring lecturer,
selecting courses and monitoring training in
.2
audio surveillance management. Also lecture tape,
rosters and related paper on each session. Filed
by subjects.
(1957-1959) ,
Aooroved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
FORM NO. 139a USE PREVIOUS
EDITIONS.
I JAN 56
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
( 41)
?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCT IONS
25.
Approved For Release 2005/11/21 : CIA-RDP75410487A000400160001-2
a. Folders for each session
Temporary. Destroy after one year.
. cont
b. Taped lectures
c. All other materials
1.2
Temporary. Forward to course instructor for
review and disposition.
Temporary. Destroy when no longer needed.
26.
MR Reports File:
,
Copies of I&R reports and copies of FI reports
and memos concerning projects related to these
reports.
1.5
Temporary. Destroy when supereeded.
(1957-1959)
27.
Tapes - Denied Area Meeting: (1954-1955)
.5
Temporary. Destroy.
28.
Operational Aids - FI
Extra copies of all operational aids prepared
by PI and maintained here for (1) supplemental
distribution and (2) storage of record copy.
a. Record Copies
b. Extra copies
4.4
Permanent. Forward to Records Center.
Temporary. Destroy when superceded, rescinded
or no longer needed.
29.
Operational Index:
A 3x5 card index developed for use in preparing
operational aids, Contains notes describing FI
missions, problems, approaches to solutions and
specific techniques of collections. Also contains
abstracts and references to documents on these
sUbjects., filed by subject. (1.0 lin ft.)
.1
Temporary. Destroy obsolete and unnecessary
cards during day to day use of file.
30.
Index to FI Debriefing Minutes:
3x5 cards filed in 2 sections, one by statinn
and one by person and bearing date of the de-
briefing.
.1
Temporary. Destroy when 3 years old.
Approved For Release 2005/11/21: CIA-R0P78-00487A000400160001-2
FORM NO. USE PREVIOUS -
I JAN 58 139a
EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCT IONS
-
Approved For Release 2005/11/21 : CIA-RDP78-00
87A000400160001-2
..,
31.
Mats for Operational Aids:
Multilith mats used. in preparation of opera.-
tional aids and held. for possible reprints.
.5
Temporary. Destroy when no longer needed.
,
Approvpri For Relepse 2005/11/21 : CIA-kb
-P78-00487A000400160001-2
FORM NO. USE PREVIOUS
JAN 56 39a
EDITIONS.
RECORDS CONTROL SCHEDULE CONTINUATION SHEET 141)
25X
R EMMA VADkAgE9u1th5ii 1/21: CIA-RDP7.8-0.643.7A0404004?6W42
I ?
SCHEDULE NO.
CONCURRENCE_
11, OFFICE. DIVISION.
J CS/0/
BRANCH
SIGNATURE
25X1
TITLE DATE
1959
C/FI 25X1 27 April
ITEM
NO.
r
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
2.
3.
I.
Training Files
Consists of
jug evaluations,
training is posted
training. Maintained
of the following
a. DDP Officer
b. DDP Clerical
-
c. Others
DD/8 personnel,
Roster Files
- Rosters of
and external training
name and session
Reference Publications
Returnee File
Listing. of
Ft personnel for
?
copies of training records, train-
a form on which all completed
and some memoranda concerning
alphabetically within each
24.0
2.7
4.0
.1
ririeg7AnnnanniAnnni
?
Temporary. Destroy 10 years after separation
or immediately on death or retirement of
employee.
Temporary. Destroy when employee resigns.
Temporary. Destroy when employee is reassigne
outside the DD/P, or transfer to file "a/
above if employee transfers to DDP.
Temporary. Destroy. when 10 years old.
Temporary. Destroy when Superseded or no
longer needed.
Temporary. Destroy when one year old. Cut
off annually.
_9
sub-files:
(1953-1959)
Personnel
Personnel
on duty in the DDP (includes
JOTts, etc.
DDP personnel attendance at all OTR
courses. Filed by course
number.
(1951-1959)
- Training
returnees who may be of interest to
debriefing. Filed chronologically.
(1955-1959)
Approved Frr Redenco 9nnciiip1 ? (-blown,
FORM NO. 139 USE PREVIOUS
1 JAN 56 ' EDITIONS.
(411
?
??=m.
ITEM NO.
FILES IDENTIFICATION
Approved For Release 2005/11/21 : CIA-RpP,78,0:047Auuu400160001-2
VOLUME
DISPOSITION INSTRUCT IONS
5.
Central Processing Daily Report
Daily listing of personnel being processed
1.0
Temporary. Destroy when 5 years old. .
"in" and "out".
-(1955-1959)
6.
Dependent Briefings
a. Correspondence documenting the history
and policy developed in establishing and con-
ducting a program for briefing dependents going
overseas. Filed chronologionily.
.3
Permanent. Transfer to Records Center when,
5 years old.
(1954-1959)
b. Forms #666 Request for Dependent's.
briefing..
.5
Temporary. Destroy when 7 years old.
7.
Training Course Schedules
Consists of schedules for all courses currently
given. Filed by course title.
.5
Temporary. Destroy as superseded or
rescinded.
.
Chrono files
Correspondence to and from MR also "info"
copies of training correspondence originated in
other offices. Represents the history and policy
of DDP training. Cass been screened to eliminate
unnecessary correspondence.)
.3
Temporary. Destroy when 10 years old. Cut
off annually. Transfer to Records Center
when 5 years old.
(1951-1957)
9.
Fl Training Officer Files
A working file of course subjects, TSB train-
ing, monthly reports, liaison and coordination.
.7
Temporary. Destroy when no longer needed.
Review annuAlly.
(1955-1959)
A ...........??e.A Cos.. Dedr%*-ACC1 9ring111 /91 ? riA_Rnp7R-nn4s7A00040016000
-2
FORM NO. USE PREVIOUS
JAN 56 I39a
EDITIONS.
RECORDS CONTROL SCHEDULE CONTINUATION SHEET
(41)
1
?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
- 10,.
U.
12.
Approved For Release 2005/11/21: CIA-RDP78-00487A000400160001-2
CSTC File
Consists of minutes of meetings and exchange
of memos with OTR and other training facilities
from the chariman of the CS Training Committee.
Filed chronologically except for a few selected
subjects. Covers the history and policy devel-
oped by this committee.
(1955-1957)
me Training Files
Copies of memos exchanged by the DDP Training
Officer with the office of Training and other
training facilities. Covers history and policy
of DDP training subsequent to the discontinuence
of the CSTC (Item 10).
- - -
V
.8 .
.7
Permanent. Retain in office.
Permanent. Retain in office.
b. Inactive - (same as a.)
(1954-1959)
Approved For Release 2005/11/21 : CIA-RDP7M0487A000400160001-2
1.0
Permanent. Transfer to Records Center when
7 years old.
FORM NO.
139a USE PREVIOUS
JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
( 41)
R K918033./airrolhaellefte2D05/11/21 : CIA-
LW'
IeI
SCHEDULE NO.
4 7A000400160001-2
CONCURRENCE
OFFICE. DIVISION. BRANCH
1 CS/FI
SIGNATURE
25X1
TITLE
Deputy Cif_ef
28 May 1959
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION I NS?Paril ONS
25X1
Bxandh Per,ameT Files
espalsof7po.rsonne1 actLonu? tiireciueots,
tmlnin,2; evaluations and re:uceLlauc-a. con-az:Dm-
IC2QOileOLM:2Zg fl ividUaL3 ?1:;(4 the Branch.
L. Cous2.sts of travel orders, vouchers and
corrommdence concerning travel and
C Mr:emu:4 .on of contract agents. Pxyanged
al-phabet2,cal1y.
(195'2-1959)
b. Ttava c.oro, vouchers, =A related cor-
mowalunce for staff employees. Arranged
al7habot:1cally by naue.
(1952-1959)
rence Pub17eatIons
FORM NO. 139 USE PREVIOUS
1 JAN 56 EDITIONS.
.7
1.1
.1
a.L
1, r
.)
Lli .2.1 ?
Tenporary. Destroy vben the LnLLLvtdua1iu
separated from the agency or 71s reassigned.
Temporary. Destry after :i. years. Cut off at
end of each calendar year, retal.n in current
i'Lle for 3 yearn aua then aestroy.
Temporary. Destry after 4 years, Cui:. off at
end of each calendar year, retain f.0 current
fae for 71 years anC. then destroy.
Tenpora:4. Destroy liben sulersedell resclidoU
or no longer needed.
Approved For Reledbu 2005/11/21 . CIA-RDP78 00487A000100160001-2
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
!:..
Approved For Release 2005/11/21 : CIA-RDP7-8410487A000400160001-2
P17.,a311.1 17::20 (old )
a. Co t):' E20720:.. 2 Mr=1;17, end f0.7.2 d=uments
aecurialatell in the admiW,stration of Branch
act:i.vit..es. luelmled are a fae of eports
.11,
Perr.vrent. Transfer to the Records Center.
.
C?ontrA mraos an.3. DCID-Sc:..ent:;.fic con.tri-
but:,:e.
(1952-1957)
b. 7.11seorkcaeous coes of Fietsulat-7,ons End ?
f,-
.-.)
TeMporary. Destroy in office.
11,f62.?..02.., used steno notebooks.
(1952-1957)
5.
Staff I'.7cessing Paco
VorkinG files malntained b 2.nrEvidual staff
rranbers containIng project 112.1, notes, rough
drafts; iliterIm reports? also, relzted .xtpters,
cald 7,1111:,.ectt!,.f...ms used for reference and back-
25.6
?
, grix_212.2. L7-1.1.k;rriatTon. These files are created in
planning and d.evelaning assignments and Trrojecto .
Arrange-rue-At va.371es Irin each fj.le.
,
a. Project F' lee.
b. CC,I1731104-'3. A'311.',gnmerrts .
,
Pernanent. Retire to RID 1 year after
tera7mation. Cut off at end of 1 year, hola
fo.2 I year and transfer to EID.
'Tempo/m.2y. Deetry not later than 1 year
after final action.
C. ausponded. or Discontinued Ass.7.0-iments,
Temporary.. Place In "Hold Fil.". Rview
on ''follow up" date and dispose of, as .
authorT.zed by the Chef or Deputy Chief of
?
the Branch.
. reference Publications and. Backfg?ezmd
Pa9oes.
Temporary. Destroy 'when no longer needed
or whenslnol rsetled.
Approved For Release 2005/11/21 : CIA-RD"
-P78410487A000400160001-2
FORM NO. USE PREVIOUS
1 JAN 56 I 39 a
EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
?
?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
?
Approved For Release 2005/11/21 : CIA-RPP.78-004,87A000400160001-2
5.
Legs
, -...?....
,
a. Ceatiaential and Uecret - chronological
c... ..-;.c;- o?
Temorary. Det y after one year.
1iotL3 a? aclelents re.nivel and forwarded.
(1946-1959)
b. Cable loz - chronological listi22g '1'.? all
cables Toceivecl.
.5
Temporary. Destre7 not later thnu Calkl
year after rece:_lt of aoculeat.
(19%()---1.959)
.
.
C. TO Le3o - chro72o103ieul li3tIA3 o2 all TS
dcalflealz received and f.oreanied.
.3
TeLaporary. Eloposition Lot authorized.
?
? (191:-&:-1939)
7.
P.eadino File.
,
Consists of covio.s ofracirtoranduns E.,u?id fonts
9,c
.
produced er rozeived in the AdnInistrtition of
Branch cot:iv-it .es. Arranged chrcaolo3 Ically
witiaizz =II, o2 t-ne follotring subjcaix,.
(192::;)- :
a. (1) Reading file - out MC-1110 )
(2) CorresJortdence file (in mono)
(3) Scf.eatific attache 7,-)rogra...:
a. Permanent - cut off at end of each
calendar year, rc.,.tafn `TA-t current fi.le
area one year and transfer to Becords
Center.
..
?
b. CO Dounent Receipts
C, (5) Supyilics and EctuTpmellt
b. Temporary - Destroy after 2 years.
c. Temporary - Cut off at end of calencior
..,.
_.
d. (!?r)) Cill.-cables-tele:-travel
year, retain in current file area one
year and then destroy.
d. Touporary - Dci.:.t,,.- criter 3 years. Cut
off trt end. of calc2.Lar year, retain Li
curmat f:!.le arca one year and. .then trans-
ft.....r to n.:corclo Center.
I
Approved For Release 2005/11/21 : CIA-RDP78-00L87A000400160001-2
'1""a J&USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE CONTINUATION SHEET
(41)
ITEM NO.
FILES IDENTIFICATION VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-RDP7tF00487A000400160001-2
8.
1.5
Temporary. Destroy after 5 years. Cut off
at end of each calendar year. Retain in
25X1
current file area for 1 year then transfer
to the Records Center.
(1952-1959)
9.
Correspondence Control and Distributlen Forms
3x5 cards and other form records used to con-
trol the routing of dispatches, TS documents,
cables, books purchased, and reference material
.5
Temporary. Destroy after one year.
distributed. Arranged chronologically (4.8 lin.
ft.)
(1954-1959)
X1_0.
File
,
25X1
Correspondence to and from concerning
2.0
Temporary. Destroy after 5 years. Transfer
all phases of branch activities. Arranged chrono-
to Records Center.
ILLEG
logically.
(1945-1956)
11.
Cable:File
Information cable received and circulated for
-3
Temporary. Destroy after 2 months.
'1 .
Branch information. Ay.rmiged chronologically.
Subject and Target Files'
,
Contains selected reports, background material,
17.2
Temporary. Screen annually and destroy
requirements and headquarters and field corres-
pondence on each target. Arranged by area Divi-
2 year old material.
sion, country, and. substantive scientific field.
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
FORM NO.
JAN 56
139a
USE PREVIOUS
EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
141)
1
?
ITEM NO.1 FILES IDENTIFICATION
13.
14.
15.
Approved For Release 2005/11/21: CIA-
Conference Faes
Case file of agency pai-ticipation and actLon in
each such conference. Includes correspondence wit
other agency components regarding requirements,
evaluations, reports, and attendance by agents.
Also correspondence with other government intel-
ligence services re use of
their assets, arrangea alpnanetically coy confer-
ence title.
(1952-1959)
Exchanges, Boards and Meetings Files
Correspondence with other Ageney components
and State Department developed in conducting and
exploiting these arrangements. Includes copies
of some policy papers. Filed alphabetically.
(1955-1959)
Country File
VOLUME
4,61375400487A000400160001-2
DISPOSITION INSTRUCTIONS
25X1
16.
25X1
Approved For Release 2005/11/21: CIA-
2.0 Temporary. Destroy after 3 years. Cut off
at end of each calendar year. Establish a
new folder for each conference each year of
, occurrence.
1.7 Temporary. Destroy after 5 years. Estab-
lish a new folder for each occurrence. Hold
in office one year after occurrence and retire
to Records Center.
1.0
a. Reference publications. Temporary,
destroy when superseded or no longer
needed.
b. All other material. Temporary, destroy
2 year old material, screen annually.
25
b. All others: Temporary - Destroy when 6
ILLEGIB
? ?
LIP7-8-00L87A000400160001-2
FORM NO. USE PREVIOUS
I JAN 56 I39a
EDITIONS.
RECORDS CONTROL SCHEDULE CONTINUATION SHEET
( 41)
L:TEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCT IONS
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
16.
Contain copies of cables, memos, dispatches con-
cerning the exploitation of the person. Filed
alphabetically,
(1950-1959)
old. Cut off at end of every third
calendar year. Retain 3 years after cut
off and destroy. (Bring forward, as
needed.
17.
Temporary. Destroy when 6 years old, cut off
.0
at end of every third calendar year. Retain
in office for 3 years after cut off then
destroy.
18.
CE Card File (5x8)
An alphabetical card filo on which are recorded
references to documents concerning scientists and
scientiffc organizations. Include references to
4.2
Temporary. Retire to RI.
CS information not available in OCR/BR file.
(14.4 lin ft.)
(1947-1959)
19.
Clearance Files
Requests and replies to requests for clearances
to Cl/OA and. Office of Security. F:led alphabeti-
cally.
1.0
Temporary. Destroy when 5 years old cut off
at end of every 5th calendar year, hold in
office for 5 years then destroy.
(1953-1959)
20.
Reference Index (3x5)
_
Index to what and where information is available
on a number of scientific subjects. Arranged
alphabetically by subject. (3.8 lin. ft.)
.4
Temporary. Obsolete, destroy in office.
(1948-1952)
-
Anrtrnxical Frtr paipamp 9005/11/71 : cm-RDP78-00487A000400160001-2
FORM NO. USE PREVIOUS
1 JAN 56 I39a
EDITIONS.
RECORDS CONTROL SCHEDULE CONTINUATION SHEET
( 41)
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
21.
Agent Files
a. Copies of material in the agent files of
the various divisions for agents that the
Branch has had an interest in. Alphabetic-
ally arranged.
2.0
Temporary. Destroy 1 year after termination.
At termination transfer to "terminated" file,
cut off annually and destroy one year after
cut off date.
(1950-1959)
b. Correspondence concerning agents attached
to projects run by the Branch.
Permanent. Retire to RI 1 year after termi-
nation. Cut off at end of 1 year, hold for
(1950-1959)
1 year and transfer to RI.
22.
Requirements File
Includes logs and folders with requirements
and related correspondence routed through the
.9
a. Log. Temporary, destroy 2 years after
cancellation of requirement.
Branch. Log serves as a ready reference to show
the current status of each requirement.
b. Folders. Temporary, destroy when require-
ment is cancelled.
(1956-1959)
.
23.
DCID and IACD
,
Reference copies of DCID's and IACD's.
.2
Temporary. Destroy when superseded or no
longer needed.
?
i
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
FORM NO. net... USE PREVIOUS
IQUel
EDITIONS.
I JAN 56
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
2
RECORDS CONIROLSCHEDOE L , 1
Approvea i-or Keiease -2005/1 -1/21 : CIA 8-0,04437A000400160001-2
SCHEDULE NO.
70.0404
CONCURRENCE
OFFICE. DIVISION.
BRANCH
SIGNATURE
25X
xi csiri
25X
TITLE
t /Fi
DATE
21 April 1959
ITEM
FILES IDENTIFICATION
VOLUME
D I SPOS I T I ON I NSTRUCT I ONS
NO.
( TITLE , DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
(CUBIC FT.)
1.
Branch Subject File
Consists of correspondence dealing with the
.9
Temporary. Destroy when superceded or obso -
administration of the branch including memos on
lete or when no longer needed for reference.
delegation of authority and action taken. Filed
Review annually.
by subject. (1952-1959)
2.
Project Files (Active)
Consists of the project outline and F1 Staff
11.2
Temporary. Destroy all papers except cover
correspondence related to the approval, ammend-
sheets 3 years after termination. Destroy
ment, renewal, extension or termination of an FI
cover sheets after 10 years.
or CI project. Also contains some operational
correspondence of interest to the branch. Filed
alphabetically by cryptonym. (c. 1952-1959)
3.
Suspense File (Bucket File)
ConsiSts of correspondence stating the reactions
.4
Temporary. Papers are filed in Project File
of the various staff elements on requests for
when action is complete.
project approval, ammendments, renewals, exten-
sions or termination. Filed by initial date of
receipt in Branch. (current)
,
.14..
Pending File
Consists of project folders an which staff
1.2
Temporary. Return to Project File when
action is pending. (current)
action is complete.
c?-t t t.... , -_ ,i'
A eirtrnsinri Pnr DnIn?-icn 11111c/11 /11 ? ('IA d.r10-741'rld4AR7A111111A
Atli aaa(34 2
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
(41)
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTMJC:C \ MS t
-,
Approved For Release 2005/11/21 : CIA-RPP78-004:7A000400160001-2
\
5.
Logs
a. Secret and. Confidential Logs
.6
Temporary.
Destroy after one year.
b. Top Secret Logs
.1
Permanent.
Destruction not authorized.
(1954-1959)
6.
Training Bulletin and Catalogue
.2
Temporary. Destroy Bulletins after reading;
all or any part of Catalogue when rescinded
or Obsolete.
7.
RMD File .
Includes all current RMDis filed by Division
.5
Temporary.
Destroy when superceded or
and Country. (1956-1959)
rescinded.
8.
Agency and CS Issuances
1.5
Temporary.
rescinded.
Destroy when superceded or
9.
Policy Books
Consists of extra copies of policy and pre-
.4
Temporary.
Destroy as rescinded or super- ,
cedent memorandums and selected issuances for use
ceded.
as Branch guide. Filed alphabetically by subject.
(1954-1959)
10.
Correspondence Chrono File
25X1
Copies of all memoranda
received by FI
.4
Temporary.
Destroy when 10 years old. Cut
except the ones concerning a specific sibject.
off annually and retire 1 year thereafter to
.
"In" filed by organization and date. "Out" filed
Records Center.
by date. (Branch policy, history and precedure
value). (1952-1959)
11.
Project Reports and Inventories
a. report of project actions effect-
.5
Temporary.
Destroy in office when 10 years
,
?
tBi-monthly
ing the financial
status addressed to the
old.
25X1
Filed chronologically.
(1951-1959)
,_.
Approved For Release 2005/11/21: CIA-RDP78-00487A000400160001-2
FORM NO. USE PREVIOUS
1 JAN 56 139a
EDITIONS.
RECORDS CONTROL SCHEDULE . CONTINUATION SHEET
(41)
?
ITEM NO.
FILES IDENTIFICATION
4
VOLUME
DISPOSITION INSTRUCT IONS
..,..
Approved For Release 2005/11/21 : CA,a-
MooLsmoomo160001-2
11.
b. Special monthly reports to C/FI re con-
Temporary. Destroy in office when 10 years
cont.
tract and project actions taken.
old.
(1952-1959)
12.
Project Summary Record
Form 1452 (McBee Cards - letter size) contain-
lug basic project information and a record of all
actions taken. (1952-1959)
1.4
Temporary.
a. Active project - Retain indefinitely.
b. Terminated project - Cut off annually
and destroy 8 years thereafter.
13.
Agent Files
Contains only Form No. 453, Project Contract
Record (McBee Keysort Card). Cards contain
contract data on agents and identifyinL infor-
mation. Filed Active and Inactive and then
alphabetically by cryptonym. (1954-1959)
.8
Temporary. Destruction not authorized. Place
active card in inactive file on termination
of the agent. Review inactive cards for
disposition in 1961. '
14.
Old Agent rile
Contains 3x5 cards which indicate agent
cryptonym and identify parent project. Also
contains in some cases fragmentary contract data.
.3
Temporary. Destruction not authorized. Hold
indefinitely in current files. Review file
for disposition in 1961.
Now used primarily as a record of preViOUS pseudo-
nyms or cryptonyms of current active agents.
Filed alphabetically. (1951-1954)
15.
Old Terminated Project Files
Contains only the authorizing signatures (Project
.9
Temporary. Destroy entire file in 1960.
Cover Sheet) and the FI and predecessor staff
comments. Filed alphabetically by cryptonym.
(1950-1953)
r- J
Annnwarl For RPIPACP 2nmi1 1/91 ? rha_gi-107ri:trn'AR7AnnnAnniAnnni_?
FORM NO. 1,1/1a USE PREVIOUS
10V
1 JAN 55 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
25X1
RECORDS CONTROL
. 70. 05 ??5 9
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
RtITTITCHEDULE
REDinnveetilillORE8COSOISLQ05/11/21 : CIA- ' X MO
NO.
87A0004onignnni-2 70'05 01
COOURRENCE
, ..n.. 2:1
7
OFFICE, DIVISION. BRANCH
FI Stai'f
SIGN)!
25X1
T I ILd2e....zsj to ..41/
.'/ i
DISPOSITION
UAIL
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
INSTRUCTIONS
1
Div. Chiefs File
Production and other Chart StudiesPermanent.
Retire when no longer active*
Div. admin file
Agency & CS Regis cad Notices
4
Temporary. Destroy Headquarters issuances
when superceded, or rescinded. Discontinue
field services.
,
Div Admin file
3 a. Machine runs of leave of Div. Pers.
.2
Temporary. Retain one month and destroy.
3 b. P. I. cards for Div. Pers.
.2
Temporary. Destroy when employees trans.
Miscellaneous admits records
.5
Tesnporary. Screen for destruction in come.
with C Support F1 and establish cut off t for
material retained.
Monthly reports by R.N. and, R.C.
(1953 - Date)
.2
Permnnent. Hold 3 years and retire.
Div Subj. Corresp. file
g
Permanent 8) Screen for possible destruction,
used. for reference
,
Temporary. retirement or retention.
7
T. S. Log
.2
Temporary*. Screen fcas destruction in accordance
with S.O.P.
8
Dep. Chiefs file
working papers
4
Temporary. Destroy when no longer needed.
?
Apprnvprl For PPIPACP 90n5/1101-' iA42
rIP-ZR-On4a7=600040fliPriOnl
9
FORM NO. 139 USE PREVIOUS
1 JAN 56 EDITIONS.
41)
f.
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
RECORDS DISPOSITION AUTHORITY
Schedule No. 70.050202
Prepared by:

25X
25X1
1]
FI
/9cPG 6 7
Date
Reviewed:
Arm-rnvari.
? 25X1
25X1
DDP, Records Management Staff
CIA Records Administration Offider
laiDaitf?y
/-
Date
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
Approved *Release 2005/11/21 : CIA-RDP78-0 00400160001-2
APPRAISAL OF FI SCHEDULE revision 70.050202
1. recOmping 'approval of this revision of PI schedule of 70.050202
deSpits its non-standard format because of the genuine enthusiasim of the
Branch Chief who prepared it, the completeness of files descriptions as
compared with the former schedule, and because there's nobody in the Fl
tecords program to whom an appeal for technical conformity would be meaningful
2. This ie a "something is better than nothing" approach and is based on
the assumptionthat at this time in the DDP area it's more important to
cultivate enthusiasim than insist on technical competence.
25X
1
1/10/67
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
REOW106oarliThrtl.R6IliteD1)2005/11/21 : CIA-RDP78-00
SCHEDULE NO.
87A0004001600VGa50202
CONCURRENCE
OFFICE. DIVISION. BRANCH
25X1 DDP/F1
SIGNA
t5X
I TEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
TITLE
25Xdini
28 August 1969
DISPOSITION INSTRUCTIONS
25X1
7
25X'
List of station addressees for each area brief;
guidance, instructions, and surveys regarding
the briefs; log containing date and identifying
number of all
Approved For Release 2005/11/21: CIA-R
DP78-004
Permanent. Disposal not authorized.
87A000400160001-2
FORM NO. i39 USE PREVIOUS
I JAN 56 EDITIONS.
(41)
Approved For Rel. 20061E/E R?AIRDP78-00487A0000160001-2
MEMORANDUM FOR: Chief, Records Management Staff
SUBJECT: 25X1 Revision of DDP/F11
27 AUG 196.c
Records Control Schedule
REFERENCE: Memo - DDP/RMS-69/147 dated 20 August 1969
1. Reference memorandum advised Fl that the Cable 25X1
Chrono File maintained by the Cable Secretariat has been approved
as a permanent record and that consequently do not 25X1
have to be maintained permanently.
2. In accordance with the recommendation made in reference
memorandum we submit the following revision of Item No. 7 of the
25X1DDP/F1 Records Control Schedule No. 70.050202:
Item 7
Following documents pertinent to Fl Iesponsibi1ity 25X1
oring and controlling current intelligence briefs
25X1 for the Di)? will be kept permanently: Responsi-
25X1y g van td _ MAP; list of station addressees
for each area brief; guidance, instructions, and surveys
regarding the briefs; Log containing date and identifying
25X1 number of 8111 1
25xf c FI
Disposition Instructions
All records pertaining to the conduct of this activity
should be retained permanently.
25X11
C/FI 25X1
? Approved For Release 2005/11qt_:, q4,713pP78-00487A000400160001-2
Approved F
lease 2005/11/21: CIA-RDP78-0048
00400160001-2 ,
1-1
st-
Sti,i2CT: (Optional)
25X1
.C/FI
XTENSION NO.
75X1
DATE
5 Oct. 1966
TO: tOfTIcer designation, room number, and
1; building)
DATE
RECEIVED
FORWARDED
OFFICER'S
INITIALS
25X
COMMENTS (Numbar each comment to show fra..1
to whom. Draw a lin:: across column after eoh cor-,,,
253.1(1 c/Fi-
2.
25X1
3.
, ? ?
25X1 DDP/EMO
1 k
p
DDP
Systems Group
(.5. ?
25:A1 DOS Management Staff
6.
Attached Is a revised Records
Control Schedule, Schedule No.
70.050202, 5 Oct. 1966 for
and RI
25X1
25X1
7.'1 j)U PEWIOUS7 Gn7=a
ENTApprttypdT:Zalftleas00 141 ':401A6RDF[ii-0D48ZAD004001-641.)0 '
25X1
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
Next 2 Page(s) In Document Exempt
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
25)(1 Revision of Previous FI
SECRET
Records Control Schedule No. 70.050202
5 OCT 1966
A. All of the records (Form 470 and CS-report) concerning CS-reports not approved for release (rejects) in the Job Numbers listed below
can be destroyed.
59-160, 6 Nov. 1959
60-627, 18 Mar. 1960
61-97, 11 Aug. 1960
61-593, 3 Mar. 1961 .
61-953, 14 June 1961
62-368, 5 Oct. 1961
62-922, 28 Feb. 1962
63-232, 14 Nov. 1962
63-593, 24 Apr. 1963
63-724, 19 June 1963
B. The records covered by the following Job Numbers should be retained permanently.
25X1c.
25X1
60-662, 30 mar. 1960
65-294, 13 Nov. 1964
62-436, 5 Oct. 1961
66-71, 23 July 1965
62-637, 7 Dec. 1961
66-508, 8 Feb. 1966
62-883, 16 Feb. 1962
67-97, 18 July 1966
63-454, 21 Feb. 1963
61-932, 6 June 1961
64-455, 3 Feb. 1964
61-262/50, 1 Dec. 1960
64-456, 3 Feb. 1964
CIA-AD-155, 27 Aug. 1958
FI will undertake to accomplish A. above if the boxes are returned to Headquarters, Langley. When work is finished, the boxes will
'can destroy Job Number 65-295, 13 Nov. 1964, in 1967 and 67-98, 18 July 1966, in 1969.
be returned to
Approved For Release 2004Agi-:qA-RDP78-00487A000400160001-2
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
ET
25X1
Revised Records Control Schedule for FI
All of the records under the following Job Numbers should be retained permanently.
Job No. 62-503, 24 Oct. 1961
62-511, 25 Oct. 1961
62-833, 2 Feb. 1962
62-865, 15 Feb. 1962
62-906, 27 Feb. 1962
64-3o6, 31 July 1963
64-355, 6 Jan. 1964
64-709, 12 May 1964
65-445, 21 Jan. 1965
66-205, 27 Sept. 1965
ST
Approved For Release 20057f11/4"CIA-RDP78-00487A000400160001-2
5 OCT 1966
?
?
REAnas CaiNXD 11-IACU mollifre?
pproVearr 09inumuieva,04,5/11/21 : CIA-RDP78-00401.7.40.0040.0.160004-2
SCHEDULE
NO. 70.05 0201
.
'OFFICE,
25X1
C.VFI,
DIVISION, BRANCH
of Chief
SIGNA
13ffice
TITLE1
25AI
DATE
1 h1959
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
.
.
Branch Cklet File
c memaranda? reports, reporting guides,
draft oAntions, divisional correspondence, and
relate? mjacts. These records are accuadated
for putiining =a admin/strative purposes in
carrying out the it:actin= of the Branch. Filed
by subjest.
(1947 to date)
'icing Paper
2.3
1.3
Peranent. Thstraet Lan not authorized.
Retain three years, screen far possible
destruction of tervorary items, cut off
at end. of each calendar year; destroy
one year thereafter.
Temporary. Destroy thezi no longer needed.
Review each year for ii.eStzLCtion of
unnecessary items.
Current documents uhich require study or replies,
Agency Publications Board file, draft agency
regulations or 3eports Control memoranda,
problems and question; re reporting, examples
of good cuid bad. reports, changes in internee=
reporting, and. related subjects. Filed. by
subject.
(1947 to date)
,
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
(41)
_ 25X
25X
2
2
2
?
R ECORDS CONIROL- sr.H.F...
pwrovetr ronlemase-zuu5/1 1 /21 : CiWili;71:8-00443-7-A-NEM-G01-60001-27?.?5
SCHEDULE NO.
?2?2
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNA"
25X1
CS
_1
TITLE
Chief, FI4
25X127 March 3959
ITEM FILES IDENTIFICATION
NO. (TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
25.0
3
4.0
il. ! REA
DISPOSITION INSTRUCTIONS
,.
Permanent. Destruction 1210t /
authorized. Form 470 and ozalid
Retain 14 months and retire.
Cut off at end of each calendar
4-month period and retire 4 months
thereafter.
xi l
L ilenorts
25X1
25X1
a. Approved for z,' .
Files contain hard cepOs
sterilized ozalid cow and 'ars 00. Filedcopy.
25X1
numerically tor
report number.
5X1
(1957 to date)
Rejected for passage.
Files contain report (master hard copy),
sterilized ozalid copy and Form 470. Filed
Temporary.
master hard copy. 2
Retain 4 months and destroy. Cut
off at end of each calendar 4-month
period and destroy 4 months there-
after.b. ,
V
a. Permanent. Destruction not
authorized. Form 470, retain 14
months and retire. Cut off at end
of each calendar 4-month period;
retire 4 months thereafter.
numerically by
to
$X1
0057 date)
b. Temporary.
'master hard copy and 2
ozalid copy. Retain 4 months and
destroy. Cut off at end of each 14
month period; destroy 14 months
thereafter.
Temporary. Retain one week and destroy,
cut off at end of each calendar week;
destroy one week thereafter.
, 1111.11 lea
' x12
Zeports
25X1
(Current)
- A F
FORM. NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
(41)
ITEM NO.
,
FILES IDENTIFICATION \
VOLUME
DISPOSITION INSTRUCTIONS
3
4
25X1
5
25X
6
?
? 7
,
25X1
CS ReportS
Sequiresents
Correspondence
Approved For Release 2005/11/21:
Apprwsed, for passage, but still in process
headings need to be prepared and/or require
repimblattonbyozalid process. Filed by
date.
(Current)
Folders
Requirements for information requested of
CIA-RDP78-00487A000400160001-2
-
.8
1.5
1.2
1.5
5.7
ROP7-8 9434417440e4e04e00131-2
Temporary. After processing will be
incorporated into other file series.
Tepporary. Destroy *hen superseded or
regairement has been satisfied.
Permanent. Destruction not authorized.
Retain three years and retire* cut off
at end of each calendar year; transfer
to Records Center one.year thereafter.
Temporary. Used in daily production,
stock replaced as used.
Permanent. Destruction not authorized.
Retain three years and retire, cat off
at end of each calendar year; transfer
to Records Canter one year thereafter.
(1955 to date)
and Statistical Files
Corer
Receipt
(1957 to date)
Sheets
Preprinted. Used for forwarding requests
to area divisions. Filed by area division
end desk.
(current)
files.
Sinned rpneints from area divisions for
(1955 to
Anorevad For Release 2006111421
date)
: GIA
FORM NO. 130a USE PREVIOUS
1 JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
25X1
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
SCHEDULE NO.
RE App CORDrovNea- L rorKerease zuu5/11/21 : CIA-RDP78L00487A000400160001720 *05
0
203
nnunmenneuAr
S CO-TRO SCHEOWS ?
OFFICE. DIVISION. BRANCH
25X
25X
TITLE
25
ITEM
NO.
1.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGENENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
?Clearance Chrono Files
Files cantaining record of clearances, reqsested
by memo for use of CS information in finished
intelligence. Filed by requesting office or by
non.CIA agency who requested clearance, by date
(1956 to date)
2.
Clearance Card Files
Card file containing clearance requests received
by telephone. for use of CS infcematiaa in
finished intelligence. Filed by CS number.
(1956 to date)
1.2
Temporruy. Retain. 1310 rams and destroy,
cut cdnt at col of coal calendar year;
&strew each year thereafter.
Temporary. Retain two years and destroy,
cut off at end of each calendar year;
destroy each year tweeter.
FORM NO. 139 USE PREVIOUS
JAN 51 EDITIONS.
(41)
, 25X
25X
?
RECORDS CONr-IROL SCHEDULE_ ,
Approvea or Keiease zuu5I11/21 : CIA-RDP78-004
SCHEDULE NO.
70.05 0204
5 (AUUU4L.UltiUUU1-2
CONCURREI4CE
OFFICE.
C07)
DIVISION. BRANCH
SIGNATURE
5Y '
TITL2E
2,5_X 1
zr farcb.1959
i
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
\.,
DISPOSITION INSTRUCTIONS
.?
CS Reports
All issued. C4 reports are reviewed, of which
certain are held for special reviews,
critiques or altudies ca divisional reporting.
Remainder of reports received ere destroyed.
Filed by area or type of review being conducted.
(3956 to date
_
. ..
Tmenorary. Destroy when appropriate
review has been constleted.
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
WWWW
(41)
25X1
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
!ITEM NO.
FILES IDENTIFICATION ,,,, ,-? ,-,
.....,..1..
1 :QIA
Approved For Release 2005/11/2\.-C
- - ry-QL UM E
Kur78-00487A000400160001-2
DISPOSITION INSTRUCTIONS
4--\
Classifications
received.
thru SECRET. Filed by date
(December 1993 to date)
4.0
Temporary. Retain three months and
destroy* cut off at mnd of each
calaidar three month period; destroy
by weeks thereafter.
5
Cable Chrono
Piled by date received.
1.0
Temporary. Retain one month and
March 1959 to date)
destroy* cut off at end of each
calendar week; destroy by weeks
thereafter.
6
Receipts
25X1
Used to pass
to non-CIL
.4
Temporary. Retain six months and
customers.
.
bed by custaser and date,
destroy, cut off' at end of each six
month calendar period; destroy each
six months thereafter. .
0Woe 195(3 to date)
7
Statistical.
These statistics constitute *permanent
record on significant quantitative aspects
of CS intellizence reporting and die-
seltmtiono supply a portion of the monthly
report to the Das aud =plated figures
for each area division Trill be transnitted to
the Chief Reports Officer of the Division for
Ms use In analyzing station productivity,
area coverages percentage of disseminationsetc.
'
Filed by dale.
a. lionthkv Reports
3.5
Permanent. Destruction not authorized.
? (1947 thru 1957)
Retain five years and retire* cut off at
end of each calendar year; transfer to
Records Center 5 years thereafter.
(1957 to date)
?
.3
Temporary, Retain three years and
destroys cut off at eni of three year
calendar pe rind; destroy each year
thereafter.
. . ._ ._. . ?10.0,,,AAletA osiin
1,1,1,-,n nrAn-yAnnnAnndtsnnnd
n
FORM NO. USE PREVIOUS
JAN 56 139a
EDITIONS.
RECORDS CONTROL SCHEDULE . CONTINUATION SHEET
( 41)
?
rTEM NO.
FILES IDENTIFICATION c
V ()LUME
DISPOSITION INSTRUCT IONS
c, Ireorl,y 12.,epopproved For Release 2005/11/21 crCIA-Rdne-0040140.04194160601d2r1oteLon
not authorized*
(1947 tbra 1957)
Retain five years and retire, cut off at
end of each calendar year; transfer to
Records Center 5 years thereafter.
8
Agency Regi1atios
"Lied by =bar.
(1952 to date)
.5
Tenporary, Make changes as issued,
destroy superseded pages OlUb issuances.
9
Reports Contra Zlemoranda
:lemoranda issued to DD/ Reports Officers
regarding preparation, dissemination or use
of CS information reports, riled by iasusoce
number.
? (191,17 to data)
1.8
Permanent. Destruction not authcrised,
Retain ten years and retire, cut off at
end of each calendar year; transfer to
Records Center 10 years thereafter, Extaza
copies of issuances, hold for one 7ear
then reduce to minizmm.
10
3ook Dispatches
Dispatched to field concerning information
reports or reporting techniques, extra copies,
Filed by number.
1.8
Tempa.ary. Retain one year and destroy,
cut off at erd of each calendar year;
destroy' each year thereafter.
(1957 to date)
Logs
25X1
25X1
1/4 Control lois for issuance of all
1.6
Permanent. Destruction not authorized.
Retain at desk.
'Informatics' report number%
Log contains issued number, field report
number and office issuing report. Filed in
numerical. order.
(1947 to date)
b. Cable logs for incomirc intelligence cables
1.2
Teuperary. 2taintaut, years and destroy,
25X1'
and Logged by date,
,2
cut off at end of each calenCsr year;
destroy each year thereafter.
Teaporary. Screen fur destructice yeirly
in accordance with regulatons.
(1956 to date)
c. Top S-1=et logs. Logged by Top Secret number
and data,
(19147 to date)
Anarevrel r lack 20414/11421 ? CAA
IRIZPIR 00427A011134^.0.1.60C101
1
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
A%)
R EAWaveV4411-80kel6tigelikr05/11/21 : CIA-R
SCHEDULE NO.
17Anounn1Rnon1-7 r10,05 OWl
CONCURRENCE
25X1
I TEM
NO.
FI Staff
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1
25X1
2
Branch Chief files
back-up material
C el Requirements *muftis
used for reference
uzieu, QI rez-erenue
Monthlyreports ti
used. for refer ce
Sub,lect Corresp. files
(1952 - Date)
T. S. Logs
(1952 - Date)
FORM NO. 139 USE PREVIOUS
1 JAN 56 EDITIONS.
.5 Permanent. Retire when no longer active.
.5 Temporary. Destroy ?
.5
.1
1
Temporary. Destroy when superseded or obsoleta
or no longer needed far reference.
Temporary. Destroy when superseded or obsolet,,
or no longer needed for reference.
Temporary. Retain current .calendar year and
destroy. Originals retained in Div. office.
Permanent & Temporary. Inventory & screens
material for Iossible destruction, retirement
or retention.
Temporary. Screen for destruction in
accordance with S. O. P.
Approved For Release 2005/11/21 : CIA-RDP78,00487A000400160001-2
( 41)
q7,ipplif
R EAap.1?12-14v6g?rkTur--"hrwTua-sr?uuquirrrt-h-vv5/11/21 : CIA-libOiW6
SCHEDULE NO.
70.05 0302
: i : : : ' : :
.0
-
CONWRENCE
OFFICE. DIVISION. BRANCH
SIGNA
25
1
FI Staff
TITL
'5X11
UAlt
-/42-24,4?44
13-7
ITEM
NO.
FILES IDENTIFICATION' ,
( TT 71 A' DPSCRIPTION ARRANGEMENT AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
emporary. Destroy whensuperseded.
emporary. Destroy 6; months after cancellation
Permanent. Transfer cards on canceled
Requirements to inactive filelItem# 5
Political Seetion)
, preorigze . ?patiri
Temporary? : -, :. - -,- :1460
,e , ,, '%:, ' ,Ikadii,
Permanent. Review periodically for
possible retirement.
Temporary. Destroy when superseded or no
longer needed.
1
2
Requirements File 2
CO4SiSt of active requirements correspondence
and responses.
Requirements Control Card file (FortZ71) .5
samp as MU. Sec. itan # 7
,
Correspondence Chreno file .1
used. for for reference
Subject files 2
Correspondence on activities of Section
Reference file _-, 2
IPC & general reference material
Annmved For RPIPASP 7n0s/11/21 ? CIA-RIND7R-nn4p7AnnnAnniAnnn1_7
FORM NO. 139 USE PREVIOUS
JAN 56 EDITIONS.
(41)
RE
S.
ikain9A4Mq805/11/21 : CIA-RDF
SCHEDULE NO.
70.05 0303
M000417/0 160001-2 CONCURRENCE
25X
1
1
OFFICE. DIVISION.. BRANCH
FI Staff
SIGNATURE
25N1
TI TL
25
X1
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DATE
DISPOSITION INSTRUCTIONS
?1
Section Chiefs files
I a. IPC Minutes
1 b. other Committee Minutes
1 c. reference &working papers
Reports screeneENF-aatE7leguirel in proj.
review. Work sheets retained, until proj. review
CS Reports scre
of projects of concern
or data needed in reviews
Collection guides
Guides issued. by Fl, OBI, (XRR, ?CI, State,
Defense, etc. of value to CS. Used as reference
(1951 -Date)
Guided missiles files
5.a. Cs Reports on guided missiles
reference for reports to C-F/
5 b. Guided missiles requirements file
Working file of requirements
5 c. Copies of minutes of g. in. working gronp
and task force
5 d. Reports on g. in. to CFI
4
Permanent.*etheLtal
Permanent
Temporary. Destroy when
longer needed
)a.401EdAli; jyry
P 4440A- 7" 011il 7124t7
superseded or no
2 Temporary. Destroy reports after screening.
Destroy-work sheets after project review.
2 Pemporary. Reports destroyed 6 months after
review.
8 Ikemporary. Destroy when superseded, rescended
or no longer needed.
2
Requirements file
Consists of Customer requirements & Corresp.
indicating action taken used as reference.
Arranged by I) customer (2) numerical (Reg. Number)
Requirements Control Card file (Fore 571)
Summary of action taken oractive requirements
4aa ? -a a
Temporary.
Temporary.
Permanent.
Hold. 3 months and destroy.
Hold 1 year & destroy.
Permanent 4=2--)-4-0-4,G.-""A`
Temporary. Destroy 6 months after cancella-
tion.
.5 Permanent. Transfer cards on cancelled
requirements to Inactive file (item #5
1-
II ASAf RI
744/
FORM NO. 139 USE PREVIOUS
7 JAN 56 EDITIONS.
(41)
?
ITEM NO.
\
FILES IDENTIFICATION
-
Approved For Release 2005/11/21 : CIA-
1=1. listing at production by repart numbers.
Used as reference arranged by 1) customer
2) numerical
Requirements Subject Card File
Index to active requirenamts by subjects crossed
to numerical used as reference. ,
,
IPC Corresp. file2
IPC Correspondence. DCID's 11C policy, guidance,
and issuances. Used as reference arranged (1)
geOg. areas and (2) Country
Subject file
Contains reference material on subjects of
temporary interest such as top priority AF
requirements &Spanish repatriates.
Aenreveel r Pc! 24406/11/21 : CIA
VOLUME
DISPOSITION INSTRUCTIONS
Pol. Sect.)
Temporary. Destroy when requirement is
cancelled.
Perms= .- '
.
- -
8
9
10
'
I
Nkift187A000400160001-2
Q"
.5
2
_
'---;.-7ff
lilDf"ii 00487A000100160001
? - (/14,1- 7K1.1.45cLIC4L-:
Temporary. Retire or destroy when no longer
needed.
2
FORM NO. USE PREVIOUS
1 JAN 56 I39a
EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
( 41)
. " RWRA?vatkFrOlkefisgiatibB5/11/21:CIA-RbilDVO*4
..
SCHEDULE NO.
70. 05 03014-
7A000400160001 2
CONCURRENCI
OFFICE. DIVISION. BRANCH
SIGNATU
25)1
Fl Staff
TITLE
-... _
251
j hAl=r--r-5.
ITEM
ITEM
FILES IDENTIFICATION
VOLUME
NO.
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
3.
OCI Handbooks
2
emporary. Destroy when superseded.
Collection at OCI Country studies used as
reference meter al by all Sections at Branch.
Requirements file
6
emporary. Destroy reports after 6 maths.
Consist or active requirements and, correspcmden
and. notes indicating action taken. Also reArts
desseminated in response to requirement. Used.
as reference. Arranged. by Serial number at
requirement.
stray kalance 6 months after cancellation.
'Requirements Subject Card File
.5
-,,. , : . Destroy when requirement is
Alphabetical index to active requirements by
???: . elled.
subjects crossed to numerical used as reference.
'
11.
Require:mats Control Card file (Font 571)
.5 4.
ne as 1411. Sec. Item 7 psniktsapahuntstsencen
Same as Itil. Sec. Item # 7
Cancelled Requirements Card. file (Form 571)
Summary of action taken on active requirements
which have been cancelled. (Branch file)
1
ermenent. Retire after 5 years.
Briefing file
.1
emparary. Retire or destroy When superseded
Consists of notes used. for briefings and example
of extraordinary production and other reference
material.
? no longer needed.
?
,
Subject file
1
ermanent. Retire when no longer needed.
.
Corresp. and. reference material.
7----
Approved For Releasp 2005/11/91 ? ('.IA-R
MU*
7A000a001A0n01_9
FORM NO. 139 USE PREVIOUS
JAN 56 EDITIONS.
(41)
SCHEDULE NO.
Arrprovea ror Keiease zLE_uu5/11/21 : CIA-RDP-7V00.11? tiku004uulbuOui-2
RECO DS CONIRO SCHEDU
L
70.05 0305
CONCURRENCE
OFFICE. DIVISION, BRANCH
25X1
25X
jIPI Staff
SIGNATURE
25 1
TITLE
25 1
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
1 April 1959
DISPOSITION INSTRUCTIONS
1 Project file
Consist of memos of proj. reviews, evaluations,
single group (customer) and field, pertinent
extracts of OCI publications and disseminations.
Used as reference for annual project review.
..Tiled by 1) Project crypt 2) alphabetical and
with colored Tabs for producers not yet projects.
(One year to current date)
25X1
25X1
(One year to current date)
Terminated Project file
Consist of copies of project review memos. Used
infrequently as reference.
(1951 - Date)
4 Project Review Books
Consist of copies of project review memos of
approved and terminated projects used as
reference for analysts making reviews. Arranged
by Project crypt.
(1951 - Date)
Arranged by CS number tied to Log.
name as 3xem 2
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
4.4. temporary. On notification from FI
hat project is renewed remove and destroy
all disseminations except current year. On
notification of termination destroy dissemi-
nations, and transfer essential papers to
item 3.
4 emporary. Mold current year
1 emporary. Destroy after checking material
o insure completeness of item 4..
1 Permanent.
4 emporary. Reports destroyed after 6 months.
valuations destroyed after one year.
2 emporary. Same as item 5.
For R&ee 2005111/21 : CIA R1?1111940O 7A0004001C0001
( 41 /
111.111
FILES IDENTIFICATION
Denied Areas mackpproved For Release 2005/11/21 : ciA-fitiPito
Wif61517
48140004001600Di:2
DISPOSITION INSTRUCTIONS
remporary. nezain current year; then destroy.
7
:E.
Consist of CS disseminations issued on Denied
Areas. Used as reference for preparation of
special studies.
?
8
No Project file
Consist of disseminations that do not belong
in item 1, 2, 5, or 6. Used as reference for
project review. Arranged by place acquired.
10
Temporary. Hold one year or until used in
project review. Then destroy.
9
Dissemination Log
2
Temporary. Hold current year and then destroy
25X1
Listing of reports disseminated
25X1
larranged by number of report.
Shows project name, field number, subject
country, and evaluations requested, if any.
Used as reference and key to report files.
10
Project a:Sources card file
Consist of 3x5 cards of sources and projects
identified by crypt. Arranged alphabetically
with appropriate cross references. Cards
indicate oper. Div. and whether project is
1
Temporary. Destroy terminated projects cards
one year after termination (see item # 1)
25X1
active or terminated, also Section of
25X1
Which made last project review. Used
as reference.
(1954 - date)
.
11
Country Requirements file
6
Temporary. Destroy inactive on receipt of
Consist of active requirements, periodic require-
manta lists, finished RlEts, post mortems on
notice of cancellation.
NIEs and pertinent cables used as reference.
Arranged alphabetically by country and within
each country by economic, political, and
?
military sections.
(1954-Date)
12
Requirements Status file
.2
Temporary. Destroy as superceded.
?
Consiat of a) listings of requirements prepared
by field and comments transmitted every six
25X1
months tol Ithrou,h oner. Div.. ME
25X1
INXINUENEEN and b
of
_
action on terminations, revisions, etc.
c._,L,....
- ? ? El . ^-441-.1.4.,^1 - (-Ali
nnr7d014117A4MA4An4r0P01
2
FORM NO.
1 JAN 55
130a USE PREVIOUS
EDITIONS.
?
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
( 41)
?
ITEM NO.
_ ? FILES 1DENT I F I CAT I9N,qTtkirfr
? ; , D LSPOS.I T.I ON INSTRUCTIONS
?Nri fr),1
,
, 13
-;?17
Approved For Releasg 2Q05/11/21 : CIA-
Monthly List of Requirements Cancelled
Used as reference.
ITNAR/W?90Vtwo years and destroy.
14
Cable Chrono file
1
Te ar . Discontinue file and destroy.
Info copies of cables held by date for one month
Use cable chrono 25X1
for reference. Duplicates similar file in
25X1
25X1
15
Production Lists Log
.1
Temporary. Hold one year and destroy.
' (1954- Date)
16
Project Outline Log.
.1
Temporary. Hold one year and destroy.
(1954 - Date)
17
Lists of Projects approved renewed or amended.
.1
Temporary. Hold one year and destroy.
(1954 - Date)
18
Lists of Notification of termination of projects
.1
Temporary. Hold one year and destroy.
(1954 - Date)
19
Special Studies file. S--- 6-
1
Retain 5 years and destroy
Copies of studies prepared for IF, CAI, DD/P,
DCI etc. used for reference.
A.,...............4 r...... in...i........., qrincia 4 ina . ('IA
ill-kiwi nnwo7Annninnicnnm
2
FORM NO. 139a USE PREVIOUS
I JAN 56
EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
( 41 )
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
RECORDS DISPOSITION AUTHORITY
In accordance with Federal Statutes and
Records Disposition Authorizations granted by
the U.S. Congress the attached Records Control
Schedule #70.08 for the Office of the DDP.
FI Staff,
is
25X1
approved ?nu
impiemeuiaLlou of
tine disposi iOn
instructions contained therein
is authorized.
Preparation:
(Records Custodian)
CONCURRENCE:
25X1
Review:
25X1
2 7
fl,
uottice) Records Management Officer
APPROVED:
25
(IJirectorate) Retords Management Officer *(Agency) Records Admin tration Officer
Date
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
'mink
RECOPPeotOtilital-RetieD4112005/11/21 : CI*
,_-,
-
8 00487A0004001An0
SCHEDULE NO.
08/72
01-2
,,
U ,'-j
CO CURRENCE
OFFICE,
e 5xiDDP/FI
DIVISION, BRANCH
25X41
SIGNATURE
72
TITLE
0 June
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME DISPOSITION INSTRUCTIONS
(CUBIC FT.)
-
25X1
25X1
I
.
2.
25X1
KEYED Tod
l' Permanent.
longer
Center.
8" Permanent.
longer
Center.
11' Temporary.
destroy
Retain
longer
and retire
Records
Headquarters
T6
4'
? =00487A0004001Rnnni_
25X1
no
Records
no
Records
and
of value.
no
Hold in
to
MANAGEME J2 AND POLIC/ FILES
NSCID-DCID Files _
Contain correspondence concerning the development
of these directives. Filed by directive number.
(1951 to present)
Interagency Files
Retain until
needed and then retire to
Contain correspondence
intelligence
file is considered
the subject.
(Army, Air
Agency, and
between CIA and the military
services of the Armed Services. This
to be the Agency record copy on
Filed by Service. (1951 to present)
orce. Navy. Defense Intelligence
Retain until
needed and then retire to
Screen periodically
that which is no longer
in current file area until
required for frequent reference
to Records Center.
Center for 5 years. Return
for review.
'5X1
Files
3.
Coordination
Contain correspondence which pertains to and is
used to guide and monitor the Agency overseas
coordination and review of the collection activities
of the Armed Services. The direct responsibility
for this function is in the Area Division and any
record copies of such material are maintained
there. Filed alphabetically by country. (1955 to
present) Country files.
(
Approved For Release 2005/11/21 : CIA-Rb
FORM NO. 139 USE PREVIOUS
JAN 56 EDITIONS.
(41)
TEM NO.
I, I cont.
' 4. Managerial Files
o
II
5.
6.
7.
FILES IDENTIFICATION
Approve
?
or -e ea
ee
04' 111
-w- iiA. A IIAII .111
tiL
flfl
VOL
ME
DISPOSITION INSTRUCTIONS
Page
Contain copies of materials used in managing the
substantive functions of the Interagency Source
Register. Filed by Subject. (ISR/Army, ISR/Navy,
ISR/Air Force, ISR/S&DR, ISR/Policy, Burn Notice
Regulations and related material.)
CHRONOLOGICAL FILES
Cables
Contain copies of cables received by the Group and
held for ease and convenience of reference. Filed
by in/out number and date.
Memoranda
Intra-Agency Correspondence
Contain copies of all outgoing correspondence.
Maintained for convenience of reference. Filed
by date
Inter-Agency Correspondence.
Contain copies of all outgoing correspondence.
Maintained for convenience of reference. Filed
by date.
Interagency Source Register Correspondence
'.(Form 1797)
Contain copies of all registrations of sources with
-the ISR. Filed by ISRM number and date. (From
1960 to present)
FORM NO. 13ca USE PREVIOUS
1 JAN 56 s' ED I TIONS.
6"
2'
11'
25X1
Permanent. See I. 1.
Retain in current file area until
no longer needed and then retire
to Records Center..
Temporary. Cut off at end of each
month; destroy 2 months thereafter.
Temporary. Cut off at end of each
year. Retain in current file area
2 years thereafter. Retire to
Records Center. Hold in Records
Center for 3 years. Notify Head-
quarters at the end of the retention
period; return for review.
Temporary. Frequent reference is
made to these files. Thus they will
be retained at Headquarters for
reference purposes. Then retire to
Records Center for 60 years.
Arrrnvpri For RPiPASP 2005/11/21 :g7A.Z-i48-00487A000400160001-2
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41
LTEM NO
FILES IDENTIFICATION 1K-'?,',--
VOLUME
FI DISPOSITION INSTRUCTIONS 77777774
III
,
: f 8.
9.
10.
11.
IV
12.
V
13.
14.
15.
?
?
DOCUMENT CONTROL 4012PEgvegcrar)Release 2005/t1/2.1L:,GIA-RDP78-00487A100040/0160001-2
Cables
3"
5"
8"
9' 1-
27' '
651
6"
5'
Temporary. Destroy after 6 months.
Temporary. Destroy after 1 year.
Disposition in compliance with
existing DDP/TS procedures.
Permanent. (Cannot quote authority).
Destruction not authorized. Retained
in current file area.
Permanent. (Cannot quote authority).
Destroy cards only when amended and
superceded by corrected card.
Z
25X1
25X1
Dispatches and Memoranda
Top Secret Control Cards
Abstract File Slips
ISR incoming log (3x5 flimsys) filed by Military
Service number.
INDICES
ISR Index Cards
Unit collection of cards on personalities
registered with ISR. Filed alphabetically.
OPERATIONAL FILES
Official 201 Files
Permanent. Returned to
International Conference Files
RID/Files when "dropped" in FI
Temporary. Destroyed after 1 year.
Temporary. Retire inactive _portions
On site exploitation of International Scientific
and Technical Conferences. Filed by Conference.
Official Subject Files
Consist of correspondence, forms and other data
and U.S.
to Records Center via RI 25X1
Military Services for which there is a DDP
coordination responsibility. Filed numerically
(200-120-353)
Aooroved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
periodically. Hold at Record enter
for 10 years. Return for review prior
to destruction.
FORM NO.
1 JAN 56
139a
USE PREVIOUS
EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
ITEM NO.1 FILES IDENTIFICATION nr )q
? LumE
F11 DISPOSITION INSTRUCTIONS ila rre 4
sV conk.
.
,
116?
Approved For Release 2005/11/21 LI
Nonofficial Subject Files
-As ?78-00487A0004
V-2
25X1
17.
25X1
Files containing clandestine operational proposals
submitted to CIA Headquarters by the Military
Services for coordination by CIA. Filed
3'
l'
Temporary. The files are incor-
porated into the appropriate 201 dossier
upon termination of the operation.
Temporary. Material retained for 3
years and reviewed for possible retire-
ment to Records Center. Then returned
to Headquarters every 2 years to deter-
mine retention or destruction.
numerically. files)
Nonofficial Subject Files
Consist of correspondence, forms and other data
on activities of operational interest which do
not have or merit official dossiers but for which
there may be some form of Agency coordination
responsibility,
(Army Reserve Officers; DIA Reserve Intelligence
Program; Foreign Intelligence
Advisors Program.)
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400160001-2
FORM NO. USE PREVIOUS
1 JAN 56 I39a
EDITIONS.
RECORDS CONTROL SCHEDULF-41Z 'iiiAUATION SHEET
(41)