RECORDS MANAGEMENT PROGRAM RECORDS CONTROL SCHEDULE FOR THE DDP CENTRAL COVER STAFF

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000400100001-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 15
• Document Creation Date: December 19, 2016
• Document Release Date: September 14, 2005
• Sequence Number: 1
• Publication Date: March 24, 1971
• Content Type: FORM

Approved For Release 2005/11/21 : CIA-RDP78-00487A000400100001-8
75-71
RECORDS MANAGEMENT PROGRAM
0
RECORDS CONTROL SCHEDULE
FOR THE
?
FORM NO. 738 Approved For Release 2005/11/21 : CIA-RDP78-00487A000400100001-8 (41)
1 juL 55
 Approved For Release 2005/11/21 : CIA-RDP78-004876AO004O0100001-8
Revision of DDP Central Cover Staff Schedule
In Feb 1964 ade an appraisal of the DDP/CCS schedule
which is still valid. His comments were:
The destruction of files described in this schedule
requires approval of Congress in accordance with the
Records Disposal Act. However, the General Counsel's
opinion of Oct. 1950 prohibits compliance with this Act
if intelligence sources or methods would be revealed.
The descriptions of these records reveal intelligence
methods.erefore the opinion of General Counsel
prevails permitting the DCI to take exception to the
Records Disposal Act.
continues to feel that the schedule is intended only for
records that will be going to the Records Center and has written
his schedule accordingly. His feeling is that the matter can be
taken care of with a fly sheet indicating that all records in the
schedule will at some time be transferred to the Recordd Center and
the instructions contained in this schedule pertain to the retention
of the records after they have been retired to the Center.
I have changed the retention period from Permanent to Temporary
on Item #2 after discussing it with He agreed. I have ST
also indicated which General Schedules contain the authority for some
items but the other items will be authorized by the CIA Records Officer.
Otherwise, we should go to Archives - or take the exception, as above.
The DDP/RNK) did not sign off on the approval sheet.
3-26-71
AT Talked with Asked him to have
schedule in about six months and would be in touch with us to help
him with the disposition instructions. RD
3/21/71
ST
ST
his copy of the schedule. Mike said he would probably revise this
Re #6 Project Files - Is this info also in the D7.P .Project files?
check at time of next revision.
Approved For Release 2005/11/21 : CIA-RDP78-00487AO00400100001-8
 Approved qr Release 2005/11/
DP78-00487A000400100001-8
25X1
25X1
Records Control Schedule No. 75-' for the Central Cover Staff
is approved and authority hereby given to implement the disposition
instructions contained therein.
Division eco s management Officer
Records Management Analyst
Date
Chief, Recor Management Staff
.z 0
Date
25X1
Approved For Release 2005/11/.DP78-00487A000400100001-8
 Q~5/11 /21 : CIA-R
R j
djel
NO. ZZ
SCHEDULE 75
41~
gffft 1
...
OFFICE. DIVISION. BRANCH
SIGNATUR
DDP/CCS
TITLE DATE
~f 23 February 71
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS ..~
1?
85 Ft.
TEMPORARY RECORDS: Retain files4.fPr
/
60 years from date of retirement
;.
after which time they are to be re-
turned to CCS for destruction. The
date of retirement will be stamped on
each folder by CCS/RR, subject to
change if an individuals cover is
reactivated.
,eA ?
2.
66 Ft,
., TRRt_RECORDS: These files can-
not be considered for destruction
until such time that the facility it-
self becomes inactive and even then
the file would have to be reviewed
before destruction can be decided up-
on. It is likely that a file can be
activated after years of inactivity.
Rather than set up an elaborate system
of controlling these files it is re-
commended they be retained indefinite-
ly. CCS will have files destroyed if
thedeem it advisable.
x"
ct,
ee ,C
~
Approved F- Release 900-5/11121 -
0 400100001-8
 TEMPORARY RECORDS: Files are to be','
retained at the Record Center for 15
years at the end of which time they
will be returned to CCS for review
prior to disposition.
TEMPORARY RECORDS: These files will
be retained at the Record Center for
15 years from the date of retirement
at the end of which time they will be
returned to CCS for review and dis-
position. Since files will be retired
as they become inactive and activated
if interest in an individual is re-
newed, the date of retirement will be
stamped on each file and changed only
when material is added that would
effect the potential use of the indi-
vidual for cover purposes.
ul~ T
Apprnvcrl Fnr Rclcacc 9005/11/91 ? CI -0 487A000400100001-8
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
I.r
6.
FORM NO. 139a USE PREVIOUS
1 JAN 56 ?7 EDIT IONS.
FILES IDENTIFIr4TInti
Approved For Release 2005/11/21: CIA
M
F1
S OS IT ION INSTRUCTIONS
TEMPORARY RECORDS: Files are to be
retained at the Record Center for 20
years from date of retirement after
which time they can be returned to CCS
for disposition. Because files are
added as they become inactive the date
of retirement will be stamped on each
file.
TEMPORARY RECORDS: Files are to b&_
retained at Record Center for 25 years
after which time they are to be re
turned to CCS for review and disposi-
tion.
we
TEMPORARY RECORDS: To be retained at
Record Center for 5 years from date
of retirement at end of which time
they are to be sent to CCS for review
and disposition.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
F. In 9% 9-1ir
4
DISPOSITION INSTRUCTIONS
9
Approved For Release 2005/11/21: CIA
,
,
- -.
ff0ATfO%1CbRDS : Files are to be
retained at Record Center for 20 years
Files will be added as they become
inactive, the date of retirement will
appear on each file. Files will be
returned to CCS after 20 years for
review and disposition.
10.
0
Cancelled
rA
11.
0
Cancelled
Approved For Release 2005/11/21 CI
487A000400100001-8
FORM NO. 139a USE PREVIOUS
1 JAN 56 ~77 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM N0.
Approved For Release 2005/11/21: CIA
DISPOSITION INSTRUCTIONS
RDP78-00 87A0004001000 -8
8.5 Ft TEMPORARY R CORDS: Files in this file
series will be retained at'the Record
Center for 10 years after which time
they will be returned to CCS_for re-
view and disposition.
FORM NO. 139a USE PREVIOUS
I JAN 56 J EDITIONS.
Approved For Release 2005/11/21 : CIA'
TEMPORARY RECORDS: These files will
be date stamped when retired to the
Record Center and retained there for
20 years after which time they will
be returned to CCS for review and
disposition.
TEMPORARY RECORDS: Retain this
material in the Record Center for 25
years from the date of retirement,
after which time they will be returned
to CCS for review and disposition.
These files can be destroyed only if
such action is approved by the Directo
of Finance.
t 48.7A000400100001-8
 SCHEDULE NO.
RE 0vQ iFrQORe8010UW5/11/21 : CIA-94-4487A000400100001-8 75-66
OFFICE, DIVISION. BRANCH
SIGNATU
DDP /CCS
TITLE DATE
!Z 4z C-
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
20.
13 Ft.
TEMPORARY RECORDS: Destroy in CcS
75 years after birth of employee; or
60 years after date of earliest: ocu-
ment in the folder if date of birth
41
-
cannot be ascertained, provided;
employee has been separated or e6itired
for at least 5 years.
21.
240 Ft
TEMPORARY RECORDS: (See Item 20)
22.
10 Ft.
TEMPORARY RECORDS: Return to CCS for
review and disposition 75 years after
birth of employee, or 60 years after
date of earliest document in the
folder if date of birth cannot be
ascertained, provided employee has
been separated or retired for at
ea
t 5
ears
y
.
l
p
Ale- C
:
Approved For Release 2005/11/21 CIA-
FI4
04001
7A
00001-8
FORM NO. 13 9 USE PREVIOUS
I JAN 56 EDITIONS. (41)
 FORM NO. 139a USE PREVIOUS
I JAN 56 1 EDITIONS.
Approved For Release 2005/11/21: CIA
SJOSITION INSTRUCTIONS
TEMPORARY RECORDS: Retain this
material at the Record Center for a
period of 20 years from date of
retirement after which time they will
be returned to CCS for disposition.
1dn&R7n000400100001-8
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 .ti
 SCHEDULE NO.
RE &\A0FW R 112805/11/21: CIA-RDP78-00
-
CONCURRENCE
OFFICE. DIVISION, BRANCH
SIGNATURE 2
DDP CPS
TITLE DATE
Cc 0 C~ e
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTION
1.
14.35
the file & recommend
(1) File be destroyed
(2) File be retained in 2
(3) File be forwarded to Archives
File will then be forwarded t1 g. & 2
action taken as indicated. u
*Purging will consist of the following:
A. Destruction of duplicate copies
Be Documents, cables and cover sheets
that are of no current value will be
destroyed
no
C. RID
copies of
that are
d is
o will be retur
longer
of use to
of
interest to
documen
ID
s RID
ill be reproduced 3rd origin
nee to RID
e
i4isfiled documents will be returned
for current refiiing 2
Approved For Release 2005/11/21 CIA-
DP78-00
87A000400100001-8
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
 3?
4.
5.
6{
FORM No. 139a USE PREVIOUS
I JAN 56 EDITIONS.
FILES IDENTIFICATION VOLUME
Approved For Release 2005/11/21: CIA- DP78-00
40.5
2.70
Apprnvpd Fnr P IcS1Cp 9M5111191 ? C.IA
3.04
8.08
3.73
Files purged yearly. (See Item I in reference
to purging files) Files that appear to have
long range use retired to RI/Archives.
Files purged yearly. (See instructions for
purging files, Item I) Files that appear to
have long range use can be sent to RI/Archives.
Files purged every 2 years. (See instructions
for purging files, Item I)
Files purged every 2 years. (See instructions
for purging files., Item I)
 ITEM NO.i FILES IDENTIFICATION
7.
8.
10.
FORM NO. +3na USE PREVIOUS
1 JAN 56 ?7 EDITIONS.
Approved For Release 2005/11/21: CIA-
VOLUME
DP78-00 87A000400100001-8
6 Files purged every 2 years.
for purging, Item I)
(See instruction
4 Files purged every 2 years. (See instruc-
tions for purging, Item I)
2 I Files purged every 2 years. (See instruc-
tions for purging, Item 1)
.50 Files purged every 2 years. (See instruc-
tions for purging, Item I) Material of
historic value returned to RI/Archives.
7.5 I Files purged every 2 years. (See instruc-
tions for purging, Item I)
Files purged yearly. (See instructions
for purging, Item I)
Arr-rnvcrl I:nr Rclcacn 9ffl -11191 ? CIAJ?r1P7A_QQ.&_____ ____ ____A
 ions for purging files, Item I)
Files purged every 2 years. (See instruc-
tions for purging files, Item I)
Files purged every 2 years. (See instruc-
tions for purging files, Item I)
P78-00 7gp004001000 1-8
.7 Files purged every 2 years. (See instruct-