RECORDS MANAGEMENT PROGRAM RECORDS CONTROL SCHEDULE FOR THE OFFICE OF PERSONNEL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000100250001-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 217
• Document Creation Date: December 19, 2016
• Document Release Date: September 16, 2005
• Sequence Number: 1
• Publication Date: August 14, 1956
• Content Type: FORM

Approved For Release 2005/11/21
P78-00487A000100250001-5
410-
RECORDS RECORDS MANAGEMENT PROGRAM
RECORDS CONTROL SCHEDULE
FOR THE
OFFICE OF PERSONNEL
FORM NO. 738 Approved For Release 2005/11/24-r'6' R6P78-00487A000100250001-5 4
I JuL 55
 -Y CLUd
Date
Approved For Release 2005/11/ UMP78-00487A0001
RECORDS DISPOSITION AUTHORITY
Records Control Schedule (No. 40-56) for the
Office of Personnel is approved and authority
hereby given to implement the disposition in.
structions contained therein.
L
Approved For Release 2005/11/21 A 11'78-00487A000100250001-5
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 SCHEDULE NO.
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7A000100250001-540-56
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNA 211
T
R~> T
ITLE
~ ~i.
Personnel Office of the Director
T
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1
OFFICE SUBJECT FILE
Consists of correspondence, reports, and
6.2
Permanent. Disposal not authorized.
other papers which document the policy and
(Cut off at end of every other year
procedures pertaining to the preparation and
and transfer to the Records Center
execution of the Agency's Personnel Manage-
2 years thereafter.)
ment Program. Filed alphabetically by subject
.
(19+7-1956)
2
TOP SECRET FILE
Consists of correspondence, reports, and
1.0
Dispose of in accordance with disposi-
other papers classified Top Secret, main-
tion instructions for papers to which
tained in a separate file because of their
the TS document relates.
security classification. Filed alphabetically
by subject.
(1950-1956)
3
PROGRAM FILES
Consists of material related to the Subject
3.4
Permanent. Disposal not authorized.
File which documents particular phases of
(Place in inactive file upon completion
personnel management activities such as the
of program. Cut off inactive file at
Insurance Program, the Career Service,
end of each year; transfer to Records
application of public laws, etc. This file
Center 1 year thereafter.)
also contains special briefing material
prepared for various committees. No
arrangement.
(1952-1956)
SECRE
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FORM NO. 1001 USE PREVIOUS
I JAN 56 O J EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
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4
ACTIVITY REPORTS FILE aU
Consists of the original copies of activity
1.5
Temporary. Destroy when 5 years old.
reports submitted to the Director of
(Cut off at end of each year; transfer
Personnel from Division and Staff elements o
to the Records Center 1 year thereafter.)
the Office for informational purposes. File
chronologically.
(1955-1956)
5
PROGRESS REPORTS FILE
Consists of semi-annual and annual reports
.1
Permanent. Disposal not authorized.
which are submitted to the Director of
Retire to Records Center when 2 years
Personnel. These reports document the
old.
activities of the Division and Staff
elements of the Office and provide statistic
and information on program requirements for
preparation of the budget. Filed chronoloci
cally by fiscal year.
(1955-1956)
6
CONVENIENCE FILE (Reading)
Consists of extra copies of outgoing corres-
4.0
Temporary. Destroy when 3 years old.
pondence maintained for convenience of
(Cut off at end of each year; transfer
reference. Filed chronologically.
to Records Center 1 year thereafter.)
(1953-1956)
7
BUDGET AND ALLOTMENT FILE
Consists of the Office copy of budget
3.0
Temporary. Destroy 4 years after lapse
estimates, advice of allotment authoriza-
of appropriation. (Cut off upon lapse
tions, budget analysis and allotment request
,
of appropriation; destroy 4 years
miscellaneous obligation records, analysis
thereafter.)
of allotment transactions, and related
papers. Filed chronologically.
(1946-1956)
SECRET
FORM NO. 139a USE PREVIOUS
JAN 5$ EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21: CIA-
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8
POSITION CONTROL REGISTER
Consists of machine listings containing
.2
Temporary. Destroy 2 months after
rosters of authorized Agency positions,
close of fiscal year involved.
used for control purposes and in prepara-
tion of the budget. Filed chronologically.
(1955-1956)
9
EMPLOYEE SUGGESTION FILE
Consists of case files maintained on employe
1.0
Temporary. Destroy when 3 years old.
suggestions received by the Office for revie
(Cut off at end of each year; destroy
and comment. Files contain copies of commen
s
3 years thereafter.)
prepared by the Office, transmittals,
pertinent bulletins, circulars, Executive
Orders, and similar material. Filed
numerically by suggestion number.
(1953-1956)
10
FITNESS REPORT FILE
Consists of extra copies of Form 4+5, Fitness
3.0
Temporary. Destroy upon separation of
Report, maintained on OP personnel. These
employee.
reports contain an analysis of the employee'
work performance during the reporting
period and are used for reference in
planning assignments, training, etc., for the
employee. Filed alphabetically by name.
(1955-1956)
SEOPET
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ITEM NO
. FILES IDENTIFICATION t
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 200Es/1:1f.'~:: -
-
001-5
11
OPM MEMORANDUM FILE
Consists of administrative issuances
(Office of Personnel Memorandum) and a
register which is used to assign control
numbers to the memorandums. These
memorandums are prepared and issued by the
Office of Personnel as directives and to
supplement Agency regulatory issuances.
a. Number Register.
.1
Temporary. Destroy when 4 years old.
(195+-1956)
Retire to Records Center when 2 years
old.
b. Office of Personnel Memorandums.
2.5
Permanent. Disposal not authorized.
Filed numerically.
(Designate 1 copy of each issuance
(1951-1956)
as a record copy. Cut off record
copy file at end of each year; transfer
to Records Center 1 year thereafter.)
12
NEWSLETTER PUBLICATION FILE
Consists of material accumulated and used
1.0
Temporary. Destroy when no longer
in the preparation and publication of the
needed for reference purposes
Personnel Newsletter. Material includes
items to be published in forthcoming
issues, distribution lists, suggestions
for improvements of the letter, etc.
(1955-1956)
13
LOG FILES
Record of receipt and dispatch of cables,
Personnel folders, dispatches, and other
classified material including Top Secret.
Maintained primarily for security purposes.
a. Top Secret Log. Consists of the Office
.2
Disposal not authorized. Retain in
copies of Forms 38-14 and 312. Filed
current files area indefinitely.
chronologically.
(195.-1956)
SEC
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 ITEM NO.
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VOLUME
DISPOSITION INSTRUCTIONS
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13
[y
LOG FILES (CONTD)"`
b. Cable Log. Consists of an unnumbered
.1
Temporary. Destroy when 1 year old.
form used to record the receipt and
(Cut off at end of each year; destroy
dispatch of Rybat Cables. Filed
1 year thereafter.)
chronologically.
(1956)
c. Personnel Folder Log. Consists of a
.1
Temporary. Destroy when 1 year old.
loose-leaf binder containing a record
(Cut off at end of each year; destroy
of the receipt and dispatch of Personnel
1 year thereafter.)
folders charged to the Office. Filed
chronologically.
(1956)
d. OGC Opinion Log. Record of OGC
.1
Temporary. Destroy when 2 years old.
Opinions disseminated throughout the
(Cut off at end of each year; destroy
Office of Personnel. Filed chronologi-
2 years thereafter.)
cally.
(1955-1956)
e. Mail Log. Consists of a loose-leaf
.1
Temporary. Destroy when 2 years old.
binder containing a record of all other
classified material. Filed chronologi-
cally.
(1955-1956)
14
REFERENCE PUBLICATIONS FILE
Consists of regulations, notices, OPM's
6.6
Temporary. Destroy when no longer
OGC Opinions, handbooks, etc., maintained
needed for reference purposes.
for reference purposes.
15
LIBRARY MATERIAL
Consists of bound library books, dictionarie
, 5.0
Temporary. Return to Library when
guides, manuals, etc., maintained for
no longer needed for reference purposes.
reference purposes.
SECRET
t
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FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
 OFFICE. DIVISION. BRANCH SIGNATURE
Personnel, Office of the Director, Records Control Officer's TITLE DATE
Files
ITEM FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS
NO. (TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES) (CUBIC FT.)
16 FORMS CONTROL FILE
Consists of case files maintained on all 4.0 Temporary. Destroy 7 years after
forms used and pertaining to the management. related form is discontinued, super-
of Agency personnel. These files contain th seded, or obsolete. (Place in
concurrences, authorizations, survey work inactive file when related form is
sheets, and copies of the requests for discontinued, superseded, or obsolete;
revisions, requests for new forms, reproduc- cut off inactive file every other year
tion requisitions,and similar material. and transfer to Records Center.)
Arranged by type of form and numerically by
number thereunder.
(1950-1956)
17 WORKING FILE
Consists of a file accumulated in the .8 Temporary. Destroy when superseded
performance of duties as Records Control or obsolete.
Officer and Area Security Officer. This
file contains information on security
violations of OP employees, emergency
planning, proposed forms, etc. Filed by
subject.
(19+7-1956)
S
18 PROGRAM FILES
Consists of correspondence, lists, reports .6 Temporary. Destroy when no longer
and similar material pertaining to various needed for reference purposes.
programs and projects being administered by
the Records Control Officer. This file
contains information on the Vital Materials
Program, reporting systems within the Office,
space requirements, installation of phones,
etc. Arranged by subject.
(1952-1956) ii
('EC~r
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I JAN 56 ~7 EDITIONS.
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ZA.,<
CONCURRENCE
 ITEM NO.
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DISPOSITION INSTRUCTIONS
Approved or a ea CIA-
tDPTB-
-5
19
VITAL MATERIALS DEPOSIT SLIP FILE
Consists of the returned signed copies of
Form 620, Vital Materials Transfer Slip,
reflecting deposits made by the Office.
File also contains a register of assigned
deposit numbers.
a. Form 620, Vital Materials Transfer
.4
Disposal not authorized. Retain'in
Slip. Arranged organizationally and
current files area indefinitely.
numerically thereunder.
(1952-1956)
b. Number Register. Arranged chronologi-
.1
Temporary. Destroy when 1 year old.
tally.
(1956)
20
VITAL MATERIALS INVENTORY FILE
Consists of Form 676 which is a record of
Vital Material deposit and withdrawal
activity and an inventory of deposits
made by the office.
a. Quarterly Report. Filed chronological))
. .1
Temporary. Destroy each years accumula-
(1954-1956)
tion upon verification of annual inventory
b. Annual Report.
.1
Temporary. Destroy when superseded.
(1955-1956)
21
MACHINE LISTINGS
Consists of machine listings which serve
.2
Temporary. Destroy when superseded
as a master index and reference to all form
or obsolete.
currently in use in the a ency.
(Current)
Stew
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I JAN SQ EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
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22
REPORTS REFERENCE FILE
Consists of Form 855, Reports Reference,
.1
Temporary. Destroy 2 years after
maintained as a control on the distribution
report is discontinued.
reporting procedures, reporting frequency,
and purpose of all reports prepared in the
Office of Personnel. Arranged organiza-
tionally and alphabetically by report
title thereunder.
(1956)
23
REPRODUCTION NUMBER REGISTER
Consists of a record of reproduction job
.1
Temporary. Destroy when 2 years old.
numbers assigned to requisitions initiated
in the Office of Personnel to have material
reproduced by Agency reproduction facilitie
,
Arranged chronologically.
(1954-1956)
V"r
Cr
A roved For Release 2005/11/21 CIA-
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FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
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SCHEDULE NO.
7A00010025060t
CONCURRENCE
OFFICE, DIVISION, BRANCH
SIGNATURE
Personnel, Office of the Director
Career Mana
ement Officer's
,
g
. Files
TITLE DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
24.
CAREER MANAGEMENT WORKING FILE
Consists of correspondence, rosters of
3.6
Temporary. Screen annually and destroy
personnel, test material, public laws,
superseded or obsolete material
orientation schedules, training brochures,
and similar material. This file is used
by the Career Management' Officer in
coordinating and planning assignments and
training for personnel with SP career
designations. No arrangement.
(1951-1956)
25
PERSONNEL CAREER SERVICE BOARD FILE
Consists of the Official minutes, agenda,
.4
Permanent. Disposal not authorized.
reports, and supporting papers documenting
(Cut off at end of each year; transfer
the activities of the Personnel Career
to Records Center 1 year thereafter.)
Service Board. These minutes have been
approved by the Director of Personnel. File
chronologically.
(1953-1956)
26
CAREER SERVICE RECORD CARD FILE
Consists of Form 723, Career Service Board
Record, (5"x8") and a 3"x5" cross-reference.
/;-j
This file contains information on employee
2
career development and is used in the
~srz~
selection of employees for membership in the
Career Staff and in planning assignments
and training for the individual.
a. Form 723, Career Service Board Record.
.9
Temporary. Destroy upon change of
Arranged organizationally and by
career service designation or when
position thereunder.
employee terminates.
Current)
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VOLUME
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CAREER SERVICE RECORD CARD FILE (CONTD)
b. 3"x5" cross-reference. Filed
.1
Temporary. Destroy upon destruction
alphabetically by name.
of related copy of Form 723.
27
CAREER SERVICE QUARTERLY REPORT
Consists of the original copies of reports
.1
.Temporary. Destroy when 2 years old.
containing information on the activities
of the Personnel Career Service Board.
These reports are prepared quarterly
for the Director of Personnel. Filed
chronologically.
(1955-1956)
28
CAREER PLANS FILE
Consists of case files prepared for
.3
Temporary. Destroy upon completion of
employees with SP career service designa-
training.
tions who wish to participate in the Career
Service Training Program. These files
contain 5-year training plans prepared by
the employee, Form 277, Career-Staff
Biographic Brief, and related material used
by the Career Service Board in reviewing
and selecting participants. Copies of
pertinent papers are placed in the Official
Personnel Folder of the individual.
Filed alphabetically by name.
(1955-1956)
S
EC flET
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29
TRAINING REQUEST FILE
Consists of requests from employees who
.2
Temporary. Destroy when 1 year old.
desire to participate in internal training
or training at a non-CIA facility. Request
are reviewed by the Career Management
Officer and original copies are forwarded
to the Registrar's Office, Office of Train-
ing. Maintained for reference purposes.
Filed chronologically.
(195+-1956)
30
TRAINING RECORD FILE
Consists of a loose-leaf binder containing
.3
Temporary. Destroy when no longer
a record of personnel with SP career
needed for reference purposes.
service designations who have attended
Agency training courses. Record contains
name, type of training requested, date
training began and ended, etc. Arranged
organizationally.
(1953-1956)
31
FIELD REASSIGNMENT FILE
Consists of Form 202, Field Reassignment
.1
Temporary. Destroy upon reassignment.
Questionnaire, maintained on employeerwho
are scheduled for return from the field.
Form contains information on present
assignment, duties and responsibilities,
employee preference for next assignment,
etc., and is used for advance planning
of the individuals next assignment.
Filed chronologically.
(1955-1956)
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VOLUME
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32
FITNESS REPORT EVAULATION FILE
Consists of an nunumbered form used to
.1
Temporary. Destroy upon preparation of
record Fitness Report evaluations on SP
current record of evaluation
personnel. This file provides a source
of information on employee work performance
and is used for reference when selecting
personnel for assignments, training, etc.
Arranged organizationally.
(Current)
33
MACHINE LISTINGS
Consists of copies of machine listings
.5
Temporary. Destroy when superseded or
containing rosters of personnel and
obsolete.
statistical information on personnel
activities such as employee DOG, Career
Staff membership, etc. Maintained for
convenience of reference.
(1955-1956)
34
PERSONNEL FOLDER LOG
Consists of a loose-leaf binder containing
.1
Temporary. Destroy when 1 year old.
a record of the receipt and dispatch of
(Cut off at end of each year; destroy
personnel folders charged to the Career
1 year thereafter.)
Management Officer. Arranged
chronologically.
(1956)
35
CONVENIENCE FILE (Reading)
Consists of extra copies of outgoing
.6
Temporary. Destroy when 1 year old.
correspondence maintained for convenience
(Cut off at end of each year; destroy
of reference by the Career Management
1 year thereafter.)
Officer. Filed chronologically.
(1953-1956)
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OFFICE. DIVISION, BRANCH
SIGNAT
Personnel
De
ut
Director Of Per
o
i
l F
Pl
A
d
,
p
y
s
nne
ann
or
ng
n
Development
T I TL
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
D POSITION INSTRUCTIONS
36
SUBJECT FILE
Consists of correspondence, reports,
4.0
Permanent. (Screen selectively annually
studies, charts, and similar material used
and destroy duplicate and non-record
in administering and conducting the personnel
material. Cut off at end of each year;
management activities throughout the Agency
transfer to Records Center 1 year there-
and in advising the Director of Personnel on
after.)
these activities. This file also contains
information on the development and formation
of the Career Service. Arranged numerically
by basic regulation number.
(1952-1956)
37
ACTIVITY REPORTS FILE
Consists of bi-weekly reports received from
.2
Temporary. Destroy when 1 year old.
the Staffs and summary reports prepared for
(Cut off at end of each year; destroy 1
the Director of Personnel. These reports
year thereafter.)
contain information on mobilization require-
ments, Career Council activities, the JCD
program, etc. Filed chronologically.
(1953-1956)
38
PROGRESS REPORTS FILE
Consists of retained copies of semi-annual
.2
Temporary. Destroy when 3 years old.
and annual progress reports prepared by the
(Cut off at end of each year; destroy
Staffs and submitted to the Director of
3 years thereafter.)
Personnel thru the DD/Pers/PD. Reports con-
tain summaries of accomplishments and outline
future plans. Filed chronologically.
(1954-1956)
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1 JAN 56 EDITIONS. (41)
 ITEM NO.
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VOLUME
DISPOSITION INSTRUCTIONS
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39
CONVENIENCE FILE (Reading)
Consists of extra copies of outgoing
1.4
Temporary. Destroy when 2 years old.
correspondence maintained for convenience
(Cut off at end of each year; destroy 2
of reference. Filed chronologically.
years thereafter.)
(1952-1956)
40
COUNCIL, BOARD, COMMITTEE, AND PANEL FILES
Consists of the Official minutes, agenda,
transcripts, reports, and supporting
papers documenting the activities of the
various boards, committees, panels, etc.
These boards, committees, panels, etc. were
convened to examine and develope policies
and procedures on the Agency's Personnel
Management Program, and to select personnel
for membership in the Career Staff.
a. Career Council files. Arranged numeri-
4.0
Permanent. Disposal not authorized.
ca'lly by meeting number.
(Cut off at end of each year; transfer
(1953-1956)
to Records Center 5 years thereafter.)
b. Career Service Board files (predecessor
.3
Permanent. Disposal not authorized.
of the Career Council.) Arranged
Retire to Records Center wren 5 years
numerically by meeting number.
old.
(1952-1953)
c. Career Service Committee files. Arrange
d .4
Permanent. Disposal not authorized.
numerically by meeting number.
Retire to Records Center when 5
(1951-1952)
years old.
d. Professional Selection Panel files.
.9
Permanent. Disposal not authorized.
Arranged numerically by meeting number.
Retire to Records Center when 5 years
(1951-1953)
old.
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I JAN 5. EDITIONS.
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 ITEM NO.
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41
CAREER COUNCIL INDEX
Consists of two sets of 3"x5" cards which
.1
Temporary. Disposal not authorized;
serve as an index to council meetings and
retain in current files indefinitely.
the decisions made or items discussed at
the meetings. Arranged alphabetically by
subject or numerically by council meeting
as appropriate.
(1956)
42
POLICY MAKING STUDIES - PERSONNEL ADMINISTRATION
Consists of material accumulated by various
3.2
groups, committees, and task forces
organized to study and make recommendations
on the Agency's Personnel Management
Program. These files contain committee
or group proposals, minutes of meetings,
findings, recommendations, final reports
etc.
(1950-1954)
a. Career Council committee and working
Permanent. Disposal not authorized.
group files.
Retire to Records Center.
b. Personnel Policy Studies. Not
Permanent. Disposal not authorized.
initiated by the Career Council.
Retire to Records Center.
43
PERSONNEL FOLDER FILE
Consists of case files maintained on per-
.3
Temporary. Destroy when no longer
sonnel of the Staff elements and the immedi
to
needed for reference or upon transfer
office of the DD/Pers/PD. These files
or separation of employee.
contain copies of documents filed in the
Official Personnel Folders and similar
material used in administering the activi-
ties of Office and Staff personnel. Filed
alphabetically by name.
(Current)
Approved For -
-
-
FORM i JANN ,, 139a EDITIONS. RECORDS CONTROL SCHEDULE -CONTINUATION SHEET '?'
 ITEM,NO.
FILES IDENTIFICATION
VOLUME
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44
TIME AND ATTENDANCE FILE
Consists of a Time and Attendance Report
.1
Temporary. Destroy when 1 year old.
maintained on personnel of the Staff element
s
(Cut off at end of each year; destroy
and the immediate office of the DD/Pers/PD
1 year thereafter.)
as a record of their sick leave, annual
leave, overtime worked, etc. Filed
chronologically.
(1955-1956)
45
TRAINING FILE
Consists of a record of training courses
.1
Temporary. Destroy when no longer
attended by Staff and office personnel.
needed for reference purposes.
Record contains name of employee, date and
names of courses attended, etc., main-
tained for reference purposes. Arranged
alphabetically by name.
(1956)
46
TOP SECRET LOG
Record of the receipt and dispatch of
.1
Disposal not authorized. Retain in
material classified Top Secret, maintained
current files area indefinitely.
for security purposes. Consists of the
Office copy of Form 38-14. Filed
chronologically.
(1955-1956)
47
MAIL LOG
Record of the receipt and dispatch of
.2
Temporary. Destroy when 1 year old.
material received by the Office, except
(Cut off at end of each year; destroy
Top Secret. Log also contains a suspense
1 year thereafter.)
date for follow-up purposes. Filed
chronologically.
(1955-1956)
Approved For Release 2005/11/21 :
FORM
J AN NO USE 139a EDITIONglous
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET (41)
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000100250001-5
48
REFERENCE MATERIAL
Consists of published material such as
18.4
Temporary. Destroy when no longer
Agency Regulations and Notices, registers,
needed for reference purposes.
pamphlets, handbooks, and publications
from other sources maintained for reference
purposes.
49
LIBRARY MATERIAL
Consists of library books, dictionaries,
3.0
Temporary. Return to Library when
pamphlets, guides, manuals, etc., main-
no longer needed for reference purposes.
tained for reference purposes.
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000100250001-5
 SCHEDULE NO.
R GK9ft 4OIFI a 0005/11/21: CIA-RDP78-004
7A000100250001 -56
OFFICE. DIVISION. BRANCH
SIGNATU
Personnel, Selection Staff
.9 19.s~
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
/X'7~ CA-74 ry -Y DISPOS ION INSTRUCTIONS
50
STAFF SUBJECT FILE
Consists of correspondence, reports, listings
, 2.0
Temporary. Destroy when 3 years old.
transcripts, and other papers pertaining
(Cut off at end of each year; transfer
to the implementation of Agency regulations
to Records Center 1 year thereafter
for acquiring and retaining membership in the
except policies and procedures which
Career Staff; the development of criteria
will be retained indefinitely.)
for the selection of personnel into the
Career Staff; and the providing of
administrative support to the CIA Selection
Board. No arrangement.
(1951.-1956)
51
ACTIVITY REPORTS FILE
Consists of both bi-weekly and monthly
reports prepared for the Deputy Director of
Personnel For Planning And Development.
These reports contain information on Examin-
ing Panel meetings, pending Career Staff
applications, personnel folders briefed, and
similar information related to the initial
selection of personnel for membership in the
Career Staff.
a. Bi-weekly Reports. Filed chronological)
. .1
Temporary. Destroy when 1 year old.
(1955-1956)
(Cut off at end of each year; destroy
1 year thereafter.)
b. Monthly Reports. Filed chronologically.
.2
Temporary. Destroy when 1 year old.
(1955-1956)
(Cut off at end of each year; destroy 1
year thereafter.)
Approved For Release 2005/11/21 : CIA-
DP78-004
7A000100250001-5
FORM NO. 139 USE PREVIOUS
1 JAN 56 EDITIONS.
 ITEM NO.
52 PROGRESS RE
Consis
contain
activit
contain
procedu
plans
chronol
53 EXAMINING PA
?
Consist
Staff f
Files c
and oth
by the
in the
personn
Staff.
54 EMPLOYEE CAS
Consist
applica
Staff h
employe
These f
to the
Panel a
a final
piphabe
FORM NO. 1392 USE PREVIOUS
I JAN 66 EDITIONS.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000100250001-5
PORTS FILE
ts of semi-annual and annual reports
.3
Temporary. Destroy when 1 year old.
ing summarized information taken fro
y reports. These reports also
information on new policies and
res, anticipated work loads, program
and accomplishments. Filed
ogically.
(1955-1956)
NEL FILES
s of case files maintained by the
9.3
Permanent. Disposal not authorized.
or each Examining Panel meeting.
(Cut off file at end of each year; trans-
ontain Panel actions, recommendations
,
fer to Records Center 1 year thereafter
er material prepared and collected
except temporary material such as
Staff which is used by the Panel
routing sheets and miscellaneous corres-
evaluation and initial selection of
pondence which will be destroyed prior
el for membership in the Career
to transfer.)
Filed numerically by Panel number.
(1954-1956)
E FILES
s of case files on employees whose
tions for membership in the Career
ave been deferred or rejected and
es who have declined membership.
iles contain information pertinent
case which is used by the Examining
nd the Selection Board in making
disposition of the case. Filed
tically by name.
(1951.-1956)
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000100250001-5
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA
RDP78-00
87A000100250001-5
54
EMPLOYEE CASE FILES (CONTD)
a. B Type Cases (deferred,)
6.2
Permanent. Disposal not authorized.
1. Upon acceptance forward membership
application to Records and Services
Division. (Place all other material
in an inactive file; cut off inactive
file at end of each year and retire
to Records Center.)
2. Upon final rejection of deferred cases
place folder in C Type Case File.
b. C Type Cases (rejections.)
.2
Permanent. Disposal not authorized.
Retain in current files area until
employee terminates. (Upon separation
of employee place in inactive file; cut
off inactive file at end of each year and
transfer to Records Center.)
c. D Type Cases (declinations.)
.1
Permanent. Disposal not authorized. For-
ward letter of declination and Selection
Board's approval to Records and Services
Division. (Upon separation of employee
place all other material in an inactive
file; cut off at end of each year and trans-
fer to Records Center.)
55
DEFERRED CASE SUSPENSE FILE
Consists of 5"x8" cards prepared on
.1
Temporary. Destroy upon final disposition
employees whose applications for Career
of case.
Staff membership have been deferred. Cards
provide a reference to the status of the
case and. information on reasons for deferment
.
(1954-1956)
Approved For Release -
-
-
FORM NO. 139a USE PREVIOUS
1 JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE -
CONTINUATION SHEET
 ?.
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-004
7A000100250001-5
56
EXAMINING PANEL FINDINGS FILE
Consists of the record copies of the
.1+
Permanent. Disposal not authorized.
findings and recommendations of the
(Cut off file at end of each year;
Examining Panel. These records are created
transfer to Records Center 2 years
as the Panel's official reports of findings
thereafter
)
and recommendations on Career Staff
.
membership applications reviewed. File
also contains memorandums from the Selectio
Board on special cases. Filed chronologi-
cally.
(195i.-1956)
57
CIA SELECTION BOARD MEETING FILE
Consists of the official minutes, reports,
1.0
Permanent. Disposal not authorized.
and other correspondence related to the
(Cut off at end of each year; transfer
meetings of the CIA Selection Board. File
to Records Center 1 year thereafter.)
contains information on Board recommenda-
tions, criteria for membership in the
Career Staff, and policies and working
procedures for the Board. Arranged numeri-
cally by Board meeting number.
(1955-1956)
58
CAREER SERVICE INDEX
Consists of IBM cards prepared for
1.8
Temporary. Destroy 1 year after
personnel who are members of the Career
separation of employee. (Screen
Staff, personnel processing for membership,
annually and place cards of all true
personnel denied membership, and those
separation'''s in inactive file. Cut off
who have declined membership. Panel and
inactive file at end of each year;
Board actions are recorded on these cards
destroy 1 year thereafter.)
which serve as a source of reference to
present membership, and provide statistical
data for the Staff. Arranged by status
and alphabetically thereunder.
(1954-1956)
FORM j$q& USE PREVIOUS
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET (41)
 ?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000100250001-5
59
APPLICATION TRANSMITTAL FILE
Consists of memorandums which were used to
1.3
Temporary. Destroy when 2 years old.
transmit Career Staff membership applicatio
s
(Cut off at end of each year; destroy
to this Staff from the Career Services
2 years thereafter.)
and the Selection Board. Arranged by career
service designation and chronologically
thereunder.
60
MEMBERSHIP APPLICATION REGISTER
Consists of an unnumbered form, no title,
.6
Temporary. Destroy when 1 year old.
used to record the receipt of membership
(Cut off at end of each year; destroy
applications and to note other information
1 year thereafter.)
such as date Official Personnel Folder
was briefed, date name was forwarded to
Security, date case was presented to Panel
and Board, etc. Arranged organizationally
and chronologically thereunder.
(1954-1956)
61
MEMBERSHIP APPLICATION LISTINGS
Consists of listings containing the names
2.0
Temporary. Destroy when 5 years old.
of employees whose applications for Career
(Cut off at end of each year; transfer
Staff membership have been reviewed by the
to Records Center 1 year thereafter.)
Examining Panel and serves as a reference
to the Panel meeting at which they were
reviewed. Filed numerically by list number.
(1954-1956)
62
EXAMINING PANEL MEMBERSHIP FILE
Consists of 5"x8" cards which contain
.1
Temporary. Destroy when superseded or
the names of members of the Examining Panel.
obsolete.
Cards are used as a reference when selecting
members to participate in Panel meetings.
Filed alphabetically by name.
(Current)
Approved For Release 2005/11/21 : CIA-
DP -
FORM NO. 138a UIE P EVIOUI
I JAN 4S EDITIO.S.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA
DP78-00
87A000100250001-5
63
MACHINE LISTINGS
Consists of machine listings containing
3.6
Temporary. Destroy upon receipt of
rosters of personnel accepted by the Career
current listings.
Staff, ;personnel eligible for membership,
personnel rejected, etc., maintained for
reference purposes. Portions of the
rosters of personnel accepted by the Career
Staff are forwarded to the offices concerned
.
Filed chronologically.
(1955-1956)
64+
PERSONNEL FOLDER LOG
Consists of a loose-leaf binder containing
f
h
.2
Temporary. Destroy when 1 year old.
(Cut off at end of each year; destroy
o
a record of the receipt and dispatc
reafter
)
th
personnel folders charged to the Staff.
.
e
1 year
Arranged chronologically.
(1955-1956)
65
COURIER RECEIPT FILE
Consists of the Staff copy of Form 35-16,
.1
Temporary. Destroy when 1 year old.
Courier's Classified Mail Receipt, which
was signed by the courier at the time the
material was picked up for delivery to
addressee. Filed chronologically.
(1955-1956)
66
REFERENCE MATERIAL
Consists of published material such as
1.0
Temporary. Destroy when no longer
Agency Regulations, Notices, Handbooks,
needed for reference purposes.
etc., maintained for reference purposes.
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 SCHEDULE NO.
RE%pp6gvp,q ~2e X005/11/21: CIA-RDP78-004
7A0 - 40-56
2C5 '0
OFFICE, DIVISION. BRANCH
SIGNA
Personnel, Development Staff
,
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES) (
VOLUME
CUBIC FT.)
DISPOSITION INSTRUCTIONS
67
STAFF SUBJECT FILE
Consists of correspondence, reports, agenda
1.0
Temporary. Destroy when 3 years old.
(Cut off at end of each year; transfer
of meetings, transcripts, and other papers
pertaining to the administration of the Junior
to Records Center 1 year thereafter
and Senior Career Development programs;
except policies and procedures which
)
ed indefinitely
i
t
b
monitering of the Career Services and the
.
n
e re
a
will
career planning function of the Agency; and
the providing of guidance to Career Boards,
Panels, and Career Management Officers on the
principles and techniques of career develop-
ment. Arranged by subject.
(1955-1956)
68
ACTIVITY REPORTS FILE
Consists of bi-weekly reports prepared for
.1
Temporary. Destroy when 1 year old.
(Cut off at end of each year; destroy
the Deputy Director of Personnel For Plann-
ear thereafter.)
1
ing and Development. These reports contain
y
information on personnel selected for the
CD or JCD programs, counseling activities,
Staff Studies, status of CD and JCD positions
etc. Filed chronologically.
(1955-1956)
69
CAREER SERVICES QUARTERLY REPORTS
Consists of reports received from the Career
Services and summary reports prepared by the
Staff which are submitted to the Deputy
Director of Personnel For Planning and
Development. These reports contain informa-
tion on the activities of the various Career
SECRET
Service Boards.
(41)
FORM NO. 13 9 USE PREVIOUS
1 JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/2 MM
CW78-004
87A000100250001-5
69
CAREER SERVICES QUARTERLY REPORTS CONTD
a. Career Service Board Reports. Arranged
1.2
Permanent. Disposal not authorized.
organizationally and chronologically there-
(Cut off at end of each year; retire
under.
to Records Center 1 year thereafter.)
(1952-1956)
b. Staff Summary reports. Filed chronologi
.6
Attach to related Career Service Board
tally.
Reports and retire to the Records
(1952-1956)
Center.
70
PROGRESS REPORTS FILE
Consists of semi-annual reports containing
.1
Temporary. Destroy when 1 year old.
summarized information taken from the
activity reports. These reports also
include information on the current status
of the overall Career Development Program,
and future plans. Filed chronologically.
(1955-1956)
71
CONVENIENCE FILE (Reading)
Consists of extra copies of outgoing
.2
Temporary. Destroy when 2 years old.
correspondence maintained for convenience
(Cut off at end of each year; destroy
of reference. Filed chronologically.
2 years thereafter.)
(1955-1956)
Annroved For Release 2005/11/21 m CIA-
~DP78-OOJ
87990'olqDRT50001-5
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 20I1 :
IA-RDP7
-00487A000100250001-5
72
CAREER DEVELOPMENT CASE FILES
Consists of case files prepared on employee
2.0
who have submitted applications for train-
ing and those who are training in the Career
Development Program. Files contain copies
of Form 37-202, Application For Career
Development, personnel actions, requests
for training, training schedules, reports
of progress, and similar material used
in administering individual career develop-
ment plans. Filed alphabetically by name.
(Current)
a. Disapproved Cases.
Temporary. Destroy when 2 years old.
(File folder alphabetically by name in
inactive file; screen annually and
destroy those indicating a period of 2
years since last action on case.)
b. Accepted cases.
Temporary. Destroy 1 year after com-
pletion of training. (Upon completion
of training file folders alphabetically
by name in an inactive file. Cut off
inactive file at end of each year;
forward papers of record to Records and
Services Division and destroy all others.)
73
EMPLOYEE RECORD CARD FILE
Consists of 0F4b, Employee Record Card,
.1
maintained on CD's, JCD's ad employees
of this Staff. These cards are used as
slot controls and as a basis for initiating
personnel actions; recording personnel
actions, training, and qualifications; and
noting other information needed in the
management of personnel. Arranged by
vouchered or unvouchered funds, by status,
and alphabetically thereunder.
(Current)
SECRET
FORM No. 139a ~s~ ..~.~o~. Appk1 gl~fr0RIJ a j8R b j1j1 : CIA-RDP78-00487A000100250001-5 (41)
1 JAN se EDITIONS. REE 0v CONTINUATION SHEET
 FILES IDENTIFICATION VOLUME DISPOSITION
Approved For Release 2005/11/?,i DP78-00 87A000100250001-5
EMPLOYEE RECORD CARD FILE CONTD ' R
a. Development Staff employee cards.
b. CD and JCD personnel
Temporary. Destroy upon separation of
employee, or forward to gaining component
upon transfer of employee within the
Agency.
Temporary. Destroy upon termination
of CD or JCD status.
Consists of case files on employees who 1.0
have received Honor Awards and those who hare
been recommended to receive such awards.
Files contain the recommendation, notice of
award presentation, acknowledgement of
receipt of award, and miscellaneous corres-
pondence pertaining to the meritorious
achievement or service and the presentation
of the award. Copies of Form 382, Report
of Honor Awards Board, are placed in the
Official Personnel Folders of individuals
receiving Honor Awards. Filed numerically
by assigned case number.
(1953-1956)
Temporary. Destroy 5 years after death
of individual.
Consists of a register used to assign
control numbers to recommendations for
honor awards received by the Staff. Register
contains name, date recommendation received
number assigned, and Board action. Arrange
numerically.
(1953-1956)
Permanent. Disposal not authorized.
Begin new register each year; transfer
to Records Center when 5 years old.
SECRET
I I Approved For Release 2005/11/21 : CIA-FRDP78-004187A000100250001-5
FOjM
EDITION$IOUs
I 139a RECORDS CONTROL SCHEDULE -CONTINUATION SHEET (?tl
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005' ; , IA
DP78-00
87A000100250001-5
76
HONOR AWARDS BOARD MEETING FILE
Consists of the official minutes, reports,
2.0
Permanent. Disposal not authorized.
and other correspondence related to the
(Cut off at end of each year; transfer
meetings of the Honor Awards Board. File
to Records Center 3 years thereafter.)
contains information on recommendations
for awards considered and approved, pro-
posed regulations, security implications
in presenting awards, the procurement and
design of medals, and similar information
documenting the activities of the Board.
Arranged numerically by Board meeting
number.
(1953-1956)
77
TASK FORCE REPORTS FILE
Consists of various studies and surveys
.6
Temporary. Screen and destroy those
conducted by panels selected to study and
reports duplicated in the office of the
make recommendations on the Agency's
DD/Pers/PD; forward balance to file
Career Service activities. Record copies
held by the DD/Pers/PD.
of these reports are maintained by the
Deputy Director of Personnel For Planning
And Development. Arranged alphabetically
by panel name.
(1953-1951.)
78
MAIL LOG
Consists of a log used to record the
.3
Temporary. Destroy when 1 year old.
receipt and dispatch of mail received by
the Staff. Incoming and outgoing logs
are maintained separately. Arranged
chronologically.
(1955-1956)
79
REFERENCE MATERIAL
Consists of published material such as
2.6
Temporary. Destroy when no longer
regulations, notices, handbooks, etc.,
needed for reference purposes.
maintained for reference purposes.
SECRET
Approved For Release QIA-l
kQP7R-QQA
R7AQQQ1 00250001 -
;OR ANN 5E 139a Euse DITIONS. 'OUf
RECORDS CONTROL SCHEDULE -CONTINUATION SHEET 1411
 RR tk$~$~IFRAO~e QQ@5/11/21 : 8-004
SCHEDULE NO.
7A000100250001-5 40-56
OFFICE. DIVISION, BRANCH
SIGNAT
2
Personnel, Mobilization Staff
DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSIT N INSTRUCTIONS
80
STAFF SUBJECT FILE
Consists of correspondence with the Office
1.0
Permanent. Disposal not authorized.
of Defense Mobilization, the Secretary of
(Cut off file every other year; transfer
Defense, the Director of Central Intelli-
to Records Center 1 year thereafter.)
gence, and related reports and studies per-
taining to the present1 future, and emergenc
manpower requirements of the Agency. File
is used in developing plans and recommenda-
tions concerning Agency policies and
procedures on these requirements and in
conducting liaison with ODM and the
Department of Defense in support of the
Agency's long-range mission. Arranged by-
subject.
(1954-1956)
81
STAFF WORKING FILE
Consists of correspondence, special reports
1.6
Temporary. Destroy when 3 years old.
tabulations, organization code manuals,
(Cut off at end of each year; transfer
and similar material used in administering
to the Records Center 1 year thereafter.)
the daily activities of the Staff. No
arrangement.
(1954-1956)
SECRET
FORM NO. 13 9 USE PREVIOUS
1 JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/2.1 CIA-
DP78-004
7A000100250001-5
4?x0. Jt2ihk
82
ACTIVITIES REPORTS FILE
Consists of activity reports prepared
.1
Temporary. Destroy when 1 year old.
bi-weekly for the Deputy Director of
(Cut off at end of each year; destroy
Personnel For Planning And Development.
1 year thereafter.
These reports contain information on
comments completed on plans, orientation
lectures given) military requirements for
T/0's, personnel statistics released to
the Secretary of Defense, etc. Filed
chronologically.
(1954-1956)
83
PROGRESS REPORTS FILE
Consists of semi-annual and annual reports
.1
Temporary. Destroy when 1 year old.
containing summarized information taken
from the activity reports and a state-
ment of program accomplishments. Filed
chronologically.
(1954-1956)
84
CONVENIENCE FILE (Reading)
Consists of extra copies of outgoing
.5
Temporary. Destroy when 2 years old.
correspondence maintained for convenience
(Cut off at end of each year; destroy
of reference. Filed chronologically.
2 years thereafter.)
(1954-1956)
SECRET
Approved For Release 2005/11/21 : CIA-
DP78-004
7A000100250001-5
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-
DP78-004
7A000100250001-5
kg.
0
~
85
,4
WAR PLANS FILE 1
Consists of estimates on country and area
1.2
Permanent. Disposal not authorized.
war plans. Basic plans are received by the
Retain in current files area indefinitely.
Staff and used as a basis for preparing
estimates on personnel requirements for
those plans. File contains summaries of the
mobilization plans including the mission,
cover, and types of personnel required,
operations plans, Emergency Series T/O's,
and similar types of material which become
annexes to the Master Plan held by the
DD/P.
(1954-1956)
86
CLANDESTINE SERVICES OPERATIONS PLANNING FILE
Consists of preliminary estimates, comments,
.5
Permanent. Disposal not authorized.
operational programs, cover requirements,
Retain in current files area indefinitely.
personnel requirements, etc., used by the
Staff in preparing estimates of personnel
requirements, in support of clandestine pla
ning.
Arranged by subject.
(1954-1956)
87
MOBILIZATION PERSONNEL REQUIREMENTS FILE
Consists of personnel requirements initiate
.6
Permanent. Disposal not authorized.
by operating offices, Base Status Reports,
(Cut off file every other year; transfer
preliminary organization charts, memorandum
,
to Records Center 1 year thereafter.)
and related material used in estimating
the Agency's mobilization personnel require
ments. These requirements are compiled
and submitted to the Department of Defense
on a fiscal year basis. Arranged
organizationally.
(1954-1956)
SECRE
For Release 2005/11/21 : CIA-
DP78-00
7A000100250001-5
FORM NO. 1398 USE PREVIOUS
1 JAN 56 ?7 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000100250001-5
88
RESERVE PREFERENCE OF DUTY FILE SECRET
Consists of statements of preference for
1.0
Temporary. Destroy when superseded or
duty assi nments (in case of a National
obsolete.
Emergency) prepared by reserve personnel of
the Agency. These statements indicate the
desire of reservists to either remain with
the Agency or be assigned to active militar
duty and are used fpr planning purposes
in establishing requirements which may
be placed on the Department of Defense.
Arranged organizationally and by reserve
category thereunder.
(Current)
89
RESERVE STATUS CARD FILE
Consists of 3"x5" cards containing informa-
.5
Temporary. Discontinue future main-
tion on the status of reserve personnel in
tainence of this file. Destroy
the Agency used for reference purposes.
present accumulation immediately.
This information is now obtained from
machine listings. Filed alphabetically by
name.
(1953-1955)
90
PROJECT CONTROL LOG
Consists of a loose-leaf binder used to
.1
Temporary. Destroy when 1 year old.
assign control numbers to projects con-
(Cut off at end of each year; destroy
ducted by, or being commented on by the
1 year after completion of last project
Staff. File contains an index to the
on log.)
project and a chronology of actions taken
by the Staff on each project. Arranged
numerically by project number.
(1955-1956)
SECRET
FORM NO. 139a USE PREVIOUS
I JAN S6 iJ EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000100250001-5
91
MACHINE LISTINGS
3 5 k. 3 i/
Consists of machine listings containing
3.0
Temporary. Destroy selectively upon
rosters of civilian and reserve personnel
receipt of new listings.
and statistical information on reserve
categories, membership in training units,
authorized Agency positions, etc., main-
tained for feference purposes.
(1954-1956)
92
TIME AND ATTENDANCE FILE
Consists of an unnumbered form maintained
.1
Temporary. Destroy when 1 year old.
on Staff personnel as a record of their
(Cut off at end of each year; destroy
sick leave, annual leave, overtime worked,
1 year thereafter.)
etc. Filed chronologically.
(1955-1956)
93
TOP SECRET LOG
Record of the receipt and dispatch of
.1
Disposal not authorized. Retain in
material classified Top Secret, maintained
current files area indefinitely.
for security purposes. Consists of the
office copy of Form 38-14. Filed chronolog
i-
cally.
(1955-1956)
94
MAIL LOG
Record of the receipt and dispatch of mail
.1
Temporary. Destroy when 1 year old.
received by the Staff except Top Secret.
(Cut off at end of each year; destroy
Separate logs are maintained for incoming
i year thereafter.)
and outgoing material. Arranged
chronologically.
(1955-1956)
SECRET
Approved For Release 2005/11/21 : CIA-
DP78-00
7A000100250001-5
FORM
J AN NO. 139a EDITIONS!DUe
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET (41)
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-
DP78-004
7A000100250001-5
95
REFERENCE MATERIAL
Consists of published material such as reg-
2.2
Temporary. Destroy when no longer
ulations, notices, handbooks, Army
needed for reference purposes.
Bulletins, Congressional Records, etc.,
maintained for reference purposes.
SECRET
Appr ved For Release 2005/11/21
P78-00
87A000100250001-5
FORM NO. 139a USE PREVIOUS
I JAN 66 EDITIONS.
 SCHEDULE NO.
1+0-56
R WNW&9WBQAe fb65/11/21: CIA-RDP78-0041
=0
9 51
OFFICE. DIVISION. BRANCH
SIGNA
Personnel, Plans Staff
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSI ION INSTRUCTIONS
96
STAFF SUBJECT FILE
Consists of material pertaining to the
12.5
Permanent. Disposal not authorized.
formulation, development, and coordination
(Cut off at end of each year; transfer
of policies, regulations, and standards to
to Records Center 1 year thereafter except
govern a program of Agency-wide personnel
material of current reference value which
management. This file reflects personnel
will be placed in current file.)
management practices as prescribed by
congressional legislation, the Civil
Service Commission, and CIA Regulation.
Arranged numerically by assigned numerical
code.
(19+8-1956)
97
STAFF WORKING FILES
Consists of files maintained by individual
3.0
Temporary. Destroy when no longer
Personnel Research Officers and the Chief,
needed for reference purposes.
Plans Staff. These files contain training
memorandums, regulations, copies of the
Career Council agenda, orientation
schedules, and other papers collected and
maintained for background information and
reference purposes. Filing arrangement
varies with each file.
(1950-1956)
98
ACTIVITY REPORTS FILE
Consists of bi-weekly reports prepared for
.4
Temporary. Destroy when 1 year old.
the Deputy Director of Personnel For
(Cut off at end of each year; destroy
Planning and Development. Reports contain
1 year thereafter.)
information on the activities of the Staff
including comments prepared on Congressional
Legislation, revision of regulations, new
SEC
regulations developed, coordinations comple
ed,
RET
etc. Filed chronolo call .
FORM NO. 13 9 USE PREVIOUS
I JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION NTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
PROGRESS REPORTSLE For Release 2005/1/,1
DP78-00
7A000100250001-5
99
Consists of semi-annual and annual reports
.4
Temporary. Destroy when 1 year old.
summarizing accomplishments and develop-
ments in the Staff. Reports also contain
information on items of particular interes
during the reporting period. Filed
chronologically.
(1954-1956)
100
CONVENIENCE FILE (Reading)
Consists of extra copies of outgoing
3.7
Temporary. Destroy when 2 years old.
correspondence maintained for convenience
(Cut off at end of each year; destroy
of reference. Filed chronologically.
2 years thereafter.)
(1951-1956)
101
LEGISLATION FILE
Consists of case files prepared on propose
3.0
or pending legislation and legislation
passed by the Congress. Files contain
correspondence with the Legislative Counsel
,
Congressional Records, notices of pending
legislation, House and Senate Bills, etc.
This material is used in the development
of regulatory issuances to comply with
legislation and in making evaluations,
recommendations, and proposals to the
Director of Personnel and the Legislative
Counsel on legislation affecting Agency
personnel policies. Filed alphabetically
by subject.
(1953-1956)
Temporary.
a. Newspaper clippings and Congressional
Destroy when no longer needed for
Records.
reference purposes.
CE
Approved For Release 2005/11/21 : CIA-
DP78-004
7A000100250001-5
FORM NO. ~39a USE PREVIOUS
1 JAN S6 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-
DP78-00
7A000100250001-5
101
LEGISLATION FILE CONTD rt
b. All other material.
Permanent. Disposal not authorized.
(Cut off at end of each year; transfer
to Records Center 1 year thereafter
except material of current reference
value which will be placed in current
file.)
102
PROPOSED LEGISLATION LOG
Consists of a loose-leaf binder containing
.1
Temporary. Destroy when 1 year old.
a record of Staff comments submitted to the
(Cut off at end of each year; destroy
Legislative Counsel on proposed legislatio
.
1 year thereafter.)
Arranged alphabetically by subject and
chronologically, thereunder.
(1955-1956)
103
REGULATORY ISSUANCE CASE FILES
Consists of case files maintained on
regulatory issuances initiated and develope
d
by the Staff and those received by the
Staff for review and coordination.
a. Staff developed issuances (20 series
8.0
Permanent. Disposal not authorized.
and OPM's) Files contain the back-
Retain in current files area indefinitely.
ground information on the development
of the issuances such as Executive
Orders, related legislation, draft
copies of proposed issuances, coordina-
tions, concurrences, authenications,
etc. Filed numerically by issuance
number.
(1953-1956)
b. Regulatory issuance review file. Files
5.0
Temporary. Destroy when 2 years old.
contain copies of the proposed issuance
(Place in inactive file upon completion
and copies of the Staff's comments,
of final action by the Staff; cut off
proposals, concurrences, and objections
.
at end of each year and destroy 2 years
Arranged numerically by issuance
thereafter.)
number.
SECR
(1953-1956)
tJ
ET
A For Release 2005/11/21 - -
-
-
FORM NO. i39 USE PREVIOUS
I JAN 55 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-
DP78-00
87A000100250001-5
104
REGULATORY ISSUANCE SUSPENSE FILE $`
Consists of 3"x5" cards prepared for
.1
Temporary. Destroy upon completion of
issuances which require follow-up actions
follow-up actions.
at a future date. Cards contain number,
publishing date, title of issuance, etc.
Filed chronologically by follow-up date.
(1956)
105
REGULATORY ISSUANCE STATUS CARD FILE
Consists of 5"x8" cards used to record
.1
Temporary. Destroy upon publication
collaboration and coordination activities
or cancellation of issuance.
on regulatory issuances being developed
by the Staff. These cards reflect the
current status of these issuances. Filed
numerically by issuance number.
(1956)
106
OPM FILE
Consists of administrative issuances
2.0
Temporary.' Destroy when superseded or
(Office of Personnel Memorandum) prepared
obsolete.
and issued by the Staff to supplement
Agency regulatory issuances. Record copie
are maintained in the Office of the
Director of Personnel. Filed numerically
by memorandum number.
(1952-1956)
107
STAFF SURVEY FILE
Consists of various staff studies and
.8
Temporary. Destroy when superseded or
surveys conducted by members of the Staff
obsolete.
to determine the effectiveness and to
shake recommendations on the Agency's per-
sonnel management practices. Studies and
surveys were conducted on a one-time basis.
No arrangement.
(1953 -1955)
SECRET
Approved For Release 2005/11/21 : CIA-
RDP78-004
137AO001 00250001 -
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/,1.14~1.: CIA-
DP78-00
87A000100250001-5
108
EMPLOYEE RECORD CARD FILE
Consists of OF4b, Employee Record Card,
.1
Temporary. Destroy upon separation of
maintained on each Staff employee and
employee, or forward to gaining component
used as a basis for initiating personnel
upon transfer of employee within the
actions; recording personnel actions, trai
-
Agency.
ing, and qualifications; and noting other
information needed in the management of
Staff personnel. Filed alphabetically by
name.
(Current)
109
MAIL LOG
Consists of a loose-leaf binder containing
.4
Temporary. Destroy when 1 year old.
a record of the receipt and dispatch of
(Cut off at end of each year; destroy
mail, legislative material, regulations,
1 year thereafter.)
notices, etc., received by the Staff.
Arranged chronologically.
(1954-1956)
110
REFERENCE CATALOGUE
Consists Qf 3"x5" cards maintained as a
1.0
Temporary. Destroy when no longer
reference to and locator for reference
needed for reference purposes.
publications held by the Staff. Cards
contain publisher or source of publication,
title, and physical location. Arranged
alphabetically by source or subject.
(Current)
SECREr
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000100250001-5
FORM NO. 139a USE PREVIOUS
I JAN 66 EDITIONS.
 E I ITEM NO. FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA- DP78-004 7A000100250001-5
111 COMPTROLLER GENERAL DECISIONS INDEX
Consists of 3"x511 cards containing the .8 Temporary. Destroy when no longer
title or subject
date
number
volume
,
,
,
, needed for reference purposes.
and page of decisions made by the Comp-
troller General. Used for reference pur-
poses and as an index to the bound
volumes. Filed alphabetically by decisio
title.
(Current)
112 REFERENCE MATERIAL
Consists of published material such as 50.0 Temporary. Destroy when no longer
Federal Registers, Army Regulations, needed for reference purposes.
Press Releases, CIA Regulations, Notices,
Handbooks, etc., maintained for reference
purposes.
11 LIBRARY MATERIAL
Consists of bound library books, 22.0 Temporary. Return to Library when no
dictionaries, guides, manuals, etc., longer needed for reference purposes.
maintained for reference purposes.
SECRET
Approved For Release 2005/11/21 : CIA- DP78-004 7A000100250001-5
~OJANN . 139a USE PftNS IOUlt
RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
 R E99PD?ved1 RqB 1 81&1105/11/21 :CIA-R9F~ A
SCHEDULE NO.
7A0001 0025 -
.
2
OFFICE. DIVISION. BRANCH
SIGN
Personnel, Personnel Procurement Division, Office of The Chief
TITL
01
ITEM
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
NO.
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES) (
CUBIC FT.)
114
DIVISION OPERATIONAL FILE
Consists of correspondence, reports, and
8.6
Temporary. Destroy when 3 years old.
other papers pertaining to the operation
(Cut off at end of each year; transfer
)
thereafter
C
t
1
d
and administration of a program of pro-
.
year
s
en
er
to the Recor
curing new personnel through a system of
nationwide recruitment, including testing
and evaluation. Filed alphabetically by
subject.
(1949-1955)
115
DIVISION ADMINISTRATIVE FILE
Consists of correspondence, reports, and
2.5
Temporary. Destroy when 3 years old.
other papers pertaining to the internal
(Cut off at end of each year; transfer
reafter
)
th
1
t
d
operation and administration of the
.
e
year
er
s Cen
to the Recor
Division. Filed alphabetically by subject.
(1953-1955)
116
CONVENIENCE FILE (Reading)
Consists of extra copies of outgoing
2.0
Temporary. Destroy when 1 year old.
correspondence maintained for convenience
(Cut off at end of each year; destroy
of reference. Filed chronologically.
1 year thereafter.)
(1950-1955)
SECRET
Approved For Release 2005/11121 - -
-
-
FORM NO. 139 USE PREVIOUS _ (41)
1 JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21: CIA-
DP78-00
7A000100250001-5
117
ADMINISTRATIVE ISSUANCES FILE
Consists of copies of all Division admin-
istrative issuances. Includes PPD
Recruitment Notices, Newsletters, and
Memorandums. Filed by type of issuance
and numerically or chronologically there-
under.
a. Official Record Copy
.3
Temporary. Destroy when superseded or
obsolete.
b. Extra copies
1.3
Temporary. Destroy when no longer
needed for distribution purposes.
118
DIVISION PERSONNEL FILE
Consists of copies of personnel documents
2.0
Temporary. Destroy 1 year after transfer
which reflect the recruitment, assignment,
or separation. (Place in inactive file
transfer, promotion, and separation of
upon transfer or separation; cut off
Division employees; also includes travel
inactive file at end of year and destroy
orders, statements of accounts, fitness
1 year thereafter.)
reports, and other information used in
administering the activities of Division
Personnel. Filed alphabetically by surname
.
(Current)
119
STATISTICAL MACHINE LISTINGS
Consists of machine tabulations containing
3.2
Temporary. Destroy upon preparation
statistical information on recruitment
of annual Recruitment Activity
activity. Includes weekly and monthly
Statistical Report (Form 212).
listings of security initiations, monthly
security processing cancellations, and
monthly statistics on personnel entering
on duty. This information is posted to
Form 548, Recruitment Activity Cost Analy-
sis Record)and is used in completing Form
212, :Recruitment Activity Statistical
Report.
37 (~
(1951-1955)
Approved For Release 2005/11/21 : CIA-
DP78-004
7A000100250001-5
FORM . PREVIOUS
? .I ANNO
139a USE RECORDS CONTROL SCHEDULE - CONTINUATION SHEET I411
55 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/111?1 : CIA-
DP78-004
7A000100250001-5
120
COST ANALYSIS FILE
Consists of Form 548, Recruitment
.3
Temporary. Destroy upon preparation
Activity Cost Analysis Record, containing
of related annual reports.
information on the cost of recruitment
activity. The information is used as the
basis for the preparation of Form 212,
Recruitment Activity Statistical Report,
and other periodic reports. One of these
5"x8" cards is maintained on each Division
employee for each fiscal year. There are
also summarized cards for the Branches and
Division. Filed organizationally and
alphabetically thereunder.
(1954-1955)
121
RECRUITMENT ACTIVITY REPORTS FILE
Consists of Form 212, Recruitment
.3
Temporary. Destroy when 1 year old.
Activity Statistical Report, which is pre-
(Cut off at end of each year; destroy
pared monthly, semi-annually, and annually
1 year thereafter.)
and provides a statistical account of the
Division's recruitment activity. The
originals of these reports are submitted
to the Director of Personnel. Filed by
type of report and chronologically there-
under.
(1952-1955)
122
PERSONNEL REQUISITION FILE
Consists of copies of Form 37-92, Personne
1.2
Temporary. Destroy when request is filled
Requisition Inventory Card, prepared upon
or cancelled.
receipt of SF52. These 3"x5" cards
represent requirements initiated by the
various Offices and are used in furnishing
copies Ted' recruiters to serve as guides
for recruiting.
(1952-1955)
SECRET
Approved For Release 2005/11/21 : CIA-
DP78-004
7A000100250001-5
FORM N0. 139a USE PREVIOUS
I JAN S6 EDITIONS.
 ITEM NO.
123 LEAD/SOURC:
Consi
Data
on in
emplo
procu
serve
conta
appli
a. Ma
b
?
b. D
b
124 LEAD/SOURC
Consi
Lead/
of sp
names
tion
Leads
speci
?
?8 USE PREVIOUS
FORM NO. 13
I JAN 56 i7 EDITIONS.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 200.` IA-
N f
DP78-00
,
87A000100250001-5
E INDEX
sts of Form 37-11+6, Manpower Source
Card (5"x8"), containing information
dividuals, colleges, companies,
yment offices, and other personnel
rement leads and sources. The file
s as a source of information on
cts who may furnish leads to qualifie
l
cants.
ster Index, filed alphabetically
1.1
Temporary. Destroy when superseded or
y name of lead or source.
obsolete.
uplicate cards, filed alphabetically
1.7
Temporary. Destroy when superseded or
y State
obsolete.
E LOCATOR INDEX
sts of Form 650, Locator Card-
.3
Temporary. Destroy when superseded or
Source Index (51'x8"), on each field
obsolete.
ecialization. The cards list the
of leads and sources by specializa-
and provide a cross reference to the
/Source Index. Filed numerically by
alization code.
(Current)
SECRET
Approved For Release 2005/11/21 - -
-
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/1119'.. - .CIA-
DP78-00
87A000100250001-5
125
FULBRIGHT STUDENTS FILE ST, T.
Consists of case files on selected
2.0
Temporary. Transfer to R&SD if student
"Fulbright" students. The folders include
is active candidate for employment;
application for U.S. Government grant,
destroy all others.
terms of award of U.S. educational exchang
e
grant, letters regarding possible Agency
employment, and report of interview.
These students are in process of being
interviewed for possible selection for
the J.O.T. program. Filed alphabetically
by surname.
(1953-195+)
126
UNIVERSITY CONSULTANTS FILE
Consists of case files on consultants
1.3
Temporary. Destroy 1 year after
affiliated with colleges and universities.
termination of services. (Place in
Contains justification for consultant,
inactive file upon termination of
personal service contract,, request for
services; destroy 1 year thereafter.)
personnel action, travel voucher, travel
expense record, and related correspondence
This information is utilized in the
administration of consultants who serve
as referral agents or "spotters" in the
search for promising students for possible
Agency employment. Filed alphabetically
by surname.
(Current)
127
UNIVERSITY CONSULTANTS SUBJECT FILE
Consists of correspondence, reports, and
.2
Temporary. Destroy when 1 year old.
other papers pertaining to the utilization
(Cut off at end of each year; destroy
of university consultants. This file is
1 year thereafter.)
related to the above item and contains
subject matter too broad to be filed by
individual consultant. Filed by subject.
SECRET
00, FORMJAM '56 13Sa. `SE PREVIOUS ,
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-
DP78-00
87A000100250001-5
128
INDICES CHECK FILE
Consists of Form 491, Request for Indices
.1
Temporary. Destroy 1 year after
Check, requesting security clearance to
receipt of completed request. (Cut
contact an individual for possible
off "completed" file at end of each
Agency employment or to use an individua.
year; destroy 1 year thereafter.)
as a lead/source. Filed by status of
the request (pending or completed) and
thereunder alphabetically by surname.
(1955)
129
LIBRARY MATERIAL
Consists of bound library books, dic-
12.6
Temporary. Return to Library when
tionaries, guides, manuals, etc., main-
no longer needed for reference purposes.
tained for reference purposes.
130
REFERENCE PUBLICATIONS FILE
Consists of published material such
1.7
Temporary. Destroy when no longer
as regulations, notices, handbooks, etc.,
needed for reference purposes.
maintained for reference purposes.
CET
FORM NO. USE USE PREVIOUS
I JAN SS 3 EDITIONS.
 SCHEDULE NO.
R KM $., 'bRO~e gQH5/11 /21 : C -004 7A000100250001-5 Z+0- 6
CONCURRENCE
OFFICE. DIVISION. BRANCH SIGNATURE
Personnel, Personnel Procurement Division, Specialized Recruitmen TITLE DATE
Branch
ITEM FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS
NO. (TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES) (CUBIC FT.)
131 BRANCH SUBJECT FILE
Consists of correspondence, reports, and 3.6 Temporary. Destroy when 3 years old.
other papers pertaining to the operation (Cut off at end of each year; transfer
of a recruitment activity in the specialized, to the Records Center 1 year thereafter.)
professional, technical, and covert fields.
?
(1951-1955)
132 CONVENIENCE FILE (Reading)
Consists of extra copies of outgoing .5 Temporary. Destroy when 1 year old.
correspondence maintained for convenience (Cut off at end of each year; destroy
of reference. Filed chronologically. 1 year thereafter.)
(1951-1955)
133 ADMINISTRATIVE ISSUANCES FILE
Consists of copies of CIA Regulations and 2.5 Temporary. Destroy when superseded or
Notices, PPD Newsletters, SRB Memorandums. obsolete.
Filed chronologically or numerically as
appropriate.
S
134 PERSONNEL REQUISITION FILE
Consists of copies of Form 37-92, Personnel .1 Temporary. Destroy when cancelled or
Requisition Inventory Card. These 3"x5" superseded.
cards represent recruitment requests
initiated by the various Offices and
serve as a guide for recruiting.
(Current)
SECRET
FORM NO. 13 9 USE PREVIOUS
I JAN'56 EDITIONS.
 Approved For Release 2005/
#A-,2DP78-00187A000100250001-5
It lwd
135
PERSONNEL REQUIREMENT FILE
Consists of correspondence and lists
pertaining to the personnel requirements
of the various Offices and serves as a
general guide to the type of personnel
required. Also contains personnel requisi
tions not formalized on Form 37-92.
(1951-1955)
136
Consists of copies of Form 451, Field
Referral Record. These records are
initiated at the request of various Office
and serve as a request for interview of
applicants. Original of Form 451 is
sent to a recruiter who will conduct the
interview, and, is returned to SRB
accompanied."by Form 37-117, Report of
Interview, for processing and forwarding
to Records & Services Division. Filed
alphabetically by State and thereunder
by individual.
(1955)
137
Consists of correspondence, reports,
listings, and other papers containing
information on personnel available from
various sources. The file provides a
source of information on possible appli-
cants. Filed alphabetically by source.
(1952-1955)
1.9
Temporary. Destroy when superseded
or obsolete.
Temporary. Destroy upon receipt of
original from field.
Temporary. Destroy when no longer
needed for reference purposes.
SECRET
FORM NO. 13$a USE -IIEVIODU
I JAN S6 EDI' IOMS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
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Approved For Release 2005/11/21 : CIA-
DP78-00
87A000100250001-5
138
FORD FELLOWS FILE
Consists of case files on selected St .
.3
Temporary. Transfer to R&SD if
students who are recipients of Ford
student is active candidate for
Foundation Grants. Files contain
employment; destroy all others.
letters regarding possible Agency employ-
ment, Reports of Interview, and in some
instances Form 37-14+7, Field Reject
Card. These students are in process of
being interviewed for possible selection
for the J.O.T. program. Filed alphabeti-
cally by surname.
(1952-195-)
139
UNIVERSITY LEAD/SOURCE FILE
Consists of case files on colleges and
8.0
Temporary. Destroy when 3 years old.
universities. Contains correspondence,
(Cut off at end of each year; transfer
)
reafter
th
1
reports of interview, reports of contact
.
e
year
to the Records Center
on leads or sources, and other papers
pertaining to the utilization of specific
college leads and sources. Filed
alphabetically by name of college.
(1951-1955)
144
REPORT OF INTERVIEW FILE
Consists of extra copies of Form 37-117,
5.3
Temporary. Destroy when 3 years old.
Report of Interview, prepared by the
(Cut off at end of each year; transfer
recruiter on each contact interviewed.
to the Records Center 1 year thereafter.)
Provides a record of all interviews
conducted by each recruiter. Filed
alphabetically by recruiters name and
thereunder by name of contact.
(1952-1955)
CME f
Approved For Release 2005111/21 - -
-
RECORDS COKTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000100250001-5
k
I
141
LANGUAGE TEST FILE "
Consists of copies of foreign language
6.o
Temporary. Destroy when superseded
reading tests used by recruiters for
or obsolete.
testing field contacts. Included
both the foreign and English texts.
Filed alphabetically by language.
142
APPLICANT SUSPENSE FILE
Consists of case files on possible
2.0
Temporary. Transfer to R&SD if
employees. Includes SF52, Request for
individual is active candidate for
Personnel Action; Form 377, Request for
employment; destroy all others.
Security Clearance; Form 193, Personal
History Statement, and related papers.
Serves as a suspense file until deter-
mination is made as to whether or not
individual is an active candidate for
employment. Filed alphabetically by
surname.
(1951-1955)
143
RECRUITERS' ACTIVITY FILE
Consists of case files on SRB recruiters.
2.1
Temporary. Destroy when 1 year old.
Includes correspondence to and from the
(Cut off at end of each year; destroy
recruiter, notes on telephone conversa-
1 year thereafter.)
tions, assignments, activity reports, and
other papers pertaining to the recruiters
activities. Filed alphabetically by
surname, of recruiter.
(1951-1955)
SECRET
2005/11/21 : CIA-
__AAQa=d For Release
DP78-00
87A000100250001-5
tFO
6 139, EDI1ION3'OUN
RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/ \l ''.CtA-
DP78-00
87A000100250001-5
144
RECRUITERS' TRAVEL FILE
Consists of case files on recruiters
3.2
Temporary. Destroy when 1 year old.
travel. Includes travel orders, travel
(Cut off at end of each year; destroy
vouchers, mileage work sheets, state-
1 year thereafter.)
ment; of accounts, requests for advance
of funds, and related papers. Filed
alphabetically by surname of recruiter.
(1951-1954)
145
RECRUITERS' WORKING FILES
Consists of copies of correspondence,
3.2
Temporary. Destroy when no longer
interviews, tests, college brochures,
needed for reference purposes.
regulations, newsletters, and other
papers collected and maintained by
individual recruiters. Files maintained
for background information and reference
purposes. Filing arrangement varies wit
each file.
(1952-1955)
146
TRAINING FILE
Consists of correspondence, handbooks,
2.2
Temporary. Destroy when superseded or
regulations, notices, and other material
obsolete.
maintained to assist in the training
of new employees of the Branch.
SECRET
Approved For Release 2005/11/21 : CIA-
DP78-004
7A000100250001-5
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 SCHEDULE NO.
4o-5b
Rfi BM#~IF R e Vb65/11/21: CIA- R R 8p 4
"
CONCURRENCE
~~
OFFICE, DIVISION. BRANCH
SIGNATURE
Personnel, Personnel Procurement Division, Clerical Recruitment
TITLE DATE
Branch
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
147
BRANCH SUBJECT FILE
Consists of correspondence, reports,
3.2
Temporary. Destroy when 3 years old.
and other papers pertaining to the
(Cut off at end of each year; transfer
operation of a recruitment activity for
to the Records Center 1 year thereafter.)
Agency clerical positions. Filed
alphabetically by subject.
(1951-1955)
148
REFERRAL CARD FILE
Consists of 3"x5" cards containing
.2
Temporary. Destroy 1 year after
information on individuals who were
completion of Branch processing.
referred to the Branch for possible Agency
(Place in inactive file upon
employment as clerks and typists. The
completion of Branch processing;
names of these individuals were referred
destroy 1 year thereafter.)
by Agency employees at the request of the
Office of Personnel. Filed alphabetical)
by surname.
(1955)
149
FUTURE PROSPECT FILE
Consists of Form 87 (3"x5" card, no
.1
Temporary. Destroy upon final
tittle) containing information on indivi-
rejection or declination.
duals who were interviewed for positions
but were rejected because there were no
openings at that time. Serves as a
source of information on possible
applicants for specific types of positions
.
Filed by position title and thereunder by.
surname.
`~
C
(1955)
.
i
A roved For CIA-RI
-
FORM NO. 139 USE PREVIOUS
i JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 200511 IA-
DP78-00
87A000100250001-5
150
APPLICANT SUSPENSE FILE
Consists of case files on possible
.6
Temporary. Transfer to R&SD if
employees. Includes SF 52, Request for
individual is active candidate for
Personnel Action; Form 377, Request for
employment; destroy all others.
Security Clearance; Form 193, Personal
History Statement, and related papers.
Serves as a suspense file until deter-
mination is made as to whether or not
individual is an active candidate for
employment. Filed alphabetically by
name of recruiter and thereunder by
surname of applicant.
(195+-1955)
151
LEAD/SOURCE FILES
Consists of 5"x8" cards and letter size
forms containing information on colleges,
universities, and other personnel procure
ment leads and sources. The files serve
as a source of information on contacts w
may furnish leads to qualified applicants
.
a. Form 37-116 Manpower Source Data
.4+
Temporary. Destroy when superseded or
Card (5"x81'5, and similar forms on
obsolete.
lead/sources in areas covered by full
time recruiters. Filed alphabetical)
by State and thereunder by city and
college.
(Current)
b. Letter-size form (no title) on lead/
.2
Temporary. Destroy when superseded or
sources in areas not covered by full-
obsolete.
time recruiters. Filed alphabetical
by State.
(Current)
W
Approved For Release 2005/11/21 : CIAA
QP78-004
67A000100250001-5
I !AN NO 6 139a EUSE DIT ION!!OY!
RECORDS CONTROL SCHEDULE -CONTINUATION SHEET (41)
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 200 4 ,e: IA-
DP78-00
7A000100250001-5
152
REPORT OF INTERVIEW FILE
Consists of extra copies of Form 37-117,
2.0
Temporary. Destroy when 1 year old.
Report of Interview, prepared by the
(Cut off at end of each year; destroy
recruiter on each contact interviewed.
1 year thereafter.)
Provides a record of all interviews
conducted :by each recruiter. Filed
alphabetically by recruiter's name and
thereunder by name of contact.
(1954-1955)
153
ACTIVITY REPORTS FILE
Consists of activity reports prepared
.3
Temporary. Destroy when 1 year old.
by the recruiters at irregular intervals
(Cut off at end of each year; destroy
and submitted to the Branch Chief. Filed
1 year thereafter.)
by recruiting area and thereunder by
State.
(1951-1955)
154
RECRUITERS' TRAVEL FILE
Consists of case files on recruiters'
.9
Temporary. Destroy when 1 year old.
travel. Includes travel orders, travel
(Cut off at end of each year; destroy
vouchers, mileage work sheets, statements
1 year thereafter.)
of accounts, requests for advance of funds
,
and related papers. Filed alphabetically
by name of recruiter.
(1953-1955)
155
RECRUITERS' INFORMATION FILE
Consists of instructions and guides regard
- .6
Temporary. Destroy when superseded
ing conditions of employment, reasons for
or obsolete.
cancellation of processing, overseas
opportunities, advertising, testing,and
other recruitment activities. Serves as
as a guide to recruiters.
(Current)
('`
{
C
BE
i
Approved For Release
-
FORM NO 139a USE PREVIOUS
I JAN 5. EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO. FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS
Approved For Release 2005/ iM4ZDP78-00487A000100250001-5
156 LIBRARY MATERIAL
Consists of bound library books, diction 2.3 Temporary. Return to Library when
aries, guides, manuals, etc, maintained no longer needed for reference purposes.
for reference purposes.
157 REFERENCE PUBLICATIONS FILE
Consists of published material, primaril 30.0 Temporary. Destroy when no longer
college and university brochures, main- needed for reference purposes.
tamed for reference purposes.
?
?
SECRET
A roved For Release 2005/11/21 CIA- DP78-004 7A0
(41)
IOJANN56 139aEDITION$.?~>ti RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 RAf-?6,eW13RB1e16dj1EISAIIS/11/21 : CIA-RDA
SCHEDULE NO.
A000100250001-5 4I.0-56
CONCURRENCE
OFFICE. DIVISION, BRANCH
SIGNATURE
Personnel, Personnel Procurement Division, Departmental Recruitm
_TITLE DATE
i
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
158
REPORT OF INTERVIEW FILE
Consists of Form 182, Report of Interview,
11.0
Temporary. Destroy when 2 years old.
Form 182a, VITA, and related papers which
provide a record of all applicants inter-
viewed and the disposition of each ease ma
le
by the Branch. The file contains copies o
Form 182 on applicants who are acceptable,
and Form 182a on those rejected. Filed
alphabetically by surname.
(1953-1955)
159
PERSONNEL REQUISITION FILE
Consists of copies of Form 37-92, Personne
l .3
Temporary. Destroy when cancelled or
Requisition Inventory Card. These 3"X5"
superseded.
cards represent recruitment requests
initiated by the various Offices and serve
as a guide for recruiting. Consists
of three sets filed by serial number,
unit code, and specialization code.
(Current)
160
WEEKLY ACTIVITY REPORTS FILE
Consists of an unnumbered form prepared
.8
Temporary. Destroy when 1 year old.
weekly by each interviewer containing
(Cut off at end of each year; destroy
an account of his activity. The report
1 year thereafter.)
includes statistics on the number of
interviews held, applicants recommended,
applicants rejected, and reasons for
rejection. Filed chronologically.
(1951-1955)
SECRET
 ITEM NO. FILES IDENTIFICATION
Approved For Release 2005/11/21- A-
161 MONTHLY ACTIVITY REPORTS FILE
Consists of Form 212, Recruitment
Activity Statistical Report, prepared
monthly. This report contains summarize
information from the weekly reports in
addition to statistics on security
initiations, EOD's, and cancellations of
processing. Filed chronologically.
(1954-1955)
162 APPLICANT FOLDER LOG
?
of all applicant folders charged to the
Branch. Contains name of applicant, name
of requester, disposition, and date.
Record of the receipt, and dispatch (1953-1955)
Filed alphabetically by name of applicant.
(1953-1955.)
163 TIME AND ATTENDANCE FILE
Consists of a record of overtime worked
and leave taken by employees of the
Branch. Filed alphabetically by surname.
164 SECURITY INITIATIONS FILE
Consists of machine listings of all
?
security processing initiations. Used
as a check on security initiations re-
quested and as a source of information
for the monthly activity report. Filed
chronologically.
(1953-1955)
Aporgved For Release 2005/11 /21 - CIA-14
FORM NO. ~ USE PREVIOUS
RECORDS CONTROL SCHEDULE - C
JAN 56 13gaDI TIONS.
1 E
VOLUME DISPOSITION INSTRUCTIONS
DP78-00
87A000100250001-5
.1
Temporary. Destroy when 1 year old.
(Cut off at end of each year; destroy
1 year thereafter.)
.2
Temporary. Destroy when 1 year old.
(Cut off at end of each year; destroy
1 year thereafter.)
.2
Temporary. Destroy when 1 year old.
(Cut off at end of each year; destroy
1 year thereafter.)
.1
Temporary. Destroy when 1 year old.
(Cut off at end of each year; destroy
1 year thereafter.)
SECRET
ONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000100250001-5
165
RECRUITERS' WORKING FILES rte,
Consists of copies of correspondence,
6.0
Temporary. Destroy when no longer
regulations, notices, statistical reports
needed for reference purposes.
test material, and other papers collected
and maintained by individual recruiters.
Files maintained for background informati
n
and reference purposes. Filing arrange-
ment varies with each file.
166
LIBRARY MATERIAL
Consists of bound library books,
2.3
Temporary. Return to library when no
dictionaries, guides, manuals, etc.,
longer needed for reference purposes.
maintained for reference purposes.
167
REFERENCE PUBLICATIONS FILE
Consists of published material such as
2.0
Temporary. Destroy when no longer
CIA Regulations and Notices, PPD Memo-
needed for reference purposes.
randums and Newsletters, and brochures.
SECRET
A roved For Release 2005/11/21 -
-
-
FORM NO. i3ga USE PREVIOUS
I JAN se EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET (41)
 _
SCHEDULE NO. - 6
R4 "&0F
&4te 9065/11/21 : CIA- to""
-100,23000 1 -
OFFICE. DIVISION. BRANCH ?
SIG
Personnel, Personnel Assignment Division, Office of the Chief
TITL
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
168
DIVISION SUBJECT FILE
Consists of correspondence, reports,
4.0
Temporary. Destroy when 3 years old.
and other papers pertaining to the
(Cut off at end of each year; transfer
screening of applicants for employment;
to the Records Center 1 year thereafter.)
assignment and development of personnel;
counseling of employees; and the authen-
tication of official personnel actions.
File alphabetically by subject.
(1952-1955)
169
ACTIVITY REPORTS FILE
Consists of narrative and statistical
.5
Temporary. Destroy when 1 year old.
reports prepared bi-weekly for the
(Cut off at end of each year; destroy
Director of Personnel. These reports
1 year thereafter.)
cover the activities of the Branch. Such
as the number of applicant interviews,
EOD interviews, resignations, support
given to career boards, etc. Filed
chronologically.
(1953-1955)
170
SEMI-ANNUAL PROGRESS REPORTS FILE
Consists of semi-annual reports prepared
.1
Temporary. Destroy when 2 years old.
for the Director of Personnel. These
reports contain summarized information
taken from the bi-weekly reports and out-
line progress, program plans, and objectiv
s.
Filed chronologically.
(1
955)
A roved For Release 2005/11/21
-
FORM NO. 139 USE PREVIOUS (41)
1 JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-1
6M(y
87A000100250001-5
171
CONVENIENCE FILE (Reading)
Consists of extra copies of outgoing
.3
Temporary. Destroy when 1 year old.
correspondence maintained for convenience
(Cut off at end of each year; destroy
of reference. Filed chronologically.
1 year thereafter.)
(1953-1955)
172
MARRIAGE TO ALIEN FILE
Consists of correspondence and related
.1
Temporary. Destroy 1 year after final
papers pertaining to Agency employees
disposition of case.
contemplating marriage to aliens. File
contains information used by the Divisio
::
in evaluating"each case and recommending
Its disposition to the DCI. Filed
alphabetically by name of employee.
(1955)
173
EMPLOYEE RECORD CARD FILE
Consists of OF4b, Employee Record Card,
.1
Temporary. Destroy upon separation of
maintained on each Division employee
employee, or forward to gaining
and used as a basis for initiating
component upon transfer of employee
personnel actions; recording personnel
within the Agency.
actions, training, and qualifications;
and noting other information needed in
the management of Division personnel.
Filed alphabetically by name.
(Current)
174
MACHINE LISTINGS
Consists of copies of machine listings
.4
Temporary. Destroy when superseded or
containing rosters of personnel and
obsolete.
statistical information on personnel
activities such as security initiations,
employee EOD's, etc. Maintained for
convenience of reference.
(Current)
A oved For -
-
-
FORM No. 139a USE ENEVIOUS
I JAN SE a EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 Approved or Release 700MV/21 : CIA-1QW-Q 37A000100250001-5
SEU
Consists of copies of activity reports .1
prepared monthly for the Inspector Genera'..
The reports are summaries of cases pre-
sented to the Disposition Board and
include the Board's recommendations and
statistics on less serious cases such as
employee indebtedness, abuse of priviledg s,
etc. Filed chronologically.
(195+-1955)
Temporary. Destroy when superseded
or obsolete.
Forward to Records and Services Division
to be Placed in Official Personnel
Folder upon final disposition of case;
destroy duplicate material immediately.
Temporary. Destroy when no longer
needed for reference purposes.
Approved For Release 2005/11/21 : CIA-R )P78-00447A000100250001-5
FORM , NO. 139a USE PREVIOUS
Consists of correspondence, instructions 1.0
and guides, sample letters,and related
material used in handling employee
problems such as employee indebtedness,
job inefficiency, security, improper
conduct, etc. File maintained for back-
ground information and reference pur-
poses.
(1951-1955)
Consists of case files on the more seriou 1.5
problem cases containing extra copies of
correspondence, reports, and other papers
pertaining to the handling of each case.
Copies of pertinent actions or memoranda
are placed in the individual's Official
Personnel Folder. Filed alphabetically
by name.
(1952-1955)
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-
7A000100250001-5
178
REFERENCE PUBLICATIONS FILE
Consists of published material such
2.0
Temporary. Destroy when no longer
as regulations, notices, handbooks, etc.,
needed for reference purposes.
maintained for reference purposes.
Approved For Release 2005/11/21 CIA-
004
7A000100250001-5
FOjIW
56 PREVIOUS
139a EDITIONS. RECORDS CONTROL SCHEDULE -CONTINUATION SHEET (41)
I
 SCHEDULE NO. 40-56
R KN0&& :WQAe ttb65/11/21: CIA-R
-
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
Personnel, Personnel Assignment Division, Qualifications Analysis
TITLE DATE
Branch
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
179
QUALIFICATIONS REGISTERS
Consists of machine listings of applicants
,
employees, and consultants whose qualifica
-
tions have been coded for future reference
.
The listings are used in furnishing re-
requesting offices names of individuals
qualified for a given type of position.
a. Applicant Listings. Consists of
4.0
Temporary. Destroy upon receipt of
information on applicants considered
revised listing.
to have special qualifications.
Arranged by work experience, area
knowledge or specialty, college major,
language skills, and position for
which best qualified. In addition,
a master listing by Serial number is
maintained as a cross-reference.
(Current)
b. Employee Listings. Consists of inform
l- 6.0
Temporary. Destroy upon receipt of
tion on Agency employees coded and
revised listing.
arranged by area specialty, language
skills, college major, current posi-
tion, and Agency work experience.
In addition, a master listing by
serial number is maintained as a cross
reference.
(Current)
S
I
'
Approved For Release 2005/11/21 : CIA-R
t
A000100250001-5
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
 ?
?
179
QUALIFICATIONS REGISTERS CONTD
c. Consultant Listings. Consists of
information on consultants whose
qualifications have been coded for
future reference. Arranged by
specialization and alphabetically by
name thereunder.
(Current)
DATE OF LAST CONTACT REGISTER
Consists of machine listings of appli-
cants whose qualifications have been
coded. Contains the date on which the
applicant was last contacted and is used
in requesting the applicant's file for
review and possible deletion of the
applicant from the various registers.
Register is arranged chronologically by
date of last contact and alphabetically
by name thereunder.
(Current)
APPLICANT DELETION FILE
Consists of retained copies of lists
forwarded to the Machine Records Division
The lists contain the names of applicants
be deleted from the applicant registers.
Filed chronologically.
(1955)
VOLUME DISPOSITION INSTRUCTIONS
7A000100250001-5
Temporary. Destroy upon receipt of
revised listing.
Temporary. Destroy upon receipt
of revised listing.
Temporary. Destroy upon receipt
of revised registers.
Approved For Release 2005/11/21 : CIA-R ; -Q048'A000100250001-5
FORM
I 5; 139, EDITION;'?"' RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-R
STM
7A000100250001-5
182
QUALIFICATION REGISTER ANALYSIS FILE
Consists of Form 537, Request for
.5
Temporary. Destroy when 6 months old.
Qualifications Register Analysis. This
form is received from Offices requesting
the Branch to review the registers for
individuals with certain qualifications.
After filling the request a copy of the
form, with the names of qualified
candidates, is placed in this file and
used for reporting purposes and answering
similar requests. Filed organizationally
and chronologically thereunder.
(1952-1955)
183
QUALIFICATION ANALYSIS CROSS-REFERENCE
Consists of a 3"x5" card file used as a
.1
Temporary. Destroy when 6 months
cross-reference to the Qualification
old.
Register Analysis Files. Filed by
category (applicant or employee) and
thereunder by ualification.
71954-1955)
184
REQUEST FOR PERSONNEL ACTION FILE
Consists of copies of SF52, Request for
.3
Temporary. Destroy when 1 year old.
Personnel Action, containing the
(Cut off at end of each year; destroy
recruitment requests. of the various Offic
es.
1 year thereafter.).
Used in preparing Form 37-92, Personnel
Requisition Inventory Card. Filed
organizationally and chronologically
thereunder.
(1952-1955)
Approved For Release 2005/11/21 : CIA-
7A000100250001-5
FORM
AN NO USE . 139a EDITIOEVIOUg
I
RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
 ITEM NO.
185 CODE BOO
Con
the
qua
and
rec
tio
Mac
in
179
?
186 TRANSMIT
Con
Form
tra
Divi
by
fit
Mach
inf
regi
187 ACTIVITY
Cons
?
for
stat
Bran
on t
anal
appl
qual
FORM NO. . i39a USE PREVIOUS
I JAN EDITIONS.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
L 4
L
7A000100250001-5
KS
sists of loose:,leaf binders containing
1.5
Temporary. Destroy when superseded
numerical code used in coding the
or obsolete.
:ifications of applicants, consultant
,
employees. The coded qualifications
are
orded on Form 699, Employee Qualifica'
n Code Sheet, which is forwarded to
hine Records Division to be included
the Qualifications Registers (Item
)?
(Current)
TAL LISTS
sists of lists covering copies of
.1
Temporary. Destroy when 1 year old.
45c, Fitness Report Code Sheet,
(Cut off at end of each year; destroy
nsmitted to the Machine Records
1 year thereafter.)
sion. These code sheets are prepared
the Branch upon receipt of individual
ness reports and are forwarded to the
ine Records Division to have the
ormation included in the appropriate
sters. Filed chronologically.
(195+-1955 )
REPORTS FILE
ists of bi-weekly reports prepared
.1
Temporary. Destroy when 1 year old.
the Division Chief containing a
(Cut off at end of each year; destroy
ement of the accomplishments of the
1 year thereafter.)
ch. The report includes statistics
he number of requests for qualificati
on
ysis that were processed, number of
icants or employees coded for
ifications, etc. Filed chronological
y.
(1953-1955)
Approved For Release 2005/11/21: CIA-4
9
7A000100250001-5
 ?
. ?
ITEM NO.
FILES IDENTIFICATION
VOL ME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
87A000100250001-5
188
REQUEST FOR PERSONNEL ACTION LOG
Consists of a loose-leaf binder contain-
.1
Temporary. Destroy when 1 year old.
ing a record of the receipt and dispatch
(Cut off at end of each year; destroy
thereafter
)
1
of the copies of SF52, Request for
.
year
Personnel Action, received by the
Branch. Filed chronologically.
(1954-1955)
189
REFERENCE PUBLICATIONS FILE
Consists of published material such as
.8
Temporary. Destroy when no longer
regulations, notices, occupational hand-
needed for reference purposes.
books, and similar reference material.
Approved For Release 2005/11/21 : CIA-
7 -004
7A000100250001-5
FORM NO 1398 EDITIONS'OUII RECORDS CONTROL SCHEDULE -CONTINUATION SHEET ('I'
 RA Wpge NgRbLelejtfltgR 55/11/21: CIA-RDP78-004
SCHEDULE NO.
A000100250001-bO-56
S
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
Personnel, Personnel Assignment Division, Support Branch
TITLE DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
190
BRANCH SUBJECT FILE
Consists of correspondence, reports, and
.~5
Temporary. Destroy when 2 years old.
other papers accumulated in the general
(Cut off at end of each year; destroy
administration of the activities of
2 years thereafter.)
the Branch. Filed alphabetically by subje
t.
(1953-1955)
191
ACTIVITY REPORTS FILE
Consists of bi-weekly reports covering
the activities of the individual Placement
Officers and summary reports covering the
activities of the Branch. The reports
include statistics on the number of appli-
cants interviewed, follow-up interviews,
reassignments, applicant cancellations,
etc. Filed chronologically.
a. Placement Officers' Reports.
.3
Temporary. Destroy when 1 year old.
(195+-1955)
(Cut off at end of each year; destroy
1 year thereafter.)
b. Branch Reports.
.1
Temporary. Destroy when 1 year old.
(1955)
(Cut off at end of each year; destroy
1 year thereafter.)
192
ANNUAL PROGRESS REPORTS FILE
Consists of a narrative type report
.1
Temporary. Destroy when 2 years old.
prepared for the Division Chief summarizin
g
the accomplishments and significant develo
-
ments during the year.
(1954)
Appirm/pri Fnr Pplpaqp W10-5/1 1 /21 -, -CIA-P
W_Q
7AQQ01 00250001-5
FORM NO. 139 USE PREVIOUS
1 JAN 56 EDITIONS.
 ?
?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21: CIA-
EI
+?
7A000100250001-5
193
CONVENIENCE FILE (Reading)
Consists of extra copies of outgoing
.1
Temporary. Destroy when 1 year old.
correspondence maintained for convenience
(Cut off at end of each year; destroy
of ref(rence. Filed chronologically.
1 year thereafter.)
(1955)
194
REVIEW PANE L FILES
Consists of two files maintained by the
Chaifman of the Medical, Security, Personnel
Review Panel. The files pertain to
applicants' and employees' personal problems
,
medical disabilities, moral misconduct, etc.
,
which have been brought to the attention of
the Panel for review and disposition.
a. Case Files. Consists of case files con
.3
Temporary. Destroy 1 year after disposi-
taining memoranda for the record and
tion of case. (Place in inactive file
retained copies of correspondence which
upon disposition of case; destroy 1 year
is sent to the Medical Staff, Security
thereafter.)
Office, and the Official Personnel
Folder File. Filed chronologically and
alphabetically by name thereunder.
(1953-1955)
b. Card File. Consists of 3"x5" cards on
.2
Temporary. Destroy 1 year after disposi-
each case containing detailed informs-
tion of case. (Upon disposition of case
tion on the case and serves as a cross-
place in Case File with appropriate case;
reference to the Case File. Filed
destroy 1 year thereafter.)
alphabetically by name.
(1953-1955)
,
~G
Approved For Release 2005/11/21: CIA-
&00
7A000100250001-5
 ITEM NO.
195 QUALIFICATIO
Consist
meat Of
537, Re
Analysi
filled.
an offi
provide
Agency
reassig
cally b
?
196 POSITION DES
Consist
Descrip
Placeme
or vaca
contain
as titl
respons
to assi
fill va
o? appo
and by
?
197 EMPLOYEE SUM
Consist
sheet,
such as
ing, qu
The wor
in eval
and eff
Filed a
FORM NO. +3Aa USE PREVIOUS
I JAN 55 i7 EDITIONS.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21: CIA-
7A0 00100250001-5
%EVIL
NS ANALYSIS REQUEST FILES
s of files maintained by the Place-
.1
Temporary. Destroy when 1 year old.
ficers containing copies of Form
quest for Qualifications Register
s, which reres`t positions to be
This form serves as a request from
ce for the Placement Officer to
qualified personnel from within the
to fill vacancies and to effect
nment of personnel. Filed chronolog
-
y date of request.
(195 .-1955)
CRIPTION FILES
s of copies of Form 387, Position
2.3
Temporary. Destroy when superseded or
tion, maintained by the appropriate
obsolete.
nt Officer on each position, filled
nt, under his jurisdiction. The for
s information on the position such
e, number, requirements, duties,
ibilities, etc. The file is used
st in the selection of personnel to
cant positions through reassignment
intment action. Filed organizations
y
position thereunder.
(Current)
MARY WORK SHEET FILES
s of Form 80, Employee Summary Work-
4.4
Forward to Records And Services Division
containing information on employees,
to be placed in appropriate personnel
work experience, education, train-
folder when employee terminates.
alifications, present position, etc.
k sheet is used by Placement Officers
uating an employee's qualifications
ecting his placement or reassignment.
lphabetically by name.
(1951-1955)
S
Approved For Release 2005/11/21 : CIA-
8004
7A000100250001-5
 0
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA7-
51aw
001-5
198
FIELD REASSIGNMENT FILE
Consists of Form 202, Field Reassignment
22
Temporary. Destroy upon reassignment.
Questionnaire, maintained on employees wh
are being scheduled for return from the
Field. Form contains information of pres
nt
assignment, duties and responsibilities,
employees preference for next assignment,
duty station, etc. This file is used in
planning the assignment of the employee
in his area for career development. File
l
chronologically by date of expected retur
.
(1954-1955)
199
INTERVIEW FOLLOW-UP FILE
Consists of 3"x5" cards used as a tickler
.2
Temporary. Destroy after completion
in scheduling follow-up interviews on
of follow-up actions.
new employees for purposes of determin-
ing job satisfaction and advising them
on problems which may have arisen. The
cards contain the name of employee, EOD
date, where assigned, and title and grade
Filed chronologically by follow-up date.
(Current)
200
PLACEMENT OFFICERS' WORKING FILES
.Consists of copies of correspondence,
2.4
Temporary. Destroy when no longer
newsletters, copies of in-and-out casual
needed for reference purposes.
reports, overseas vacancy reports, and
other papers collected and maintained by
individual Placement Officers. Files
are maintained for background information
and reference purposes. Filing arrange-
ment varies with each file.
(1952-1955)
Approved For Release 2005/11/21 : CIA-
87A000100250001-5
JA N0. '39aE D I EDT PIONS. IOUS
I JAN S6 RECORDS CONTROL SCHEDULE -CONTINUATION SHEET (41)
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA
04
7A000100250001-5
201
RECRUITMENT REQUEST FILE
Consists of copies of SF-52, Request For
.1
Temporary. Destroy when 1 year old.
Personnel Action, submitted by organizations
(Cut off at end of each year; destroy
units as recruitment requests. Original
1 year thereafter.)
copies of SF-52 are forwarded to the
Personnel Procurement Division for prepara-
tion of the Personnel Requisition Inventory
Card (Form 37-92). These copies of the
Form are maintained by Placement Officers
for reference purposes. Filed chronologi-
cally by date of request.
(1954-1955)
202
EMPLOYEE AND APPLICANT FOLDER LOGS
Logs maintained by the Placement Officers
.2
Temporary. Destroy when 1 year old.
as a record of the receipt and dispatch
(Cut off at end of each year; destroy
of employee, and in some instances applicant
1 year thereafter.)
folders charged to the Branch. Logs con-
tain name of employee or applicant, name
of requestor, disposition, and date. Filed
alphabetical-~.y by name of employee or
applicant.
(1954-1955)
203
APPLICANT FOLDER TICKLER FILES
Consists of copies of Form 439, Control
.2
Temporary. Destroy upon completion
Card, maintained by individual Placement
or cancellation of processing.
Officers to record the receipt and dispatch
of applicant folders charged to the Branch.
These cards also serve as a tickler for
follow-up correspondence which is sent to
applicants at prescribed intervals during
processing. Filed chronologically by date
correspondence is due.
(1954-1955)
Approved For Release 2005/11/21 : CIA-
-T
7A000100250001-5
U:E,P:EV10US
FORM
I JAN 56 E _ RECORDS CONTROL SCHEDULE - CONTINUATION SHEET (41)
 CAREER BOARD BRIEFING FILE
Consists of copies of briefings prepared
for members of the Administrative Career
Service Board. These briefings contain
information on individuals grade 14 and
above who are being considered for promotio
reassignment, etc., and are used by the
Board in making their recommendations on
each case. Filed alphabetically by name.
(Undated)
CAREER SERVICE QUESTIONNAIRE FILE
Consists of Form 265, Career Service
Questionnaire, prepared by the employee
indicating choices of geographical areas
in which they prefer to serve and area of
career development, i.e., administration,
intelligence, etc. These questionnaires
are used in selecting personnel for assign-
ments, both field and headquarters, and in
placing personnel returning from the field.
Filed alphabetically by name.
(Current)
CAREER STAFF SELECTION LOG
Consists of a loose-leaf binder containing
names of employees requesting membership
in the Career Staff. Information includes
name of employee, grade, office, a notation
that this office checked Official Personnel
Folder, date referred to the Board, and
Board's recommendations. Filed chronologi-
cally by date of Board meeting, alphabeti-
cally by name thereunder.
(1955)
.6
Temporary. Destroy when 1 year old.
(Cut off at end of each year; destroy
1 year thereafter.)
Temporary. Destroy when superseded or
obsolete.
Temporary. Destroy when 1 year old.
(Cut off at end of each year; destroy
1 year thereafter.)
Approved For Release 2005/11/91 ? Cin a p7Q nn4si 000lOO
FORM No: 139a EDITIO;;'??? RECORDS CONTROL SCHEDULE CONTINUATION SHEET
 ITEM NO
. FILES IDENTIFICATION
U
DI POSITION INSTRUCTIONS
Approved or a ease -
1% 11E
-
207
CAREER SERVICE RECORD CARD FILE
1
Consists of Form 723, Career Service
Board Record (5"x8"), and a 3x5 cross-
reference containing information on employe
career development. Information includes
employee work experience, education,
language skills, Agency employment history,
etc., used in the selection of employees
for membership in the Career Staff and in
reassignment according to area of career
development.
a. Form 723, Career Service Board Record.
.5
Temporary. Destroy upon change
Arranged organizationally and alphabets
of career service designation.
cally by name thereunder.
(Current)
b. 3"x5" cross-reference. Filed
alphabetically by name
.1
Temporary. Destroy upon destruction
.
of related copy of Form 723.
208
CAREER SERVICE WORKING FILE
Consists of correspondence, copies of
lectures and speeches given before Board
.3
Temporary. Destroy when no longer
meetings, memoranda to other career boards,
needed for reference purposes.
and related material. Files maintained
for background information and reference
purposes in relation to the Career Service
Board activities. Filed by subject.
(1953-1955)
FORM NO
Release 2005/11/21: CIA-
16
ob
87A000100250001-5
. 139a USE PREVIOUS
JAN 55 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO
. FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release -
-5
209
CHANGE OF CAREER SERVICE DESIGNATION FILE
Consists of 5"x8" cards containing names
.3
Temporary. Destroy when 1 year old.
of employees whose Career Service designa-
(Cut off at end of each year; destroy
tion has been changed. Information includes
1 year thereafter.)
employee name, grade, title, and the new
service designation. File maintained for
convenience of reference. Filed alphabe-
tically by name.
(Undated)
210
MACHINE LISTINGS FILE
Consists of extra copies of machine listings
.9
Temporary. Destroy when superseded or
containing rosters of personnel and statis-
obsolete.
tical information on personnel activities
,
maintained for convenience of reference.
(Current)
211
REFERENCE PUBLICATIONS FILE
Consists of published material such as reg-
2.8
Temporary. Destroy when no longer
ulations, notices, handbooks, guides, etc.,
needed for reference purposes.
maintained for reference purposes.
Approved For Release 2005/11/21 : CIA-
7R. > -OA
7A000100250001-5
FORM NO. 139a USE PREVIOUS
I JAN S6 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 R %pRBBv0d pRe QQQ5/11/21 :CIA-R 7 -
SCHEDULE NO. 40_56
7A000100250001-5
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
t Di
l
i
i
P
v
ersonne
s
, Personnel Assignmen
on, Intelligence Branch
DATE
TITLE
ITEM
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
NO.
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
(CUBIC FT.)
212
ACTIVITY REPORTS FILE
Consists of bi-weekly reports covering
the activities of the individual Placement
Officers and summary reports covering the
activities of the Branch. The reports
include statistics on the number of appli-
cants interviewed, follow-up interviews,
reassignments, applicant cancellations,
etc. Filed chronologically.
a. Placement Officers' Reports.
.1+
Temporary. Destroy when 1 year old.
(1951+-1955)
(Cut off at end of each year; destroy
1 year thereafter.)
b. Branch Reports
.3
Temporary. Destroy when 1 year old.
(1951+-1955)
(Cut off at end of each year; destroy
1 year thereafter.)
213
CONVENIENCE FILE (Reading)
Consists of extra copies of outgoing
.3
Temporary. Destroy when 1 year old.
correspondence maintained for convenience
(Cut off at end of each year; destroy
of reference. Filed chronologically.
1 year thereafter.)
(1953-1955)
Approved For Release 2005/11/21
-
FORM NO. 13 9 USE PREVIOUS (41)
I JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
7A000100250001-5
21
POSITION DESCRIPTION FILE
Consists of copies of Form 387, and Form 37
1.0
Temporary. Destroy.when superseded
138, Position Description, maintained by
or obsolete.
the appropriate Placement Officer on each
position filled or vacant under his juris-
diction. The form contains information on
the position such as title, number, duties,
responsibilities, requirements, etc. The
file is used to assist in the selection of
personnel to fill vacant positions through
reassignment or appointment action. Filed
organizationally and by position thereunder.
(Current)
215
EMPLOYEE SUMMARY WORK SHEET FILES
Consists of Form 37-148, Employee Summary
2.1
Forward to Records and Services Division
Work sheet, containing information on
to be placed in appropriate personnel
employees such as work experience, educa-
folder when employee terminates.
tion, training, qualifications, present
position, etc. The work sheet is used by
Placement Officers in evaluating-am& c-
employee's Qualifications and effecting his
placement or reassignment. Filed
alphabetically by name.
(1953-1955)
216
REASSIGNMENT REQUEST FILE
Consists of an unnumbered form titled
.1
Temporary. Destroy upon final disposi-
"Reassignment Request", (5"x8"5 containing
tion of case.
information on individuals requesting
transfers within the Agency. The form con-
tains information on date interview was
conducted by Placement Officer, action taker
,
comments of Placement Officer, date of writ
en
release from releasing office, education,
etc. Used as a reference to the disposition
of each case. Filed organizationally and
alphabetically by
name thereunder.
(
1955)
I JAN N 139a aooos1909
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 INSTRUCTIONS
O
N
DISPOSITI
Approve For Release 2005/11/21: CIA-111,
7A000100250001-5
INTERVIEW FOLLOW-UP FILE
Consists of 3"x5" cards used as a tickler
Temporary. Destroy after completion of
in scheduling follow-up interviews on new
follow-up actions.
employees for purposes of determining job
satisfaction and advising them on problems
which may have arisen. The cards contain
the name of employee, EOD date, where assign
and title and grade. Filed chronologically
by follow-up date.
(Current)
Consists of extra copies of Form 37-117,
Report of Interview, prepared by ORR on
contacts interviewed. These reports were
sent to the Branch for coordination and as
information on individuals contacted by ORR
for possible Agency employment. Filed
alphabetically by name.
(1954-1955)
219
PLACEMENT OFFICERS' WORKING FILES
subject.
fONI NO. (39_ USE PEE VIGO$
i JAN ss [SITIOws.
(1954-1955)
Consists of copies of correspondence,
newsletters, copies of in and out casual
reports, reassignment memo's, and other
papers collected and maintained by indivi-
dual Placement Officers. Files are main-
tained for background information and refer-
ence purposes. Filed alphabetically by
Angrnved For RpIpacp 9nn8;I14P)1 ? rln_om
Od,
SEC,
Temporary. Destroy when 6 months
old.
Temporary. Destroy when no longer needed
for reference purposes.
RECORDS COMTROL SCHEDULE ? CONTINUATION SHEET
 ?
ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
7A000100250001-5
220
RECRUITMENT REQUEST FILE
Consists of copies of SF52, Request For
.1
Temporary. Destroy when request is
Personnel Action, submitted by organizations
filled or cancelled.
units as recruitment requests. Original
copies of SF52 are forwarded to the
Personnel Procurement Division for pre-
paration of the Personnel Requisition Inven-
tory Card, (Form 37-92). These copies of th
form are maintained by Placement Officers fo
reference purposes. Filed chronologically
by date of request.
(1954-1955)
221
PERSONNEL REQUISITION FILE
Consists of copies of Form 37-92, Personnel
.1
Temporary. Destroy when cancelled or
Requisition Inventory Card, provided by the
superseded.
Personnel Procurement Division. These
3"x5" cards represent vacancies in the
various offices for which recruitment is
being conducted. Filed numerically by
serial code number.
(Current)
222
EMPLOYEE AND APPLICANT FOLDER LOGS
Logs maintained by the Placement Officers as
.2
Temporary. Destroy when 1 year old.
a record of the receipt and dispatch of
(Cut off at end of each year; destroy
employee, and applicant folders charged
1 year thereafter.)
to the Branch. Logs contain name$ of
employee or applicant, name of requestor,
disposition, and date. Filed alphabetically
by name of employee or applicant.
(1954-1955)
Approved For Release 2005/11/21 CI -
DP78-004
7A00
FORM NO. 13,9a use PREVIOUS
t JAN $1 Esttloss.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ?
?
223
224
225
APPLICANT FOLDER TICKLER FILE
Consists of copies of Form 439, Control
Card, maintained by individual Placement
Officers to record the receipt and dispatch
of applicant folders charged to the Branch.
These Cards also serve as a tickler for
follow-up correspondence which is sent to
applicants at prescribed intervals during
processing. Filed chronologically by date
correspondence is due.
(1954-1955)
MACHINE LISTINGS
Consists of extra copies of machine listings
containing rosters of personnel and statis-
tical information on personnel activities,
maintained for convenience of reference.
(Current)
REFERENCE PUBLICATIONS FILE
Consists of published material such as
regulations, notices, handbooks, guides,
etc., maintained for reference purposes.
lO" NO. 139a Ui[ PREVIOUS
I JAN fi EDITIONS.
DISPOSITION INSTRUCTIONS
7A000100250001-5
Temporary. Destroy upon completion
or cancellation of processing.
Temporary. Destroy when superseded or
obsolete.
Temporary. Destroy when no longer needed
for reference purposes.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 -P"- nri R EAPf6Sv681`1T ORe WM5/11/21: CIA-RLMIMI
SCHEDULE NO.
7A0001nn2_x;nnnj_r,4O-56
1
1
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
Personnel, Personnel Assignment Division, Clandestine Services
TITLE DATE
Branch
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
226
BRANCH SUBJECT FILE
Consists of correspondence, reports, and oth
r 1.5
Temporary. Destroy when 2 years old.
papers accumulated in the general administra
(Cut off at end of each year; destroy
tion of the activities of the Branch. Filed
2 years thereafter.)
alphabetically by subject.
(1954-1955)
227
ACTIVITY REPORTS FILE
Consists of bi-weekly reports covering the
activities of the individual Placement
Officers and summary reports covering the
activities of the Branch. The reports
include statistics on the number of appli-
cants interviewed, follow-up interviews,
reassignments, applicant cancellations, etc.
Filed chronologically.
a. Placement Officers' Reports.
.3
Temporary. Destroy when 1 year old.
(195+-1955)
(Cut off at end of each year; destroy
1 year thereafter.)
b. Branch Reports.
.2
Temporary. Destroy when 1 year old.
(1955)
(Cut off at end of each year; destroy
1 year thereafter.)
Approved For Rplpasp 2QQ5/1 1/21 CIA-1
6RE,ii
L000100950001-5
FORM NO. 13 9 USE PREVIOUS (41)
1 JAN 56 EDIT10NS.
 ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved For Release 2005/-11/21 : -
250001-5
228
ANNUAL PROGRESS ]REPORTS FILE
Consists of a narrative type report
.1
Temporary. Destroy when 2 years old.
prepared for the Division Chief summarizing
the accomplishments and significant develop
ments during the year.
(1954)
229
CONVENIENCE FILE (Reading)
Consists of extra copies of outgoing
.4
Temporary. Destroy when 1 year old.
correspondence maintained for convenience
(Cut off at end of each year; destroy
of reference. Filed chronolo ically.
1 year thereafter.)
(1954-1955
230
QUALIFICATIONS ANALYSIS REQUEST FILES
Consists of files maintained by the Place-
.1
Temporary. Destroy when 1 year old.
went Officers containing copies of Form 537,
Request For Qualifications Register Analysi
,
which represent positions to be filled.
The form serves as a request from an office
for the Placement Officer to provide
qualified personnel from within the Agency
to fill vacancies and to effect reassignmen
of personnel. Filed chronologically by dat
of request.
(1954-1955)
.
R
Approved For Release 2005/11/21 : CIA-
9
7A000100250001-5
FORM
I 56 EDITIONS.
139a USE RECORDS CONTROL SCHEDULE - CONTINUATION SHEET (41)
 231
232
233
AMP IQEpI FfC,.QT,IONJe 2005/ 1 ......-? 1~/2 Ll 1 . CIA=
Q
EMPLOYEE SUMMARY WORK SHEET FILES
Consists of Form 37-14+8, Employees Summary
Worksheet, containing information on
employees, such as work experience, educa-
tion, training, qualifications, present
position, etc. The work sheet is used by
Placement Officers in evaluating an employee
qualifications and effecting his placement
or reassignment. Filed alphabetically by
name.
(1953-1955)
FIELD REASSIGNMENT FILE
Consists of Form 202, Field Reassignment
Questionnaire, maintained on employees who
are being scheduled for return from the
field. Form contains information on pre-
sent assignment, duties and responsibilities
employee preference for next assignment,
duty station, etc. The file is used in
planning the assignment of the employee in
his area of career development. Filed
alphabetically by name.
(1955)
Consists of 3"x5" cards containing names of
employees who are scheduled for return from
the field. Cards serve as a tickler file
on returnees expected date of arrival at
headquarters and are used in initiating
reassignment actions. Filed chronologically
by date of expected return.
(Current)
3.5
DISPOSITION INSTRUCTIONS
7AOOO 00250001-5
Forward to Records and Services Division
to be placed in appropriate personnel
folder when employee terminates.
Temporary. Destroy upon reassignment.
Temporary. Destroy upon reassignment.
FORM NO 139a USE REV1OUS RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
EITIONS-
 ITEM NO.
234 VACANCY REPO
Consist
offices
to be f
title,
physica
memoran
Officer
basis f
for Qua
Filed o
S
235 PLACEMENT OF
Consist
letters
oversea
collect
Placeme
backgro
Filing
236 STAFF AGENT
Consist
a true
?
Both fi
serves
used in
employe
zationa
L
FORM NO. 1358 USE PREVIOUS
I JAN 5E EDITIONS.
FILES IDENTIFICATION
VOLUME DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
80
~~(i InIL
7A000100250001-5
RT FILE
s of memoranda submitted by operating
.1
Temporary. Destroy when 1 year old.
containing information on positions
(Cut off at end of each year; destroy
illed. Information includes positior
1 year thereafter.)
grade, desired qualifications,
l location of position, etc. These
da serve as guides to Placement
s in reassigning returnees or as a
or preparation of Form 537, Request
lifications Register Analysis.
rganizationally.
(1954-1955)
FICERS' WORKING FILES
s of copies of correspondence, news-
1.7
Temporary. Destroy when no longer
, copies of in-and-out casual reports
needed for reference purposes.
s vacancy reports, and other papers
ed and maintained by individual
nt Officers. Files are maintained fo
und information and reference purpose
.
arrangement varies with each file.
(1953-1955)
NAME INDEX
s of two 4"x6" loose leaf binder file
, .1
Temporary. Destroy both files upon
name file and a pseudonym file.
completion of processing.
les contain a code number which
as a cross-reference. The index is
processing Staff Agents to Staff
e status. Files are arranged organi-
lly and by name thereunder.
(Current)
d F
R
l
2005/11/21
CIA
A
O~
7AO00100250001
ti
or
e
ease
:
-
pprove
--
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
87A000100250001-5
237
CONTRACT EMPLOYEE CARD FILE
Consists of 5"x8" cards on covert contract
.6
Temporary. Destroy upon termination
employees containing name of employee,
of individual's services.
dates of headquarters service, dates of
overseas service, dates of security initia-
tions, etc. Cards are used to record the
physical location of the official folders
after the folders are released to the Area
Divisions, and as a convenient source of
information on the employee. Filed
alphabetically by name.
(19+8-1955)
238
INTERVIEW FOLLOW-UP FILE
Consists of 3"x5" cards used as a tickler
.2
Temporary. Destroy after completion
in scheduling follow-up interviews on new
of follow-up actions.
employees for purposes of determining
job satisfaction and advising them on
problems which may have arisen. The cards
contain the name of employee, EOD date,
where assigned, and title and grade. Filed
chronologically by follow-up date.
(Current)
239
EMPLOYEE AVID APPLICANT FOLDER LOGS
Logs maintained by the Placement Officers
.5
Temporary. Destroy when 1 year old.
as a record of the receipt and dispatch
(Cut off at end of each year; destroy
of employee, and in some instances
1 year thereafter.)
applicant folders charged to the Branch.
Log contains name of employee or applicant,
name of requestor,disposition, and date.
Filepa.lphabetically by name of employee or
applicant.
(1955)
Ab~
YM1c
Approved For Release 2005/11/21 : CIA-F
ITI-M
i
A
r
5
7
(41)
FOR 139a EDITIONS. U9 RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ?
s
ITEM NO.
FILES IDENTIFICATION
ME .
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
7A000100250001-5
240
APPLICANT FOLDER TICKLER FILES
Consists of 3"x5" cards maintained by
.1
Temporary. Destroy upon completion or
individual Placement Officers to record
cancellation of processing.
the receipt and dispatch of applicant
folders charged to the Branch. These
cards also serve as a tickler for follow-
up correspondence which is sent to applica
is
at prescribed intervals during processing.
Filed chronologically by date correspon-
dence is due.
(1954-1955)
24
REFERENCE PUBLICATIONS FILE
Consists of published material such as
4.8
Temporary. Destroy when no longer
regulations, notices, handbooks, guides,
needed for reference purposes.
etc., maintained for reference purposes.
6
Approved For Release 2005/11/21 : CIA-
-
7A000100250001-5
FORM NO. USE PREVIOUS
139a RECORDS CONTROL SCHEDULE CONTINUATION SHEET (41)
I
 RE401 68001W tORe$$K@Ia0?5/11/21 : CIA-R
Personnel, Personnel Assignment Division, Clerical Placement
Branch
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
Consists of correspondence, reports and
other papers accumulated in the general
administration of the activities of the
Branch. Filed alphabetically by subject.
1953-1955)
Consists of activity reports prepared 1.0
bi-weekly for the Division Chief. Reports
contain an account of personnel assigned
during the reporting period, personnel
scheduled for orientation, personnel enteri g
on duty to the Interim Assignment Section,
etc. Filed chronologically.
(1954-1955)
CONVENIENCE FILE (Reading)
Consists of extra copies of outgoing
correspondence maintained for convenience
of reference. Filed chronologically.
(1952-1955)
CONCURRENCE
Temporary. Destroy when 2 years old.
(Cut off at end of each year; destroy
2 years thereafter.)
Temporary. Destroy when 1 year old.
(Cut off at end of each year; destroy
1 year thereafter.)
Temporary. Destroy when 1 year old.
(Cut off at end of each year; destroy
1 year thereafter.)
 FILES IDENTIFICATION
Approved or Release 2005/11/21 : CIA-
Consists of Official Personnel Folders 1 3.2
containing papers which document the
appointment of the employees. Files
are used by this Branch in effecting
assignment of personnel, after which they
are forwarded to the Records and Services
Division to be incorporated in the Officiall
Personnel Folder File. Filed alphabetically
Consists of Form 364, Placement Control
Card, containing information on applicants
in process. Includes date processing was
initiated, type of security clearance
requested, grade, assignment possibilities,
etc. These cards are used in controlling
the placement of applicants and as a
reference to the date of processing
initiation. Filed by position title and
alphabetically by name thereunder.
(Current)
Original copies of SF52, are forwarded
tional units as recruitment requests.
Personnel Action, submitted by organiza-
Consists of copies of SF52, Request for I .
reference purposes. Filed organizationallly.
copies of the form are maintained for
Inventory Card (Form 37-92). These
preparation of the Personnel Requisition
(1955)
Temporary. Forward to Records and
Services Division upon assignment
of employee.
Temporary. Destroy when 1 year old.
(Cut off at end of each year; destroy
1 year thereafter.)
Temporary. Place in Clerical Work
Assignment File (item 251) upon EOD
of applicant or destroy upon cancellation
of processing.
g0nnn1nn7gnnn1-c
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
ontowy
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
7A000100250001-5
248
CLERICAL REQUIREMENTS FILE
Consists of a 5"x8" pad containing informa
.1
Temporary. Destroy upon preparation
tion on clerical positions to be filled
of the bi-weekly activity report.
through recruitment, and the number of
clerical applicants in process. Pad con-
tains position title, number of applicants
in process for each position, and the
office for which they are being recruited.
Information is used in the preparation of
the activity report. Filed organizationall
y.
(Current)
249
PROCESSING CANCELLATION FILE
Consists of 5"x8" cards prepared upon
.2
Temporary. Destroy when 6 months
receipt of Form 37-92, Cancellation of
old.
Applicant Processing, and Form 464, Daily
Security Report. These cards contain
names of applicants on which processing
has been cancelled and the reasons for
cancellation. Used for reference and
compiling statistics for reporting pur-
poses. Filed chronologically by cancella-
tion date.
(1955)
250
ORIENTATION LISTINGS
Consists of listings containing names
.1
Temporary. Destroy when 6 months
of,personnel assigned to the Interim
old.
Assignment Section who have attended
Orientation Classes. Listings are used in
assigning employees, since only those whos
names appear on these listings may be
assigned to an office on a permanent basis
(Couriers excepted). Filed chronological)
.
(1955)
~a
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 252
CLERICAL WORK ASSIGNMENT FILE
Consists of copies of Form 364, Placement
Control Card, which were removed from the
Applicants in Process File (item 247) and
placed in this file upon EOD of the appli-
cants. These cards contain information
on the temporary work assignments of the
employee and are used to conrol work
assignments and as a record` here the
employee is working. Filed alphabetically
by name.
(1955)
AGENCY ASSIGNMENT REGISTER
Consists of a 4"x6"'loose-leaf binder
containing names of personnel who were
assigned to the Interim Assignment Sec-
tion and who have been officially assigned
to the various offices. File contains
name of employee, office to which
assigned, and date of assignment.
APPLICANT FOLDER TICKLER FILE
Consists of 3"x5" cards used to record
the receipt and dispatch of applicant
folders charged to the Branch. The cards
also serve as a tickler for follow-up
correspondence which is sent to appli-
cants at prescribed intervals during
processing. Filed alphabetically by name.
(Current)
a
OR
Temporary. Destroy upon permanent
assignment of the employee.
Temporary. Destroy when 6 months old.
Temporary. Destroy upon completion or
cancellation of processing.
fORM I JAANNS4 139a EDITION$.~~~ RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
 254
OVERSEAS QUESTIONNAIRE FILE
DISPOSITION INSTRUCTIONS
87A000100250001-5
Consists of 5"x8" forms (no number) .2 Temporary. Destroy when superseded
prepared by clerical personnel intereste or obsolete.
in overseas assignments. The form con-
tains name, grade, office, overseas area
of interest, skills, languages, etc.,
and are used in the selection and place-
ment of personnel in overseas vacancies
as they occur. Filed alphabetically by
name.
(Current)
255
256
tt k0
Consists of activity reports prepared .2 Temporary. Destroy when 1 year old.
weekly for the Branch Chief. Reports (Cut off at end of each year; destroy
contain an account of the number of peo- l .year thereafter.)
jest.
(1952-1955)
Section. Filed alphabetically by sub-
Consists of correspondence, reports, and 2.0 Temporary. Destroy when 2 years old.
other papers accumulated in the general (Cut off at end of each year; destroy
administration of the activities of the 2 years thereafter.)
INTERIM ASSIGNMENT SECTION SUBJECT FILE
number scheduled for training, etc.,
and are used in preparing the Semi-
annual Report. Filed chronologically.
(1955)
officially assigned to the various officts,
ple in the Section, EOD's, number
INTERIM ASSIGNMENT SECTION WEEKLY REPORT
FILE
VONM NO. 139* USE PREVIOUS
I JAN 54 ~77 ntrioNS.
Annrnvpd Fnr P Ic~cn ~nO /11!21
6..-.000 106213000 V
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
78-004
7A000100250001-5
1
Dro
(~
C
P,
.
257
INTERIM ASSIGNMENT SECTION SEMI-ANNUAL
REPORTS FILE
Consists of semi-annual progress reports
.1
Temporary. Destroy when 2 years old.
containing summarized information taken
from the weekly reports. In addition
these reports contain lists of work
projects being conducted, brief descrip-
tions of duties entailed in each project
and man hours expended on each. Filed
chronologically.
(1954-1955)
258
STATUS OF PROCESSING FILE
Consists of Form 887, Interim Assign-
.6
Temporary. Destroy when 1 year old.
ment Record, received by the Section on
(Cut off at end of each year; destroy
each applicant prior to their EOD. Cards
1 year thereafter.)
are used as reference to the status of
processing of each individual and in
determining the types of work assign-
ments in which they may participate.
Filed alphabetically by name.
(1953-1955)
259
WORK PROJECT RECORD
Consists of 5"x8" cards prepared by the
.5
Temporary. Destroy 6 months after
Interim Assignment Section on each work
completion of project.
e
n
project received. Cards are maintained
inactive file upon completion
of
to control each project, to compute
project; cut off inactive file semi-
man hours expended for reporting pur-
annually and destroy 6 months thereafter,
poses, and contains information such as
project number, project title, date
received, date completed, etc. Filed
numerically by project number.
1952-1955)
nrnxipd Fnr Rplpa-qp 200-5111 /21 . CiAl
4Li~ _O'
" M064
L000100250001-5
fORY NO. 1398 USE PREVIOUS
I JAN IS EDITIONS.
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
7A000100250001-5
260
LIBRARY MATERIAL
Consists of bound library books, dictio
12.0
Temporary. Return to Library when
aries, guides, manuals, etc., maintained
no longer needed for reference purposes.
for reference purposes.
261
REFERENCE PUBLICATIONS FILE
Consists of published material such as
1.3
Temporary. Destroy when no longer
CIA Regulations and Notices, OP Memoran-
needed for reference purposes.
dums, and similar reference material.
rnvpd For Release 2005111/21 - ClA
A94 - U,
17A0001 00250001 -_5
solar No. 139, USE PIE YIOYE
I JAN u EDITION.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 SCHEDULE NO.
.We
R EAMOVO T OIR4@NODM05/11/21: CIA-RD -
Personnel, Personnel Assignment Division, Counseling Branch
I TEM
NO.
262
263
264
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
Consists of correspondence, reports, and
other papers accumulated in the general
administration of the activities of the
Branch. Filed alphabetically by subject.
(1954-1955)
Consists of activity reports prepared
bi-weekly for the Division Chief and
summary reports prepared semi-annually
and annually. Filed by type of report
and chronologically thereunder.
Bi-weekly reports.
(1955)
Semi-annual Re orts.
1954-1955)
c. Annual reports.
(1954)
VOLUME
(CUBIC FT.)
CONVENIENCE FILE (Reading)
Consists of extra copies of outgoing
correspondence maintained for convenience
of reference. Filed chronologically.
(1952-1955)
4O-56
Temporary. Destroy when 2 years old.
(Cut off at end of each year; destroy
2 years thereafter.)
Temporary. Destroy when 1 year old.
Temporary. Destroy when 2 years old.
Temporary. Destroy when 2 years old.
Temporary. Destroy when 1 year old.
(Cut off at end of each year; destroy
1 year thereafter.)
FORM NO. 13 9 USE PREVIOUS
1 JAN 56 EDITIONS.
 ?
ITEM NO.
FILES IDENTIFICATION
'VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
7A0 0001-5
265
ADVANCED SICK LEAVE FILE
Consists of 3"x5" cards prepared on
.1
Temporary. Destroy when 6 months old.
individuals who have requested an
(Cut off every 6 months; destroy 6
advancement of sick leave. Cards are
months thereafter.)
prepared upon receipt of a request from
an Office and contains employee name,
date of request, date of approval,
number of hours approved, etc., and
serves as a reference for reporting
purposes. Filed alphabetically by name.
(1955)
266
INTERVIEW APPOINTMENT REGISTER
Consists of copies of an unnumbered for
.1
Temporary. Destroy when 1 month old.
titled "Appointments", used to schedule
employee interviews with counselors.
Form contains information on the t e o
interview, (pre-exit or counseling
date and time, name of counselor, and
name of employee. Filed chronologically
by date of interview.
(1955)
267
COUNSELING FILE
Consists of Form 37-13, Personnel Rela-
1.0
Place in official personnel folder when
tions Interview Record, prepared after
employee terminates.
counseling personnel with problems
such as job dissatisfaction, financial
difficulties, marital problems, and othe
r
grievances. Cards contain information
details of the situation, and name,
grade, title, etc., of the employee.
These cards are used for recording
information concerning cases and as a
record of advice given or action taken.
Filed alphabetically by name.
(1952-1955)
-map JA2J - CIA
=
6;EAnnn4nn,)cnnn4 c
?olw No. 139a U l l . R C V 10 U,
I JAN f{ [OIT IOU{.
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION ~
MIKT
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
7A000100250001-5
268
CARD REFERAL FILE
Consists of 3"x5" cards prepared on
.5
Temporary. Destroy when 6 months
resignees, military leave cases,
old. (Cut off every 6 months; destroy
thereafter
)
th
6
counseling cases, and leave without
.
s
mon
pay cases. Information includes name$ of
individual, grade, type of case
(resignee, military leave, etc.), home
address, date official folder received,
etc. Cards are used as a reference to
the status of each case and for obtainin
a,
statistics for the Monthly Summary of
Separations. Filed alphabetically by
name.
(1954-1955)
269
RESIGNATION WORK SHEET FILE
Consists of copies of an unnumbered
.1
Temporary. Destroy when 6 months old.
form titled "Resignations" used to recd
(Cut off every 6 months; destroy 6
information on resignees such as, name,
months thereafter.)
office, effective date, date official
folder received, etc. Names are listed
on. this form as they are received from
the operating offices and the form is
used as a check sheet for recording
processing actions. Filed chronological
ly.
(1955)
Annrnvpd Fnr RP1Pq--.P 2nn-1;111191 - rjA-P
A1
7-4600=1n,38zonal
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO. FILES IDENTIFICATION
_OkIoAft
Approved For Release 2005/11/21 : CIA-
F MW
270 REPORT OF SEPARATION FILE
Consists of Form 971, Report of 5.5
Separation, prepared from information
obtained while conducting pre-exit
interviews. Information includes name of
resignee, title, office, date of
resignation, separation category, and
remarks which includes employees
attitude towards Agency, etc. This
copy of the form is used to prepare the
"Agency Summary of Civilian True
Separations"; the record copy is placed
in the appropriate Official Personnel
Folder. Filed chronologically by
month and alphabetically by name
thereunder.
(1952-1955)
271 REFERENCE PUBLICATIONS FILE
Consists of published material such as 1.7
regulations, notices, handbooks,
brochures, etc., maintained for referen e
purposes.
Approved For Release 2005/11/21 : CIA-
Im-
row N0. (39a USE PREVIDUO
I JAN N [SITIONS.
RECORDS CONTROL SCHEDULE - CONTINU
DISPOSITION INSTRUCTIONS
7A000100250001-5
Temporary. Destroy when 1 year old.
(Cut off at end of each year; destroy
1 year thereafter.)
Temporary. Destroy when no longer
needed for reference purposes.
-
ATION SHEET
 R @gA'lld6reQbfgR (Relggggp2J Q5/11 /21 : CIA-R Gj
SCHEDULE NO. 4p-56
7A000100250001-5
OFFICE. DIVISION. BRANCH
SIGNATU
Personnel) Records and Services Division, Office of the Chief
TITLE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
272
DIVISION SUBJECT FILE
Consists of correspondence, reports,
3.8
Temporary. Destroy when 3 years old.
and other papers pertaining to the
(Cut off at end of each year; transfer
administration of a central processing
to the Records Center 1 year thereafter.)
service for official travel; main-
tenance of the official Agency personnel
files; compilation of personnel statis-
tics; and furnishing employee services.
Filed alphabetically by subject.
(1953-1955)
273
OFFICIAL PERSONNEL FOLDERS (Division Employee
s)
A portion of the file described in item
3.5
Disposal not authorized. (Transfer case
339?'' Consists of the folders of
to Files Section upon transfer or
Division employees maintained separately
separation of employee.)
to limit access to them. Filed alphabe-
tically by surname.
(Current)
274
PERSONNEL FOLDER LOG
Records of the receipt and dispatch of
.1
Temporary. Destroy when 1 year old.
all employees and applicant folders
(Cut off at end of each year; destroy
charged to the office. Contains
1 year thereafter.)
folder title, name of requestor,
disposition, and date. Filed alphabe-
tically by name of employee or
applicant.
(1955)
t W
W
Approved For Release 2005/11/21 0 CIA-F
-
7A000100250001-5
FORM NO. USE PREVIOUS
1 JAN 56 139 EDITIONS. (41)
 ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/2T_:_-
01-5
275 EMPLOYEE RECORD CARD FILE
Consists of OF4b, Employee Record Card,
.1
Temporary. Destroy upon separation
maintained on each Division employee and
of employee or forward to gaining
used as a basis for initiating personnel
component upon transfer of employee
actions; recording personnel actions,
within the Agency.
training, and qualifications; and noting
other information needed in the manage-
ment of Division personnel. Filed by
organizational level.
(Current)
276 SECURITY HOLD FILE
Consists of 3"x5" cards which serve as
.1
Temporary. Destroy when processing
a tickler for follow-up pposes on
is resumed or cancelled.
cases where processing has been suspended
at the request of the Office of Security.
Filed chronologically b follow-up date.
(Current
277 RYBAT FILE
Consists of papers normally maintained
1.4
Disposal not authorized. Retain in
in the official personnel folder (see
current files area indefinitely.
item 339) but maintained separately
because of security reasons. Filed
alphabetically by name of employee.
(Current)
278 CORRESPONDENCE LOG
Record of the receipt and dispatch of
.2
Temporary. Destroy after 1 year old.
selected correspondence. Maintained pri-
(Cut off at end of each year; destroy
marily as a locator. Filed chronological
y.
1 year thereafter.)
(1954-1955)
npnrnvarl For RPIPasp 2005/11/21 ' I,
0=
7 -
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ?
1-0
ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
A-pproved or Release 2005/11/21: CIA-
87A000100250001-5
279
R&SD MEMORANDUM FILE
Consists of administrative issuances
.4+
Temporary. Destroy when superseded
(Records and Services Division Memorandum
or obsolete.
prepared and issued by the Division to
supplement the Office of Personnel
Memorandums. Filed numerically by Memo-
randum number.
(Current)
280
REFERENCE PUBLICATIONS FILE
Consists of published material such
5.1
Temporary. Destroy when no longer
as regulations, notices, handbooks,
needed for reference purposes.
brochures, etc., maintained for reference
purposes.
281
LEAVE RECORD FILE
Consists of SF 1137, Leave Record, main-
.1
Temporary. Destroy when leave balance
tained for each employee of the Division
is transferred to new card or employee
as a record of leave taken and accrued.
leaves the Division.
Filed alphabetically by surname.
Approved For Relpang 200-5/11121 - na-
0 1
LAQQn-j nn,)cnnn-i c
FORM NO. 139a USE PREVIOUS
I JAN 66 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 SCHEDULE NO. 40-56
R ii98/e(bpflfid@e p8QQ5/11/21: CIA-R
7A000100250001-5
Imn
CONCURRENCE
-
.
OFFICE. DIVISION. BRANCH
SIGNATURE
Personnel, Records and Services Division, Correspondence Branch
TITLE DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
282
BRANCH SUBJECT FILE
Consists of correspondence, reports,
1.0
Temporary. Destroy when 2 years old.
and other papers accumulated in the
(Cut off at end of each year; destroy
general administration of the activities
2 years thereafter.)
of the Branch. Filed by subject.
(1953-1955)
283
CORRESPONDENCE FILE
Consists of one copy of each letter pre-
6.8
Temporary. Destroy when 6 months old.
pared by the Branch in the performance
(Maintain a 6-month level; thereafter
of its correspondence function for the
destroy oldest month after filing
Office of Personnel. This correspondence
current month.)
is of a routine nature, such as notifi-
cations of processing, requests for
additional information, and notice of
rejection. These copies are maintained
for convenience of reference, the record
copy being maintained in the appropriate
case file. Filed in two categories (appl
i-
cant cases and processing cases), and
alphabetically thereunder by name of
addressee.
(1955)
Approved For Release 2005/11/21 : CIA-R
7A000100250001-5
FORM NO. 139 USE PREVIOUS
i JAN 56 EDITIONS.
 ?
?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
87A000100250001-5
28
SELECTED CORRESPONDENCE FILES
Consists of copies (in addition to
those in the Correspondence File) of
correspondence selected for possible
later use as guides in the preparation
of similar letters.
a. Letters prepared for personal
.1
Temporary. Destroy when no longer
signature of the Director of Personn
1,
needed for reference purposes.
the DCI and DDCI. Filed chronologi-
cally.
(1954-1955)
b. Letters sent to covert medical
.1
Temporary. Destroy when no longer
contacts. Arranged in two categorie
,
needed for reference purposes.
general correspondence and letters
of rejection.
(1954-1955)
28
SAMPLE BOOKS
Consists of loose-leaf binders contain-
2.0
Temporary. Destroy when superseded
ing copies of sample letters used as
or obsolete.
guides in preparing routine correspon-
dence. A reference copy of these guides
is maintained by each person responsible
for correspondence preparation. Filed
numerically by code number assigned each
letter.
(Current)
28
ACTIVITY REPORTS FILE
Consists of daily, weekly, and monthly
.2
Temporary. Destroy daily reports
Branch activitx reports. The daily re-
every 3 months; destroy weekly and
port serves as a worksheet for the
monthly reports when no longer needed
preparation of the weekly report which i
for reference purposes.
in turn summarized in the monthly report
Filed by type of report and chronologi-
cally thereunder.
(1951+-1955)
Approved For Release 2005/11/21 : CIA-
-
FORM NO. t39a USE PREVIOUS
I JAN 56 1,17.177 EDITIONS.
 ?
?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
Z
87A000100250001-5
287
MANIFEST FILE
it
Consists of manifests which accompany
.2
Temporary. Destroy when 6 months old.
covert cases forwarded to the Branch
from the Special Security Division/SO,
for preparation of replies. Filed
chronologically.
(1954-1955)
288
FLEXOWRI:PER TAPES
Consists of Flexowriter tapes used in
.8
Temporary. Destroy when superseded
preparing routine letters. Also include
or obsolete.
some Robotyper rolls used for the same
purpose. Arranged numerically by code
number assigned to each letter.
(Current)
289
LIBRARY MATERIAL
Consists of bound library books,
2.3
Temporary. Return to Library when
dictionaries, guides, manuals, etc.,
no longer needed for reference pur-
maintained for reference purposes.
poses.
290
REFERENCE PUBLICATIONS FILE
Consists of published material such as
2.2
Temporary. Destroy when no longer
CIA. Regulations and Notices, OP Memo-
needed for reference purposes.
randums, and similar reference material.
Approved For Release 2005/11/21 : CIA-
DP78-00
-
FORM NO. 139a USE PREVIOUS
I JAN Be EDITIONS.
 SCHEDULE NO.
40-56
R ~&0 FT*Gte1&WWXUS/11/21: CIA-R3E
7A0001 002500 -
L.
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
Personnel, Records and Services Division, Employee Services
TITLE DATE
Branch
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
291
BRANCH SUBJECT FILE
Consists of correspondence, reports
2.4
Temporary. Destroy when 2 years old.
and. other papers accumulated in the
(Cut off at end of each year; destroy
general administration of the activities
2 years thereafter.)
of the Branch. Filed by subject.
(1951-1955)
292
CONVENIENCE FILE (Reading)
Consists of extra copies of outgoing
1.5
Temporary. Destroy when 1 year old.
correspondence maintained for conven-
(Cut off at end of each year; destroy
fence of reference. Filed chronologicall
y.
1 year thereafter.)
(1947-1955)
293
ALIEN SPONSOR FILE
Consists of case files on employees
.2
Temporary. Destroy 2 years after case
who have sponsored the entry of aliens
is closed. (Place in inactive file
into this country. File contains corres-
when case is closed; cut off inactive
por..dence and related papers pertaining t
file at end of each year and destroy
reasons for sponsorship, permission for
2 years thereafter.)
the employee to sponsor the alien,
security clearance of both sponsor and
alien, and biographical information on t
alien. Filed alphabetically by name
of employee.
(1952-1955)
ECRE~
Approved For Release 2005/11/21 : CIA-R
)P78-0041
A000100250001-5
 ?
?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Re ease : CIA-
87A000100250001-5
294
RECREATION ASSOCIATION FILE
Consists of correspondence, notices,
2.0
Temporary. Destroy when 1 year old.
newsletters, and other papers pertain-
(Cut off at end of each year; destroy
ing to various employee recreational
1 year thereafter.)
activities, membership, meetings, games,
scores,..ete. The file is used in coor-
dinating and administering the activitie
.
Filed alphabetically by activity.
(1954-1955)
295
HOUSING APPLICATION FILE
Consists of Form 354, Housing Applicatio
.1
Temporary. Destroy when request is
(3"x5'1), prepared by employees requestin
filled or cancelled.
assistance in obtaining satisfactory
housing arrangements in the Washington,
D. C. area. Contains information on
type of housing needed, location and
other preferences.
(Current)
296
AVAILABLE HOUSING FILE
Consists of Form 580, Housing Record,
.3
Temporary. Destroy when superseded
containing information on housing
or obsolete.
available in the Washington, D. C. area.
The file serves as a source of informa-
tion necessary to assist Agency employee
in locating satisfactory housing.
Arranged by type of housin .
(Current
Approved For Release 2005/11/21 : CIA-
DP78-004
7A000100250001-5
FORM NO. 139a USE PREVIOUS
JAN SO ?7 EDITIONS.
 ?
?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
87A000100250001-5
297
BLOOD DONOR FILE
11
Consists . primarily of two lists, one
.5
Temporary. Destroy when 1 year old.
is prepared by the Branch and contains t l
e
(Cut off at end of each year; destroy
name of the donor, his office, time
1 year thereafter. At time of des-
scheduled, signature, and number to be
truction, names of employees who
used in lieu of name. The other list is
possess rare blood types will be listed
prepared by the Red Cross and contains
and retained.)
the assigned number and blood type. Use
to schedule donors, assign them a number
to be used for security reasons, and aft
r
donation serves as a record of blood
types for possible emergency transfusion es
.
Filed chronologically.
(1951-1955)
298
FUND RAISING CAMPAIGN FILES
Consists of records used to facilitate
and control the collection of monies for
fund-raising campaigns of charitable,
health, welfare, and similar organization
s.
a. Form 739, Consolidated Charities Fun
Temporary. Destroy at start of
Pledge and Payment Record. Filed
subsequent campaign.
alphabetically by surname.
b. Correspondence, receipts, invoices,
1.8
Temporary. Destroy at start of
and related papers pertaining to the
subsequent campaign except summary
various fund-raising drives.
financial statement which will be
(1951-1955)
retained.
299
CABLE FILE
Consists of extra copies of incoming
5.5
Temporary. Destroy after 1 month.
cables maintained for convenience of
reference. Official file copies are
maintained in appropriate subject and cas
files. Filed chronologically.
(1955)
Approved For Release 2005/11/21 : CIA-
~
7AQ00100250001-5
FORM NO. 139a USE PREVIOUS
I JAN 66 EDITIONS.
 ?
?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
87A000100250001-5
300
CABLE LOG
Consists of Form 70-9, Cable Log,
.1
Temporary. Destroy when 1 year old.
maintained as a record of the receipt
and dispatch of incoming cables. Filed
chronologically.
(1955)
301
NAME INDEX
Consists of two sets of 3"x5" cards, a
1.4
Temporary. Destroy both cards
true name card and a pseudonym card.
when cancelled.
Both cards contain a code number which
serves as a cross-reference. The index
is used in the receipt and dispatch of
cables. The pseudonym card is filed
alphabetically by pseudonym and the true
name card is filed numerically by code
number.
(Current)
302
OUTSIDE ACTIVITIES FILE
Consists of 3"x5" cards on employees who
.1
Temporary. Destroy when 6 months
have requested permission to participate
old. (Cut off every 6 months;
in activities outside the Agency. Activ
-
destroy 6 months thereafter.)
ties include participation in clubs, par
-
time employment, attending school, etc.
Cards are used to record date requests
are submitted to the Security Office and
approval or disapproval of the requests.
Filed alphabetically by surname.
(1955}
A roved For Release 2005/11/21 -
-
-
FORM NO. 139a USE PREVIOUS
I JAN S6 X377 EDITIOWS.
 ?
?
ITEM NO.
FILES IDENTIFICATION
VOLUME DISPOSITION. INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
Yttk
u
7A000100250001-5
?
303
FEDERAL EMPLOYEES' INSURANCE FILE
Consists of a roster of employees who
.1
Disposal not authorized. Retain
have waived their rights to insurance
in current files area.
under the Federal Employees' Group Life
Insurance Program. File serves as a
source of information which is furnished
to the Office of the Comptroller weekly.
Filed by vouchered or unvouchered funds
and thereunder alphabetically by surname.
(Current)
301+
LIBRARY MATERIAL
Consists of bound library books,
1.5
Temporary. Return to Library when
dictionaries, guides, manuals, etc.,
no longer needed for reference
maintained for reference purposes.
purposes.
305
REFERENCE PUBLICATIONS FILE
Consists of published material such as
10.1
Temporary. Destroy when no longer
regulations, notices, handbooks,
needed for reference purposes.
and college brochures.
Approved For Release 2005/11/21 : CIA-
37AO001 002-50001
FORM NO. 13na USE PREVIOUS
I JAN 56 1 i7 EDITIONS.
 R E 06v6dWT&0ke "UW5/11/21: CIA-R fWJ
SCHEDULE NO. 4o-56
-
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
Central Processing
Records and Services Division
Personnel
,
,
Branch
T I TLE DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
306
BRANCH SUBJECT FILE
Consists of correspondence, reports,
2.0
Temporary. Destroy when 2 years old.
and other papers accumulated in the
(Cut off at end of each year; destroy
general administration of the activities
2 years thereafter.)
of the Branch. Filed by subject.
(1951-1955)
307
TRAVEL CASE FILES
Consists of case files pertaining
to the travel of employees. These files
are accumulated by the Branch in the
process of assisting personnel performin
official travel. Files include travel
orders, shipping data, record of transpo
-
tation furnished, foreign duty data,
clearances, etc. Filed alphabetically
by surname.
(Current)
a. Active cases. Contains PCS and TDY
6.3
Temporary. Upon completion of each
cases being actively processed.
case forward PCS cases to Transactions
and Records Branch for screening and
filing in Official Personnel Folder.
Place TDY cases in TDY file.
b. Pending cases. Contains PCS and TDY
3.0
Temporary. Place in file with active
cases on which the Branch has been
cases when processing begins.
alerted but on which actual process-
ing has not begun.
c. TDY cases. Contains TDY cases which
4.5
Temporary. Place in file with active
have been processed for travel and
cases when processing begins.
are now being held pending return
processing.
0
Release 20
5/11/21 : CIA-R
7A000100250001-5
 ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA
-
308
PROCESSING CONTROL CARD FILES
Consists of card files maintained for
control and follow-up purposes during th
various stages of processing.
a. Form 437, Central Processing Control
.8
Temporary. Place in employee's folder
(5"x8" Filed alphabetically by
in the Travel Case File (item 307)
surname.
upon completion of case.
b. Form 380, Travel Processing Follow-
.2
Temporary. Destroy upon completion of
up Record (3x5). Arranged by status
case.
of processing and thereunder alphabe-
tically by surname.
c. Form 157, Control and Travel Record,
.5
Temporary. Place in employee's folder
(8x102). Filed alphabetically
in the Travel Case File (item 307) upon
by surname.
completion of case.
d. Form 230, Travel Order Documentation
2.6
Temporary. Destroy 6 months after
Control (3"x5"). Filed alphabeticall
y
true separation.
by surname.
309
ASSIGNMENT BOOK
Consists of a loose-leaf binder contain-
.2
Temporary. Destroy when all cases on
ing the names of employees being process E
d
a page are completed.
and the name of the Branch employee
assigned each case. In addition to sere
ng
as a reference on who handled each case
it includes information such as date
employee checked out, type of duty, and
when dependents are to follow. Filed
alphabetically. by surname.
(1955)
.
Approved For Release 2005/11/21 : CIA-
7A000100250001-5
FORM
I JANNO
55 139a E01T10NS!OUS
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 Approved For Release 2005/11/21 : CIA-RDP78-00487A000100250001-5
Approved For Release 2005/11/21 : CIA-RDP78-00487A000100250001-5
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved or Release 1/21 : CIA-
01-5
313
SPACE RESERVATION FILE
Consists of Form 93.132, Memorandum
.l
Temporary. Destroy when 3 months old.
Securing Space for Sale to Passengers
(4"x6" railroad form), prepared as a
record of reservations made for each
individual. Filed alphabetically by
surname.
(1955)
314
TRANSPORTATION REQUEST FILE
Consists of SF-1169, United States of
.1
Temporary. Destroy when 1 year old.
America Transportation Request, main-
(Cut off at end of each year; destroy
tamed as a record of transportation
1 year thereafter.)
requests used. Filed alphabetically by
name of traveler.
(1954-1955)
315
TRANSPORTATION FURNISHED FILE
Consists of extra copies of Form 260,
.4
Temporary. Destroy when 1 year old.
Record of Transportation Furnished,
(Cut off at end of each year; destroy
containing information on type of
1 year thereafter.)
transportation furnished, departure date
,
cost, ticket number, etc. This file is
maintained only for convenience of
reference. Filed chronologically.
(1955)
316
CHECK over REGISTER
Consists of a book containing informatio
.1
Temporary. Destroy when 1 year old.
on all employees who have departed for
(Cut off at end of each year; destroy
overseas assignments. Includet& informa-
1 year thereafter.)
tion on type of duty, grade, destination
and sponsoring Division or Office. File
chronologically.
(1955)
fin
Approved For Release 2005/11/21 CIA-
U11 -
DP7 4
7A000100250001-5
FORM NO. USE PREVfOUS
I 56 EDITIONS.
139a RECORDS CONTROL SCHEDULE - CONTINUATION SHEET ~41I
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
-
317
TRAVEL ORDER SIGNATURE FILE
Consists of 3"x5" cards containing
.2
Temporary. Destroy when superseded or
signatures of Agency officials authorize
obsolete.
to sign official travel orders. Used as
a check against signatures appearing on
travel orders. Filed alphabetically by
surname.
318
CREDENTIAL FILES
Consists of passports
turned in by employee on
2
of travel and maintained by the Branch
for possible re-use.
a. Passport File. Filed numerically
8.3
by passport number.
b. Filed alphabetically
1.0
y surname.
319
CREDENTIAL REQUEST FILES
Consists of requests for passports and
a. Passport Request File. Filed by
.3
Temporary. Destroy when 1 year old.
source of request and chronological)
( Cut off at end of each year; destroy
thereunder.
1 year thereafter.)
(1953-1955)
b. Request File. Filed
.2
Temporary. Destroy when 1 year old.
c r no ogically.
(Cut off at end of each year; destroy
(1953-1955)
1 year thereafter.)
Approved For Release 2005/11/21 : CIA-
.
:87A000100250001-5
FORM NO. 139a USE PREVIOUS
I JAN S6 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHE ET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved or a ease -
79MIM
00100250001-5
320
CREDENTIAL DISPOSAL FILES
Consists of lists of A ency badges,
passports, returned to
the originators for ns
a. Agency Badge Disposal File.
.1
Temporary. Destroy when 1 year
Contains lists of badges returned t
old. (Cut off at end of each year;
the Security Office for disposition
destroy 1 year thereafter.)
Filed chronologically.
(1955)
b.
.3
Temporary. Destroy when 1 year old.
(Cut off at end of each year; destroy
1 year thereafter.)
C.
.1
Temporary. Destroy when 1 year old.
(Cut off at end of each year; destroy
1 year thereafter.)
32
CABLE F:[LE
Consists of extra copies of outgoing
.3
Temporary. Destroy when 1 year old.
cables originated by the Branch and
(Cut off at end of each year; destroy
maintained for convenience of reference
1 year thereafter.)
Filed chronologically.
(1955)
32
LIBRARY MATERIAL
Consists of bound library books,
4.8
Temporary. Return to Library when
distionaries, guides, manuals, etc.,
no longer needed for reference
maintained for reference purposes.
purposes.
Approved For Release 2005/11/21 : CIA-
D -
7A000100250001-
?
0
FORM NO. 139& .USE PREVIOUS
I JAN 6S EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 323
Approved of r eF lease
REFERENCE PUBLICATIONS FILE
WRET.
Apprnw d Fnr RPIPaCP_ 2005/11/ 1 CIA
Consists of published material such as
regulations, notices, airline guides,
hotel guides, and travel processing
instructions.
FORM N0. 139a USE PREVIOUS
I JAN 'J6 i7 EDITIONS.
Temporary. Destroy when no longer
needed for reference purposes.
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 SCHEDULE NO.
RFAP~66v6a4Wke &121)65/11/21: CIA-
O> ~4
40-6
!!
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
Personnel, Records and Services Division, Statistical Reporting
T I TLE DATE
Branch
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
324+
BRANCH SUBJECT FILE
Consists of correspondence, reports, and
1.3
Temporary. Destroy 2 years old.
other papers accumulated in the general
(Cut off at end of each year; destroy
administration of the activities of the
2 years thereafter.)
Branch. Filed by subject.
(1952-1955)
325
CONVENIENCE FILE (Reading)
Consists of extra copies of outgoing
.6
Temporary. Destroy when 1 year old.
correspondence maintained for conven-
(Cut off at end of each year; destroy
ience of reference. Filed chronologicall
y.
1 year thereafter.)
(1953-1955)
326
PERSONNEL REPORTS FILE
Consists of periodic and special reports
required on the various phases of personn
el
administration. Filed by type of report
and. chronologically thereunder.
a. Annual Personnel Statistical Review.
.5
Permanent. Disposal not authorized.
(1952-1954)
(Maintain a 5 year level; thereafter
transfer oldest year to the Records
Center after filing current year.)
b. Monthly Personnel Statistical
2.6
Permanent. Disposal not authorized.
Review.
(Maintain a 5 year level; thereafter
(1953-1955)
transfer oldest year to the Records
Center after filing current year.)
Approved For Relea-qp 200-5/11/21 - QIA-
INN
 326
?
327
PERSONNEL REPORTS FILE CONTD
c. Quarterly Consultant Report.
Contains names and amount and rate
of pay of all consultants utilized
by the Agency.
d. "Eyes Only" Strength Report.
Contains statistical information
substantially duplicated in the
Monthly Personnel Statistical
(1952-1955)
e. All other re orts.
1952-1955)
MACHINE LISTINGS (STATISTICAL TABULATIONS)
Consists of listings containing
statistical information on personnel
activities which were prepared from
machine record cards. Used primarily
in the preparation of summary reports.
Filed by type of report.
(1953-1955)
40 32 MACHINE LISTINGS (ROSTERS)
Consists of listings containing rosters
of positions and personnel which were
prepared from machine record cards.
(1953-1955)
a. Position Control Register
Approved For RPlcacp 9nn-Riiir'i ?io_d
9.2
3.9
3.4
Permanent. Disposal not authorized.
(Cut off every other year; transfer
to the Records Center 2 years there-
after.)
Temporary. Disposal not authorized.
(Retain in current files area
indefinitely.)
Temporary. Destroy when 2 years old.
(Cut off at end of each year; destroy
2 years thereafter.)
Temporary. Destroy when 3 years old.
(Cut off at end of each year; trans`oi"
to the Records Center 1 year there-
after.)
SHEET
FORM NO 139a Es1110M31OUS RECORDS CONTROL SCHEDULE -CONTINUATION
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
7A000100250001-5
328
MACHINE LISTINGS (ROSTERS) CONTD
I(1) Monthly registers. These are
Permanent. Disposal not authorized.
the listings prepared for the
(Cut off at end of each year; trans-
months of March, June, Septem-
fer to the Records Center 1 year there-
ber, and December.
after.)
(2) All others.
Temporary. Destroy previous register
upon receipt of current register.
(Except as indicated above.)
b. Combined Alphabetical Listing
1.2
(1) Quarterly listings. These
Permanent. Disposal not authorized.
are the listings prepared for
(Cut off at end of each year; transfer
the months of March, June,
to the Records Center 1 year thereafter.)
September, and December.
(2) All others.
Temporary. Destroy previous listing
upon receipt of current listing.
(Except as indicated above.)
c. Name Change Roster
.8
(1) Annual listing. These are
Permanent. Disposal not authorized.
complete compilations of the
(Cut off at end of each year; transfer
monthly rosters.
to the Records Center 1 year thereafter.)
(2) Monthly Name Change Rosters
Temporary. Destroy upon receipt of
annual roster covering the changes
contained in the monthly rosters
d. All other rosters
13.7
Temporary. Destroy when 2 years old.
(Cut off at end of each year; destroy
2 years thereafter.)
fOJAN"se 139S EDITIONS.OU? RECORDS CONTROL SCHEDULE -CONTINUATION SHEET (41)
 0
ITEM NO.
FILES IDENTIFICATION
E
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
4
7A000100250001-5
329
WORK PAPERS
Consists of work sheets created in the
13.5
Temporary. Destroy upon preparation
course of compiling statistics and pre-
of related reports.
paring reports. The information con-
tained in these work papers is reflected
in the final reports.
(1953-1955)
330
STAFF AGENT CARD FILE
Consists of machine record cards con-
.3
Temporary. Destroy upon preparation
taming coded information concerning
of a new card or upon separation of
the position, grade, EOD,,408, assign-
staff agent.
ment, etc. of staff agents. Used for
preparing rosters and statistical
tabulations on staff agents.
(Current)
331
CODING SHEET FILE
Consists of an unnumbered form, contain-
.7
Temporary. Destroy upon preparation
ing coded information, created to
and verification of the related machine
facilitate the preparation of the machine
record card.
record card described above.
(1954-1955)
332
T/0 CHANGE AUTHORIZATION FILE
Consists of Form 261, T/O Change Authori-
1.5
Temporary. Destroy when 1 year old.
zation, and related correspondence. Used
(Cut off at end of each year; destroy
in maintaining the Position Control
1 year thereafter.)
Register current. Arranged organizationa
lly.
(1953-1955)
Approved For Release 2005/11/21
-
-
IO JAN NO. 139a EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
7A000100250001-5
333
APPLICANT PROCESSING CANCELLATION FILE
Consists of Form 37-129, Cancellation
.2
Temporary. Destroy upon preparation
of Applicant Processing, used by the
of the monthly report.
Branch in compiling information for a
monthly applicant cancellation report.
Filed alphabetically by applicant's
name.
(1954-1955)
334
GRAPHIC CHART FILE
Consists of large statistical charts
2.0
Temporary. Destroy when superseded
prepared for use in briefings and train-
or obsolete.
ing courses. Includes charts on civilia
and military combined strength, staff
personnel gains and losses, promotion
rate, and departmental and field on
duty strength.
335
COURIER RECEIPT FILE
Consists of the Branch copy of Form
.1
Temporary. Destroy when 1 year old.
35-16, Courier's Classified Mail
Receipt, which was signed by the courier
at the time the material was picked up
for delivery to addressee. Filed
chronologically.
(1955)
336
LIBRARY MATERIAL
Consists of bound library books,
1.4
Temporary. Return to Library when no
dictionaries, guides, manuals, etc.,
longer needed for reference purposes.
maintained for reference purposes.
FORM No. 139a USE PREVIOUS
JAN E6 1 EDIYI us.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ?
?
ITEM NO.
FILES IDENTIFICATION
VOLUME--
DISPOSITION INSTRUCTIONS
Approved For Release 2005/1 -
1-5
337
REFERENCE PUBLICATIONS FILE
Consists of published material such
1.3
Temporary. Destroy when no longer
as regulations, notices, handbooks, etc.
,
needed for reference purposes.
maintained for reference purposes.
9
A pprm/ind I=nr PalpqQp 9nn-5/1 1121 - rlA-~
-1
n
67Annni
-FORM NO. 139a USE PREVIOUS
t JAN ae EDITIONS.
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 SCHEDULE NO.
REA0~PSv6QNd80IRe &5/11/21 : CIA-R
art]
t7A0Q01nnq5()()()1_5 40-56
CONCURRENCE
.
OFFICE. DIVISION. BRANCH
SIGNATURE
Personnel, Records and Services Division, Transactions and Recor
gITLE DATE
Branch
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
338
BRANCH SUBJECT FILE
Consists of correspondence, reports, and
1.6
Temporary. Destroy when 2 years old.
other papers accumulated in the general
(Cut off at end of each year; destroy
administration of the adtivities of the
2 years thereafter.)
Branch. Filed alphabetically by subject.
(1952-1955)
339
OFFICIAL PERSONNEL FOLDER FILE
Consists of official personnel folders
970.9
Temporary. Dispose of in the following
containing papers which completely doc-
manner:
ument the service of an employee. Each
1. Upon true separation for reasons
folder consists of two sections: A sec-
other than transfer to other Federal
tion comprising permanent documents filed
Agencies - -
on the right side of the folder, and a
section comprising temporary records,
a. Screen and destroy duplicate
filed on the left side of the folder.
documents on left side of
Filed alphabetically by name.
folder.
(Current)
b. File folders alphabetically by
name in an inactive file.
c. Cut off inactive file at end of
each year and transfer to the
Records Center 3 years there-
after.
d. Destroy, at the Records Center,
75 years after birth of employee
or 60 years after date of earlies
document in the folder if date of
birth cannot be ascertained, pro-
vided employee has been separated
or retired for at least 5 years;
or destroy 5 years after death of
employee whichever is sooner.
Approved For Release 2005/11/21 CIA-
-
FORM NO. 13 A USE PREVIOUS (41)
1 JAN 56 39 EDITIONS. 1
 ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-
7A000100250001-5
339
OFFICIAL PERSONNEL FOLDER FILE CONTD
2. Upon true separation when employee
transfers to another Federal Agency --
a. Screen and destroy duplicate
documents on left side of
folder.
b. File folder in a temporary
file, in alphabetical order,
pending receipt of a request for
the folder from the gaining
Agency.
c. Upon receipt of request for the
folder screen folder and remove
classified and sensitive
documents in accordance with
R 20-800, and file this material
alphabetically in the inactive
file of true separations.
3. Upon separation to Staff Agent
Status - -
a. File folder alphabetically in
inactive file of separated
employees.
b. Upon receipt of notification of
termination of Staff Agent
status, return folder to active
file or handle as true separa-
tion as appropriate.
3l0
CONSULTANTS FOLDER FILE
Consists of official folder containing
4+.8
Temporary. Upon termination of consul-
papers which document.the affiliation
tants services, place folder in inactive
of individuals witlMAgency as overt con-
file with folders of employees who were
sultants. File includes correspondence
true separations for reasons other than
and related form records pertaining to
transfer to other Federal Agencies, and
the justification for consultant,
then dispose of as prescribed in item
contract and contract agreements, securit
y
339, disposition instruction is and d.
clearance, and consultants status.
Filed alphabetically by name.
(Current)
iir
FORM I JAN"5 139a EDITIONS.??' RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 341
FILES IDENTIFICATION
Approved or Release 2005/11/21: CIA-
3M
Consists of official folders containing
papers which document the part-time
Agency employment of individuals paid
on a, "when actually employed" basis. Filed
alphabetically by name.
(Current)
342
Consists of official folders containing
papers which document the employment of
native personnel by OO/FBID. Folder
includes application for employment,
employment agreement, anti-strike
affidavit, and personnel actions. Filed
by Bureau and alphabetically by name
thereunder.
(Current)
343
Consists of case files on individuals
who have applied for employment with the
Agency. Folders include application for
employment, report of interview, personal
history statement, and request for security
clearance. Documents from these folders
become a part of the Official Personnel
Folder upon entrance on duty of individua .
Filed alphabetically by name.
(Current)
FORM N0. 139a USE PREVIOUS
1 JAN 55 EDITIONS.
4.3
512.9
DISPOSITION INSTRUCTIONS
87A000100250001-5
Temporary. Upon final termination of
individual's employment, place folder
in inactive file with folders of
employees who were true separations for
reasons other than transfer to other
Federal Agencies, and then dispose of
as prescribed in item 339, disposition
instruction lc and d.
Temporary. Upon termination of
individuals employment, place folder in
inactive file with folders of employees
who were true separations for reasons
other than transfer to other Federal
Agencies, and then dispose of as pre-
scribed in item 339, disposition
instruction lc and d.
Temporary. Screen annually and destroy
those indicating a period df_2 years
since date of last interest, except
those whose qualifications have been
coded or those with a suspense notation
for retention due to security, medical,
or congressional interest factors, which
will be destroyed 5 years after date of
last contact unless otherwise noted.
ApprnyPd Fnr RPIPACP 9M~/7 19~ ~'IA R ~1 ~^ ~ ecJlAOOOlOO2OOOl-
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 344
SERVICE RECORD CARD FILE
Consists of copies of SF-7, Service
Record Card, maintained on each Staff
employee, staff agent, and overt consul-
tant. The file provides a current picture
of each Organizational segment and shows
such information as location of employee ;
vacancies pending actions; and names of
incumbents of positions. The file also
provides a summarized record of the
employees' service.
a. Service Record Cards on staff
employees and staff agents. Filed
organizationally.
(Current)
b. Service Record Cards on overt consul .1
tants. Filed alphabetically by name
(Current)
345
POSITION IDENTIFICATION STRIPS
Consists of copies of SF-7d, Position
Identification Strip, used with SF-71
Service Record Card, to provide summary
data on each position occupied. Filed
organizationally.
(Current)
FORM No. 139a O!E /REVIOYE
I JAN 56 EOITIORS.
Temporary. Disposal not authorized at
this time. (Place in inactive file upon
separation of employees and retain in
current files area.
Temporary. Disposal not authorized at
this time. (Upon termination of con-
sultants' services place card in inactive
file described above.)
Temporary. Destroy when position is
canceled or new strip is prepared.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ?
?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA- I
SM"
87A000100250001-5
3i.6
APPLICANT CONTROL FILE
Consists of a 3"x5" card (not a form)
Al
for each applicant folder maintained and
on which the location of the folder
is noted when charged out; a copy of For
37, Record of Destroyed Applicant File,
for each applicant folder that has been
destroyed; and a copy of Form 87, Field
Reject Card, for each applicant rejected
and. for which a folder was not prepared.
Filed alphabetically by name.
a. 3"x5" applicant folder card.
Temporary. Destroy upon EOD or
destruction of applicant folder
and preparation of Form 37, Record
of Destroyed Applicant File.
b. Form 37, Record of Destroyed
Temporary. Disposal not authorized.
Applicant File.
(Cut off file at end of each year;
transfer to Records Center 2 years
thereafter.)
c. Form 87, Field reject Card.
Temporary. Disposal not authorized.
(Cut off file at end of each year;
transfer to Records Center 2 years
thereafter.)
347
APPLICANT TICKLER FILE
Consists of 3"x5" cards prepared on
.1
Temporary. Destroy after folder has
selected applicants and used as a follow
been forwarded to appropriate office.
up. The cards are prepared in response
to requests from offices which desire
to have an applicant's folder forwarded
at a specified future date. Filed
chronologically by date of follow-up.
(Current)
___Apg=ved For Relpanp 200-5111121 - r,1A_P
gM
........... 1
FO` NO. 139a uee /NEVIOYP
1 JAN 56 #DI7loNS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
7A000100250001-5
348
STATUS OF PROCESSING FILE
Consists of Form 835, Appointment
2.1
Temporary. Destroy 3 months after
Processing Record,(51'x8"5) containing
completion of processing. (Place
information on applicants, such as date
in inactive file upon completion of
of security initiation, date interim
processing; destroy 3 months thereafter.
letters were sent, physical location of
folder, etc. Card is used as a referent
to the processing status of each appli-
cant and as a locator on the folder.
Filed alphabetically by name.
(Current)
349
PROCESSING TICKLER FILE
Consists of Form 835a, Appointment Tab
.5
Temporary. Destroy upon completion of
Control, used as a tickler for Form
processing.
835, Appointment Processing Record, and
to schedule interim correspondence sent
to applicants during processing. Filed
chronologically by date of follow-up.
(Current)
350
APPLICANT INQUIRtgFILE
Consists of 3"x5" cards on applicants
.5
Temporary. Destroy upon applicants
in process containing name of applicant
entrance on duty and preparation of
and office for which he is being pro-
Employee Locator Card.
cessed. The cards are used as a guide
in. answering inquires coming from out-
side the Agency; the color the card
indicating the amount of information
which can be divulged. Filed alphabe-
tically by name.
(Current)
,
Apprnypd For Rpipang 200-5/11/21 IA-R
"!
? CONTINUATION SHEET (41)
fio~~""as 139a RECORDS CONTROL SCHEDULE EDITIONS.
1
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
7A000100250001-5
351
EMPLOYEE LOCATOR FILE
Consists of cards maintained on employee
5.6
mporary. Disposal not authorized,
of the Agency containing name, grade,
etain in current files area indefinite)
position title, office to which assigned
,
etc. Cards are used as guides in answer
-
ing inquires on credit references, salar
y,
etc. The color of the card indicates
the amount of information which can be
divulged. Filed alphabetically by name.
352
EMPLOYEE INQUIRY AND ACTION FILE
Consists of Form 81, Record of Inquiry
1.5
Temporary. Destroy 1 year after last
and Action Taken, containing a record of
inquiry. (Screen annually and destroy
information on employees furnished in
cards on employees on which there has
response to inquires directed to the
been no action in the past year.)
Agency. Used to determine what informa-
tion has been furnished previously. Fil
d
alphabetically by name.
(1951.-1955)
353
PERSONNEL ACTION FILE
Consists of 3 files of extra copies of
SF-50, Notification of Personnel Action.
The record copy of the form is filed in
the appropriate Official Personnel
Folder.
a. Civil Service Commission's Copy
(co
Fil
d
h
l
#3)
i
l
.5
Temporary. Destroy present accumula-
py
e
c
rono
og
ca
ly.
.
tions immediately and discontinue
(1955)
future maintenance of this file.
b. Chronolo ical Journal File Copy
1.5
Temporary. Destroy present accumula-
(copy #5~? Filed by type of action.
tions immediately and discontinue
(1955)
future maintenance of this file.
c. Machine Record Copy (no copy number)
. 35.5
Temporary. Destroy when 2 years old.
Used for coding information for mach
ne
(Cut off at end of each year; destroy
record cards. Filed by type of fun
is
2 years thereafter.)
and alphabetically by name thereunde
.
(1951-1955)
`
'
CIA-R
&1:99
11
JANN55 I38a EDITIO:;1On, RECORDS CONTROL SCHEDULE (.,)
I
FORM
- CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
7A000100250001-5
354
PERSONNEL ACTION TRANSMITTAL FILE
Consists of lists used to transmit
2.6
Temporary. Destroy when 6 months old.
copies of SF-50, Notification of Personne
Action, to the Office of the Comptroller.
The file is in two parts; one consisting
of retained copies of the transmittals
and the other containing the return sign
copies.
(1952-1955)
355
LEAVE WITHOUT PAY FILE
Consists of 3"x5" cards covering personne
.2
Temporary. Destroy upon return to duty.
on leave without pay. Cards contain
name of individual, date leave without
pay began, and date of expected return
to duty. These cards are used to confirm
date of return with the individual and
as a basis for preparation of Form 377,
Request for Security Clearance. Filed
chronologically by date of expected
return.
(Current)
356
POSITION INVENTORY SUBJECT FILE
Consists of correspondence, reports, and
1.4
Temporary. Destroy when 2 years old.
other papers accumulated in the general
(Cut off at end of each year; destroy
administration of the Position Inventory
2 years thereafter.)
Section. Filed alphabetically by subject
.
(1954-1955)
Approved For Release 2005/
fORY NO. i39a USE -IIE r1a US
1 JAN 6i 7 EDITIONS.
 ITEM NO
. FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
pprove or -
-
357
COURIER RECEIPT FILE
Consists of the office copy of Form
Cou
35?.16
i
'
Cl
.1
Temporary. Destroy when 1 year old.
,
r
er
s
assified Mail Receipt
which was signed by the courier at the
time the material was picked up for
delivery to addressee. Filed chronologi
caily.
(1955)
358
CLASSIFIED MAIL LOG
Record of the receipt and dispatch of
.4
Temporary. Destroy when 1 year old.
all. classified material and selected
unclassified reports and correspondence.
Separate logs are maintained for incomin
and outgoing material, outgoing log
carries courier receipt no. File main-
tained primarily for security reasons.
Filed chronologically.
(1953-1955)
359
REFERENCE PUBLICATIONS FILE
Consists of published material such as
6.5
Temporary. Destroy when no longer
regulations, notices, handbooks, circular
s,
needed for reference purposes.
etc., maintained for reference purposes.
Approved For Release 2005/11/21 : CIA-
7A000100250001-5
FORM NO. i39a use PREVIOUS
I JAN 56 ~7 EDITIONS.
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 c QQ LL SS ~~~~~~ CP U
REApproved or~ReToase%6/11/21 : UU 4
Personnel 01 Positi i F:val na. ti nn Tli vi Gi nn _ Office of the
ITEM FILES IDENTIFICATION
NO. (TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
360
Consists of correspondence, reports, staff
studies, and other papers pertaining to the
operation and administration of an Agency
program of position evaluation, wage ad-
ministration, and the development of posi-
tion standards. Filed alphabetically by
subject.
(1948-1955)
361
VOLUME
CUBIC FT.)
3.8
Consists of weekly activity reports cover-
ing the activities of the individual Posi-
tion Evaluation Officers, Branch activities,
and sunmary reports covering the activi-
ties of the Division. The reports include
statistics on the number of position audits,
number of position descriptions allocated,
number of table of organization changes
authorized, supergrade positions prepared
for review, etc. Filed chronologically.
a. Position Evaluation Officers' Reports.
(1952-1955)
b. Branch Reports.
(1953-1955)
TITL
Temporary. Destroy when 3 years old.
(Cut off at end of each year; transfer
to the Records Center 1 year thereafter
except papers pertaining to policies and
procedures which will be retained in
current files area indefinitely.)
Temporary. Destroy when 1 year old.
(Cut off at end of each year; destroy
1 year thereaf ter.)
Temporary. Destroy when 1 year old.
(Cut off at end of each year; destroy
1 year thereafter.)
FORM NO. 139 USE PREVIOUS SLUM ' (41)
1 JAN 56 EDITIONS.
 ?
?
%Ir4*MTP~~
c. Division Reports.
(1949-1955)
362
363
364
SEMI-ANNUAL PROGRESS REPORTS FILE
Consists of narrative type reports prepared
for the, Director of Personnel. The reports
contain summarized information taken from
statistical reports and weekly reports and
outline progress, program plans, and
objectives. Filed chronologically.
(1952-1955)
POSITION UPGRADING REPORT FD
Consists of a narrative report prepared
monthly which contains information on
Agency positions that were upgraded during
the month. These reports are prepared for
the Director of Personnel and the informa-
tion includes justification for changes,
number of changes effected, and effective
date of changes. Report covers both head-
quarters and field positions. Filed
chronologically.
(1955)
STATUS REPORTS FILE
Consists of weekly reports on the status
of T/D change requests. The reports are
prepared by the Division Chief's secretary
for the information of the Division and
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
Ao_provpd For PpIc. c.'nW 14
Temporary. Destroy when 1 year old.
(Cut off at end of each year; destroy
1 year thereafter.)
Temporary. Destroy when 2 years old.
Temporary. Destroy when 1 year old.
(Cut off at end of each year; destroy
1 year thereafter.)
Temporary. Destroy when 1 month old.
~~Wl 6661-5
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved or a ease -
00250001-5
Branch Chiefs. Information includes the
control number, status, and action taken
on requests and requests pending approval
memoranda from the Management Staff.
Filed chronologically.
(1955)
365
CONVENIENCE FILE (Reading)
Consists of extra copies of outgoing
.4
Temporary. Destroy when 1 year old.
correspondence maintained for convenience
(Cut off at end of each year; destroy
of reference. Filed chronologically.
1 year thereafter.)
(1951-1955)
366
TABLE OF ORGANIZATION FILES
Consists of the. official record copies of
the Agency table of organization; signed
copies of Form 261, T/O Change Authoriza-
tion; and concurrences, justifications,
and comments pertaining to the changes.
These files are used by the Division in
coordinating all actions affecting the T/O
and in maintaining a current Agency T/O
as required by Regulation.
a. Official record copies of the table of
5.0
Permanent. Disposal not authorized.
organization containing rosters of
(Cut off file at end of each year;
app roved Agency positions. Filed
transfer to Records Center 2,yearr
organizationally.
thereafter.)
(1948-1955)
Approved For Release 2005/11/21
W 00
7A000100250001-
FORM NO. 139a USE PREVIOUS
I JAN 36 1 `~ EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78- 0
87A000100250001-5
b. Signed copies of Form 261, T/O Change
9.7
Permanent. Disposal not authorized.
Authorization, and concurrences,
(Place in a file of completed cases
justifications, and comments pertain-
upon final authorization; cut off
i.ng to the changes. Filed by project
completed case file at end of each
or organizationally and by position
year and transfer to the Records Center
number thereunder.
yearrthereafter. )
(1950-1955)
367
T/O CHANGE LOG
Consists of a loose-leaf binder contain-
.1
Temporary. Destroy when 1 year old.
ing a record of the receipt and dispatch
(Cut off at end of each year; destroy 1
of Form 261, T/O Change Authorization,
year thereafter.)
received by the Division. Filed chrono-
logically.
(1954-1955)
368
GRADE UTILIZATION TABULATION FILE
Consists of a machine listing containing
.1
Temporary. Destroy upon receipt of
information on Agency grade utilization
revised listing.
and the number of incumbents in each grade.
Lis ting is used in developing position
standards, for comparison of grade struc-
ture in this Agency with that of other
Agencies, and for the preparation of
statistics on grade average by position.
(1955)
369
OCCUPATION SERIES FILE
Consists of a machine listing of occupa-
.1
Temporary. Destroy upon receipt of
tional. categories of Agency positions.
revised listing.
Information contained on listing reflects
Approved For Release 2005/11/21 : "
RIA0
47A000100250001-5
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
MME
DISPOSITION INSTRUCTIONS
pprove or a ease 2005/11/21 : -
-00
87A000100250001-5
standard Agency titles, code numbers,
.1
Temporary. Destroy upon receipt of
and grade range. Listing is used as a
revised listing.
working media in comparing Agency titles
and codes with those of the Civil Service
Commission for possible Agency conformance
(1955)
370
J SUPER-GRADlE COBRRESPONDENCE FILE
Consists of correspondence, reports,
.6
Permanent. Disposal not authorized.
agenda of meetings, listings of super-
(Cut off at end of each year; retire to
grade positions, and related papers
Records Center 5 years thereafter.)
pertaining to the activities of the Super-
Grade Review Board. Files contain infor-
mation on super-grade allocations, Board
recommendations on review cases, super-
grade structure in other agencies, etc.,
and are used in furnishing information to
the Area Deputy Directors and the Director
of Personnel on the utilization and status
of each position. Filed alphabetically
by subject.
(1951-1955)
371
PERSONNEL 'BRIE'FING FILE
Consists of loose-leaf binders containing
.1
Temporary. Destroy when no longer needed
reference material used to brief new
for reference purposes.
Division personnel and in some instances
overseas returnees. Briefing material
includes Official Terms and Definitions,
Occupational Handbook of Classification
Titles and Codes, Departmental Civilian
Personnel Procedures Manual, etc.
(Current)
u
Approved For Release 2005/11/21 :
004
87A0001 00250001 -
FORM NO. 139a USE PREVIOUS
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
JAN X36 X77 EDITIONS.
 ?
?
ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved or Release 2005111121 -
-
372
EMPLOYEE :RECORD CARD FILE
Consists of two files, one containing an
OFJjb, Employee Record Card for each Divi-
sion employee, and one containing 3" x
511 cards maintained on Agency employees
in super-grade positions. Both OF)4b and
the 311 x 511 cards are used as a basis for
initiating personnel actions; recording
personnel actions, training, and quali-
fications; and noting other information
needed in the management of Division and
super-grade personnel*
a. OFLb Employee Record Card.. Filed
.1
Temporary. Destroy upon separation of
organizationally and alphabetically
employee, or forward to gaining. component
by name thereunder.
upon transfer of employee within Agency.
(Current)
b. 31' x 511 cards maintained on Agency
.1
Temporary. Destroy upon separation of
employees in super-grade positions.
employee.
Filed organizationally and by posi-
tion thereunder.
(Current)
373
PERSONNEL ACTION FILE
Consists of retained copies of SF52
.1
Temporary. Destroy when 1 year old.
Notification of Personnel Action, Form
(Cut off at end of each year; destroy
275) Personnel Qualification Question-
1 year thereafter.
naire, character recommendations, etc.,
maintained for reference purposes in
administering personnel of the Division.
Filed chronologically.
.(1955)
R
l
2005/11/21
Sli4
A
d F
DRZ
00
87A000100250001
5
or
e
ease
:
pprove
B-
-
FORM N0. 139a USE PREVIOUS
I JAN g6 ?7 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
pprove or a ease 1/21 :
M -A
-87A000100250001-5
374
TINE AND ATTENDANCE FILE
Consists of an unnumbered form maintained
.1
Temporary. Destroy when 1 year old.
on Division employees as a record of
(Cut off at end of each year; destroy
their sick leave, annual leave) overtime
1 year thereafter.)
worked, etc. Filed chronologically.
(1954-1955)
375
REFERENCE PUBLICATIONS FILE
Consists of published material such as
15.4
Temporary. Destroy when no longer needed
regulations, notices, handbooks, circu-
for reference purposes.
lars, public laws, etc., maintained for
reference purposes.
376
LIBRARY NA TERM,
Consists of bound library books, dic-
4.0
Temporary. Return to Library when no
tionaries, guides, manuals, etc.,
longer needed for reference purposes.
maintained for reference purposes.
J
ma
6
Approved For Release 2005/11/21 :
-
,
7A000100250001-5
FORM NO. 139a USE PREVIOUS
I JAN 66 1 EDITIONS.
 S MR
R EEPRBcSv~Ot OReSI# "WE5/11/21 : CIA- 04
SCHEDULE NO.
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
Personnel, Position Evaluation Division, Overt Branch
TITLE DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
377
BRANCH SUBJECT FILE
Consists of Zorrespondence, reports, and
1,0
Temporary. Destroy when 2 years old. (Cut
other papers accumulated in the general ad-
off at end of each year; destroy 2 years
ministration of the activities of the Branch.
thereafter except current policies and pro-
Filed alphabetically by subject.
cedures which will be retained and placed in
(1952-1955)
current file.)
378
ACTIVITY REPORTS FILE
Consists of biweekly reports covering the
.2
Temporary. Destroy when 1 year old. (Cut
activities of the Branch. File also con-
off at end of each year; destroy 1 year
tains copies of reports prepared by indi-
thereafter.)
vidual Position Evaluation Officers which
are summarized in the Branch reports, and
includes information on position audits,
number of Form 261ts processed, number of
position descriptions allocated, status of
position standard projects, etc. Filed
chronologically.
(1955)
379
CONVENIENCE FILE (Reading)
Consists of extra copies of outgoing corres-
.1
Temporary. Destroy when 1 year old. (Cut
pondence maintained for convenience of
off at end of each year; destroy 1 year
reference. Filed chronologically,
thereafter.)
(1955)
Approved For Release 2005/11/21 CIA-R
bP78-004d
7AO00100250001-5
FORM NO. 139 USE PREVIOUS SECRET
1 JAN 56 EDITIONS. (Q I,
 ITEM NO.
FILES IDENTIFICATION
OLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-00
87A000100250001-5
380
TABLE OF ORCAlLNIZATION FILES
Consists of extra copies of the Agency T/0
1.2
Temporary. Destroy upon verification of
used by the Position Evaluation Officers as
revised T/O.
working copies. The T/Ots are used for refw,
erence to official position titles, position
numbers, unit strength, etc. Authorized
changes to the T/0 are noted on these copies
for use in verifying the revised T/O. Main-
tained organizationally by the Position
Evaluation Officer concerned.
381
T/O CHANGE LOG
Consists of Form 192, Daily Log of Per-
11
Temporary. Destroy when 1 year old. (Cut
sonnel Actions, used to record the receipt
off at end of each year; destroy 1 year
and dispatch o,f~~~~. ~F~~ggrm 261, T/0 Change
thereafter.)
AuthorizationNy the Branch. Filed
chronologically.
(1953-1955)
382
POSITION DESCRIPTION FILES
Consists of SF75 and Form 387, Position
Description, with related correspondence
and reports. The files contain the record
copy of the description and other infor-
mation on each overt position in the Agency.
a. Current Files. Consists of the current
15.4
Temporary. When position description be-
position descriptions and related papers
comes obsolete place in Obsolete File and
maintained by each Position Evaluation
destroy related papers.
Officer for his area of responsibility.
Filed organizationally and by position
number thereunder.
(1950-1955)
Approved For Release 2005/11/21 : CIA-
DP78-00
37A000100250001-5
RECORDS CONTROL SCHEDULESE" TNUATION SHEET (41)
 ITEM NO.
FILES IDENTIFICATION ;becatt
if VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release -
-
-
b. Obsolete File. Consists of the obsolete
1.4
Temporary. Disposal not authorized. (Cut
position descriptions removed from the
off at end of each year and transfer to the
above file. Filed organizationally and
Records Center 1 year thereafter.)
by position number thereunder.
(1949-1954)
383
NSC POSITION DESCRIPTION FILE
Consists of SF75 Position Description, with
related correspondence and reports. The
file contains the record copy of the de-
scription and other information on each posi-
tion in the National Security Council.
a. Current File. Consists of the current
.6
Temporary. When position description becomes
position descriptions and related
obsolete place in Obsolete File and destroy
papers. Filed organizationally and by
related paperse
position number thereunder.
(1950-1955)
b. Obsolete File. Consists of the obsolete
.1
Temporary. Disposal not authorized. (Cut
position descriptions removed from the
off at end of each year and transfer to the
above file. Filed organizationally and
Records Center 1 year thereafter.)
by position number thereunder.
(1950-1955)
384
POSITION NUMBER REGISTER
Consists of Form 37-69, T/0 Position Number
Register, and 5"X8" cards containing infor-
mation which identifies the position number,
organizational location, and classification
of each position on the Agency T/O. Files
are maintained to facilitate reference to
Agency positions.
Apprnvpd For Release 2005/11/21 : CIA
78-00
87A000100250001-5
FORM NO. 139a USE PREVIOUS
I JAN 5 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved or Release -
-
-
a. Form 37-69, T/0 Position Number
.4
Temporary. Disposal not authorized. Retain
Register, presently being converted to
in current file area indefinitely.
5"X8" cards. Filed organizationally and
by position number thereunder.
b. 5"X8" Card register. Filed organi-
1,,0
Temporary. Disposal not authorized. Retain
zationally and by position number there-
in current files area indefinitely.
under.
385
POSITION DESCRIPTION TRANSMITTAL
Consists of an unnumbered form titled
.1
Temporary. Destroy when 6 months old.
"Transmittal and Control Sheet" used to
transmit copies of Form 387, Position De-
scription, to the Personnel Assignment
Division for concurrence, Transmittals are
returned to this Branch and filed for ref-
erence purposes. Filed chronologically by
date of transmittal,
(1955)
386
POSITION EVALUATION SURVEY FILES
Consists of case files containing corres-
14.3
Temporary. Destroy when no longer needed for
pondence, survey reports, functional
reference purposes.
statements, etc., accumulated by the Posi-
tion Evaluation Officers while conducting
surveys. Information includes analyses of
positions, grade structures, position
titles, statements of duties and responsi-
bilities, etc. Files serve as reference
and as a basis for preparation of Form 387,
Position Description. Filing arrangement
varies with each file.
(1952-1955)
Approved For Release 2005/11/21 :
CI -
8-00
7A000100250001-5
FORM NO. 139a USE PREVIOUS
I JAN 58 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
OLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-004
7A000100250001-5
387
POSITION EVALUATION OFFICERS' WORKING FILES
Consists primarily of correspondence on
2.4
Temporary. Destroy when no longer needed
special, projects, wage schedules, office
for reference purposes.
notices, pamphlets, etc., not contained in
the survey files. Files are maintained by
individual Position Evaluation Officers for
reference. Filing arrangement varies with
each file.
(1952-1955)
388
WAGE AIDMINISTRATION FILE
Consists of copies of wage schedules,
.4
Temporary. Destroy when superseded or
copies of notification of approval of
obsolete.
s of pay rates forwarded to
and related correspondence,
lnform.,o-n includes locality wage rates
for specific occupations such as trade or
craft, consultants, indigenous labor, etc.
Wage schedules are reviewed and approved by
the Branch for Agency use. Filed by geo-
graphic area.
(1953-1955)
389
PERSONNEL ACTION LOG
Consists of a loose-leaf binder containing
11
Temporary. Destroy when 1 year old. (Cut
copies of Form 192, Daily Log of Personnel
off at end of each year; destroy 1 year
Actions, used to record the receipt and
thereafter.)
dispatch of SF52, Request for Personnel
Action,, charged to the Branch. Filed
chronologically.
(1954-1955)
Approved For Release 2005/11/21
P78-004
7A000100250001-5
FORM NO. 139a Use PREVIOUS
I JAN 56 EDITIONS.
 ?
0
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
ved or Release 2005/11/Tl : CIA-
D 778-00
7A000100250001-5
390
LIBRARY MATERIAL
Consists of bound library books, dic-
1.0
Temporary. Return to Library when no longer
tionaries, guides, manuals, etc., main-
needed for reference purposes,
tained for reference purposes.
391
REFERENCE PUBLICATIONS FILE
Consists of published material such as CI&
13.14
Temporary. Destroy when no longer needed
Regulations and Notices, OP Memorandums,
for reference purposes.
Position Classification Standards, and
similar reference material.
Approved For Release 2005/11/21
P78-004
7A000100250001-5
FORM NO. 139a USE PREVIOUS
1 JAN S6 X779 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 c% r SCHEDULE NO.
R fi teftWW a QQQ5/11 /21 : Camwt 04 7A000100250001-5 40-56
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
TITLE DATE
Personnel
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT. AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
'-DISPOSITION INSTRUCTIONS
392
BRANCH SUBJECT FILE
Consists of correspondence, reports, and
.7
Temporary. Destroy when 2 years old.
other papers accumulated in the general
(Cut off at end of each year; destroy
administration of the activities of the
2 years thereafter except current
Branch. Filed alphabetically by subject.
policies and procedures which will be
(1952-1955)
retained and placed in current file.)
393
ACTIVITY REPORTS FILE
Consists of bi-weekly reports containing
.1
Temporary. Destroy when 1 year old.
a summary of the activities of the Branch.
(Cut off at end of each year; destroy
The reports include statistics on position
1 year thereafter.)
audits, number of position descriptions
allocated, Form 2611s processed, etc.
Filed chronologically.
(1954-1955)
394
CONVENIENCE FILE (Reading)
Consists of extra copies of outgoing
.5
Temporary. Destroy when 1 year old.
correspondence maintained for convenience
(Cut off at end of each year; destroy
of reference. Filed chronologically by
1 year thereafter.)
fiscal year.
(1952-1956)
 ?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved or Release
-
395
TABLE OF ORGANIZATION FILES
Consists of extra copies of the Agency
1.2
Temporary. Destroy upon verification of
T/0 used by the Position Evaluation
revised T/O.
Officers as working copies. The T/0's
are used for reference to official
position titles, position numbers, unit
strength, etc. Authorized changes to
the T/0 are noted on these copies for
use in verifying the revised T/O. Main-
tained organizationally by the Position
`valuation Officer concerned.
396
T/O CHANGE FILE
Consists of retained copies of Form 261,
3.7
Temporary. Destroy when 6 months old.
T/O Change Authorization, and copies of
requests for changes, concurrences, etc.
Files are maintained by the Branch for
reference purposes, the record copies of
Form 261, concurrences, etc., are main-
tained in the Office of the Chief. Files
are arranged organizationally or by
Project as appropriate and chronological)
by date of approval thereunder.
(1950-1955)
397
POSITION DESCRIPTION FILES
Consists of SF75 and Form 387, Position
Description, with related correspondence
and reports. The files contain the
record copy of the description and other
information on each covert position in
the Agency.
A
d F
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2005/11/21
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87A000100250001
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pprove
or
e
ease
:
-
-
FORM NO. 139a USE PREVIOUS
I JAN S6 i7 EDITIONS.
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 ?
?
ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA- .
04
7A000100250001-5
a. Current Files. Consists of the
12.1
Temporary. When position description
current position description and
becomes obsolete place in Obsolete File
related papers maintained by each
and destroy related papers.
Position Evaluation Officer for his
area of responsibility. File
organizationally and by position
number thereunder.
(1952-1955)
b. Obsolete File. Consist of the
4.0
Temporary. Disposal not authorized.
obsolete position descriptions
removed from the above file. Filed
(Cut off at end of each year; transfer to
the Records Center 1 year thereafter.)
organizationally and by position
number thereunder.
(1946-1953)
398
POSITION NUMBER M LISTER
Consists of Form 37-69, T/O Position
Number Register., and 511 x 811 cards
containing information which identifies
the position number, organizational
location, and classification of each
position on the Agency T/0. Files are
maintained to facilitate reference to
Agency positions.
a. Form 37-69, T/O Position Number
.4
Temporary. Disposal not authorized.
Register, presently being converted
to 5" x 811 cards. Filed organiza-
Retain in current files area indefinitely.
tionally and by position number
thereunder.
b. 511 x 8< card register. Filed
5.5
Temporary. Disposal not authorized. I G11
organizationally and by position
tain in current files area indefinitely.
number thereunder.
Approved For Release 2005/11/21 :;114
-004
7A000100250001-5
FORM NO. 139a USE PREVIOUS
1 JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CI
B -`OU
7A000100250001-5
399
POSITION EVALUATION SURVEY FILES
Consists of case files containing
2.4
Temporary. Destroy when no longer needed
correspondence, survey reports, functional
for reference purposes.
staterients, etc., accumulated by the Posi-
tion Evaluation Officers while conducting
surveys. Information includes analyses of
positions, grade structures, position
titles, statements of duties and responsi-
bilities, etc. Files serve as reference
and as a basis for preparation of Form
387, Position Description. Each file is
arranged organizationally by division.
(1952-1955)
400
PERSONNEL ACTION LOG
Consists of a loose-leaf binder containing
.1
Temporary. Destroy when 1 year old.
copies of Form 192, Daily Log of Personnel
(Cut off at end of each year; destroy
Actions, used to record the receipt and
1 year thereafter.)
dispatch of SF52, Request For Personnel
Action, charged to the Branch. Filed
chronologically.
(1954-1955)
101
REFERENCE PUBLIUATIONS FILE
Consists of published material such as CIA
4.0
Temporary. Destroy when no longer needed
Regulations and Notices, OP Memorandums,
for reference purposes.
CSC Position Classification Standards, and
similar reference material.
A
d F
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7A000100250001
5
L L
pprove
or
e
ease
,
_
-
FORM NO. 139a USE PREVIOUS
I JAN 55 EDITIONS.
 C
y
t
{
SCHEDULE NO.
~g
_
R K81 &f1:TJMekftW b65/11/21: CIA- f
I
ri"If8 04
6
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
Personnel, Position Evaluation Division, Standards Branch
TITLE DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
402
BRANCH SUBJECT FILE
Consists of correspondence, reports, and
5
Temporary. Destroy when 2 years old. (Cut
other papers accumulated in the general ad-
off at end of each year; destroy 2 years
ministration of the activities of the Branch.
thereafter except current policies and pro-
Filed alphabetically by subject.
cedures which will be retained and placed in
(1953-1955)
current file.)
403
ACTIVITY REPORTS FILE
Consists of bi-weekly reports covering the
.2
Temporary. Destroy when 1 year old. (Cut
activities of the Branch. Reports contain
off at end of each year; destroy 1 year
narrative information on position standard
thereafter.)
projects being conducted, reviewed, coor-
dinated; position standards being reviewed
for reclassification; etc. Filed chrono-
logically.
(1954-1955)
404
POSITION STANDARDS WORKING FILE
Consists of copies of correspondence, reports
4.3
Temporary. Destroy when no longer needed for
staff studies, locality pay schedules, and
reference purposes.
related papers. Files contain information
pertaining to performance standards, man
power control systems, competitive pay levels
point rating plans, etc.; used in developing
position standards. Filed alphabetically by
subject?
(1950-1955)
Approved For Release 2005/11/21: CIA-R
P78-0048
A000100250001-5
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
SECRET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11721 : CIA-
DP78-00
87A000100250001-5
405
POSITION DESCRIPTION FILE
Consists of extra copies of SF 75 and Form
7.5
Temporary. Destroy when position description
387, Position Description, used by the
becomes obsolete.
Branch for reference purposes in developing
position standards. Files arranged by occu..
pational code and by grade level thereunder.
(1946_1955)
406
OCCUPATIONAL HANDBOOK FILE
Consists of copies of the "Occupational
Handbook of Classification Titles And Codes"
and the reproduction negatives for the hand-
book. This handbook was developed by the
Branch to serve as a working media for the
assignment of standard titles and codes to
Agency positions, for the occupational coding
of employee qualifications, and as a refer-
ence to position statistics, etc. Record
copies of the handbook are maintained by the
Regulations Control Staff.
a, Occupational Handbook of Classification
5.7
Temporary. Destroy when superseded or ob-
Titles And Codes. Arranged by occupa-
solete.
tional code numbers.
b. Reproduction negatives for the occupa-
.4
Temporary. Destroy when superseded or ob-
tional handbook,
solete.
407
POSITION AND QUALIFICATION STANDARDS FILE
Consists of copies of Agency Position and
Qualification Standards. These standards
were developed by the Branch and serve as
working guides for the determination of
title, occupational code, and grade of Agency
positions and for the determination of appro-
priate qualifications of individuals assigned
to position:.
pproved For Release 2005/11/21 : CIA--
DP778-00
37A000100250001-5
RECORDS CONTROL SCHEDULESErpT NUATION SHEET
 ?
?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved or a ea
-
0250001-5
a. Position and Qualification Standards,
2.0
Temporary. Destroy when superseded or ob-
Arranged by occupational code numbers.
solete.
b. Reproduction negatives for position and
.Lt
Temporary. Destroy when superseded or ob-
qualification standards,
solete.
408
POSITION EVALUATION CHART FILE
Consists of working copies of Position
1.0
Temporary. Destroy upon publication in a
Evaluation Charts containing information on
position standard.
positions such as grade level, scope and
effect, supervision or guidance received,
etc. Copies of these charts will be incor-
porated in the position standards upon final
coordination and approval.
409
POSITION STANDARDS INDEX
Consists of a loose-leaf binder containing
.2
Temporary. Destroy when superseded or ob-
listings of position standards and qualifi-
solete.
cation standards published or in process.
Listings are used for reference purposes.
(1955)
11.0
CHARGE-OUT LOG
Consists of a log used to charge position
.1
Temporary. Destroy when 3 months old.
standards, qualification standards, and
position descriptions out of the Branch.
Information on log includes publication title
or code series, charge-out date, name, date
returned,, etc.
(1955)
Approved For Release 2005/11/21 : CIA-
DP78-004
-
RECORDS CONTROL SCHEDU CR TINUATION SHEET
FORM NO. 139a USE PREVIOUS
I JAN S6 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION SECR
U OLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-00
87AOOO1OO25OOO1-5
141
REFERENCE PUBLICATIONS FILE
Consists of published material such as regu-
19.3
Temporary. Destroy when no longer needed
lations, notices, position standard hand-
for reference purposes.
books, CSC standards, guides, etc.,
maintained for reference purposes.
142
LIBRARY MATERIAL
Consists of bound library books, dic-
2.0
Temporary. Return to Library when no longer
tionaries, guides, manuals, etc., maintained
needed for reference purposes.
for reference purposes.
Approved For Release 2005/11/21 : CIA-F
IDP78-004
VA000100250001-5
FORM No. 13.9a EUSE DITIONS. PREVIOUS
g. INUATION SHEET
I JAN RECORDS CONTROL SCHEDUL?Ec 'r
 Personnel, Contract Personns1 Division* Off?icc of the Chief:
ITEM
NO.
FILES IDENTIFICATION
('TITLE, DESCRIPTI(XN, ARRANGEMENT, AND INCLUSIVE DATES)
DIVISION SUBJECT FITE
Consists of correspondence., reports,, and other
papers pertaining to the drafting of cont.n, cts
r>
for personal sea r3.ces of ` ndividnals, come
cial. ft-_m , aid educational institutaons9
compatat:Lon of equalization allowances and thi
administration and processing of st _' f agents.
Fled. alphabetically by subject,
(1952-X1956)
Consists of r x-r?at1 v> e m ep its r epared b-?
oaeokly for the Director of Personnel. These
reports contain information on the develotrert
of coutr,actgqs, s racial staff agent cases..
clc sif ~~~etion~ Of Posts for r3rposes,
equal a, &on alloy ances granted, etc. F `.te
(l95-15-1956
415
c: fists cf semi-nnnoal and a.zir-i a reports
art:Ar t9 Z ,:w the Director of Per2o4.r el.. These
reports co: twin st narized i fe nation then
.f ?om t" e b&.- until ly reports and outline preg-
r?esse program plans, and obj'eotives. Filed
c'sronologically.
as x
Temporary. Destroy when 3 years old.
(Cut off at and of each year; transfer to
the Records Center l year thereafter,)
Te o?rary, Destroy when 3 years old.
out off ut en? of each'.'. year, destroy
3 years thereafter.)
Te mr:? tl P):,_-troy when _51 77,-ara
Approved For Release 2005/11/21 ? CIA-R -1bnnnn1nn7-0001-5
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11121 : C -
00250001-5
ORET
416
CONVENIFNCE FILE (Reading)
Consists of extra copies of outgoing
.6
Temporary. Destroy when 1 year olde
correspondence maintained for convenience of
(Cut off at end of each year; destroy
reference. Filed ch
ronol.ogically.
I year thereafter. )
h
(1952-1956)
417
:DIVISION PERSONNEL FILE
Consists of copies of personnel docirr