RECORDS MANAGEMENT PROGRAM RECORDS CONTROL SCHEDULE FOR THE OFFICE OF COMMUNICATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000100190029-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 19, 2016
• Document Release Date: September 29, 2005
• Sequence Number: 29
• Publication Date: November 1, 1957
• Content Type: FORM

Approved For Release 2005/11/ 1,1-RC}r78-00487A000100190029-2
D 11
RECORDS MANAGEMENT PROGRAM
RECORDS CON'tROLSC HEDULE
FO R THE
OFFICE OF
COMMUNICATION S
FORM NO. 738 Approved For Release 2005/11/21 : CIA-RDP78-00487A000100190029-2 (41)
I JUL 55
 SCHEDULE NO. :
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A00310019 -
OFFICE. DIVISION. BRANCH
SIGNA
Office of Communications, Headquarters
TITLE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1 thr
Covering all files and records created or
a~
Disposition instructions for each
36
received by headquarters; showing file
item reflected in attached schedule.
description and suggested retention periods.
#
Volume of records reflected in annual
report submitted to Records Management Staff.
FORM NO. '3 9 USE PREVIOUS
1 JAN 56 EDITIONS.
 q s-7
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S E C R E T
ATTACHMENT A
RECORDS CONTROL SCHEDULE
FOR THE RECORDS OF
THE OFFICE OF COI' iiUNICATIONS
1. Correspondence: To include official record
copies of dispatches (incoming and outgoing).
2-. Correspondence fon-warded to Headquarters by
Field Stations on which Headquarters was not the
originator or an addressee (Lateral Correspondence).
3. Vital Documents: Material forwarded to
Headquarters which Field Stations designate as
"Vital Documents".
I+. Pouch Manifest:
Form 225 or Equivalent. Receipted copy from
Headquarters to Field Station which indicated
content"sof Headquarters pouch.
5. Pouch Manifest Form:
No. 59-33a or Equivalent.
Field Station to Headquarters. Copy which indicated
contents of pouch:.
6. Pouch Manifest Forms. Receipted copy between Field
Stations (Lateral Only).
7. CHRONOLOGICAL MM1EIvIO FILES :
Held as only copy of non-pouch correspondence,
8. Copies of documents produced outside OC used
as background for projects.
Disposition
Hold three years and retire to
Archives for indefinite retention..
Appropriate Staff or Division review.,
and retire to Archives for indefinite
retention.
Appropriate Staff or Division review
and process for Vital Documents
_3epository.
Hold three years and retire to.
Archives for indefinite retention.
:Hold three years and retire to
Archives for indefinite retention.
fold three years and retire to
Archives for indefinite retention.
Hold three years and retire to Archives
for indefinite retention.
Retire with project.
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b L e tt '1'
9; Reference files, extra copies of documents
produced by other agencies.
10. Subjective correspondence files containing
correspondence regarding Policy, Plans,
Procedure, Administration, etc.
11. Project files.
13. Copies of all TS documents created in the OC,and
TS documents originated outside the OC which
are integrated in OC files.
1J:. . Top Secret Control
a. Top Secret Control Logs
b. Top Secret Cover Sheets Signature
Record and Control Sheet
c. Top Secret Multiple receipt file
'd- Top Secret Document- Receipts
e. Top Secret Control Cards
f. Top Secret Destruction Records and/or
'ransfer Records and other pertinent
information
15. Logs of Alternate and Assistant Top Secret
Control officers.
16. Registered Document Control File:
a. Copies of Registered Documents
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S E C R E T
Hold five years and destroy unless
incorporated in subject file.
Hold three years and retire to
Archives
Retire one year after terminiation
for indefinite retention.
Staffsand Divisions return to OC-RC
whin of no further use. OC-RC return
to OCR.
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b. Registered Document Report.
Original to OCR. Copy held by OC-RC
Control Officer.
c. Registered material transfer report.
Copy of signed receipt on form of agency
of origin. Original in CCR.
17. Tables of organization.
18. Monthly and Quarterly Reports-
19. Operational Progress Reports.
20. Division or Staff logs and/or Abstract Control
Tickets.
21. Publications, Agency.
22. Intra-office publications.
23. Monthly summary accounting reports.
24+. Extra copies of cables.
25. Dossier and correspondence on firms,
organizations, etc. (cover purposes).
-26. Research and developmental project files.
27. Minutes of CSB meetings.
28. Station finance files.
Hold current and previous report.
Destroy six months after new T/O
received.
Hold two years then retire to Archives.
Retire with project.
Hold two years then-retire to Archives.
Destroy ts reseinded`or when obsolete.
Destroy as rescinded..or when obsolete.
Hold one fiscal year anddestroy.
Hold two years and destroy, unless
included in subject file.
Hold one year after last action and
retire to Archives.
Hold three years and destroy.
Hold one year after post audit and
destroy.
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S E C R E T
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29. Staff or Division budget (duplicate of copy Destroy three years after fiscal
in Office of Comptroller). year covered by budget.
30. Motor vehicle files.
Destroy when v hicle is disposed of.
when cargo is receipted, place in
inactive file, hold one year and
destroy.
32 Material planning card (Form 59-99). Destroy three months after end of
fiscal year.
31. Cargo files.
33. Stock control card.
Destroy when item is discontinuted
or when continuation cards bear
entries over one year old.
Retain five years from date of
creation and destroy.
When filled place in inactive file
and hold for one year then destroy.
me
n on rol Records Hold three fiscal years and retire
to Archives for indefinite retention.
34. Material requirements.
35. Requisition files.
t C 4-
35 Allot
S E C R E T
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