RECORDS CONTROL SCHEDULE REPORTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000100190016-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 31
• Document Creation Date: December 19, 2016
• Document Release Date: September 29, 2005
• Sequence Number: 16
• Publication Date: October 25, 1965
• Content Type: FORM

25X
x
25X
25X
25X
SCHEDULE NO.
t ? 1)
RECORDS CONAIro$ lease 2006f -
ZDP78-00487PA
OFFICE. DIVISION. BRANCH
F
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
eil under a
a z 1 ai
Theo files ,Vx
g
p
.iaeri' s to and consist of:
area `3tat t;eiutti-
3.4
t.?Disposal at t?aa .ca 5.
parxv t8
ca eons Air' v e>i These reports coul-M
p
CUtm.Oyi at end of earn :ttleuu r a
. o ' $ on as To a .c . liaison,
told !;.,r 31 sont$S, then tr3i (er to
problems, actions, and other data rtAa-
the F#.'Cori :3 Center.
ant to the operation ok the Agency wort -
w de t:.t Etditattttic do Es system. These -,.re
considered to be tistwie .l doc uaents and
SIf;
2
78 0~oiAa00 100190016-6
FORM NO. 139 USE PREVIOUS
1 JAN 56 EDITIONS. (41)
 ITEM NO
. FILES NT I ATION
A
e
ISPOSITION INSTRUCTIONS
pp
t.t'`-t", on Data kLa rts.
0.2
Temporary-. Destroy when superseded
Taase replir s ir5V e a eousO 8 ed
or tit Ju,.2,,ar pleaded for reference.
resume of ea fl Cot n at n
t
ation
s
p
~
yf
7 d" 1 di rt eo irnicatious uipmaut _
er_;I`,ne :: it unications, primary .earls
of + o aunA*Wzt . , personnel listiu ,
t4tion ds t: , moors of co uaie tion
coverage, ohing, transportstiuei,
etc. (io& - rr:-e 3 0. :. r>. '+ f n
x
ciorr
ondeuc.
#. g
g
.}
r3f1ecti g s}l activities of the Area and
the
ct *uuicatjons electronics
ad inis
.7-
of at i
the
ve su
p 'e)
x
t to the 'i" fic8t B vents.- A narrative resume of 1" 2 porary. Destroy after 10 years. Cut-off
sig .ficant events In an Area requiring an extra after 3 years; retain for 2 additional tears,
ordinary import by the Division. then transfer to the Records Center.
?6h? CINSMIKE Correspondence and document 4" 2 inporary. Destroy after 10 years. Nainta
on the responsibilities and the responses to on a current basis; transfer non-current
react to crisis or emrgency overseas situations record material to the Records Center.
by the military forces at CINSTRIKE.
I- Fur East Traffic Volumes: Field station 2" Temporary. Retain in Office of Record on a
? cablW t is volumes for the FE Division, all current his; destroy obsolete mate?ial.
l field stattiona and base stations.
?~ . Be ization Par East Assets - tables,
21'
dispatebes,
regarding
vw4a 14
memoranda, a other correspondence
the reorganization and proposed
of the FE assets
(Are
re
i
ti
.
a
orrgan
za
Headquarters Prom Pan4 r Cor spun-
"
deuce pertaining to the forecast and actual progr
ms
for facilities ;personnel, and equipment ay
PIacal Year.
1. Unconventional Broadcast: Wales, dispatches
2"
and other correspondence on unconventional
broadcast, and the assignment of responsibility tenter.
for unconventional broadcasts. Historical
Documents.
These files are maintained under a numeric system
and are filed in chronological order.
a. 0=nological Files: These files consist
of extra copies of in and out cables, dispatches,
and copies of outgoing correspondence. Such
files are maintained for the convenience of
reference.
FORM NO. USE PREVIOUS
I JAN 56 139a EDITIONS. RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
T oorary. Destroy after 10 years . Cut-off
at end of 3 years then transfer to the Recd
Center.
Screen on r nusa basis and retain in Office
of Record.
Permanent. Disposal not authorized. Cat-off
at end of 2 years then transfer to the Recd
 Approved For Release 2005/1
'' CE FII : con't
(1) Gables: File logically
(2) Dispatches : File Cbrronol ogic y.
(3) M o for the Record: trranologicauy
file of memoranda. written by Division.
These files are maintained under a numeric system
and are filed by publication issuance number. They
consist of the following:
e
a. Regulations: Agency publications
and DDS directives.
of OC notices, Orders, M morand ?ns,
b. OC Regtdaations: OC Publications, copies
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
3==
51*
P7A000100190016-6
Temporary. Maintain 6 months; destroy
earliest month upon filing latest month.
Temporary. Retain 6 months in office of
Record and destroy.
Temporary. Retain 2 calendar years in Office
of Record and. destroy.
Temporary. Destroy when superseded or no
longer needed for reference.
Temporary. Destroy when superseded or no
longer needed for reference.
 25
25
1
RECORDS CON-tppr3,ef1fTnrERelease 2005/1I
SCHEDULE NO.
R''7W-W?7A0001 00190016-6
~~~~
ddii+>.
E
N C=
_
OFFICE. DIVISION, BRANCH
&
7
f f ice of Communications
T I Eief p~
Y
, 0C
1967
!anuary
25 January
ITEM
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
NO.
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
(CUBIC FT.)
1.
Tt oaT-
These files are maintained under a sub-
jective system and. consist of the follow-
ing:
Monthly yt Cp~
a . Area !reports of o unica-
.2
~y {. Disposal 7
Permanen L . not auf..''?.orized
tions Activities: These reports are
' t n f at end of each calendar year;
received rflr-1111 major CC Areas. These
q r I:1 or 3 months, then transfer to
reports contain information and other
the d-ecords Canter.
data pertinent to the operation of the
Agency world-wide counica.tions system.
These are considered to he historical
documents and should be retained
permanently. (1963 - present)
b. Division t1onthly Reports of Communi-
.1
permanent. Disposal not autAoriZed.
e' cations Activities: These reports con-
Cut off at end of each calendar year;
a n information ; .ad data pertinent to
hold for 3 months, then transfer to
the operations of the Agency world-wide
the Records Center.
communications system. These are con-
sidered to be historical documents. and
should be retained permanently.
(1963 - present)
c. Top Secret Inventory: An IBM Inven-
.1
Temporary. Retain for 6 months, then
tory published o -annual of all TS
destroy.
documents assigned to ?C
(1963 - present)
u~-Oo -1-11
E? loch (C 1 ,!1i ; 1 j
Approved For Release 2005/1
D P7-d--004W 100190016-6
FORM NO. 13 9 USE PREVIOUS
I JAN 56 EDITIONS. (41)
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
I .
R RTS - CO roved For Release 2005/11/21: CIA-
OO0100190016-6
d. Area Inspection Trips and Reports:
.l
Temporary. Destroy after 3 years.
Correspon ence on area inspection r ps
Cut off at end of 1 calendar year,
by Headquarters and Field personnel,
hold for 2 additional years, then
also reports and briefings of TDY
destroy.
trips. (1963 - present)
2.
AREA POLICY
These files are maintained under a sub-
.1
Permanent. Disposal not authorized.
jective system and consist of corres-
Cut off at end of 2 calendar years,
pondence reflecting iajor policy and
scope of Oil!
then transfer to the Records Center.
,, ,. present)
3.
SUBJECT FILES - Overseas Area
These files are maintained under a sub-
jective system and consist of correspond-
ence reflecting the activities of the OC
areas and the communications electronics
and administrative support necessary to
the accomplishment of the overseas
missions and operations. (1958 - present)
a. Area Administration: Materials
.1
Temporary. Retain 2 years, then
dealing with staffing, position,
destroy.
movements, and other administrative
matters of concern to an overseas area.
b. Programming Information: Annual
.5
Temporary. Retain 2 years, then
program review ox persona , equipment,
destroy.
and facilities in each area.
c. Area Telecommunications Files:
.1
Temporary. Retain 2 years, then
Correspondence on the training, nstal-
lation, and operation of staff communi-
cations equipment and circuits.
Approved For Release 2005/11/21: CIA-
7A000100190016-6
FORM N56 139a EDITIONS'ous
I JAN
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET (41)
 ITEM NO.
S J 'CT FI1
d. Area
Chrono'T
poses.
e. Area
chronT
poses.
f. Area
pon? once
referenc
1
h. Area
on a
4. OC FIELD S F
These files
system and
reflecting
(19515 - pre
1?
These files
system and
reflecting
(1955 - pre
6. L
These files
system and
JAN . '39a PROJECT FI
pertaining
F ORM NO
USE PREVIOUS E_,.,_--
I
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
uESA`? ~geIR 2OO%~1A2 : CIA- ET4
verg
7AOOO1
OO19OO16-6
Engineering/Supply
Files: .1
Temporary. Retain 2 years, then
; ca order or reference pus-
destroy .
Security Files: Filed in .1
Temporary. Retain 2 years, then
or reference pur-
gica order
destroy.
Operational Files: Corres- .1
Temporary. Retain on a current basis,
in c rono ogca order for
destroy obsolete material.
e purposes
.
.1
Temporary. Retain on a current basis,
destroy obsolete material.
Medium Speed: Correspondence .1
Temporary. Retain on a current basis,
spec s
o medium speed sys?:::n.
destroy obsolete material.
T
ATION FILES
are
filed under an alphabetic 3.0
Temporary. Destroy after 50 years.
consist of correspondence
Cut off at the and of 3 calendar
the station activity.
years, then tr :n.Efer to the Records
sent)
Center.
are filed under an alphabetic .5
Temporary. Destroy after 50 years.
consist of correspondence
Cut off at and of 3 calendar years,
the station activity.
then transfer to the Records Center.
sent)
ES
are filed under an alphabetic 3.0
Temporary. Destroy after 50 years.
consist of correspondence
Cut off at the and of 2 calendar
to projects. (1958,- present)
years, then transfer to the Records
Approved For Release 2005/11/21 : CIA- DPS8-004
Cen
Q~ Oi 90016-6
RECORDS CONTROL SCHEDULE - C rf0rU~'4 ION SHEET
 ?
0
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
%Emu
87A000100190016-6
7.
SUBJECT FILES - Headquarters - Division
These files are maintained under an
alphabetic system and consist of corres-
pondence relating to the OC activities.
(1958 - present)
a. Agent and Staff Communications
.3
Temporary. Destroy when no longer
2 u~i ne es: Correspondence regard
needed for reference or when obsolete.
ing _fiLspects of Staff and Agent
Communications 2quipment.
(1955 - present)
b. Records Management: Materials
.1
Temporary. Destroy when superseded
deal ng with the C ecords Management
or no longer needed for reference;
Programs. (1955 - present)
6`Y c. Significant Events: A narrative
.1
Temporary. Destroy after 10 years.
resume-of significant events in an area
Retain 3 years, then transfer to the
requiring an extra ordinary report by
Records Center.
the Division. (1963 - present)
d. Traffic Volumes Work-
.1
Temporary. Retain on a current basis,
loads: ca a ra ~fic vo
destroy obsolete material.
uses an *ord~loads .
(196? w ran 4.
S .
?WFERENCZ FILES
These files are maintained under a sub-
jective system and are filed chronological
ly.
a. Chronological Files: Consist of
co ies of correspondence originated by
0C ]Riles are maintained for
re e.
1. Cables
.2
Temporary. Maintain 1 year, destroy
earliest month upon filing latest
month.
Approved For Release 2005/11/21: CIA-
7A0001 00190016-6
FORM NO. 139a USE PREVIOUS
I JAN 56 ?7 EDITIONS.
S
 ?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
,., ~ ,rg rovecQFFgrtRelease 2005/11/21 CIA-
00190016 -
2 . Dispatches
.2 Temporary. Retain 1 year in tha Of f ic
of Lecord, then destroy.
3. P.e oranda
.2 Temporary. Retain 2 calendar years in
the Office of Record, then destroy.
9.
LICT1O1
These rile
s are fled by publication
issuance
nu
be ? .
a
i
.
Publcations: ?C Notices and
~,~_e.
l.0 Temporary. Destroy when superseded
Grde
a'~
.. SSULflces,
o ? no loflger needed for refere ce.
such .s
2
Ov
A
'
'IA Re~i?r ~ ~ ' ba y BQ
Approved For Release 2005/11/21: CIA-
87A000100190016-6
FORMuNO. 139a usE-PREVIOUS
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
e
 I TEM
NO.
SCHEDULE NO.
REC0RD$g6fPjj FW W.ise 2005/11/21 : CIA-RDP7 I-00487A0001.00190016-
CON R t
perment. Disposal not authorized. Out-off
at end of each calendar year; hold for 3
months then transfer to the Records Center.
FILL5 ENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT. AND INCLUSIVE DATES)
These files are maintained under a numeric system
and consist of the following:
a. Area Monthly Reports of Ccwunications
Activities: These reports are received
rrom all major OC Areas, stations, and
other facilities. These reports contain
information as to policy, liaison-, problems,
actions, and other data pertinent to the
operation of the Agency world-wide
camnunications system. These are con idered
to be historical. doc m ents and should
retained permanently. (1958 - present).
~.,b. Division Monthly Reports of Communications
ti,' activities : These reports contain information
as to policy, liaison, problems, actions, and
other data pertinent to the operations of the
Agency world-wide cications system. These
are considered to be historical dccuments and
should be retained permanently. (1958-present)
c. Field Station Data. Report Forms - Form 3232
which provides a consolidated resume of each
Ommo station, its facilities, location,
equipment, cover, housing, transportation,
educational facilities, frequencies.; and
primary back-up ,and emergency cammmications.
VOLUME
(CUBIC FT.)
d. Tom Secret inventory - An III1 I
published bi of all TS doc
assig a to C
T7 1 APPROV
A6aro'led For Re a se 2005/11/21: CIA-RDP78-
FORM NO. 139 USE PREVIOUS
I JAN 56 J EDITIONS.
Permanent. Disposal not authorized. Cut-o3
at end of each calendar year; hold for 3
months then transfer to the Records Center
Temporary. Destroy when superseded or no
longer needed.
Ommorary. Retain for one calendar year
hen destroy.
CT: _ _7 , ,a 1 ion cer
 l?IIGY Approved For Release 2005/11/21 : CIA-FFDP78-004$ 7A000100190016-6
These files are maintained under a numeric system
and consist of cables, dispatches, and other
correspondence reflecting major policy and scope
of QC Area activities. (1958-present)
SUBJECT FILES, Overseas Area
These files are maintained under a numeric system
and consist cd' correspondence reports, and foams
reflecting the activities of the QC-Areas and the
communications electronics and administrative
support necessary to the accomplishment or the
overseas missions and operations: (1958-present)
Va. Personnel Fan sment Files : Materials
dealing with staffing; positions, movements,
and other personnel matters of concern to an
overseas area.
b. Staffing Material: Files consist of
correspondence in assembly and presentation
of positions and staffing and assignments. Administrative Support Files: Contains
correspondence and materials dealing with
area hdministrative matters other than
logistics anal personnel matters.
.)-d. Program review: Annual program review
of personnel equipment and facilities
e.
L
Cables. dispatches, memo-
espondence on the support
Temporary. Destroy after 25 years. Cut-off
at end oZ 3 calendar years; then transfer to
the Records Center.
Temporary. Destroy after 5 years. Cut-off
at end of each calendar Year,-, hold for 1
additional year then transfer to the Records
Center.
Temporary. Destroy when superseded or no
longer needed for reference.
Temporary. Destroy after 5 years. Cut-off
at end of each calendar year; hold for 1
additional year then transfer to the Records
Center.
Temporary Destroy after 10 years t"'st-off
at end of 2 calendar years; hold for i
additional year then transfer to the Records
Center
Temporary. Destroy after 25 years Cut-off
at end of 2 years;, then transfer to the
Records Center.
Approved For Release 2005/11/21 : CIA-R )P78-00447A000100190016-6
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
 ITEM NO.
FI-LES.IDENTIFI?CATION -
VOLUME
DISPOSITI.ON INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-004
7A000100190016-6
)-
%f . Staff Communications : Cables, dispatche$,
2"
Temporary. Destroy after 15 years. Cut-off
memoranda, and other correspondence on the
at end of 2 calendar years, then transfer to
management of staff ceimmmunications for OC overseas
the Records Center.
activities.
'g. Emergency communications Files: Cables,
1"
Temporary. Destroy after 15 years. Cut-off
dispatches,memoranda, and other correspondence on
at end of 3 years; then transfer to the
Area Emergency Staff and
Records Center.
emergency commmunications systems.
h. Clandestine Support Files: Cables, dispatches,
2"
Temporar. Destroy after 15 years. Cut-off
,tnemoranda, and other correspondence on the manage-
at end of 3 calendar years; then transfer to
went on Area Staff Communications (non-project
the Records Center.
material.)
i. Psychological Broadcasts Files: Cables,
2"
Temporary. Destroy after 15 years. Cut-off
dispatches, memoranda, and other correspondence
at end of 3 calendar years then transfer to
on the management and programming of are
the Records Center.
psychological broadcasts.
J. Pro agetion: Charts on radio propagation
1"
Temporary. Retain 2 years in the Office of
for each area's radio propagation circuits.
Record, and destroy.
2"
Temporary. Destroy after 5 years. Cut-off
at end of 2 calendar years then transfer to
the Records Center.
1.O Cables, dispatches,, memoranda, and
1"
Temporary. Destroy after 10 years. Retain
other correspondence regarding poll a e
all significant items that are current and
on the establishment and the lishon
then send non-current material to the Records
Center.
4.
OC Field Station Files
These files are filed under a numeric and alphabets
3'
Temporary. Destroy after 50 years. Cut-off
system and consist of cables, dispatches, reports
at end of 2 calendar years, then transfer to
and other correspondence reflecting the adminis-
the Records Center.
tration of support function, and missions for
station and projects, i.e., staffing, administra-
tion, engineering and operations.(1958-present)
Approved For Release 2005/11/21 : CIA-
DP78-004
7A000100190016-6
FORM NO. 139a USE PREVIOUS
I JAN 56 ?7 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM 101 LES IDENTIFICATION
5.1 Ad For Release 2005/11/21 : CIA-
01~ These files arm filed under a numeric and aiphabeti
system and consist of cables, dispatches, reports,
and other correspondence reflecting the administra-
tion of s rat actions and missions for station
and projects, i.e., staffing, administration,
engineering, and operations, (1958-present)
0
These files are filed under a numeric and aiphabeti 2'
system and consists of cables- dispatches,, reports,
and other correspondence on the development and
management of clandestine communications projects
and project anw=s. (1958-present)
;3U=CT FIVES - Ueadquaarters - Division
These files are maintained under a numeric system
and consist of s dence, reports,, and foss
reflecting the activities of the OC- `eadquarters
Division, (1958-present
a. Amateur Rio: Application for permission
to operate and correspondence requesting authori
zatian for an Amateur adio operation overseas.
b. Crisis Briefing Presentation material on
OC facilities and staffing resources for
specified cities, where potential conditions may
indicate seizure or closure of the OC facility.
c. EngineeEL
uipment: M aerials frm OC
dealing with equipment andAnainaerins princi
not specifically pertinent
projects.
d. Beditma r3peed/Teehni s : Correspondence
remredium speed equiptwent and techniques .
Temporary Destroy after 50 years Cut-off
at end of 2 calendar years, then transfer to
the Records Center.
Temporary, Destroy after 50 years Cut-off
at end of 2 calendar years then transfer to
the Records utter.
:Temporary. Retain 3 calendar years then
destroy.
;may. Maintain on a current basis r
Destroy non-current -records.
Temporary Maintain on a current basis. 21
Destroy non-current records
Temporary. Maintain on a current basis.
Destroy non-current records
I Approved For Release 2005/11/21 : CIA-I DP78-004$ 7A000100190016-6
FORM 139a EDITIONS~oUs
I JAN 56
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
1 - . -
e 4 ~~t
responden
1
f - Records
u T'
the OC Recor
vital do
cume
t . SigniY
ubca=lttee extra
significant
ordinary w
1,?
8.
se files an
are filed i
a. ronal
of eq
and c t e
file
s are 1~
refem- nee.
?
(1) 8i~3 (3) F
(2) pus
fil. of
e o m
These files ax
FORM NO. lips USE PREVIOUS
I JAN 56 EDITIONS.
v&Via~ F r I ase 2005/11/21: CIA-
commattee:
;
ce relative to National Co unieatio
Management -. teriala dealing t3
ds Management Programs, i.e.,, a v ,
nts. Top Secret Inventory, etea
~.t Events : A narrative resume of
events in an Area requiring an extra
ort by the Division.
maintained under a numeric system
n c to .cal. order* (1963-present)
e
maintaines under a numeric system
o ca4 Files: use files consist
g
as In and out cables, dispatches
o
f outgoing correspondence. Such
lEint for the convenience of
organization and resultant)
es
tchel : Rile nologica..
;
for tho Rec r.: Chronological
emoranda t tten by vision,.
DP78-004 7A000100190016-6
3' TiMPVra y. Destroy after 10 years, Retain
current record material in Office of Record;
retire non-current material to Records Center.
Temporary Destroy when superseded or no
longer needed for reference
Temporary. Destroy after 20 years Cut--cuff
after 3 yea=; retain for two additional years
then transfer to the Rees Center.
Temporary. Destroy after 50 yea=. 1. Lain
on a current basis; transfer non-current recorr3
material to the Records Centeno
Temporary Maintain 6 months; destroy
earliest month upon filing latest month
Temporary. Retain 6 months in Office of
Record and destroy.
Temporary. Retain 2 calendar years in Office
of Record a destroy.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 0
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Y 9m
Approved For Release 2005/11/21 : CIA-
- Coate
DP78-004
7A000100190016-6
and are filed by publication issuance number.
ney consist Of the
(1962-present)
a
and ? >nle r e x?at o as : Agency pC': ications
DDf b c eet3 s
._'
Temporary. troy vhcn superseded or no
.
longer needed for referenc
b.
0C RegnIftlons.-
00 Publications, copieu of OC Xot ,cess,
Orders
Memrandma
sk"A
+V
`. g vary Destroy when ouperseded or no
,
n
,
Issuance
%#*V0 -4~7
s,
longer needed for reference.
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 RECORDS CONTR2p6tfgr Release 2005/
2 'KOff ice of Cco unicatio
ITEM
NO.
FILES IDEIVTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
_n contain i 1on as to po cy,
rear
t' t ion
'ule --re mainta ncd under a n rer-1e
syste and consist of material dating.
from, 1958 to present.
~a . Area Monthly Reports of Gommunica_
liaison problems, actions, and other
data pertinent to the operation he
ocu-o
eats and should be retained permanent) .
Division Monthly Reports o
1X1
FORM NO.
I JAN 56
Info rate on as ca -policy, liaison
cations c t v esi: Reports con ail.
cover, etc.
Its facilities, location, equipment,
problens, actions, and other data per.
tinent to the operations of the
These are
to lye or col documents
and are to be retained permanently.
c. Field Station Data Report: Provides
a resume o eac '.ommun. cans Station,
d. Top Secret Inventory: An IBM inven
tort' pu s e annua y of all T5
documents assigned to
SCHEDULE 110.
1 ~W~111+9F
Permanent. Disposal not authorized.
Cut-off at end of each calendar year,
hold for 3 months, then transfer to
the Records Center.
at. Disposal not autboried.
Cut-off at end of each calendar year,
hold for 3 months, then transfer to
the Records Center.
Temporary. Destroy Shen obsolete,
superseded, or no longer needed for
reference.
Temporary. Retain for one calendar
year, then destroy.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
_ ?
- roved For a ease 2005/1 -
i
0190016-6
e. Significant Events: A nary
.1
Temporary. Destroy after 10 years.
resume o s gn z can events in
Cut-off after 3 years, retain 2
requiring, an extraordinary repo
additional years, then transfer to
the 'Division.
the Records Center.
Accomplishments Objectives:
`
.2
Temporary. Destroy, after 10 years.
Annual
" a ortsignificant accomplish
Cut-off at end of 5 years, then trans-
ments for a particular Fiscal Year, and
fer to the Records Center.
objectives for the following Fiscal
Year(s).
g. Off--Station Facility Reports:
-
.1
Temporary.. Destroy when obsolete,
0
Mg-station acilitie
superseded, or no longer needed for
reference.
h. Quarterly Facilities Report
.1
Temporary. Retain 2 years, then
guar er y reports on facilities
destroy obsolete material. 2
.1
Temporary. Retain 2 years, then
destroy obsolete material.
2.
DELETED
3.
SUBJECT FILES
Files are maintained under a numeric
system and consist of correspondence,
reports, an ~eflecting the
activities ad the communications
electronic nistrative support
necessary to the accomplishment of the
miss ion and operations.
a. Personnel Planning: Correspondence
.1
Temporary. Retain 2 years, the"
dealing w positions, staffing,
destroy obsolete material.
presentation of positions, and person-
nel forecasting.
b. Equipment/Facilities Programming:
.1
Temporary. Retain 2 years, then
Correspondence pertaining to the fore-
destroy obsolete material.
cast and act o r e br20filgil)lt---
7A000100190016-6
FOR NO. 139a USE E S RREVIOUS 40 1.%#It16 9 JAN 5. RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET (41)
 ITEM NO.
3. SUBJBM $I
and equi
c. Telec
on the r
operation
facilitie
$1).
indic
1
d. Lang
once for
1S
e. Engi
ing n to es
f. Secur
url
g. Opera
pert-al-515
matters.
h? commu
perta' TM n
. Admin
't
matters.
in
e , n
+
J. RriefIORM NO.
SE PREVIOUS
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
r8Apprl& or Release -
-
SICKET
-
pment by Fiscal Year.
ommunications: Correspondence
.1
Temporary. Retain 2 years, then
a ning, ins allation, and
destroy obsolete material.
of telecommunications
s.
Area
ha to: These charts
Temporary. Destroy when obsolete,
ate
iz'cuiitry.
su rseded, or no longer needed for
6 rence,
age Requirements: Correspond-
.1
Temporary. Retain 2 years, then
reference purposes pertaining
destroy obsolete material.
ieer.ng: Correspondence pertai
in staff matters
- .1
Temporary. Retain 2 years, then
.
destroy obsolete material.
ity: Correspondence pertaining
t St
ff
tt
.1
Temporary. Retain 2 years, then
a
ma
ers.
destroy obsolete material.
tional Su ort: Correspondence
.1
Temporary. Retain 2 years, then
.g to operational Support
destroy obsolete notarial.
nications plans: Correspondenc
to
i
e .1
Temporary. Retain 2 years, then
~
opera
onal plans matters,
destroy obsolete material.
istrative: Correspondenec
n.strative support
.1
Temporary. Retain 2 years, then
destroy obsolete material.
9.ngs: Correspondence pertain
a
i
.1
Temporary. Retain 1 year, then
r
ven to various
destroy obsolete material.
(Agency, , )apartment of State,
t of ~.efonse, et concerning
ommunlcations .
.1
Temporary. Retain 1 year, then
destroy obsolete material.
A roved For Release 2005/11/21 : CIA
-Q0
7A000100190016-6
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
g g FILES AppJ8 ec,CFor Release 2005/11/21 : CIA-
-
1. Amateur Radio: Correspondence
pe
rta j, o applicationsfor permis-
.i
Temporary. Retain 3 years, then
destroy.
inn
h 1 Aerate amateur radio facilities
m. Emergency and Evacuation: Corres-
.2
Temporary. Retain 2 years, then
Pon nee regarding currenand planned
communications requirements for
destroy obsolete material.
n. ~ IStation Files: Dr
floor
lant
a
a
e
a
.6
Temporary. Destroy when obsolete,
p
s,
nd
r
a l
youts
comeenters and rooms occupied
superseded, or no longer needed for
reference.
station personnel: Also includes
antenna icyouts and photos of various
facilities.
o. Records Management: Correspondence
deal` n ? w t the R
d
.2
Temporary.. Destroy when obsolete,
ecor
s Management
program, I.e., Archiving, Vital Docu-.
superseded, or no longer needed for
reference.
meats, and Top Secret Inventory.
F? lMiles: Traffic volumes
f 3
.2
Temporary. Retain 1 year, then
e
destroy obsolete material.
q. Long-Range Plans: Correspondence
.i
Temporary. Retain 2 years, then
pertaining to e orecast and actual
destroy obsolete material.
long-range programming for facilities
personnel, and equipment for
Fiscal Year(s).
These files are filed under a numeric and
alphabetic system and consist of cables
5.5
Temporary. Destroy after 50 years.
t
ff
,
dispatches, .memoranda, reports, and other
Cu
-o
at end of 2 calendar years,
then transfer to the Records Center.
correspondence reflecting the administratio
n
of support functions and missions for
stations and projects.
Approved For Release 2005/11/21 : CIA-
8 A000100190016-6
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
?
DRS Approved For Release 2005/11/21 : CIA- lPf"T
VA000100190016-6
PROJECT FILES
'
These files' are maintained under a .1
Temporary. Destroy after 50 years.
numeric and alphabetic system and consist
f
b
Cut-off at end of 2 calendar years,
o
ca
les, dispatches, reports, and other
then transfer to the Records Center.
correspondence on the development and
management of, clandestine communications
projects and projected annexes.
7..
D
6.
REFERENCE FILES
These files are maintained under a
numeric system In chronological order,
and consist of extra copies of cables,
dispatches, and memoranda.
a. Cables: Filed chronologically. .5
Temporary. Maintain 6 months,
destroy earliest month upon filing
latest month.
b. Dispatches: Filed chronologically. .5
Temporary. Retain 6 months, then
destroy.
C. Memoranda: Filed chronologically. .5
Temporary. Retain 2 calendar
years, then destroy.
.1
Temporary. Destroy when obsolete,
superseded, or no longer needed for
reference.
~~~~
~~,~1
Approved For Release 2005/11/21 CIA-
7A000100190016-6
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 20 5/11/21 : CIA-
DP78-00
87A000100190016-6
'
LICATIONS
These files are maintained under a
numeric system and are filed by publica-
tion issuance number.
a. Technical and Operational Manuals:
.2
Temporary. Destroy when obsolete,
Vanua s pertaining to operation
superseded, or no longer needed for
classified communications equipment
reference.
and operational guides.
b. CC Regulations: Copies of OC
.5
Temporary. Destroy then obsolete,
Notices. Urders, Memoranda. and r
superseded, or no longer needed for
reference.
Approved For Release 2005/11/21 CIA-
_
7A000100190016-6
FORM NO. I39 a USE PREVIOUS
1 JAN 56 v7 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET