RECORDS CONTROL SCHEDULE REPORTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000100190014-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 16
• Document Creation Date: December 19, 2016
• Document Release Date: September 29, 2005
• Sequence Number: 14
• Publication Date: May 12, 1966
• Content Type: FORM

Approved Fclease 2005/1SEC ff RDP78-00410100190014-8
OC SP SEOB
The Special Programs Staff is the former Si6l@& Programs Staff.
It is reponsible for directing the
for analysis and preparation of a report (see item 5.C.2). The
report is the end product of this Staffs activities and record
copies are retained at SP/CEN.
operation. Tapes are collected and sent to
At present
The 50 year retention of Project, Station and R&D files is a
"holding" operation pending a more thorough evaluation.
7/1/65
Date
Schedule No. 50-65-02/2
Approved For Release 200I ~,QIA-RDP78-00487A000100190014-8
 Approved For Release 2005/11/21 : CIA-RDP78-00487A000100190014-8
25X
25X
Approved For Release 2005/11/21 CIA-RDP78-00487A000100190014-8
 SCHEDULE NO.
RECORD &p?ft FGtfJ 9e 2005/11/21
(
-00487A000100190014-8
OFFICE. DIVISION, BRANCH
Office of Communications,
Special Programs
TITLE
OC-Records Administration Officer
ITEM
FILES IDENTI
E
NO.
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
(CUBIC FT.)
1.
REPORTS
PR ~?
Date
These files are maintained under a
CIA Records Administration Officer
numeric system and consist of information
as to policy, liaison, problems, actions,
requirements, and other data pertinent to
the operations of the OC,Special Programs
Staff. (1954 to Present)
a. Monthly Reports
(1) Staff
2.0
Permanent. Disposal not authorized.
Cut-off at end of 2 years, then transf
to the Records Center.
(2) Branch
3.5
Temporary. Retain 1 year, then
destroy.
b. Annual Pro am Review - Annual
forecast requirements--o7 s o personnel, equip-
ment, and facilities and the preliminary
estimates, office estimates, operating
budget, narrative, and statistical state-
ments of requirements and related work
papers. These files are used in the pre-
paration of the OC-SPS forecast and
budget.
(1) Staff
0.1
Temporary. Retain 3 years, then
destroy.
.(2) Branch
0.2
Temporary. Retain 1 year, then
destroy.
C.?t
Approved For Release
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..
q,
. I.7
25
25
 FILES IDENTIFICATION
Approved or Release -
c. Accomplishments and Objectives -
Annual report on the accomplishments and
objectives of the Staff and Branches.
(1) Staff
(2) Branch
d. Analysis Reports - A complete
resume of tapes received for signal
analysis. Also included are NSA Analysis
Reports.
e. Research and Development Reports -
Correspondence, specifications, contracts
drawings, and related papers pertaining
to the development of equipments used in
support of the Agency communications
systems.
f. Engineering Control Reports -
Information memoranda for the record from
DDS&T on trip reports of contracts with
various commercial research laboratories.
Memoranda contains information regarding
meetings, performance, and project status.
g. Special Activities - Information
summaries, trip reports, and survey
reports. These are considered to be
historical documents and should be
retained permanently.
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
n
me
GROUP I
Excluded hum automatic
Approved For Release 2 05` r?Jf :a l 8
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
Temporary. Destroy after 20 years.
Retain 5 years, then transfer to the
Records Center.
Temporary. Destroy after 5 years.
Retain 3 years, then transfer to the
Records Center.
Temporary. Destroy after 50 years. '
Cut-off at end of 3 calendar years;
then transfer to the Records Center.
Temporary. Destroy 50 years after
receipt in the Records Center. Review
each year, destroy non-record material,
retain material needed for current
operations and transfer inactive
material to the Records Center.
Temporary. Retain 3 years, then
destroy.
Permanent. Disposal not authorized.
Cut-off at end of 5 years, then
transfer to the Records Center.
Ame
d
7
 ITEM NO.
h. Semi-
on operation
of field act
to be histor
retained per
i. On-Si
trip reports
and other da
surveys.
j. Spec
reports on s
agency and
S
k. Top S
of all op
1. Spec
and his ori.
a'special e
the range o
2. SUBJECT FIL
These fi
numeric sys
dispatches,
corresponde
and adminis
a. Orga
and corresp
of the Staf
to be histo
retained pe
FORM NO. USE PREVIOUS
I JAN ?` 139a E,,,,ONS
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-
Annual Operational - Reports
\ D
.2
87A000100190014-
Permanent. Disposal not authorized.
al projectsn a ministration
Cut-off at end of 5 years, then
ivities. These are considered
transfer to the Records Center.
ical documents and should be
manently.
te Field Survey.- Copies of
0.6
Temporary. Retain on a current basis.
, survey inspection reports,
Destroy when new report prepared.
ta pertaining to subject
ial Project Reports - Analysis
0.8
Temporary. Retain microfilm reels for
pecial project s requested by
50 years, then destroy. Destroy paper
non-agency components.
copy when recorded on microfilm.
ecret Inventory - An inventory
0.1
Temporary. Retain current and
ecre documents assigned.
superseded copy. Destroy previous
inventories.
ial Reports - Special reports
0.3
Permanent. Disposal not authorized.
ca ocumentation prepared for
Retain 3 years, then transfer to the
vent or crisis. Reports cover
Records Center.
f OC-SPS activities.
ES
les are maintained under a
tem and consist of cables,
reports, memoranda, and other
nce reflecting the activities
tration of the Staff.
nization - Memoranda, reports,
1.6
Permanent. Disposal not authorized.
on ence reflecting the history
Cut-off at end of 5 years, then
f. These files are considered
transfer to the Records Center.
rical documents and should be
rmanently. (1961 to Present)
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RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
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b
li
87A000100190014-8
. Po
cy, Plans, and Programs
0.4
Temporary. Destroy 10 years after
Correspondence, memoranda, repot and
receipt in the Records Center. Destro
related records pertaining to the plans,
non-record material, retain material
policy, and programs of-the Staff.
needed for current operations, and
(1956 to Present)
transfer inactive material to the
Records Center.
c. Administration - Cables, dispatches
,
memoranda, reports and other correspond-
ence reflecting the overall housekeeping
activities of the Staff. (1959 to
Present)
(1) Requisitions
1.0
Temporary. Retain 2 years, then
destroys
(2) Request for Supplies
0.3
Temporary. Retain 1 year, then
destroy.
(3) Vehicle Support
0.2
Temporary. Retain Call Sign Log for
6 months, then destroy. Retain
correspondence for 2 years, then
destroy.
(4) Space Maintenance and
0.6
Temporary. Retain 2 years, then
Facilities
destroy.
(5) Mail Records
1.6
(a) Courier Receipts
Temporary. Retain 6 months, then
destroy.
(b) Office of Security Mail
Temporary. Retain 3 months, then
Receipts
destroy.
(c) Pouch Manifests
Temporary. Retain 1 year, then
destroy.
(d) Document Transmittals
Temporary. Retain 6 months, then
and Receipts
destroy.
(e) Control Indices (Form
Temporary. Return 1 copy to OC-RMS
71A roved For Release 2005/11/21 : CIA-
7A0d01(@ 3I-8 ll others.
FORM NO 139a EDITION,.
RECORDS CONTROL SCHEDULE -CONTINUATION SHEET 1411
 ITEM NO.
FILES IDENTIFICATION
r vqP ,QFIE,'
DISPOSITION INSTRUCTIONS
A ro ed For Release 20Q5/11/21 : CIA
(6) Records Management documents
8-O 4
0.2
7 000100190014-
Temporary. Retain on a current basis,
pertaining to these programs.
destroy when obsolete, superseded, or
no longer needed for reference.
(7) Security - Correspondence
0.3
pertaining to:
(a) Badges
Temporary. Retain 2 years, then
destroy.
(b) Violations
Temporary. Retain 2 years, then
destroy.
(c) Clearances
Temporary. Retain 1 year, then
destroy.
(8) Safety Program
0.1
Temporary. Retain 3 years, then
destroy.
;d. Bu.d~;et and Fiscal - Cables,
0.6
Temporary. Retain 3 fiscal years,
dispatches, memoran.,. a, reports, back-
then destroy.
ground ` material, and related papers used
in the preparation of the ?Staff 'budget,
allocations, obligations and 5 year plan.
(1) Petty Cash transaction and
0.1
Temporary. Retain 1 year, then
monthly audit.
destroy.
3.
PERSONNEL ADMINISTRATION
These files are maintained under a
2.0
Temporary. Retain on a current basis;
numeric system by subject and consist of
destroy when superseded or no longer
cables, dispatches, memoranda, forms, and
needed for reference.
other correspondence reflecting the Staff
personnel planning, programs, career
development, rotation, reassignment,
assignment, separations, promotions,
5_
quality award ~p oi ve?dr or ReQease lO~Sg/ ~~1 :CIA- F
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7A000100190014-8
FORM No. 139a USE PREVIOUS
I JAN 56 EDITIONS.
 ?
0
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
boards, panelAkppLgy&d(faleAFn4Wf YJ. i QA-
4
7A000100190014-8
reference files accumulated in the course
p ,
of performing personnel functions and
administration. (1953 to Present)
a. Personnel Soft Files - Individual
3.0
Temporary. Upon separation destroy.
personne o ers maintained by the Staff
Upon transfer, screen and forward to
for each employee assigned to the Staff
OC-A/Personnel Branch for inclusion
or under Panel "P" Career cognizance.
in the individual's OC Personnel Soft
Files contain copies bf documents per-
Folder.
taining to personnel actions affecting the
individual. Also included are fitness
reports, correspondence, cables, dispatche
,
and other documents reflecting training,
processing, and travel. (1953 to Present)
b. Recruitment - Personnel briefing
0.6
Temporary. Retain file copy 1 year,
forms, pre-employment processing documents
then destroy. (Original filed in
and intervicw,reports. (1964 to Present)
individual's Official Personnel 201
File.)
c. Training - Correspondence course
0.3
Temporary. Retain on a current basis;
off6rid by external training
destroy when superseded or no longer
facilities, brochures, documents relating
needed for reference.
to training. programs, requests for
information on training, and training
activities, announcements of training
courses, seminars, and lectures. (1962 to
Present)
d. Travel - Correspondence relating to
0.6
Temporary. Retain on a current basis;
TDY Stan-My-Reserve listing, and foreign
destroy when superseded or no longer
travel of Panel "P" personnel. (1965 to
needed for reference.
Present)
4.
SPECIAL BOARDS COMMITTEES PANELS AND
STUDIES
These files are maintained in a numeric
system by subject and consist of reports,
memoranda, minutes, directives, charts,
and agenda of committees, sub-committees,
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 destroy.
destroy.
e. Radiation Countermeasures 0.1 Temporary. Retain 3 years, then
Coordinating Group destroy.
f. Communications Security Engineering 0.1 Temporary. Retain 3 years, then
Studies - Task Outline destroy.
5. COMINT OPERATIONS
These files are maintained under a
numeric system and consist of cables,
dispatches, memoranda, reports, and other
correspondence reflecting the activities
of the COMINT Operations Branch. Files
consist of the following items:
a.' Subject Files - Inter-agency, 1.0 Permanent. Disposal not authorized.
intra-agency, and O correspondence Cut-off at end of 5 years, then
relating to the overall operational transfer to the Records Center.
support responsibilities of the Branch.
These are considered to be historical
documents and should be retained
permanently. (1960 to Present) ?-_-.
tOJANN58 USE IONgIOUS
189a EDIT RECORDS CONTROL SCHEDULE CONTINUATION SHEET I41~
ITEM NO.
1 FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
boards, worki p~~ld ~- P Ia?as1e12Oa5/d4/21 : CIA-
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7A000100190014-8
regarding counterinsurgency, radiation,
research, systems, and other special
communications intelligence matters.
(1961 to Present)
a. CIA Research and Development Board
0.1
Temporary. Retain 2 years, then
destroy.
b. Equipment Board
0.1
Temporary. Retain 2 years, then
c. U. S. Communications Security
Board ( C B
(1) Special Committee on Compro-
0.9
Temporary. Retain 3 years, then
mising.Emanations (SCOCE)
destroy.
d. U. S. Intelligence Board (USIB)
0.2
Temporary. Retain 3 years, then
 ITEM NO.
FILES IDENTIFICATION
VO
DISPOSITION INSTRUCTIONS
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Disposal not authorized,
Permanent
b. Requirements - Special support
.
requirements or significant events,
Cut-off at end of 5 years, then
crisis, and other special activities.
transfer to the Records Center.
These are considered to be historical
documents and should be retained
permanently. (1960 to Present)
c. Activities Support Files -
0.1
Permanent. Disposal not authorized.
Correspondence an memoran a relating to
Cut-off at end of 5 years, then
the overall administration, support
transfer to the Records Center.
responsibilities, and the operational
requirements levied on OC. These are
considered to be historical documents
and should be retained permanently.
(1962 to Present)
d. Facility Files - Domestic and
1.2
Temporary. Destroy after 25 years.
overseas correspondence, memoranda,
Cut-off at end of each year; hold for
then transfer to the Records
rs
2
cables, and dispatches on projects and
,
yea
special support activities pertaining to
Center.
COMINT facilities. (1962 to Present)
e. Special Center Logs - Accountabil-
0.4
Temporary. Retain 5 years, then
ity and con ro- logs or all incoming and
destroy.
outgoing OC COMINT documents. (1959 to
Present)
6.
SPECIAL ELECTRONIC OPERATIONS
These files are maintained under a
numeric system and contain correspondence
memoranda, reports, and related records
pertaining to Branch functions.
a. Project Files - Cables, dispatches
2.0
Temporary. Destroy after 50 years.
then transfer to the
5
reports, an o er correspondence
years,
Retain
reflecting the Special Electronics
Records Center.
Operations. (1960 to Present)
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M
FORM NO. 139a USE PREVIOUS
1 JAN 56 ~7 EDITIONS.
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RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
b.
F
s ondenc
op
c. Re
pertaining
requirement
d.
Requiremen
t
testing fil
corresponde
lie
7. CONTRACT FI
These
numeric sys
procurement
relating to
placements,
contracts,
instruments
spondence a
commercial
basic contr
payments, a
tions, modi
tions, conf
?
work orders
analysis re
56 O. ~39a USE PREVIOUS
FORM 1 JAN NO
EDITIONS.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved or a13~05/1~/~~,~,e IA-
-00
~2&YqPJT~ after 50 years .
~Eing the administration o
el th
d
Retain 3 years, then transfer to the
erations at stations and other
Records Center.
quirements - Correspondence
S
67
Temporary. Destroy after 25 years.
to operational and project
Retain 5 years, then transfer to the
s levied on SP
Records Center.
Temporary. Destroy 10 years after
s, equipment and equipment
receipt in the Records Center.
es. Files also
Review every 2 years, destroy non-
nce pertaining t
record material, retain material
needed for current operations, and
transfer inactive material to the
Records Center.
LES - EXTERNAL
files are maintained in a
16.0
Permanent. Disposal not authorized.
tem and contain individual
Retain 1 year after completed,
transactions, i.e., documents
terminated, or canceled, then
the negotiations, commitments,
transfer to the Records Center.
and administration of the
purchase orders, comparable
, proposed contracts, corre-
nd receipts to and from
firms and Office of Logistics,
acts, amendments, task orders,
udit of accounts, specifica-
fications, technical publica-
erence reports, trip reports,
, contract monthly reports,
2 11
ports, etc.
Amendm
APPROV
Date: ~Py
Approved For Release 2005/11/21 : CIA-
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7A000100190014-8
 ITEM NO.
FILES IDENTIFICATION
VO
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 ;CIA O
(1) Coract Procedures - Copies
~P V, y
1
87A 00010019 y 14-8Retain on a current basis.
porar
T
of documents reflecting the
Destroy when obsolete, superseded, or
procedures to be used in the
no longer needed for reference.
administration of external con-
tracts. (1961 to Present)
(2) Listing of Prospective
0.1
Temporary. Destroy when outdated or
Contractors - Listings of con-
no longer needed for reference.
tractors who are cleared for
classified, agency contractual
work. ..(1955 to Present)
8.
PROJECT FILES - INTERNAL
Files are maintained in a numeric
10.0
Permanent. Disposal not authorized.
system and consist of correspondence,
Retain 5 years after completed,
documents, technical reference material,
terminated, or cancelled, then
reports of progress, requisitions,
transfer to the Records Center.
interim summaries of conferences, and
other materials reflecting the administra
tion of internal projects. (1953 to
Present)
9'.
LABORATORY NOTEBOOKS
These notebooks are used to record and
9.5
Permanent. Disposal not authorized.
preserve engineering and scientific data
Cut-off at end of 5 years, then
and to provide legal evidence of the data
transfer to the Records Center.
of conception of invention and also give
a step by step guide in the development
of equipments and systems. They-also
contain data essential in establishing
patent rights. All notebooks are
identified by the author's name and
contain development progress, and project,
tasks, or subtasks to which they pertain.
(1953 to Present)
10.
EQUIPMENT FILES
These files are maintained in a
numeric system and contain cables,
-10-
 ITEM NO.
FILES IDENTIFICATION
U
DI POSITION INSTRUCTIONS
Approved For ftlease 200511 V21 .
requisitions, and other correspondence
-
reflecting the requisitioning, mainte-
nance, modification, and disposal actions
on equipment controlled by the Staff.
(1959 to Present)
A. Requisitions - Requisitions for
4.0
Temporary. Retain 3 years., then
equipmen ,,par s, and other items
destroy.
necessary to the completion of the
.functions of the Staff.
b:;--Government Furnished Equipment
1.1
Temporary. Retain on a current basis.
to.Contrac ors - an receip s and
Destroy when equipment is returned.
correspon'de cn .relating to such trans-=
actions.
c. Controlled and Modified - Corre-
0.1
Temporary. Retain while equipment is
spondence ie a Ling o equipment under
under the control of the office of
the control of the OC-SPS/Special Support
Communications. Destroy upon transfer
Center and undergoing modifications to
destruction, or turn-in.
the basic structure of functions.
.d.,-Parts and'Equipment Stock Control
1.2
Temporary. Destroy when no longer
Records ccoun a e stoc record car s
needed for reference.
oar property. charged to OC-SPS.
e. Consolidated Memorandum Receipt -
0.3
Temporary. Destroy upon change of
Listings o a non-expendable equipment
responsible officer, upon revision,
and properties charged to OC-SPS. Files
or after audit.
also contain inventory adjustments,
memoranda receipts, and issue slips. PTI
,executed when. property is turned-in.
f. Work Order Requests and Services -
0.3
Temporary. Retain 3 years, then
Corresponoence reques frig engineering
destroy.
and/or logistical services in relation`to
equipment under control of OC-SPS/Special
Support Center.
11.
COMSEC SECURITY:
Files are maintained in a numeric
Approved For Release 2005/11/21 CIA-
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 FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
pprove or Release -
21011015711121 :
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stem and contain cables, dispatches,
moranda, reports, surveys, specifica-
ons, and correspondence reflect-
other
g communications equipment radiat i on
udies. (1962 to Present)
a. Cryptographic Accountability.-
0.1
Temporary. Retain current and
chine rur.o crypograp is ocuments
superseded copies, destroy all others.
nt
d equipme assigned to OC-SPS.
b. NSA Specifications - Copies
COMSEC
0.2
Temporary. Retain material needed for
NSA specs ica ions 1n e ion to
current operations; destroy when
mmunications securit of equipment and
superseded, obsolete, or no longer
needed for reference.
0.8
Temporary. Retain 10 years, then
destroy.
d. Stat ion Files - Correspondence
0.4
Temporary. Retain material needed for
lating o is ion studies, surveys,
current operations; destroy when
d related matters in OC field stations.
superseded, obsolete, or no longer
needed for reference.
LES
ALYSIS FI .
Files consist of tapes. used as an aid
30.0
Temporary. Destroy when obsolete,
analyzing tapes received for
superseded, or no longer needed for
ciphermen. (1957 to Present)
t
reference.
MINT FILE S
These files are maintained in a numeric
30.0
Temporary. Review and determine the
stem and consist of cables, dispatches,
disposition as governed by the subject
moranda, reports, and other correspond-
of each document under this schedule
ce reflecting COMINT activities. (1954
files identification listing.
Present)
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 ITEM NO.
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VOLUME
DISPOSITION INSTRUCTIONS
AiVroved GlA-;,7T
uj
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14.
CORRESPONDENCE
1
These files are maintained under a
3.0
Temporary. Destroy 10 years after
numeric system and consist of intra-
receipt in the Records Center. Review
agency and inter-agency correspondence
every 2 years, destroy non-record
pertaining to the activities and
material, retain material needed for
operations of the Special Programs Staff,
current operations, and transfer
OC. (1954 to Present)
inactive material to the Records
Center.
15.
REFERENCE FILES
These files are maintained under a
numeric system and consist of:
a. Chronological - Extra copies of
IN and OU ewes and dispatches and
copies of outgoing correspondence. Such
files are maintained for convenience of
reference. -(1962 to Present)
(1) Cables
6.6
Temporary. Maintain 6 months; destroy
earliest month upon filing latest
month.
(2) Correspondence
2.6
Temporary. Retain 2 years, then
destroy.
(3) Dispatches
4.4
Temporary. Maintain 1 year; destroy
earliest month upon filing latest
month.
(4) COMINT Cable Archives - COMINT
1.3
Temporary. Retain 1 year, then
outgoing and incoming cables; all
transfer to the Records Center for
categories and all classifications
14 years. (Access limited to OC
arranged in chronological order.
personnel with appropriate clearance.)
(5) Memoranda for the Record
0.2
Temporary. Destroy 5 years after
receipt in the Records Center. Cut-
off at end of 2 years, then transfer
to the Records Center.
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FORM NO.
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 ITEM NO. FILES IDENTIFICATION pu1[r~1' DISPOSITION INSTRUCTIONS
Approved"For Release 2005A 1A- DR7 100190014-8
b. Reference Materials -.These 30.0 Temporary. Destroy when obsolete,
materia s consist of c assified and superseded, or no longer needed for
Unclassified catalogs, schematics, reference purposes; except that
bulletins, books, commercial report data, material having future value may be
booklets, manuals, periodicals, maps, sent to the Records Center for 5
drawings, and similar materials from years, then destroyed.
various sources and used for reference
purposes. (1953 to Present)
16. REGULATORY ISSUANCES
Files are.maintained under a numeric
system and filed chronologically. (1953
to Present)
a. :OC issuances
(1) OC Notices, Orders, Memoranda, 1.0 Temporary. Destroy when superseded,
Handbooks, and other internal OC obsolete, or no longer needed for
issuances and directives. reference.
(2) 0.2 Temporary. Destroy when superseded,
1
obsolete, or no longer needed for
reference .
b. Agency Issuances -'Instructions, 1.0 Temporary. Destroy when superseded,
Regulations,. o ices, andbooks, Employee obsolete, or no longer needed for
and Support Bulletins, Administrative reference.
Issuances, and the COMINT procedural
instructions, directives, and handbooks.
c. Other Agency Issuances - Regulatory 0.6 Temporary. Destroy when superseded,
issuances an gui ante ma erials issued obsolete, or no longer needed for
by-other Government agencies, i.e., reference.
National Security Agency, Department of
Defense, etc.
Approved For Release 2005/11/21 : CIA- P7~~(1Q4' 7A000100190014-8
'ORM NO. 139a USE PREVIOUS ?', .
JAN 56 EDITIONS. RECORDS CONTROL SCHEDULE ? CONT TINUATION SHEET