RECORDS DISPOSITION AUTHORITY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000100170001-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 19, 2016
• Document Release Date: September 19, 2005
• Sequence Number: 1
• Publication Date: November 29, 1963
• Content Type: REGULATION

Approved For Release 2005/11/21 CIA-RDP78-004$7A000100170001-4
Records Disposition Authority
Records Control Schedule 30-61 for the Records ,Ad. .nIzb -tion
Staff is approved and authority given to implement; the
disposition instructions contained herein.
Preparation:
25
Date
Approved:
:P-f )6w IM ~
Approved For Release 2005/11/21 : CIA-RDP78-00487A000100170001-4
 Approved For Release 200$/11/21' : CIA-RDP78-00487AO00100170001-4
Old Schedule 30-61 r now
22 Staff A&-ain. File
23 Star I' Case Files
23 Admin. File z
21 Employee Record Card File
25 Courier Classified Mail Receipts
26 Regulatory Issuances
27 Library M- tarial
28 Briefing Material
29 Reports and. Correspondence
30 Records Control Schedules
31
Branch Wrokin Files
New Schedule 30-6I.
3. Records Program Files
2 Staff Projects .es
3 A.dn in. Files
4 Employee Card File
5 Courier Pal Receipts
6 Regulatory Issuances
Library Material
Incorporated. with f1
incorporated with 10
8 Same
incorporated *ir th 11
Incorporated with x'10
Incorporated with U
32 Filing Workshop,
33 Staff Working Files
34 Vital Materials Schedules
35 Reference Publications
36 Branch Working Files (Forms)
37 Reference Publications
38 FF orras Me
39 Form Record & Index
40 Form Indexes File
4+1 staff working File
9 Vital Records Schedules
a O Records Program Workshops new
Incorporated with #1l.
11 Analysts Working Files new
Discontinued
lh Reference ubl Lc 'dons
12 Forms File
Incorporated with 12 and 13.
13 Forms mars
Incoroorated with fU
Approved For Release 2005/11/21 : CIA-RbP78-00487A000100170001-4
 pprove or Release ,} 0 U,rG0? Ir00170001-4
A 2005/11t,"
RECORDS CONTF SCHEDULE t+ti~ ael,
25
OFFICE. DIVISION. BRANCH
D. . co i. .1 m O CHIEF RECORDS ADMINISTRATION STAFF
ITEM
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS`--.-
NO.
(TITLE, DESCRIPTION, ARRANGEMENT. AND INCLUSIVE DATES)
(CUBIC FT.)
1.
RECORDS PROGRAM FILES
Correspondence, reports, and other papers which
2.5
Permanent. Disposal not authorized.
document the Agency Records Management Programs.
Retain in current files for years then
The file is used in directing and administering
transfer to the Records Center at the end
the daily activities of the records programs and
of each c
in establishing and recommending plans and policies
for the management and improvement of paperwork
_ 2
3111A. ~
activities throughout the Agency. Files are
used for background information, reporting pur-
poses and in conducting daily operations. Filed
-
by program and-by subject thereunder.
2.
STAFF PROJECTS FILES
These are record copies of special studies,
2.9
Permanent. Disposal not authorized. Retain
surveys and reports which were prepared by Staff
in current files for three"yeara then trans-
6
members after investigating specific problems or
fer to the Records Center if project not of
in developing projects for the improvement of
current interest.
paperwork activities. These include project
.
6
t
2'oO. 2` `l~
analysis, recommendations, acoomplishments,
.
7
graphics and other documentary material. Arranged
organizationally and by subject.
3.
ADMINISTRATIVE FILES
These files reflect the housekeeping functions
1.5
Temporary. Destroy three years after
O
of the Staff. Files include correspondence, report
; date retired to Records Center. Break
memoranda on personnel, training, security, logisti
cs
file annually and hold at least one yr.
budgeting and other related administrative subjects
and retire. (RAB memo 16 July 1971)
Filed according to Agency Subject File Mannual.
C
t
-
urren
.
Approved For Release 2005/11/21 CIA-
DP78-004
7A000100170001-4
 6.
7.
8.
FILES IDENTIFICATION VOLUME
Approved For Release 200L1 1 & 1 -
EMPLOYED, CARD FILE
Consists of OFII?b card for each employee of the
Staff. A brief summary is recorded of employee's
personal and employment history required for daily
supervision of personnel activities. Filed
alphabetically by surname.
COURIER MAIL RECEIPTS
Mail receipts prepared on material dispatched
from the office and receipted by couriers. Serves
as a log. Filed chronologically. (Current)
Bound copies of Agency Regulations, Notices
and Handbooks which are maintained for reference
purposes.
Books, guides, manuals on subject of interest
to the Records Management Program. Maintained for
reference purposes.
RECORDS CONTROL SCHEDULES
These are the record copies of Records Control
Schedules for Agency components, together with
background material per t ndnt t to each office, and
where applicable, authority to dispose of records
which was obtained from the National Archives and
the Congress.
a.. Comprehensive schedules for individual
components of the Agency. Schedules contain de-
tailed information on types of records, use, con-
tents, volume and disposition instructions. Filed
organizationally. (Current)
Approved For Release 2005/11/21: CiM-
.4
8.
1.3
Temporary. Destroy 30 days after employee
officially resigns from the Agency; if
transferred within the Agency forward to
gaining component.
Temporary. Destroy when one year old.
Temporary. Reta3n in current files area.
Destroy when obsolete or superseded.
Temporary. Return books to OCR Library
when no longer of interest to the Staff.
Destroy other publications as they become
obsolete.
Permanent. Disposal not authorized. Place
in an inactive file Wien superseded. Trans.
_'fer to the Rte=- .,'~ ~.
FORM NO. 139a USE PREVIOUS
I JAN SR EDITION!.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 Approved For, Release 2005/'t/24i ':"'b'IA P78-00487A000100170001-4
b. Disposal authorizations obtained from
National Archives on records not covered by
General Schedules.
c. Background files. Contain information per-
tinent to analyzing specific records problems,
including organizational changes, files peculiar
to an office, changes in functions or responsi-
bilities within an office, and other papers which
may have been gathered while conducting a study.
Filed organizationally.
Copies of schedules prepared for each component
identifying the vital reoords to be deposited,
frequency of deposit and disposition instructions.
Maintained for reference of VR officer on the
Staff in reviewing VR program activities.
.5 I Permanent. Disposal not authorized. Retain
in current files area indefinitely.
.3
Files contain lectures, exhibits, slides, 7.0
graphics, guides and reference materials which are
used in conducting workshops in-the various
elements of records management. Workshops are
held in cooperation with Office of Training. File
are maintained by program, such as filing, disposi
tion, forms, correspondence, vital records, etc.
material pertinent to the records management
activities. Files are maintained by individual
analysts according to each area of interest or
responsibility, or brought together as a central
file for the group. Used for background in making
additional studies and to keep analysts apprised
of current happenings. Filed by subject. IT
Temporary. Review annually and destroy
material no longer pertinent to current
activities.
Temporary. Destroy when superseded.
Temporary. Retain in current files area.
Destroy when program becomes inactive.
Contain copies of memos, reports statistical 8. Temporary. Screen annually and do;;troy
compilations, background information, and related material no longer of current interest.
FORM NO. 139a USE PREVIOUS
I JAN S6 EDITION!.
Approved For Release 2005/11/21 : CIA-RPP78-0048FA000100170001-4
RECORDS COUTROL SCHEDULE - CONTINUATION SHEET
Cum
 ITEM NO.
FILES IDENTIFICATION
-
-
_
k ME
DISPOSITION INSTRUCTIONS
Approved r. a ease 200511
F J~'D_
-U
'
qljl
-
12.
FORMS FILE
Contains case files on the official forms
22.0
Permanent. Disposal not authorized. When
approved for use in the Agency. Files contain
form is superseded or obsolete, remove
initial requests and justification, revisions,
5 x 8 card records from folder and place
specifications, correspondence, changes, (organ-
in inactive file. Retire to the Pxaadd lMc-l/r
izational), and a 5 x 8 card record and index of
q1t-no- ~ s ^Rs c;ra-Y
each form. Filed numerically by form number.
i(111gli lye L 0"164 0-
13.
FORMS INDEXES FILE
These are machine listings of forms used by the
Agency - cross referenced alphabetically, numeri-
cally, functionally and by OPI; the DARE System
cards containing a reduced image of current active
forms; and, a 5 x 8 control card on inactive or
obsolete forms. Maintained.for control and
reference purpose.
a. Machine listings
.5
temporary. Destroy when new listing is re-
ceived (generally quarterly).
b. DARE
.lt
Temporary. Purge file quarterly to remove
inactive or obsolete forms.
c. Control and Index card. Serves as a per-
.3
Permanent. Disposal not authorized. Re-
petual inventory of inactive Agency forms. Con-
tain in current files indefinitely.
tains a complete history of each form. Used for
replying to telephone inquiries and for reporting
purposes.
14.
REFERENCE Pu3LICATIONS
These are various publications, brochures,
17.
Temporary. Purge file at least annually
commercial samples and periodicals relating to all
and destroy material of no further interest
phases of reco:.'ds management. They are maintained
to the Staff.
individually by analysts or collectively for re-
ference of the Staff. Some topics are forms,
filing, equipment, correspondence, reports, mail,
and others related to records management programs.
Maintained for background and reference purpose.
Approved For Release 2005/11/21 :
9
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000100170001-4
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 FILES IDENTI~ICATION
Approved For Release 2005/11/21: Cl
IDENTIAL LIBR.4I Y LIAISON FILE
Me os, copies of transirn ttals, lists , and
receipts for materials selected for transfer to
the National Archives for inclusion in the 'resit
dential Libraries. The file reflects the extent
of CIA's contributions and participation in the
Presidential Libraries Program. File is- Tm int.
aired for the CIA representative to the
Archivist. Filed chronologically.
1;62 to date).
~~jti'~./~ ~~1Y "a f
D1;
CIA Records Administration Officer
00100170001-4
M_
Permanent. Disposal not authorized.
Incorporate in Agency Archives ti .ien no
longer needed for current activities.
Approved For Release 2005/11/21 AE_1`, --
k k A000100170001-4
 Approved For Release 2005/11/21 : CIA-RDP78-00487A000100170001-4
Approved For Release 2005/11/21 :. CIA-RDP78-00487A000100170001=4
 1SCHEDULE NO. 30-61
R E r'b'Fo~LRMW 05/11/21 : A4 I DQ46-0048 -
i7A11AG+t~v' IN;T 3TA 'p ADP Ad%rieory Group
ITEM
NO.
51
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
F, ADO gi n~~:S' IG fb;M vZ:S VII
feeoraae accumulated by gz oupfy to for iae
AFP appl?ieatio. for s .ecifie areas,
a. Sur veya
b. Work Papers
c. Ch1 ea r ms; c r ve end 4 oZ,-v imo
(1958 a 1960)
52
53
JONTRACT O S2m 3
Propo:esla from fCA, rorki ?aper a g various
phases in regard to computer; copies of sub-
rnission to GSA and their OK on work to be don-.
(Original oif;?1ic3sion and contract with Office
of Logistics)
PP.a? _1:F shed Agency Notices'
Handbooks O. etc . D aintai ?ed for =eferenea
VOLUME
(CUBIC FT.)
32.
CI
Permar:mi;. Keep in Current file until
project is eomplated and then transfer
to Records. Center.
Temporary. Keep in current file. until
project le. cempletod and then destroy.
Will be tranferrod to ADPD (formorly
MUM) for their retention or disposal...
Temporary. Keep In current file.
(Deatroy -vr'ban no longer needed for
reference.).
Temporary. s'otain in current files
area. (Destroy individual issua'~cea
only when obsolete or when replaced
by current issuance.)
I Approved For Release 2005/11/21 : CIA-EWP7-8-00487A000100170001-4
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
21,
 SCHEDULE NO.
Rfl 91 eAf0rCRel*W2QQ5/11/21: CIAARDP7L004 001001700013Q-61
95
OFFICE. DIVISION. BRANCH S1(
.t 'td~. 07T IT 9 to LL .9 1IIv ate? 07.?,L? ICs , T11
G ~l
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
54
TRAUTM ME
Copies of eorrespotr CRenco
2.
Tam oa?a r. Koop in etw ozlit MO. Zo'L
to trairAng. career davelo- i o t o borna1
two ywa,; and t'ien dcg? roy.
training filed a7.phabet;ica]1y'by empl ao'
name, Ron-CIA application filed by data.
(1953 1960)
Approved For Release 2005/11/21 C1A-
DP78-004
7A000100170001-4
 SCHEDULE NO.
RE !o FogLR(4@R@;R ,Q05/1 ( ~p 0O4 7A00010017000
^
~
8 (~
CONCURRENCE
OFFICE. DIVISION.:.BRANCH
SIGNATURE
DDS/RECORDS ADMINISTRATION STAFF
TITLE E
Chief, RAI June 1972
ITEM
FILES IDENTIFICATION
INCLUSIVE DATES
A
T
VOLUME
)
CUBIC FT
IONS
NO.
)
,
ND
(TITLE, DESCRIPTION, ARRANGEMEN
.
(
16.
RECORDS MANAGEMENT BOARD FILES
These are the official files of the Records
Management Board maintained for the Board by the
secretary. The files consist of the minutes
and agenda of the Board's meetings, copies of the
Board's reports to the Executive Director,
memoranda, working papers, contributions by the
members, documentation of projects undertaken by
the Board members, and other related papers. The
Board was established in 1968 to oversee the
records management activities for the Agency.
Files are maintained by topic or category.
a. Official files maintained by the
1.0
Permanent. Disposal not authorized. Cut off
secretary.
at the end of each calendar year; retain in
current files area until no longer needed for
current activities then transfer to the
Records Center.
b. Copies of the Board Files maintained by
3.0
Temporary. Destroy when no longer needed
the Chairman and members of the Board.
for current reference.
25
PROVED
30June72
Date
CIA Records Administration Officer
Approved For Release 2005/11/21 : C"
"4
400100170001-4