RECORDS CONTROL SCHEDULE OFFICE OF THE INSPECTOR GENERAL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000100070009-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 19, 2016
• Document Release Date: December 8, 2006
• Sequence Number: 9
• Publication Date: August 7, 1969
• Content Type: FORM

Approved For Release 2006/12/088
87A000100070009-7
In accordance with Federal Statutes
and Records Disposition Authorizations granted
by the U. S. Congress the attached Records
Control Schedule 12.03-69 for the Office of
the Inspector General is approved and imple-
mentation of the disposition instructions
contained therein is authorized.
ECRET
 .,I
OFFICE. DIVISION. BRANCH
OFFICE OF THE
ITEM
NO.
SUBJEC
1
Consists
memo
memoranda
pro
functions ass
procedures a Also include
as Activities
a
ed by subj
(
deemed nece (TITLE, DESCR
Subs
b. Tra
SURVE)
2
Filed components,
Reports
Staff
and
roper assig
d
FORM NO USE PREVIO.,
I JAN - 139
56 EDITIONS.
Approved For Release 2006/12/08: CIA-RDP78-004
RECORDS CONTROL SCHEDULE
INSPECTOR GENERAL
of correspondence, reports,
and other papers reflecting policy,
nd decisions pertaining to the
igned to the Inspector General.
s files from predecessor IG such
ther.
reports, Chrono files and other,
ect or organizational component.
ect or organ
of inspections conducted by the
for improvements on
nment of functions and missions,
procedures of performance by
or other areas where surveys are
ssary. Filed by Agency component.
FILES IDENTIFICATION
IPTION, ARRANGEMENT, AND INCLUSIVE DATES)
tantive and Policy Material
nsitory and administrative material
1953 to date)
7` ;bUb9 C9'607
1 Z09M
TITLE _ 40
(SlG~dD, 25X1
DATE
x / -7 A
DISPOSITION INSTRUCTIONS
Permanent. Disposal not authorized.
Cut off annually; hold one year then
transfer to the Records Center records if
no longer needed for current operational
reference.
Temporary. Destroy material when 1
year old.
Permanent. Disposal not authorized.
Hold one year then transfer to the
Records Center in annual blocks.
VOLUME
(CUBIC FT.)
2. 0
 ITE4 NO.
U
I OS IT ION INSTRUCTIONS
3
INDIVIDUAL CASE FILES
-------------
a. Consist of documents accumulated in
1. 5
Temporary. Transfer inactive cases to
investigating complaints, suggestions or
the Records Center at end of each year.
ii
(1` problems of individuals which are brought
Hold in Records Center 10 years from
to attention of the IG. Filed numerically
date of retirement then return to the
by case number.
IG for revic, and disposal.
v
(Code 3
, for comments by the C/A & RC see
(1968 to date)
Item # 3 in Sched. 12.0346-in Archives)
b. Previous item eliminated.
4
CASE FILES INDICES
a. A 3 x 5 card file used as a control
3. 0
Temporary. Retain indefinitely in current
and index. Maintained alphabetically and
files area. Destroy card 3 years after case
cross referenced to numerical file.
file is destroyed.
b."Log book used for assigning numbers to
.1
Temporary. Destroy pages when no longer
case files and as a quick reference to the
needed for reference purposes,
files..
5
SPECIAL STUDIES
Reports and evaluations following invest-
3.0
Permanent. Disposal not authorized.
igations and studies of various Agency Programs
Transfer to Records Center at end of
such as JOT Program, Foreign Travel, Library
each year if no longer used for current
Procurement Procedure, Defector and Briefing
reference.
Systems, Career Service and others. Filed by
Subject.
6
WORKING FILES
These are working drafts of surveys, notes
34.0
Temporary. Destroy 6 months after survey
and materials related to investigation or survey.
completed.
Each staff member- maintains his own files.
(Current)
FORM NO. 1399 USE PREVIOUS
I JAN 56 X77 EDITIONS.
AnnrnvP~ g~ P i~ ~4`~~A'-R 3 ! 4Ta~~~a~ti ~oo7ooo -7
 AA??r,J49, 969 k ?T4 e 2006/12 0
OS IT ION
Temporary. Destroy 10_yrs after clocumontS
Lare ddwngradc d~ transferred out--of -coritro
p?int ,pr destroyed.
a. Top Secret Log. Maintained for. control
of top secret documents.
b:' Logs maintained on other classified
documents and administrative material.
Maintained chronologically.
c. Log used primarily for recording
receipt and- disposition of personnel
folders referred to the staff for con-
sideration or review.
d. Document Receipts. Retained signed
copies for material transmitted outside
the office.
e. Courier Receipts. Office copy of
receipts signed by courier when material
picked up for delivery.
These are forms, correspondence and
memoranda reflecting administrative support
functions within the Office of the IG.
Specifically activities as Travel, Budget,
Personnel, Security and housekeeping functions.
Files are used for administrative purposes and
essentially duplicated in other offices having
the primary responsibility for the Agency.
Filed by subject.
Temporary. Destroy after 1 year. Cut
off file at end of each calendar year; retain
for 1 year then destroy.
Temporary. Destroy.quarterly after
folders have been returned to sender.
Temporary. Destroy'after 2 years.
Temporary. Destroy when 3 months old.
Temporary. Review file at end of each
year and destroy material having no -
current value.
Aooroyec?PSQPAeQiQg 6/I2 UUiA=REP7$! TEI-PPO6d166070009-7
 IT(rW1NO
ID IF A ION
VOLUME
DISPOSITION INSTRUCTIONS
9
ISTHMUS LETTERS
No. longer received on Staff.
10
IG CHRONO_ READING FILE
Extra copies of outgoing communications
.6
Temporary. Destroy after 5 years if of
maintained as a convenient reference file.
no further value. Retain in current files
Filed chronologically.
area f r 5 ears theh destrby.
11
REGULATIONS FILES
4.5
Copies of all Agency Regulations and
Temporary. Destroy when superseded or
Notices which are used by the Staff for
no longer of interest to the Staff.
reference purposes.
Annrnvarl'F`ri`h"F7lS r9M!MHAA38rn MWh7nnna_7