RECORDS CONTROL SCHEDULE FOR THE OFFICE OF THE DIRECTOR EXECUTIVE REGISTRY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000100030002-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 14
• Document Creation Date: December 19, 2016
• Document Release Date: September 28, 2005
• Sequence Number: 2
• Publication Date: December 2, 1959
• Content Type: FORM

Approved For Release 2005/11/21 : CIA-RDP78-00487A000100030002-8
RECORDS MANAGEMENT PROGRA
RECORDS CONTROL SCHEDULE
FOR THE
EXECUTIVE REGISTRY
FORM N0. 738
1 JUL 55 J
c2-3 _- 0 cuti.0'8 ~v v
I
comp -- ~M TYPE
Jte3Y __ _lER? tiyJoZO/~ ~,!?!?~ 90~
Approved For Release 2005/11/21 : CIA-RDP78-00487A000100030002-8
STAT
 Approved For Release 2005/11/21 : CIA-RDP78-00487A000100030002-8
:om DLSPWrON AMT0.5
Records Control Schedule 12.02-59
for the ]; ive R-e istry is approved
and authority hereby given to im-
plement the disposition instructions
contained thereon,
Preparation and Review
xwcurub i
n7onyk!h
Approval
Approved For Release 2005/11/21 : CIA-RDP78-00487A000100030002-8
 Approved Fot Release 2005/11/21 CIA-RDP78-00487A000100030002-8
Old Schedl
r
Transferred to
6 eleted
Old Schedule New Schedule
8 5
9 . 6
17
12
13
14
15 New
Zters
Nquiprnent Inventory for 1 cecuti a Be
20 ? 4 dr,
5 Brayer card a
1 - 10 drairer 3x5 card cabinet
1 - 4 drawer letter cabinet
newt records - 46.0 cu.
porary 45.8
Total 9.. * cu
Approved For Release 2005/11/21 : CIA-RDP78-00487A000100030002-8
 RECORD5gAq&4 F P e 2005/11/21
SCHEDULE It!-02-59
-00487AOO0001000330002-8
CONCURRENCE
OFFICE. DIVISION. BRANCH
DCI -@l3pi
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION RUCTIONS
et' ieM i s
~
Permanent. Disposal not authorised.
other t~irieI a^est atsdf ~
Transfer to Agency Records Center
paliat3 sad plans the ,
when no longer needed for reference
asally ezterna ; be-
purposes.
thls sad the Souse go Can-
at the iMi and
pY a si by area and
a. AMA s ID, obft Chiefs,tother
12.0
T-te" to)
b. 1011111 fi t offices .
1 tD date
7.5
e. Iasi
alplh~~ 1 file
11.0
1
( 955-to, )
~d. 1i files
t
(19t
d
)
6.0
o
a
e
a. are 10"4rs Or1nstrnctia s,
1.0
Permanent. Disposal not autharised.
t ss b sad[ se respvnienee sent
Transfer to the Records tenter men no
to and fye+oa the Director
longer needed for reference purposes.
and as ft elfs time apd Chief of Uses.
*istaiSM 1 iitatiad.
(1996 to date)
FORM NO. 139 USE PREVIOUS
1 JAN SB EDITIONS.
I
25X1
 ITEM NO.
FILES IDENTIFICATIONy -
DISPOSITION INSTRUCTIONS
Approved For ease 2005/ 1 : CIA-
00,
87A000100030002-8
rs the from the
2.5
Permanent. Disposal not authorized.
Chiefs ties ef's of s. These
Transfer to the Records Center when no
serve a reports the field tivities at
longer needed for reference purposes.
each Ftled Stati nd c logical
(1936 to date
3
SECS F1W
Them a copies of speeches delivered by .'
the director fore groups and orgeni tious .
' .0
various occasions. Filed by topic or event.
a, One copy of each speech to be maintained
Permanent. Disposal not authorized.
as the Agency record copy.
Retire' to the Record Center on an
anuual basis.
b. Extra copies of speeches maintained for
temporary. Destroy when no longer
reference or distribution purposes.
needed.
11GERM E M= FILM
These are copies of all National Irate
4.4
Crary. Destroy when no longer needed
Estimates, and Special Estimates which were pre-
for reference purposes.
pared by ONE and referred to the MCI for his
information. Files are maintained for reference
purposes. Filed by NIE number and by BE number.
(1957,58,59)
copies of approva s, project
1.0
Temporary. Destroy after 2 years. Cut
outiines,, justifications, authority for expendi-
off at the and of each calendar year;
YX
are ~
t ware other papers relating ta- pro-
wh
hold in current files area for two years
I
ich
gene l r exceed $25,1900. Official
and destroy.
copies retained -the Project Review Coaeai
.
Filed by project name.
(1957 to date)
Approved for Release 2005/11/21 : CIA-
7A000100030002-8
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ?
1z
Approved For Release 2005/11/21: CIA-
U. S. WON= B
Consists of copies of US documents which 1 1.0
are retained for reference of the DCI and his
staff. Re-cords copies are maintained by PV. W
file, . n copies of the agenda, minutes
of zeetftmj directives and other pera relating
to the .
(1950-59)
These are extra copies of various reports 6.0
which are Wined out for Formation and
ref
parposes. or the specific types of reports
are the 11bover Commission Paport, Jackson
t ttee Report, a3CIiaon - British Reports
Rberstcdt Committee Report and of er8.
FORM NO. ~39a USE PREVIOUS
I JAN 56 EDITIONS.
Approved For Release 2005/11/21: Cl
Crary. Destroy when no longer
needed for reference purposes.
 Filed by category and c~?loc
reclved or dispatched. by the 1 or his staff mintalned z rtly In accordance vilth Security
Approved For Release 2005/11/21 : CIA-F 278-00487A000100030002-8
TM
Consis of various ,vt . media which
rve as logs for rec .i c aified material
a. T-69 Secret Zag. Retained sigma copies 1.5 wary. Disposal not authorized.
recordIM receipts Internal movamt, and Retain in current filea area IrAefinitely.
~ ition of 1 Material. Copy forwatL
Control _ r. Frm .Tune 1 Ioj
mintained on 5x8 form. Piled e ? o -
1.
b. 03Bret and below. Recce of the receipt 1 13.0
and disposition of material Mich is claaai -
fled seat a below. T rese logo also
coda a brief summary of the subject matte
of each c cation logged and serve as an
jMe% to the subject files.
(1946 to date
Cable Log. Record of al cables recei$ 1.2
in the dice. 'din ined by cable giber.
/?
Consist of 3x5 cards which serve as an index
to a pct f , catalogs address locator, and
as a crow reference to the mail log and to the
various files" in'alved by the Registry`. Cards
filed by nource, subject, alp betieal
and c 1o tally.
(1952 to date)
Approved For Release 2005/11/21 : CIA87A000100030002-8
'a, e.p Disposal not authorized.
Retain is chat tiles area indefinitely.
,n one year old.
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 :
-00487A000100030002-8
DI8C( XIJ( D PROW AM AND COM 22M Ffl
These are eeeueealatios of the co
and other docueeats %4deb reasin v) n progress
1.0
Toupoeary. ScT"eset tbro la and dest"w
duplicate material; inoearpa" be re-
ar cortittees hail been discontinuedjaiso the
=11 1148% in swpsetive films,
inactive f les of moors of the Director'. Start
who are as lour aetive in such capaeity. Files
are trop sf eyed to the A@gjat: y for disposition.
0 :1111101117 NITS
cowl" of retained "and s of re"13ft
far classified doeueents which Mere sent to ether
.1
? *poiwry. b"trw after 2 Tear
offices or s eias. Mod alreeolgieally.
Retain in warrant films wear for two
p+esra sad destroy.
(190 to date)
Comm Rum
cosiest. or the retained c or cou rtaer'n
Classified 11K11 lieceipt; utUh we signed by the
110
D p aarary. DeatroT after 3 seethes.
coanNier for classified aasteri ail pisiN IV for
delfv r to the tea. rued 11741
(1959)
- "~
A~Iw =ATlitls PIts4
Ttrese are notices, ussoi'aM , requ sitiaess
.6
3lespoesrT. Destre7 after ace year.
s leps'raf on parscaaeel narttslrs sued
Cut W at the and or aseeb Tear; detain
Other h hssM j
.p n tiles ea m hied for Naiads-
tratiou of bi?~ . Fi~ by m*~t se .
for one sear meld
fir.
FORM No. 139a USE -RE VIOUS
I JAN 56 EDITIONS.
pprove or Release 205711721 : - - -
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 CH EDULE NO.
1
87A0001000 0002-8
RE MIYWROC U$@05/11/21 : CIA-%A1
ii,
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
DCI - EXECUTIVE RDGISTRY
TITLE DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1
DIRECTOR'S FILE
Consists of correspondence, memoranda and
Permanent. Disposal not authorized.
reports that document or relate to the policies,
Transfer to Records Center when no
plans, programs and activities of the Agency
longer needed for reference purposes.
both internally and externally. Files are
maintained in three sub-series; two by source
and one by an alphabetical General Subject
arrangement.
a. White House, USIB, Joint Chiefs, Congres
and Federal agencies.-/ f6.~-. ti
1?
'
b. CIA components filed by offices. /
96,2 -
c. General Subject file /9E -
"""
k
-: i n on
JLEW
i atia
A roved For Release 2005/11/21: CIA-
J4
.._, ... 0 -8
FORM NO. 13 9 USE PREVIOUS
I JAN 56 EDITIONS.
 ?
?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-
04
7A000100030002-8
2
INDIVIDUALS ALPHABETICAL FILE
These are letters from the public and copies
Temporary. Destroy after.5 years.
of replies thereto. Included are requests for
Hold 2 years then transfer to Records
i
information, letters of commendation, complaint,
Center.
criticism and suggestion. Excluied are letters
on the basis of which investigations are made
or administrative action is taken.
3
SPEECH FILE
These are copies of speeches delivered by
the Director and members of his Staff before group
s
and organizations on various occasions. Filed by
topic or event.
a. One copy of each speech to be maintained
Permanent. Disposal not authorized.
as the Agency record copy.
Retire to the Records Center on an
annual basis.
b. Extra copies of speeches maintained for
Temporary. Destroy when no longer
reference or distribution purposes.
needed.
Approved For Release 2005/11/21
s
FORM NO. 139a USE PREVIOUS
I JAN 56 J?7 EDITIONS.
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS.
4
~,gq
INTELLIGENCE EST' FIQ.ERelease 2005/11/21 : CIA-F
E
7A000100030002-8
These are copies of all National Intelligence
Temporary. Destroy when no longer needed
Estimates, and Special Estimates which were pre-
for reference purposes.
pared by ONE and referred to the DCI for his
information. Files are maintained for reference
purposes. Filed by NIE number and by SE number.
f96
5
CONFIDENTIAL FUNDS FILES
Consists of vouchers and correspondence
PV
\
Permanent. Transfer to Records Center
relating to the Directors' authorization for
in cubic foot lots.
expenditure of Confidential funds.
6
U. S. INTELLIGENCE BOARD
Consists of copies of USIB documents which
Temporary. Destroy when no longer
are retained for reference of the DCI and his
needed for reference purposes.
staff. Records copies are maintained by DDI.
3
The files contain copies of the agenda, minutes
of meetings, directives and other papers relating
to the USIB.
Approved For Release 2005/11/21 : CIA-
7 000
,~VJAN'?86 ~39a Eo~riuMS: _-- RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ?
?
ITEM NO.
DENTIFICATION
FILES
VOLUME
DISPOSITION INSTRUCTIONS
I
SPECIAL REPORTS oorov FILES ed For Release 2005/11/21 : CIA-
00
7A000100030002-8
7
-
These are extra copies of various reports
Temporary. Review reports annually.
which are loaned, out for information and ref-
Submit list of Admin. officer for dis-
erence purposes. Some of the specific types of
position (ie. offer to Records Center
reports areihe Hoover Conunission Report,
o the Library).
Jackson Committee Report, Jackson -British Report
Eberstadt Committee Report and others. 157ie7
S.
REFERENCE PUBLICATIONS
These are copies of various types of pub-
Temporary. Destroy when no longer
-
lished reports originating in the office of the
/4
needed for reference purposes.
DDI, DDP and copies of the Daily FBIS. Maintaine
for information and reference purposes.
9
COMMUNICATION LOGS
Consists of various posting media which
serve as logs for recording classified material
/I
received or dispatched by the DCI or his staff.
Maintained primarily in accordance with Security
regulations. Filed by category and chronological
ly
thereunder. 1 /, 7
Auproved For Release 2005/11/21 CIA-~
Annn1nnninnn,2_;t
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
-
7A000100030002-8
9
COMCTICATION LOGS (continued)
-
a. Top Secret Log. Retained signed copies
Temporary. Disposal not authorized.
recording receipt, internal movement and dis-
Retain in current files area indefinitely.
position of TS material. Copy forwarded to TS
Control Officer. From June 1958 log maintained
on 5 x 8 form. Filed chronologically.
b. Secret and below. Record of the receipt
Permanent. Disposal not authorized.
and disposition of material which is classified
Retain in current files area indefinitely.
secret and below. These logs also contain a
brief summary of the subject matter of each
communication logged and serve as an index to
the subject files.
c. Cable Log. Record of all cables received
Temporary. Destroy when onnYear old.
in the office. Maintained by cable number.
10
LOCATOR CARD FILES
Consist of 3 x 5 cards which serve as an inde
Permanent. Retire to Records Center when
to subject files, catalog, address locator, and
inactive.
as a cross reference to the mail logs and to the
various files maintained by the Registry. Cards
are filed by source, subject, alphabetically and
chronologically.
'
Approved For Release 2005/11/21 : CIA-
00010003
 ITEM NO.
F/ILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
11.
DISCONTINUED d FQ~- RRe~lease 2005/11/21 CIA-R
PRf70~ AND COM
7A000100030002-8
MITTEE FILES
,
These are accumulations of the correspondent
Temporary. Screen through and destroy
and other documents which remain when programs or
duplicate material; incorporate remainder
com
itt
h
m
ees
ave been discontinued; also the in-
in respecti ee
active files of members of the Director's Staff
who are no longer active in such capacity. Files
are transferred to the Registry for disposition.
12.
DOCUMENT RECEIPTS
Consist of retained signed copies of receipt
Temporary. Destroy after 2 years.
for classified'documents which were sent to other
Retain in current files area for two years
offices or agencies. Filed chronologically.
and destroy.
13.
COURIER MAIL RECEIPTS
Consists of the retained copy of Courier's
Temporary. Destroy after 3 months.
Classified Mail Receipt, which was signed by the
courier for classified material picked up for de-
livery to the addressee. Filed chronologically.
14.
ADMCNISTRATIVE FILES
These are notices, memoranda, requisitions,
Temporary. Destroy after one year.
instructions, papers on personnel matters and
'
Cut off at the end of each year; retain for
other housekeeping files accumulated for adminis-
~2
one year and destroy.
tretion of the RegtgUy Staff. Filed b sub'ect
cat
-
egory.