DD/A MANAGEMENT OBJECTIVES FOR FY 1976/77

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP77-00512R000100030247-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 9
• Document Creation Date: December 12, 2016
• Document Release Date: February 13, 2002
• Sequence Number: 247
• Publication Date: August 19, 1975
• Content Type: MF

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DD/A 75-3838
19 AUG 1975
MEMORANDUM FOR: Director of Central Intelligence
SUBJECT DD/A Management Objectives for
FY 1976/77
1. Attached for your approval are the DCI level
objective statements for FY 1976/77 for the Directorate
of Administration. Deputy Director level objective
statements are included for your information and review.
2. Our principal effort is the continued investment
in technology in order to increase and improve productivity.
Improved personnel management and reduced administrative
costs are important objectives again this year.
Deputy Director
for
Administration
Attachment:
As Stated
APPROVED:
DISAPPROVED:
W. Colby- mate
Director
W. E. Colby Date
Director
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Directorate of Administration
Management Objectives for FY 1976/77
DCI Level
OC-O1 By 30 June 1976 convertW additional high-frequency 25X1A
field stations to SKYLI operation.
OC-02 Install and activate by 10 November 1975 a secure
voice trunk switch to interface the Headquarters
area Agency secure voice system with the overseas
system and with the systems of other agencies.
OC-03 By 31 May 1976 complete the installation and
acceptance of the Headquarters Cable Dissemination
System (CDS).
OF-03 Complete by 31 December 1975 development, and by
30 June 1976 implementation, of the General
Accounting System (GAS).
OF-04 By 30 June 1976 complete development and implemen-
tation of revision of the payroll system to accom-
modate requirements of the Fair Labor Standards Act
as it relates to employees eligible thereunder for
additional overtime payments (FLSA).
OJCS-01 By 30 June 1976 have the priority MAP systems agreed
to between OJCS and DD/A Offices in operation.
OJCS-02 Put into operation by 1 January 1977 a mass storage
system for storing at least 200 billion bits of data
on-line (ORACLE).
OJCS-10 Define, design, and bring into operation a reliable
and expandable on-line data processing system to
facilitate the Intelligence Analyst's access to and
use of intelligence data so that the quality and
timeliness of intelligence information can be
improved. By 30 September 1976 the objective is
to complete the design, specifications, and RFP
for the initial complement of equipment and soft-
ware (SAFE).
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OL-O1 By 31 December 1975 complete and report on an
analysis of competitive procurement actions being
undertaken by the Agency to determine the causes
of the large number of "no bids". (Among the
possible causes to be analyzed are: poorly formu-
lated requests for proposal, improper bidder lists,
deliberate attempts by technical or contracting
officers to influence competition, unsatisfactory
contractor experience with the Agency, or con-
tractor reaction to the Agency's negative press.)
OP-01 By 30 June 1976-prepare a status report for the DCI
evaluating the effectiveness of each Directorate's
personnel management based upon implementation of
PASG.
OP-02 By 30 June 1976 provide the DCI an evaluative study
of cost-effectiveness of Agency personnel adminis-
tration along with such recommendations as may be
appropriate.
OP-03 By 30 December 1975 complete a study of current
Agency policies, rationale, techniques, responsi-
bilities and decision processes as related to the
Agency position management and classification
function in terms of Agency manpower management,
utilization and control programs. Such a study
will include comparative reviews of approaches
used elsewhere in the Federal government, local
government and private organizations. From this
study develop recommendations relative to the
conduct of the functions within the Agency and
proposals for suggested changes to improve the
effectiveness of Agency manpower management,
utilization and controls to best serve today's
Agency requirements and responsibilities.
OP-04 In conjunction with OJCS, implement PERSIGN and
STAFFING by 30 June 1976.
OP-05 By 1 December 1975 prepare and submit to the DCI
a Consolidated Agency Report of the Career Service
FY 1976 APP and PDP. The report is to include an
analysis of the FY 1975 achievements and a review
and evaluation of the FY 1976 goals and projections.
OP-06 By 30 June 1976, in conjunction with OJCS, imple-
ment the General Archives Project (GAP), capable
of overnight response.
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OS-01 By 31 December 1975 complete a study and propose
a plan to reduce by at least 10% the total volume
of Office hard-copy records as measured in the
FY 1975 Records Management Inventory. Such re-
duction would be carried out by identifying types
of material that must be permanently collected
and by identifying for destruction duplicate and
other unnecessary file material so that its legal
destruction could be accomplished as soon as
authorization was granted following the conclusion
of current investigations of Agency activities.
OS-02 Install and have operational in the Headquarters
building by 30 September 1976 the Security Access
Control System (badge machine).
OTR-02 Complete the development and implement by the end
of FY 1976 a program of training for Intelligence
Analysts.
ISAS-01 Working through the Records Management Officers,
by 30 June 1976, reduce each of the following
inventories by 10%: (a) Safes and other records
storage equipment in use as of 1 July 1975; and
(b) Records holdings in office space as of 1 July
1975.
ISAS-02 By 30 June 1976 reduce by 5% the cost of rental
and supplies of Agency copier/duplicator equipment
calculated in terms of 1975 dollars. Measure in
constant 1974 dollars from 1975 base.
ISAS-03 During FY 1976 review for current relevancy all
regulatory issuances dated 1970 and earlier, and
by 30 June 1976, complete and publish all necessary
revisions to such issuances. This objective will
carry forward into FY 1977 for all material dated
1973 and earlier.
ISAS-04 By 30 June 1976 establish an additional Word
Processing Center in an Office of the DD/A.
ISAS-05 By 31 March 1976 identify Agency file systems main-
tained on U.S. citizens and those foreign nationals
covered by the Privacy Act; determine criteria for
establishing, maintaining and discontinuing such
systems. By 30 June 1976 evaluate criteria and
make recommendations for improving procedures.
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DD/A Level
OC-04 By 30 November 1975 complete all preparatory work
for AFT and enter into a contract for up to five
terminals. Contingent upon vendor delivery schedules,
test and evaluate the first system by 30 June 1976
and install the first system overseas within 60 days
of factory acceptance. As part of the AFT develop-
ment, determine the most feasible way of intercon-
necting AFT with Headquarters computer data bases.
OC-05 Devise systems and procedures to develop and
establish a series of positive indicators against
which program missions (functions) can be judged.
(This is an objective of each DD/A Office so will
not be repeated in this listing.)
By 31 March 1976 complete pre-construction processing
and begin installing a sprinkler system and heating,
ventilating and air conditioning (HVAC) suitable to
assure proper humidity and temperature control of
areas storing Agency records and archives (Building
By 3 Se tember 1975 develo reliminary planning
with or the construction
of a E
OF-O1 Complete actuarial evaluation of CIARDS.
OF-02 Make a comprehensive performance evaluation of
payroll activities including an evaluation of
customer satisfaction with the present services.
OF-05 By 30 June 1976 complete development and implemen-
tation of the Contract Information System with a
capability for computer assistance processing of
contract invoice payments (CONIF III).
OF-06 By 30 June 1976 complete development and implemen-
tation of the PRA and invoice payment phases of the
Inventory Control System (ICS/PRA/Invoices).
OJCS-03 Develop additional EDP training courses for pre-
sentation to OJCS user components to enable user
personnel to interface with OJCS equipment and
software by 30 June 1976.
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OJCS-04 By 30 June 1976 complete all but the Reporting
Subsystem to provide a processing system to help
COMIREX manage the collection and exploitation
of intelligence.
OJCS-05 By 1 March 1976 procure for OWI and OEL computer
software and hardware for basic telemetry and
radar analyses employing display terminals (TADS).
OJCS-06 Save $500,000 in annual service charges by
eliminating unnecessary or marginal computer
reports and services by conducting an annual
review of ongoing computer jobs with user
components.
OJCS-08 By 30 November 1976 complete reprogramming or
phase-out of 14 computer jobs that currently
require processing under the RCA 501 simulator.
OJCS-09 Increase OJCS computer processing capacity so that
the following production levels are available by
the end of the fiscal years shown:
FY 1976
FY 1977
Batch (CPU hrs/day)
200
240
GIMS Production (trans/day)
General Purpose Time Sharing
12,000
24,000
(concurrent users)
OL-03 Continue with the review, begun in FY 1974, of
automated text processing systems and techniques
and implement those which are approved. This
review will continue through FY 1976 and FY 1977
and will involve technical reports and recom-
mendations of consultants, equipment procurement
approvals, and extensive coordination with other
using components.
OL-04 Conduct space audits throughout FY 1976 and FY 1977
to verify and/or correct the data in the CRAMS
system and, in conjunction with those audits, pro-
gram relocation projects to achieve the best utili-
zation and most equitable distribution of available
space.
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OMS-02 By 31 December 1975 conduct a feasibility study
on the incorporation of the Multiphasic Testing
concept as a base for all current medical evalua-
tion procedures. A successful study would permit
the implementation of this program in FY 1976 at
a rate compatible with progress in the computer
support area.
OMS-03 Continue the implementation of the Assessment
Center concept within the DD/A and other Direc-
torates as interested.
OMS-04 By 30 June 1976 develop procedures including
appropriate "sensing devices" for assuring that
the present fluid nature of attitudes in our
society is appropriately considered in the
selection of new employees.
OMS-05 Refine and re-present a proposal that the CIA
Management Committee consider the desirability
of authorizing a study on Career Commitment in
the Agency.
OMS-06 Continue development of the counterterrorism
program including: support and guidance to Agency
employees and dependents, Agency components, and
the Cabinet Committee Working Group; and prepara-
tion of guidelines for protective psychology and
interdisciplinary research involving the study of
terrorists, victims and negotiators.
OMS-07 By 30 June 1976 review counseling programs and
needs Agency-wide, pointing to a better coordina-
tion of present efforts and augmentation of
capabilities where necessary.
OP-08 By 30 June 1976 in conjunction with OJCS produce
computerized biographic profiles using the
persign data base.
OS-03 Implement completely by 30 June 1976 an Agency
automated inventory system for the control of
collateral Top Secret material.
OS-04 Continue five year program to replace and update
existing technical surveillance countermeasure
equipments by conducting tests and evaluations
of four types of prototype receivers which will
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be delivered during the year; conducting market
surveys and comparing with other commercial
receivers; deciding on the best and writing
OS-05 By 31 December 1975 complete a study of and
submit recommendations for the best method of
technical security validation of vehicles
entering the Headquarters compound.
OS-06 Develop and implement by 30 June 1976 new
mechanisms for conducting covert investigations.
OTR-01 During FY 1976 the Center for the Study of
Intelligence will further develop the program
of research and study of the intelligence process;
expand the discussion program and begin the
publication program.
OTR-03 During FY 1976 support the improvement of Agency
MBO systems by conducting, with contractor support,
a series of tailored MBO training courses.
OTR-04 Decide on the continuation or termination of the
on-duty, part-time language classes at Head-
quarters; if continued, acquire adequate class-
room space in which to conduct the program.
OTR-05 Select 70 CT's for EOD during each fiscal year
and assist in their training and placement.
Two groups of approximately 35 CT's each will
be brought on in April and September of each
year.
OTR-06 During FY 1976 determine the training requirements
for selected categories of Agency employees and
develop or adapt appropriate OTR training programs,
including core courses, to fit their needs.
OTR-08 Initiate the Military Operations Training Course
(MOTC) for DoD; by the end of FY 1976 review,
restructure, or modify as appropriate, and
determine the impacts on security, resources, and
future Community training.
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OTR-09 During FY 1976, through the use of seminars and
research projects, provide for furthe -
sional development among the faculty
which will contribute to the Operations irec-
torate doctrine, policy, and objectives.
OTR-10 In conjunction with Operations Directorate
guidance, during 976 restructure operations
training
OTR-11 Conduct a feasibility and cost study during
FY 1976 of installing ter-MInn 4q; At, , for a
data handling capability
ISAS-06 By 30 June 1976,~1Ltn to the system for publishing
the Re ulations u Index Headauarters and
g ' 25X1A
checklists, and Headquarters
a e of Contents.
ISAS-07 Establish a stringent forms review program to
eliminate duplicate or redundant forms. The goal
will be to reduce by 30 June 1976 the forms
inventory by 5% while simultaneously increasing
the use of standard forms by 2%. These same
goals will carry forward into FY 1977.
ISAS-08 By 30 June 1976 conduct feasibility studies for
the conversion of one or more functions in two
offices of the DD/A to micrographic technology.
If the study indicates such conversion would be
cost beneficial., design a conversion plan and
implement it.
OL-05 Conduct a study to determine the feasibility of
establishing a relatively small capability to
aramilitary operations at the
Isun-anxt covert enable the
eventual closure o e This 25X1A
study will be conducted in coor ina ion with the
DD/O, the Office of
Technical. Service, , and the Office of
Training, DD/A. Recommendations are to be
provided to the DD/A by 31 December 1975.
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