ITEMS DISCUSSED IN MEETING OF 25 SEPTEMBER 1970

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP75-00399R000100190041-2
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 19, 2016
• Document Release Date: December 7, 2006
• Sequence Number: 41
• Publication Date: September 29, 1970
• Content Type: MF

Approved For Release 2 Nf E " ft5-00399R000100190041-2
MEMORANDUM FOR: DD/S Reports Inventory Project Officers
SUBJECT : items Discussed in Meeting of 25 September 1970
.l. Initial reports due on 30 September 1970 should be clas-
sified as to:
a. Manually prepared reports: (number)
b. Reports prepared by computer for the res-
pective component (number).
2. Costs are to be added to computer prepared reports as
follows:
a. In-house input preparation to be added by the
respective component:
(1) Coding
(2) input preparation in the form of paper
tape
(3) Input preparation in the form of punch
cards @$.05 per card x frequency of update
per year#
b. OCS production costs are to be added to each com-
puter prepared report by the respective component
on the basis of:
(1) Single page reports: $.05 per page x fre-
quency x distribution
(2) Multiply page reports: $.03 per page x fre-
quency x distribution
c. Office of Computer Services input preparation costs
will be accumulated and spread over the final report
tabulation. This will be done by the Office of the
Chief, Support Services Staff, DD/S based on OCS
records.
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3. Costs shown by offices are to include only direct costs,
not indirect costs as office overhead, supervisory costs, etc. How-
ever if you desire to identify indirect costs, include them as a
separate summary figure for your office, i.e. OP/SPD.
4. Costs which involve several reports, for example the
updating of data from which several reports are created, should be
prorated over all the reports produced. The percentage charged
against each report is a matter of best judgment.
5. The program call is to be reported as one report from
each DD/S component (with input from other branches shown as
feeder reports). However, costs incurred by each office within
the major components are to be included in the overall preparation
cost.
6. Each report is to show the method of cost computation
including the factors involved. For example, the man-hour factor
should show the grade and. salary levels used in the computation.
7. Goals are to be set by each DD/S component for the
reduction of costs within the next year. No target reduction has
been established either in terms of percentages or dollar amounts.
Each office, however, is to include these factors in its cost
reduction goal estimates.
8. Each office is to include a listing of reports inventoried,
as well as those excluded as reports under the inventory guidelines.
The machine runs distributed at the meeting on 14 September 1970
are to be annotated and returned as a part of this requirement.
9. The final reports inventory report should be accompanied
by explanations of criteria, cost factors, and other data relative
to the inventory. This background will assist in the analysis of
component reports and the computation of the DD/S portion of the over-
all Agency report.
Deputy Chief,
Support Services Staff
DDS/SSS/RW:skd (29 September 1970)
Distribtution:
Orig & 7 - One copy sent to each of the Project Officers
1 - SSS Subject
1 - SSS Chrono
Approved For Release 2~RDP75-00
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