REPORTS MANAGEMENT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP75-00399R000100180020-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 19, 2016
• Document Release Date: December 7, 2006
• Sequence Number: 20
• Publication Date: March 12, 1971
• Content Type: MFR

Approved For Release 2006/12/07: CIA-RDP75-003998000100180020-6
MEMORANDUM FOR 71-1B RECORD
SUBJECT: Reports M ; ement
1. The Agency ROPOW Management Task Force met at the call of the
Chairmanx Deputy Director of the Office of is mi D Pro'"
a? :a ~~ ~t r and Budgeting to d cuai progress toward . eeting the reporting,
25X1
xple lne . the purpose of the meeting and baked eadh
Of the Directorate are row.rra.l;ti.tives for a report of pro xot s and their individual
est.iniate about what er they would be able to meet the reporting deadline.
1:lach of the ; cc, ctorates said they vmutd 1 able to have their final reports
re i plenty of time. described some of ti difficulties being
experienced , aith the eos tia. of reports produced In the Support Directorate,
*11e guidance ho gat ? a~~s that we need not be too concerned about precislou
aportLu . Mr. Stewart ask x,4 him for before and after statistics on the
number of reports and pages 13;-oc atee ,
3? -alsed the general question of follow-on action
the ' "cask orce anc ?or the : g eney Its the field of rep : s r b.ana ernent nod
control... He referred to a mesa orandurn I had written to Wax a few .oaths
ag (copy attached) and asked me to pr sent its essea.c to?thoae present
"
I had some difficulty .:aliin ghat it said JA n a post-mer W q; review
confirms that I covered most of the points lade in the, memorandum
?
d that he felt if ti e.rc wa.,,3 to be a co tinuing reporta,mana ement
it could be ast >:c ed best at the level of one of the Dlrecte ate s
i asked whet er I thought the rt.--meat rules and reguk ons wve:r? adequate
support such an approach. I answered emphatically in the negradve and
scribed what I consider to be the inadequacies of the prescut regulation
I/CDF Pages
2;5X1
25X1
25X1
GHUUP T
Approved For Release 2006/12/07,:4F 7$-0ll 0180020-6
 Approved For Release 2006/12/07: CIA-RDP75-00399R000100180020-6
and records management structure. axid he disagreed with
the notion that records management should be centralized, if Indeed that was
what I was suggesting, and said he thought it should be handled at the Directorate
level. I said I didn't think that was adequate but if the Agency wanted to proceed
in that way then there should be a policy statement saying so; we should abolish
the Records Administration Branch and stop kiddin;ourselves that we have an
Agency records management program.
4. Mr. Stewart said he agreed with much of what I said and that he felt
rather strongly that records management should be a part of Information pro-
ceasing management and that this was all tied up with other ideas he has about
organization and the relationship between Communications and Computer
Services.
5. I Iaid that he was planning to propose that the Task Force
be abolished and there was unanimous agreement, He said he thought it would
be useful to maintain an annual inventory of reports and t ou lot this might
be mechanized as a tool for management review. suggested
that reporting about reports management be incorporate- i the annual prograin submissions. T said that I would doubt that the value we might get from
maintaining an inventory would justify the work that would be required to
ef.;taablish and maintain it. We should be more interested in the question of
whether the stuff we are reporting is worth reporting than we are in counting
the number of reports. Mr. Stewart said that he thought an inventory would
serve a useful purpose and no one else had any serious objections.
. 6. paid that he would propose to Colonel Witte that the
Task Force be abolished and that an inventory be maintained. He was not
sure at the moment what else he might have to say but if he decided to say
anything of any significance he would coordinate a draft paper before sub-
xxmitting it.
25X1
*
. i " DD/S Chrono
SOS Chrono
'Approved For Release 2006/12/07: CIA-RDP75-00399R000100180020-6
Distribution:
Oril
; - liD/S Subject
 Approved For Release 2006/12/07: CIA-RDP75-00399R000100180020-6
MISSING PAGE
ORIGINAL DOCUMENT MISSING PAGE(S):
Approved For Release 2006/12/07: CIA-RDP75-00399R000100180020-6