ANNUAL INVENTORY OF RECORDS--FORM 138

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP75-00399R000100100007-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 9
• Document Creation Date: December 20, 2016
• Document Release Date: May 9, 2006
• Sequence Number: 7
• Publication Date: September 23, 1970
• Content Type: FORM

Approved For Rel
ase 20?1t10&9A-
L =C
, .
REPORTS INVENTORY
DDS/OF-005
PREPARE IN DUPLICATE
ort include Form No.
REPORT (if a fill-in re
2. TYPE
X
STATISTICAL
p
I. TITLE OF
OF
NARRATIVE
Annual Inventory of Records--Form 138
REPORT
NG
;AAC INE-NAAE LISTI
PERSONNEL
TRAINING
ADMIN. GENERAL
FUNCTIONAL AREA
LOGISTICS
SECURITY
OTHER (specify)
t
3.
X
Records Managemen
14EDICAL
FINANCE
4. NO. OF COPIES PREPARED
5e FREQUENCY weekly, monthly, quarterly, etc.)
. DISTRIBUTION No. of components not
number of copies)
2
Annual
1
7? FORLIAT (memorandum, form B. ADP PROCESSING 9. DIRECTIVE AUTHORITY REQUIRING REPORT
computer print-out, etc) YES IF YES GIVE ADP PROCESSING NO. Required by CIA Records
Admin Officer
Form N - Ix
10. PREPARING CONPOtIENT (include lowest level Ii. FEEDER REPORTS (State total number and identify by Title,
contributing information to report) Form No., or nomenclature. Attach sepe.rate sheet If necessary.)
Reports from Divisions and Staffs of the Office
Office of Finance of Finance
12. COST FACTORS
p ANT) RRYTEW 0113T3
GRAD
HOURLY HOURS PER ,g COST PER X TIMES COST PER YEAR
RATE X REPORT REPORT PREPARED
Consolida
ion of all de
tailed form
attached.
$ 656.93
B. COSTS
OF COMPUTER PRODUCED REP
S
TOTAL COSTS PER YEAR $ 656.93
13. COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited In item 9). IF KNOWN,
INCLUDE DATE REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
Part of the Agency overall records management program.
14. FUTURE GOALS
ESTIMATE
D SAVINGS
GOAL PROPOSED BY COMPONENT FOR THIS REPORT
RETAIN AS IS = OTHER (explain) Future is dependent upon MAN-HOURS
DOLLARS
CHANGE Agency policy.
DISCONTINUE
16. DATE OF INVENTORY 17. NAME AIJD TITLE OF PERSON FURNISHING INFORMATION
18. EXTENSION
A proved For Release 2006/11/13 : CIA-RDP75-00399R000100100007-9
Classification
 CONTROL We
REPORTS INVENTORY
PREPARE IN DUPLICATE
TITLE OF REPORT (if a fill-in report include Form No.)
I
2. TYPE
X
STATISTICAL
.
OF
NARRATIVE
Annual Inventory of Records - Form 138
REPORT
MAC 1 NE-NAaEE LISTING
PERSONNEL
TRAINING
ADMIN. GENERAL
3. FUNCTIONAL AREA
LOGISTICS
SECURITY
OTHER (specify)
MEDICAL
X
FINANCE
4. NO. OF COPIES PREPARED
5. FREQUENCY weekly, monthly, quarterly, etc.)
T. DISTRIBUTION (No. of components not
number of copies)
1
Annually
1
7. FORMAT (memorandum, form
8. ADP PROCESSING
9? DI
RECTIVE AUTHORITY REQUIRING REPORT
computer print-out, etc)
P
YES
IF YES GIVE ADP PROCESSING NO.
Form 138
NO_
OFI 52
10. PREPARING COMPONENT (include lowest level
II. FEEDER REPORTS (State tot
al number and identify by Title,
contributing Information to report)
Form No., or nomenclature
. Attach separate sheet If necessary.)
C&L Branches and Chief, C&L Div.
12 COST FACTORS
Am NUAI4 PRE-EA TON Awn REVIEW
POSTS
GRADE
HOURLY HOURS PER = COST PER X TIMES
RATE X REPORT REPORT PREPARED
COST PER YEAR
GS-07
$4.41
8
$35.28
1
$35.28
GS-08
4.74
4
18.96
1
18.96
GS-05
3.25
4
13.00
1
13.00
GS-05
3.78
16
60.48
1
60.48
Gs-13
9.13
2
18.26
1
18.26
GS-12
8.64
6
51. 84
1
51. 84
GS-06
4.21
5
21.05
1
21.05
35. 30
KxO
D~i~1~
IIbX
GS-09
5.23
5
26.15
1
26.15
GS-04
2.81
1/2
1.41
1
1.41
$281.73
TOTAL COSTS PER YEAR
$ 281.73
13. COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited In item 9). IF KNOWN,
INCLUDE DATE REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
CIA Records Administration Officer and OFI 52.
These reports assist in the program planning and in me
asuring the effectiveness
of the records program.
11t. FUTURE GOALS
OAL PROPOSED BY COMPONENT FOR THIS REPORT
ESTIMATED SAVINGS _
X
RETAIN AS IS OTHER (explain)
MAN-HOURS
DOLLARS
1
CHANGE
DISCONTINUE
16. DATE OF INVENTORY
17. NAME AND TITLE OF PERSON FURNISHING INFORMATION
18. EXTENSION
A
pproved For Release 2006/11/13 CIA-RDP75-00399R000100100007-9
LsE 1
Approved For Rel ase 200 6f11VflI1QM I ..RDP7
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 SECRET
ation
Apprnvimrl or 121git 'A R --] ----- PaI116100007-9
REPORTS INVENTORY
PREPARE IN DUPLICATE
I. TITLE OF REPORT (if a fill-in report include Form No.)
Records Disposal and Measurement Data
3. FUNCTIONAL AREA
PERSONNEL TRAINING
LOGISTICS SECURITY
4e NO. OF COPIES PREPARED
1
MEDICAL X FINANCE
5e FREQUENCY weekly, monthly, quarterly, etc.
Annual
7? FORMAT (memorandum, form 8. ADP PROCESSING 9. DIRECTIVE AUTHORITY REQUIRING REPORT
computer print-out, etc) YES IF YES GIVE ADP PROCESSING NO. OFI -5 2
Form. X NO
10. PREPARING COMPONENT (include lowest level II. FEEDER REPORTS (State total number and identify by Title,
contributing Information to report) Form No., or nomenclature. Attach sepr.rate sheet if necessary.)
All Branches of C&TD
12 COST FACTORS
A , NIJAT PREPARATION ANT) R'VTEW POSTS
HOURLY $ HOURS PER = COST PER TIMES a
RATE REPORT REPORT X PREPARED 7
$5.13
$92. 34
B. COSTS OF COMPUTER PRODUCED REPORTS
TOTAL COSTS PER YEAR
$92. 34
$92. 34
13. COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited In item 9). IF KNOWN,
T..
TED AND COMPONENT WHO FSTAGLISH#D REQUIREMENT.
R
Agency policy -
111. FUTURE GOALS
GOAL PROPOSED BY COMPONENT FOR THIS REPORT
XJ RETAIN AS IS = OTHER (explain)
CHANGE
DISCONTINUE
I . DATE OF INVENTORY 17. NAME AND TITLE OF PERSON FURNISHING INFORMATION
Ap roved For Release 2006/11/13 CIA-RDP75-00399R000100100007-9
as5'1p a n
2. TYPE
OF
REPORT
STATI6TICAL
NARRAT I VE_
ADMIN. GENERAL
OTHER (specify)
DISTRIBUTION Not of components not
number of copies)
(22-36-43)
 PREPARE IN PUP
SECRET
ed For Re acP 9(1hk9'q /Ykat
REPORTS INVENTORY
ORT (if a fill-in report include Form No.
Records
Survey (Form no. 138)
3. FUNCTIONAL A
. FORMAT (memo
computer pri
Form
randum, form
nt-out, etc)
5. FREQUENCY weekly, monthly, quarterly, etc.
Annually
;1PONENT (include lowest level III. FEEDER REPORTS (State total number and identify by Title,
Information to report) Form No., or nomenclature. Attach >epe.rate sheet If necessary.)
I0. PREPARING 00
contributing
GS-07
GS-05
12, COST FACTORS
A MANUAL PRFPARATTON ND RRVTEW POSTS
HOURLY HOURS PER C COST PER X TIMES
RATE REPORT REPORT I PREPARED -
$ 3.89
3.25
$46. 68
39. 00
12
12
$46. 68
39. 00
$85. 68
B. COSTS OF COMPUTER PRODUCED REPORTS
TOTAL COSTS PER YEAR
13. COMPLETE DE
INCLUDE DAT
$ 85. 68
TAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited in Item 9). IF KNOWN,
E REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
fired as a part of the effort to reduce storage requirements.
GOAL PROPOSED B'
RETAIN AS
CHANGE
D SCI ONT I N
16. DATE OF INV
Th. FUTURE GOALS
COMPONENT FOR THIS REPORT
Is =OTHER (explain)
ENTORY
A p
17. NAME AND TITLE OF PERSON FURNISHING INFORMATION
proved For Release 2006/11/13 : CIA-RDP75-00399R000100100007-9
SECURITY
2. TYPE
OF
REPORT
OTHER (specify)
.DISTRIBUTION (No. of components not
number of copies)
9. DIRECTIVE AUTHORITY REQUIRING REPORT
on (22-36-43)
FORM i Lo ,?? } ; s S
 23 Sept.
25X1
REPORTS INVENTORY
PREPARE IN DUPLICATE
-
GUNTROr N6.
I. TITLE OF REPORT (if a fill-in report include Form No.)
2. TYPE
STATISTICAL
Report of Records Volume in Agency Offices
REPORT
NARRATIVE
MAC INE-NAAE LISTING
PERSONNEL
TRAINING
ADMEN. GENERAL
3. FUNCTIONAL AREA
LOGISTICS
SECURITY
OTHER (specify)
MEDICAL
FINANCE
X
Admin.
4. NO. OF COPIES PREPARED
2
5. FREQUENCY (weekly, monthly, quarterly, etc.)
Annual
. DISTRIBUTION (No. of components not
number of copies)
2
7. FORMAT (memorandum, form
B. ADP PROCESSING
9. DIRECTIVE AUTHORITY REQUIRING REPORT
computer print-out, etc)
YES
IF YES GIVE ADP PROCESSING NO.
Form
X
NO
OFI No. 52, Revised
10. PREPARING COMPONENT (include lowest level
contributing information to report)
PPS
Ii. FEEDER REPORTS (State total number and identify by Title,
Form No., or nomenclature. Attach sep~.rate sheet if necessary.)
12, COST FACTORS
P
GRADE
HOURLY
RATE
HOURS PER COST PER TIMES
X REPORT = REPORT X PREPARED - COST PER YEAR
GS-07
$ 4.15
7
$ 29. 05
1
$ 29.05
B. COSTS
OF COMPUTER
PRODUCED REP
O S
TOTAL COSTS PER YEAR $ 29. 05
13. COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited In Item 9). IF KNOWN,
INCLUDE DATE REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
Not known.
114. FUTURE GOALS
GOAL PROPOSED BY COMPONENT FOR THIS REPORT
ESTIMATE
D SAVINGS
RETAIN AS 18 OTHER (explain)
CHANGE
DISCONTINUE
MAN-HOURS
DOLLARS
25X1
1 DATE OF INVENTORY
19fPpr
FORM
17
. NAME AND TITLE OF PERSON FURNISHING INFORMATION
V or Release 200611 11 !] CIA-R8~7P (0399R000100100007-9
18. EXTENSION
142
4_ n
a on
r
POWM5 R000100100007
O9
 PREPARE IN DUPLICATE REPORTS INVENTORY
CONTROL NU,
TITLE OF REPORT (if a fill-in report include Form No.)
I
2. TYPE
STATISTICAL
.
IF
-
M
NARRATIVE
Records Survey Worksheet (Form 138)
REPORT
LISTING
AACHINE-NAAE
PERSONNEL
TRAINING
ADMIN. GENERAL
3. FUNCTIONAL AREA
LOGISTICS
SECURITY
OTHER (specify)
XDICAL
FINANCE
X
Records
4. NO.. OF COPIES PREPARED
2;
5. FREQUENCY (weekly, monthly, quarterly, etc.
Annually
. DISTRIBUTION (No. of components not
number of copies)
1
7. FORMAT (memorandum, form
B. ADP PROCESSING
9. DIRECTIVE AUTHORITY REQUIRING REPORT
computer print-out, etc)
YES
IF YES GIVE ADP PROCESSING NO.
OFI-52
Form
X
NO
10. PREPARING COMPONENT (include lowest level
contributing Information to report)
PSA D
Il. FEEDER REPORTS (State total number and identify by Title,
Form No., or nomenclature. Attach sepr.rate sheet If necessary.)
12 COST FACTORS __-
A. MANITAI4 P S
GRADE
HOURLY HOURS PER = COST PER X TIMES COST PER YEAR
RATE X REPORT REPORT PREPARED -
GS-07
$ 4.41
10
$44.10
1
$44.10
B. COSTS
OF Comm PRODUCED FRZEP
S
TOTAL COSTS PER YEAR $ 44.10
13. COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited in item 9). IF KNOWN,
INCLUDE DATE REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
1969
14. FUTURE GOALS
GOAL PROPOSED BY COMPONENT FOR THIS REPORT
ESTIMATED SAVINGS
RETAIN AS IS I_IOTHER (explain)
MAN-HOURS
DOLLARS
CHANGE
DISCONTINUE
I . DATE OF INVENTORY
App
17. NAME AND TITLE OF PERSON FURNISHING INFORMATION
roved For Release 2006/11/13 CIA-RDP75-00399R000100100007-9
'
18. EXTENSION
PrrT
Approved For Relea a 200 1A 44l3kc0fj%xRDP75- 399R00 0
a
s i o
 PREPARE IN DUPLICATE REPORTS INVENTORY
1. TITLE OF REPORT (if a fill-in report include Form No.)
2. TYPE
X
STATISTICAL
OF
NARRATIVE
Report of Records Holdings in Agency Offices
REPORT
WAC INE-NACIE LISTING
PERSONNEL
TRAINING
ADMIN. GENERAL
3. FUNCTIONAL AREA
LOGISTICS
SECURITY
OTHER (specify)
MEDICAL
FINANCE
X
Records Management
4. NO.. OF COPIES PREPARED
2
5. FREQUENCY (weekly, monthly, quarterly, etc.
Annually
. DISTRIBUTION (No. of components not
number of copies)
1
7. FORMAT (memorandum, form
8. ADP PROCESSING
99 DIRECTIVE AUTHORITY REQUIRING REPORT
computer print-out, etc)
~
YES
IF YES GIVE ADP PROCESSING NO.
Annual Memo fm CIA Records
Form
1 NO
10. PREPARING COMPONENT (include lowest level
contributing information to report)
Every Section of All Branches of D
and Staffs of Office of Finance
II. FEEDER REPORTS (State total number and identify by Title,
Form No., or nomenclature. Attach sepr.rate sheet If necessary.)
ivisions Form 138 (Records Survey Work Sheet)
12. COST FACTORS
A. MLANUA P E
GRADE
HOURLY HOURS PER COST PER x TIMES COST PER YEAR
RATE X REPORT REPORT PREPARED
GS-09
$ 5. 38
15
$80. 70
1
$ 80. 70
B. COSTS
OF COMPUTER PRODUCED P
S
TOTAL COSTS PER YEAR $ 80.70
13. COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited In item 9). IF KNOWN,
INCLUDE DATE REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
111. FUTURE GOALS
GOAL PROPOSED BY COMPONENT FOR THIS REPORT
ESTIMATED SAVINGS
RETAIN AS IS L~X OTHER (explain)Required by CIA Records
MAN-HOURS
DOLLARS
L4
CHANGE Admin. Officer
DISCONTINUE
16. DATE OF INVENTORY
Ap
29 Sept 1970
18. EXTENSION
17. NAME AND TITLE OF PERSON FURNISHING INFORMATION
roved For Rele/se2 0OF/R06/11/13: CIA-RDP75-00399R000100100007-9 25
eg Y=
C
FORM 11,2
(22-36-43)
 REPORTS INVENTORY
PREPARE IN DUPLICATE
TITLE OF REPORT (if a fill-in report include Form No.)
I
2. TYPE
X
STATIoTICAL
.
OF
X
NARRATIVE
Records Survey Work Sheet (Form 138)
REPORT
iAAC i NE-NA: E LISTING
PERSONNEL
TRAINING
ADMIN. GENERAL
3. FUNCTIONAL AREA
LOGISTICS
SECURITY
OTHER (specify
14EDICAL
FINANCE
X
Records Management
4. NO., OF COPIES PREPARED
1
5. FREQUENCY (weekly, monthly, quarterly, etc.)
Annually
. DISTRIBUTION No. of components not
number of copies)
1
7. FORMAT (memorandum, form
Be ADP PROCESSING
9. DIRECTIVE AUTHORITY REQUIRING REPORT
computer print-out, etc)
YES
IF YES GIVE ADP PROCESSING NO.
Required by CIA Records Officer
Form
X
NO
10. PREPARING COU,1PONENT (include lowest level
contributing Information to report)
OF/SS - exclusive of OF/Registry
II. FEEDER REPORTS (State total number and identify by Title,
Form No., or nomenclature. Attach sepe.rate sheet If necessary.)
12. COST FACTORS
A. MANUAI4 P TION ANT) REVIEW POSTS
GRADE
HOURLY HOURS PER COST PER X TIDIES COST PER YEAR
RATE X REPORT REPORT PREPARED
GS-09
$ 5.38
3
$ 16.14
1
$ 16.14
A. COSTS OF COMPUTER PRODUCED P
O TS
TOTAL COSTS PER YEAR
$ 16.14
13. COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited in item 9). IF KNOWN,
INCLUDE DATE REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
1)4. FUTURE GOALS
CAL PROPOSED BY COMPONENT FOR THIS REPORT
ESTIMATE
D SAVINGS
RETAIN AS 18 OTHER (explain) decision on this by CIA Record
MAN-HOURS
DOLLARS
CHANGE Admin. Officer
DISCONTINUE
1 DATE OF INVENTORY
Apr
29 Sept 19 70
17. NAME AND TITLE OF PERSON FURNISHING INFORMATION
ro 3 : CCIA-RpP75-00399R000100100007-9
C/OF/Registry
18. EXTENSION
25
0
FORM 11i2
A roved For Relea a 2006g i is
- -
assn Ica on
(22-36-43)
 CONTROL .
REPORTS INVENTORY
PREPARE IN DUPLICATE
TITLE OF REPORT (if a fill-in report include Form No.
1
2. TYPE
STATliTICAL
.
OF
A
;NARRATIVE
Records Survey Work Sheet (Form 138)
REPORT
WAC INE-NA1E LISTING
PERSONNEL
TRAINING
ADMIN. GENERAL
3. FUNCTIONAL AREA
LOGISTICS
SECURITY
OTHER (specify)
MEDICAL
FINANCE
X
Records Management
4. NO. OF COPIES PREPARED
5. FREQUENCY (weekly, monthly, quarterly, etc.)
G. DISTRIBUTION (No. of components not
number of copies)
2
Annually
1
7. FORMAT (memorandum, form
B. ADP PROCESSING
9. DI
RECTIVE AUTHORITY REQUIRING REPORT
computer print-out, etc)
YES
IF YES GIVE ADP PROCESSING NO.
Required by CIA Records
Form
X
NO
Admin.
10. PREPARING COMPONENT (include lowest level
Ii. FEEDER REPORTS (State total number and identify by Title,
contributing information to report)
Form No., or nomenclature. Attach separate sheet if necessary.)
OF/SS
12 COST FACTORS
A. IMANUA P
GRADE
HOURLY HOURS PER COST PER x TIMES - COST PER YEAR
RATE X REPORT REPORT PREPARED -
GS-08
$ 4.74
1
$ 4.74
1
$ 4.74
GS-09
4.75
1
4.75
1
4.75
GS-10
5.75
1
5.75
1
5.75
05-14
11.96
1
11.96
1
11.96
$ 27.19
B. COSTS
OF COMPUTER PRODUCED P
S
TOTAL COSTS PER YEAR
$ 27.19
13. COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited in item 9). IF KNOWN,
INCLUDE DATE REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
].h. FUTURE GOALS
GOAL PROPOSED BY COMPONENT FOR THIS REPORT ESTIMATED SAVINGS
RETAIN AS IS OTHER (explain)Annual inventory required by MAN-HOURS DOLLARS
CHANGE CIA Records Admin. Officer
DISCONTINUE
1 DATE OF INVENTORY 17. NAME AND TITLE OF PERSON FURNISHING INFORMATION I8. EXTENSION
Apr rove IA-RDP 5-00399R000100100007-9
29 Sept. 1970 OF SS
FORM 11,9
Approved For Rele a 200611ii3i:celYkaRDP75- 0399R000100100007-
(22-36-43)