FAA REPORTS MANAGEMENT HANDBOOK

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP75-00399R000100020013-1
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 34
• Document Creation Date: December 22, 2016
• Document Release Date: June 15, 2012
• Sequence Number: 13
• Publication Date: December 14, 1962
• Content Type: REGULATION

Declassified and Approved For Release 2012/06/15 :CIA-RDP75-003998000100020013-1
AYYr;NDI~ C.3
OAP 1340.1
12/14/62
FAA REPORTS MANAGEMENT HANDBOOK
AN FAA HAN DBOO K
FEDERAL AVIATION AGENCY
Was6in~ton, D. C.
Declassified and Approved For Release 2012/06/15 :CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
NOTICE 'CO HANDBOOK USERS
UPON RECEIPT OF A HANDBOOK CHANGE.
1. Check to be sure you have t;he preceding change - check for gaps in
change numbers.
2. Examine transmitted materials, and note new or revised text enclosed
in asterisks.
3. Follow instructions in the page control chart in the transmitting
notice, for removing and inserting pagers.
4. When you need to keep replaced pages, :staple them to the change
notice that directed their :removal. Ordinarily, replaced pages
will not be kept, except in master files.
5. Read the transmitting notice' carefully; note items requiring
immediate action.
PAGE AND PARAGRAPHS NUMBERING. The basic pages and paragraphs of this
an oo are num ere in s~~raigtst sequence. Tables of contents and
appendix pages are numbered in ~~traight sequences. When it is necessary
to insert new pages or paragraphs, the new pages or paragraphs will be
numbered by "dash" numbers. For example, a paragraph (or page) to be
inserted between 26 and 27 will be designated as 26-1 and 26-2, etc.
In some cases, two dash numbers will be used (e.g., 26-10, 26-11,
26-12, etc.) because of a large number of insertions.
KEEP THIS HANDBOOK UP-TO-DATE. It is extremely important that you keep
t is an oo up-to- ate. emove and insert: pages promptly as pre-
scribed by change notices. No issuing system or distribution action
can offset the failure of handbook users to keep their handbooks
current.
THE ONLY GOOD HANDBOOK IS AN UP'-TO-DATE HANDBOOK
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
ORDER FEDERAL AVIATION AGENCY
WASHINGTON, D. C.
12/14/62
1. PURPOSE. This order establishes the FAA Reports Management System. It
transmits the FAA Reports Management Handbook and provides for the imple-
mentation of the system.
2. CANCELLATIONS. The following directives are cancelled effective on the
atcT a o`~-tie issuance of this order:
a. MS 1340.1, Coordination and Control of Reports and Reporting
Instructions (formerly Office Notice No. 222, CAA).
b. MS 1300.1, Procedure for the Clearance of Forms and Statistical
Information Requiring Bureau of the Budget Approval (formerly
Department of Commerce Administrative Order 201.1).
3. EFFECTIVE DATE. This order is effective February !, 1963.
4. FAA REPORTS MANAGEMENT CONVERSION PROGRAM.
a. All reports now in effect will remain in effect until cancelled.
b. Conversion steps will consist of:
(1) All new reports or revisions to existing reports will be
obtained in accordance with the procedures of the FAA
Reports Management Handbook.
(2) Reports Management Officers will issue instructions for the
compilation of existing recurring reports.
(3) Reports Identification Symbols will be assigned to existing
recurring reports. Catalogs of FAA Recurring Reports will
be published by Reports Management Officers.
(4) Existing issuances establishing reports will be annotated
to show the reports identification symbol (or Bureau of the
Budget approval number) as rapidly as possible but no later
than by January 1964. All revisions of published material
and instructions establishing reports will be in accordance
with the policies of the Reports Management Handbook.
Distribution: Offices and Services,
Regions, Aeronautical Center,
Field Offices and Facilities
Initiated by: MS-32
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
Page 2 OA P 1340.1
12/I4/62
5. DESIGNATION OF REPORTS MANAGEMENT AND REPCIRTS CONTROL OFFICERS.
a. Heads of Offices, Services and Bureau identified in paragraph llb
of the Reports Management 1andbook will designate one Reports
Control Officer for their organization. Heads of these organizations
shall notify the Office of Management Services of such designations
within 10 days of the effective date of this order (and advise of
changes in such designations when necessary).
b. The Assistant Administrator for each region and the Manager,
Aeronautical Center will designate one Reports Management Officer
for their organization. Ttie Office of Management Services will be
notified of such designations within 15 days of the effective date
of this order (and advised of changes in such designations when
necessary).
6. PROGRAM IMPLEMENTATION.
a. The Assistant Administrator for each region and the Manager,
Aeronautical Center will take action to implement the Reports
Management System by March 1, 1963. Implementation will require
issuing appropriate procedures for clearance of reports and the
necessary instructions for compilation of the inventory of recurring
reports in accordance with the standards and procedures of the FAA
Reports Management Handbook.
b. The Headquarters FAA Reports Management Officer will issue the
necessary instructions for the compilation of Headquarters FAA
recurring reports by February 1, 1963.
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
OA P 1340.1 Page i
12/14/62
TABLE OF CONTENTS
CHAPTER 1, GENERAL INFORMATION
Page No.
1
1. Purpose. 1
2. Introduction. 1
3. General Description of the Reports Management
System. 1
4. Definition of Terms. 2
5.-10. Reserved. 3
CHAPTER 2. RESPONSIBILITIES AND FUNCTIONS 5
11. Responsibilities. 5
12. Functions, 6
13.-16. Reserved. 7
CHAPTER 3. REPORTS EXEMPTED FROM REPORTS MANAGEMENT SYSTEM 9
17. General. 9
18. Other Agencq Reports. 10
19. Other Reports That May Be Exempted. 10
20. Reserved. 10
CHAPTER 4. POLICY, STANDARDS AND PROCEDURES FOR CLEARANCE
OF FAA REPORTS 11
21. General. 11
22. Standards for Reports. 11
23. General Procedures for Clearance and Identification
of Reports. 13
24. Procedure for Clearance of Headquarters FAA Reports. 16
25. Clearance Procedures for the Office of the Manager,
Aeronautical Center,and Each Region. 17
26.-35. Reserved. 17
CHAPTER 5. FEDERAL REPORTS ACT 19
36. The Federal Reports Act of 1942. 19
37. Contracting Organizations. 19
38. Bureau of the Budget Circular No. A-40 (Revised). 19
39. Bureau of the Budget Circular No. A-39.. 19
40. Bureau of the Budget Circular No. A-46 and Exhibit A. 20
41. Administrative Procedure Act. 20
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
Page ii OA P 1340.1
12/14/62
Pale No.
42.
Procedure for Clearance of Reporting and
Recordkeeping Requirements under the Federal
Reports Act.
22
43.
Cancellation of Reporting and Recordkeeping
Requirements.
23
44.
Preparation of Standard. Form 83.
23
45,
Evidence of Bureau of the Budget Clearance of
Reporting and Recordkeeping Requirements.
23
46.
Federal Reports Act and Bureau of 1.he Budget Circulars
24
.
47.-50. Reserved.
24
CHAPTER 6.
CATALOG OF FAA RECURRING REPORTS
25
51,
General.
25
52.
Format
.
25
53.
Publication.
25
54,
Maintenance of Catalogs of Recurring Reports.
25
55.
Reports Files.
25
APPENDIX 1. INSTRUCTIONS FOR COMPLETING FAA FGRM 1446
(Application for Appro~aal of Report). (3 Pages) 1
APPENDIX 2. STANDARD FORM 83 (RequE~st for and Notice
of Bureau of the Budgel= Clearance Action). (2 Pages) 1
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
OA P 1340.1 Page 1
12/14/62
1. PURPOSE. This handbook establishes uniform Agency-wide policies,
stands and guidelines for initiating or. discontinuing FAA reports
and for meeting repart requirements placed upon the Agency by other
governmental agencies. These policies and guidelines are established
to attain the following objectivess
a. Provide for a uniform, well defined flow of reliable information
for use by each level of management to carry out Agency functions.
b. Insure that all data available to management are used before
imposing additional reports.
c. Insure that required reports are obtained at a minimum cost.
d. Limit reports to those essential for management purposes.
2. INTRODUCTION. Effective management requires a uniform and well defined
flow of reliable, timely information upon which policy, planning and
operational processes can be based. Establishment of systematic reporting
procedures is ane primary method of communicating information. Reporting
systems in the FAA are not only complex in nature but vary in scope from
administrative data to highly technical engineering reports. The cost of
compiling, analyzing and using existing FAA reports is considerable and
each level of management must cooperatively participate in order to
achieve the stated objectives. A uniform reporting system provides a
basis for integration of information for use by more than one off ice and
allows all levels of management to make optimum use of such information to
gauge performance in major program areas. Integration of information must
be based on cooperative development of requirements by offices, services,
bureau and regions. Agency-wide distribution of catalogs of approved reports
and the establishment of report reference files will provide a basis for
determining the kinds and types of information available in the Agency.
Additionally, Reports Management Officers and Reports Control Officers will
become the focal points for additional knowledge as to the availability of
information.
a. The Reports Management System assigns responsibility to the various
FAA organizations for developing and operating the Agency reports
management program. Provision is made for the designation of Reports
Management-and Reports Control Officers to carry out the program in
accordance with the policies, standards and procedures established in
this handbook.
Chap 1 Par 1
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
Page 2 OA P 1340.1
12/14/62
b. The Reports Management System establishes a general definition and
classification of reports and provides for the exclusion of certain
types and classes of reports. Policies, standards and procedures
are established for clearance and approval of FAA recurring and one-
time reports.
c. Certain report requiremen~:s are established by legislation and Bureau
of the Budget Circulars. These are identified, explained and the
procedures established to insure FAA compliance.
d. The Reports Management System also provides for catalogs and reference
files of approved Agency reports.
4. DEFINITION OF TERMS.
a. Report. A defined plan (such as an o:Eficial directive) for the
transmission of data or informatian between two or more offices,
services, bureau or regions. The metlhod of processing, preparation,
or transmission of the information may be in narrative, tabular,
graphic, questionnaire, punchcard, tape, or other form.
(1) Recurring Report. Any information submitted at regular intervals
or upon t e occurrence and recurrence of events with specified
characteristics (situation reports).
(2) One-Time Report. Information prepared one time only by one
or severalrespondents.
b.
Region Report. A report initiated and established by organizational
e ements~a region.
c.
Interregion Report. A report required of one or more regions by
anot er region.
d.
Office of the Manager, Aeronautical Center Report.
A report initiated
an esta is e y organizationa a ements o tT e Office of the
Manager.
e.
Headquarters FAA Report. A report initiated and established by
-
offices
,services or ureau of Agency headquarters.
f.
Other Agency Report. A re~~ort required from the-FAA by another
government agency.
g.
Reports Identification Symbol (RIS). A group of numbers and letters
w is identifies an approved report and authorizes its initiation and
preparation.
Chap 1
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
OA P 1340.1 Page 3 (and 4)
12/14/62
h. Initiating Activity. The organizational element which establishes a
report an prescri es the instructions for preparation and submission.
i. Respondent or Preparing Activity. Any person, agency, employee or
instrumenta ity of t e e era Government from which a report is
requested and made available for use by the Agency or its contractors.
j. Federal Reports Act of 1942 (Public Law 831, 77th Congress). The
Federa statute requiring Fe eral agencies to o tarn approval of
the Bureau of the Budget before imposing reporting and recordkeeping
requirements on the public, including industrial organizations, State
and local governments.
k. Report Plan. Any general or specific requirement far reporting or for
esta .is~iment or maintenance of records subject to the Federal Reports
Act of 1942, which are to be used or made available for use in the
collection of information from other than Federal employees.
1. Reports Management Officer. The individual in Headquarters FAA, each
regiona ea quarters an Office of the Manager, Aeronautical Center,
who has authority to approve and assign reports identification symbols
authorizing the collection of information. In-the instance of require-
ments on the public, the Headquarters FAA Reports Management Officer
obtains a reports approval number from the Bureau of the Budget.
m. Re orts Control Officer. The individual in each office, service,
ureau or regional organization who reviews, coordinates and forwards
requests for FAA recurring reports and who has the authority to approve
and assign reports identification symbols to one-time FAA reports.
5. - 10. RESERVED.
Chap 1 Par 4
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
OA P 1340.1
12/i4/62
11. RESPONSIBILITIES.
Page 5
a, Office of Management Services. The Office of Management Services
is responsible far establishing the policies, standards, guidelines
and procedures necessary for the operation of .the FAA Reports
Management System. This office will designate the Headquarters FAA
Reports Management Officer.
b. Each Office, Service and Bureau in Headquarters FAA. Each office,
service and bureau is responsible for determining reporting needs
in accordance with existing reporting standards and functional
assignments. This includes components of the National Aviation
Facilities Experimental Center and those components of the
Aeronautical Center for which a Headquarters FAA office or service
has functional responsibility. The following offices and services
will designate one Reports Control Officer:
Office of Budget
Office of Compliance and Security
Office of Management Services
Office of Personnel and Training
Aircraft Development Service
Airports Service
Aviation Medical Service
Air Traffic Service
Bureau of National Capital Airports
Flight Standards Service
Installation and Materiel Service
International Aviation Service
Systems Maintenance Service
Systems Research and Development Service
The FAA Reports Management Officer will act as the Reports Control
Officer for staff offices in Headquarters FAA outside the functional
areas designated above.
c. Each Region. Each region is responsible for the technical control
and operation of the Reports Management System in the region in
accordance with the standards and guidelines of this handbook. Each
regional headquarters will designate one Reports Management Officer.
-Each region may designate one or more Reports Control Officers.
Chap 2
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
Page 6
OA P 1340.1.
12/14/62
d. Office of the Manager Aeronautical Center. This office is
responss. a or t e tec n~ca contro an operation of the Reports
Management System in its area of functional-responsibility. The
Manager" will designate one Reports Management Officer. He may also
designates mne or more Reports Control Officers.
12. FUNCTIONS.
.._~_
a. Head uarters FAA Re ores Management Officer will perform the
0 owing:
(1) Review the development of principles, policies, and practices
to obtain a uniform application o~f reports management procedures.
(2) Review amd approve requests far recurring reports submitted by
an office, service, oz~ bureau Reports Control Officer.
(3) Assure that proper coordination has been effected for all
reports and assign reports identi:ication symbols to approved
recurring reports.
(4) Maintain historical reference files of requests for reports.
(5) Provide liaison with t'he Bureau of the Budget for reports to
be levied on the public.
(6) Analyze existing reports to stimulate improvements in
reporting procedures and methods.
(7) Publish the catalog of Headquarters FAA recurring reports which
identifies reports cleared by the Bureau of the Budget, and all
recurring reports for ~rhich the Headquarters FAA Reports Manage-
ment Officer has assigned a reports identification symbol.
b. Regional Reports Management Officers will perform the following:
~~
(1) Review and approve requests for recurring regional reports
submitted by an organizational element of the region.
(2) Assure that proper coordination has been effected for all
regional reports and assign reports. identification symbols
to approved recurring regional reports.
(3) Maintain historical reference files for regional reports.
Chap 2
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
Page 7 (and a)
OA P 1340,1
12/14/62
(4) Refer requests far reports to be levied on the public to the
Headquarters FAA Reports Management Officer for clearance with
the Bureau of the Budget.
(5) Analyze regional reports to stimulate improvements in reporting
procedures and methods.
(6) Publish the catalog of regional recurring reports which will
identify all regional recurring reports far which the Regional
Reports Management Officer has assigned a reports identification
symbol.
(7) Review and obtain coordination from appropriate regional
elements on all requests for nonregional reports requiring
coordination within the region.
c. Office of the Mana er Aeronautical Center Re orts Management Officer
wi per orm t e unctions state or egiana epor s anaf?emen
Officers as they relate to the functions of the Off ice of the Manager,
Aeronautical Center.
d. Re orts Control Officers in Head uarters FAA Regions and the
Aeronautical Center w111 perform t e o lowing
(1) Conduct a continuous review of reports in their assigned area
of responsibility to insure adherence to the Reports Management
System.
(2) Advise and assist in developing new or revised reports.
(3) Review requests for new or revised recurring reports initiated
within their organization, coordinate such requests with other
organizations concerned and forward them to the appropriate
Reports Management Officer. Headquarters FAA (or Office of the
Manager, Aeronautical Center) reports and. procedures requiring
coordination with regional offices will be forwarded to the
Regional Reports Management Officer.
(4) Coordinate within their organization all requests for recurring
reports which have been received from Reports Control Officers or
from Reports Management Officers.
(5) Approve requests for one-time reports within their organization
and assign reports identification symbols.
13. _ lg. RESERVED.
Chap 2
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
OA P 1340.1 Page 9
12/14/62
CHAPTER 3. REPORTS EXEMPTED FROM REPORTS MANAGEMENT SYSTEM
17. GENERAL. Requests for information between organizational elements of
ti~Fe'~gency are not reports unless the data are transmitted in accordance
with a defined plan, form or format. In addition, the reports listed
below are specifically exempted from the Reports Management System. Any
doubt as to whether the transmission of data or information falls within
these categories will be resolved by the appropriate Reports Management
Officer.
a. Logs and operating documents such as purchase or travel orders, travel
authorizations, applications, requisitions, vouchers, invoices, time-
sheets, shipping documents, .individual performance ratings or effective-
ness reports, individual medical and dental records, classification or
qualification forms, individual schooling records, identification forms,
announcements, catalogs, supply bulletins, weather observations and
forecasts, reports of personnel designated to conduct investigations,
progress or status reports for use by supervisors, such as a pro3ect
report, or personnel vacancy report from a branch or division to its
service director, and IBM work decks, proof listings or control runs
in a data processing unit.
b. Official reports of audit including all accumulations, collections
and reports by regional audit counterparts for use in audit reviews
and reports.
c. Reports of personnel audit surveys prepared by specified personnel
groups.
d. Formal reports of findings, recommendations, or actions prepared
by ad-hoc committees, survey teams or boards appointed to inquire
into and report on a specific matter.
e. Recommendations or suggestions for (or on) plans,
procedures, or proposed publications.
f. Nominations or recommendations of individuals for
programs or awards.
g. Narrative type reports relating solely to the FAA
program.
policies, programs,
all types of
public affairs
h. Publications compiled or summarized from existing data which are
prepared for general or limited distribution.
Chap 3
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
Page 10
OA P 1340.1
12/14/62
i. Reports required for authoz~ized fund raising campaigns.
j. Documentary, scientific or research and development reports on a
particular scientific problem or program.- However, care must be
exercised to insure compliance with the Federal Reports Act of
1942 whenever such reports require compilation of information from
the public. (See chapter 5.)
k. One-time reports requested from other Federal agencies by FAA offices,
services, bureau or regional offices.
18. OTHER AGENCY REPORTS. Reports requested by other government agencies,
inc u ing tate an local governments, wi1:L be complied with on the basis
of FAA policy on the subject matter. Reports identification symbols will
.not be assigned.
a. Head uarters FAA. Whenever such reque~>ts require a recurring report,
t e o ice complying with the request will notify its Reports Control
Officer who will in turn notify the Hezidquarters FAA Reports Manage-
ment Officer for information purposes.
b. Field Offices. Whenever such requests require a recurring report,
t i-Te recipient will notify his Reports N.fanagement Officer for
information purposes.
19. OTHER REPORTS THAT MAY BE EXEMP'CED. Other reports may be exempted from
t e eports anagement System y-T?eports Management Officers. Categories
of reports which may be exempted are:
a. Reports not specifically exempted but which are determined to be
consistent with the intent of exempted reports categories.
b. Reports considered desirable: to be exempted because of special
security classifications.
c. Reports determined by the Reports Management Officer to be exempted
because normal reports management procedures are impracticable due to
special emergency situations.
A summary statement of the specific reasons for exemptions under paragraphs
19b and 19c will be maintained by all Reports Management Officers to allow
for review and to attain Agency-wide consistency of application.
20. RESERVED.
Par 17 Chap 3
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
OA P 1340.1 Page 11
12/14/62
CHAPTER~4. POLICY, STANDARDS AND .,PROCEDURES FOR CLEARANCE
OF FAA REPORTS
21. GENERAL. The FAA is responsible for the efficient management of re-
ports in accordance ,with the standards for Federal reporting. The FAA
is also responsible for initial review and evaluation of reports levied
on the public which are subject to approval by the Bureau of the Budget.
To fulfill this requirement, reports in the following general categories
which have not been exempted in chapter 3 will be subject to the Reports
Management System established by this handbook.
a. The collection of information for operating or management purposes
in accordance with a prescribed plan, form or format.
b. Summary information in the form of tables, tabulations or narrative
reports based on data collected within the FAA including information
summarized or processed through the use of data processing equipment.
c. Recurring reports requested by the FAA from .other Federal agencies.
d. .Reports subject to the provisions of the Federal Reports Act of 1942.
Directives, letters, teletypes or other communications which require
reports will be complied with only when an appropriate reports
identification symbol (Bureau of the Budget or FAA) is cited or the
report has been. exempted.
22. STANDARDS FOR REPORTS.
a. Use. The use to be made of a report must justify the cost of prepa-
ration, submission and processing.
b. Essentiality. Reports should be instituted or continued only as a
means of obtaining data essential for operational or management purposes.:
Reports will not be established to verify the accuracy of another report.
Negative reporting will be limited to instances in which such a
requirement is essential.
c.
Economical
Procedures. The most economical reporting procedures should
be used.
exception.
These include sampling, change reporting or reporting by
d.
Utilization of Data. Data compiled by one region, office or service
should also be used to the maximum extent by other organizations of
the FAA.
Chap 4 Par 21
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
Page 12 OA P 1340.1
12/14/6.2
e. Coordination. Requests for reports should be coordinated with
preparing activities and those having a responsibility in the
subject matter area whenever feasible or practical. Whenever
possible, this should be accomplished during the developmental
stage of preparing the reporting procedures. Reporting requirements
and procedures should be coordinated with:
(1)
Those offices, services or regions which have a genuine
interest in the proposed report because:
It will materially aiffect or assist in the decision-
making for which they are responsible, or
They have an admini:>trative or legal responsibility
for the subject matter area.
(2) Those offices, services or regions which will benefit from
or will be .affected by the report because:
A significantly incY~eased workload is placed on the preparing
activity,
There is a requirement for similar or identical data, or
It will affect the workload in data processing units.
f. Combined Reports. Related reports should be combined where practical
and economical. Mailing and handling costs are a significant portion
of report cost. Reduction in the number of submissions results in
economies of operation.
g. Summarization. Reports should be summarized to eliminate nonessential
detail. The redesign of reports must be a continuing process to
maintain a high level of efficiency.
h. Deadlines. Deadlines must be realistic? Impossible or impractical
deadlines increase cost out of proportion to the value gained. Rapid
submissions also often. result in inaccurate reports and the need for
resubmissions. Proper planning can and must be employed to avoid
such requests.
i. Frequency. Reports should bye required only as frequently as the
rate of change in the activity being reported dictates.
j. Duplication. Duplication o:E data should be held to a minimum
consistent with the need for showing tree same items of information
in separate reports.
Par 22 Chap 4
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
OA P 1340.1 Page 13
12/14/62
k. Simplicity. Data should be prepared and processed by the most direct
and orderly methods possible.
1, Applicability. Requests for reports will be appropriate to the
mission or responsibility of the organization establishing the
report.
23. GENERAL PROCEDURES FOR CLEARANCE AND IDENTIFICATION OF REPORTS. The
following general procedures will apply in implementing the Reports
Management System.
a. Application for Clearance of Reports. Requests for reports requiring
Bureau of the Budget clearance action will be submitted on Standard
Form $3, Request for and Notice of Bureau of the Budget Clearance
Action (see appendix 2). Requests for all other reports will be
submitted on FAA Form 1446, Application for Approval of Report (see
appendix 1).
b. FAA Recurrinf~ Reports. The initiating activity will provide at least
the following documents or information in its transmittal to the Reports
Control Officer or Reports Management Officer, as applicable:
(1) Completed FAA Form 1446.
(2) Proposed directive or instructions,
(3) Proposed reporting form(s), if applicable.
(4) List of the titles of the reports to be prepared and the
proposed distribution of the reports or planned publications.
(5) Classification and codes to be used. when coding or tabulating
is involved in processing the data,
Review of the above information will be the basis for determining
whether a report requirement meets Agency standards. More specifically:
Items (1)-(4) will be used to define, ,justify and catalog
FAA reports;
Item (5) will enable Reports Control Officers and Reports
Management Officers to determine the comparability of the
elements of data requested with similar data for other reports.
Comparability of classifications and their supporting codes will
make it possible to use such classifications in related functional
areas.
Chap 4
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
Page 14 OA P 1340.1
12/14/62
c. FAA One-Time Reports, T'he initiating activity will provide at least
the following documents or information in its transmittal to the
Reports Control Officer:
(1) Completed FAA Form 1446.
(2) Proposed reporting directive or instructions,
(3) Proposed reporting form(s), if applicableo
d. Reports Requiring Bureau of the Budd>et Approval. The procedures in
chapter 5 will be used when one-time; or recurring FAA reports involve
reporting by non-Federal employees or organizations.
e, Revising an Existing Report. Revisions to recurring reports involving
changes in the reporting form or freaquency will be submitted in the
same manner as required for new reports. However, a memorandum
specifying the change many be used iri lieu of the complete requirement
in paragraph 23b cohenever changes other than the reporting form or
frequency are involved. For example:: Additional subtotals or
additional columns of information aY~e required from available data
(such as a deck of punched cards).
f. Discontinuing a Report. No form is required to discontinue an approved
report. However, the initiating activity will coordinate the
discontinuance of a report with those organizations which use the
report as well as with the Reports Management Officer. The initiating
activity will inform respondents of the report discontinuance, One-
time reports are sutomatiLcally rescinded 60 days after the due-in?date
of the report.
g. Reports Requested by FAA Regional Offices from Other Regional Offices.
The Reports Management Officer for the region instituting the report
will'. approve such requests upon coordination with the preparing
regions. Interregional reports may be referred to the Headquarters
FAA Reports Management Oi:ficer for review if so desired by the regions
concerned.
h. Reports Requested from Other Federal_Agencies by FAA Offices, Services,
Bureau or Regional Officers. The requirements for clearance of
recurring reports are the: same as in paragraph 23b.
i. Correspondence Pertaining; to Reports. Correspondence pertaining to a
report with an assigned reports identification symbol will cite the
symbol and the title of the report ars the subject.
Chap 4
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
OA P 1340.1 Page 15
12/14/62
j. Evidence of Approval of Reports and Report Plays. Evidence of approval
of reports will be indicated by including the reports identification
symbol in the applicable portion of the directive. In the instance of
reporting requirements made on the public, report plans and report forms
will carry the Bureau of the Budget approval number. (See chapter 5.)
k. Reports Identification Symbol (RIS) for Recurring Reports. The reports
identification symbol will be assigned in accordance with appendix 2 of
the FAA Directives System Handbook (OAP 132.0.1).
(1) The first element of the reports identification symbol will be the
two-letter alphabetical code identifying the office, service,
bureau or regional organization issuing the directive which
requires the report.
(2) The second element of the reports identification symbol will be
-the first four digits of the subject classification shown in
appendix 2 of the FAA Directives System Handbook (for example,
7230 for air traffic facility operations).
(3) The third element of the reports identification symbol identifies
the report area within the subject classification. Thus, the first
report area under 7230 will be identified as "-1" (for example,
Peak Day IFR Enroute Traffic report area); the second, as "-2"
(for example, Air Traffic Activity report area); and so forth.
(4) The fourth element of the reports identification symbol identifies
the specific reports prepared. The code used is a sequence code
of (as many digits as required) numbers 1....n.
(5) An example of the reports identification symbol for the Peak Day
IFR Enroute Traffic report area is AT 7230-.1. The specific reports
prepared would be numbered AT 7230-1-1, AT 7230-1-2. The forms
(or formats) required by the directive will be listed in the
catalog as the first .series of specific reports. For the Peak
Day report, FAA Form 2153 will be assigned AT 7230-1-1. (See
figure 1, chapter 6.) The specific reports prepared from the
information provided by the forms (or formats) will be assigned
reports identification symbols which follow those assigned to
the forms.
(6) The subject classification (see (3) above) may occasionally be
different from that assigned to the directive. For example: the
directive for the report of Intermediate Field Landings (FAA Form
269) is SM 6900.13. However, the subject of this report involves
air traffic and should be assigned the subject classification of
SM 7230.
Chap 4
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
Page 16
OA P 1340.1
12/14/62
1. Reports Identification Symbol for One~~Time Reports.
(1) The first and second elements of the reports identification
symbol will be assigned in the same manner as for recurring
reports.
(2) The third element will be the symbols "OT" preceded by a dash.
For example, FS 1340-SOT. The pu~.blication date of the issuance
(or the date of letter or TWX requesting the report) will be
used to identify the ;sequence of a one-time report within a
subject classification.
24. PROCEDURE FOR CLEARANCE OF HEADQUARTERS FAA REPORTS.
a. Recurring Reports. Before establishing a recurring report not
requiring Bureau of the Budget clearance, the initiating activity
will forward the requiremer.;t for the report to the Reports Control
Officer. The Reports Contz~ol Officer, after necessary coordination,
will submit the following material to the Headquarters FAA Reports
Management Officer for approval and assignment of a reports
identification symbol:
(1)
(2)
Completed FAA Form 1446 in duplicate.
Copy of the proposed reporting directive. (An additional
copy should be submitted if a new or revised FAA form is
required.)
(3) Draft of any proposed ,reporting form(s) in duplicate. (If
this is a new or revised FAA form, submit a completed set of
FAA Form 1358.)
(4) List of all classifications and codes to be used. (Classifications
(5)
and codes may be referenced to an FAA publication, if available.)
List of reports to be ~~repared with indication of the method
of preparation..
(6) Proposed distribution of the reports or planned publication.
Material submitted for approval of a new or revised FAA form will be
forwarded to the Forms Management Officer. When the requirement for
the report meets the Agency standards, .a signed copy of FAA Form 1446
showing the assigned reports identification symbol will be returned
to the initiating activity. The Forms Management Officer will also
be notified of the action taken. If the requirement for the report
does not meet the required standards, a copy of FAA Form 1446 with a
Chap 4
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
OAP 1340.1 Page 17 (and 18)
12/14/62
covering memorandum stating the reasons for nonapproval will be
returned to the initiating office or service. The Director (or
Assistant Administrator) of the office, service or .bureau concerned
may then approve or disapprove the requirement for the report. If
the report is approved, the Reports Management Officer will provide
the required reports identification symbol.
b. One-Time Reports. Before establishing a one-time report not
requiring Bureau of the Budget clearance, the initiating activity
will effect the necessary coordination, including proposed FAA
-forms if required, and submit the report requirement to the Reports
Control Officer for approval. Reports Control Officers will furnish
the Headquarters FAA Reports Management Officer with one copy of
FAA Form 1446, the proposed reporting directive and the proposed
reporting form(s) for the reports file within five days after
assigning the reports identification symbol.
c. Reports Requiring Bureau of the Budget Approval. The initiating
activity will complete Standard Form 83 in accordance with chapter
5 and forward the required material to the Headquarters FAA Reports.
Management Officer through the Reports Control Officer. The
Headquarters FAA Reports Management Officer will obtain the necessary
clearance from the Bureau of the Budget.
25. CLEARANCE PROCEDURES FOR THE OFFICE OF THE MANAGER, AERONAUTICAL CENTER,
AND EACH REGION. The Office of the Manager, Aeronautical Center, and
each region will publish their specific procedures in accordance with
procedures established by the Directives System Handbook.
26. - 35. RESERVED.
Chap 4
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
OA P 1340.1 Page 19
12/14/62
CHAPTER 5. FEDERAL REPORTS ACT
36. THE FEDERAL REPORTS ACT OF 1942 (Public Law 831, 77th Congress). This
act provides that no Federal agency shall conduct or sponsor the collection
of information upon identical items from 10 or more persons, other than
Federal employees, without the prior approval of the Bureau of the Budget.
The intent of Congress in adopting this act was to minimize the burden of
obtaining information from business enterprises and to maximize the
usefulness of information obtained to other Federal agencies and the public
as well as to the collecting agency. The act applies not only to statisti-
cal questionnaires but also to administrative forms such as applications
or claims forms. It applies regardless of the method to be used; whether
by mail, personal interview, telegraphic request, transcription from
corporate accounts, or other methods. When reports are proposed to be
requested of 10 or more respondents outside the FAA, an initial (formal or
informal) review may be made in conjunction with the Headquarters FAA
Reports Management Officer to determine whether the procedures are subject
to the requirements of the Federal Reports Act.
37. CONTRACTING ORGANIZATIONS. The provisions of the Federal Reports Act
apply to contracting organizations under the sponsorship of Federal
agencies. Any FAA contractor proposing the collection of identical data
from 10 or more non-Federal employees must submit the reporting program
and forms through the FAA to the Bureau of the Budget for the required
approval.
38. BUREAU OF THE BUDGET CIRCULAR N0. A-40 (Revised). This circular implements
the Federal Reports Act and prescribes requirements for the review and
clearance of reporting plans and forms proposed by any Federal agency in
the collection of information. The procedures prescribed in Circular No. A-40
also cover plans or report forms developed by research grantees, contractors
and other Federal agency-sponsored collectors of information.
39. BUREAU OF THE BUDGET CIRCULAR N0. A-39. This circular outlines procedures
to be observed by any Federal agency in dealing with official requests
from intergovernmental organizations for statistical information under
Executive Order No. 10033. Executive Order 10033 provides that the
Director of-the Bureau of the Budget shall (a) determine, with the concurrence
of the Secretary -of State, what information shall be provided in response to
official requests from. any intergovernmental organization of which this
country is a member, and (b) determine which Federal executive agency or
agencies shall prepare the information. These regulations also provide
that the National Advisory Council on International Monetary and Financial
Problems shall determine, after consultation with the Director of the Bureau
of the Budget, what information is essential in order to comply with official
Chap 5
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
Page 20
OA P 1340.1
lz/14/62
requests for information received from t:he International Monetary Fund
or the International Bank for Reconstruction and Development. The
Director of the Bureau of the Budget shall determine which Federal
.executive agency or agencies shall collect and make available such infor-
mation. Bureau of the Budget: Circular A-39 exempts the following types
of requests from approvals required by Executive Order 10033:
a. Any request from an intergovernmental organization not listed in the
circular;
b. Requests for published documents; anti
c. Requests which indicate ghat the desired information is not intended
for publication, citation in documents, use in intergovernmental
conferences, or other uses of a formal nature.
When any Federal Aviation Agency organization receives a direct request
from an international agency, or if the request is from the International
Monetary Fund or the International Bank for Reconstruction and Develop-
ment, it shall promptly provide copies of the request in triplicate,
together with any recommendations thereon to the Headquarters FAA Reports
Management Officer for review and subsegwent transmittal to the Bureau of
the Budget or to the National Advisory Council on International Mone-
tary and Financial Problems.
40. BUREAU OF THE BUDGET CIRCULAR .A-46 AND EXiiIBIT A. This circular outlines
the standards for statistical surveys. Tkie circular is directly related
to requirements for the "Suppo:rting Statement" to be provided with
Standard Form 83. It is the responsibility of the requester to display
sufficient information to allow a determination by the Bureau of the
Budget that the Agency is conforming with Federal standards for surveys
or reports.
4~. ADMINISTRATIVE PROCEDURE ACT EF'ublic Law 404, 79th Congress). This act
contains the requirements for each agency to provide the public with
information on its organization and method of operation and its rules
and rulemaking procedures. A notice of a proposed rule must be published
in the Federal Register (with a few exceptions) to afford interested
persons an opportunity to participate in a:asent or objections to such
rulemaking. In order to simplify the procedural relationship between
the Bureau of the. Budget review of recordkeeping and reporting require-
ments under the Federal Reports Act and the: rulemaking procedures pre-
scribed by the Administrative Procedure Act, the following procedure
will be followed:
Chap 5
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
OA P 1340.1
.12/14/62
Page 21
a. Before the Notice of Pro osed Rulemaking is Published in the
Fe era egister.
(1) When the Federal Aviation Agency is considering the initiation
of a rulemaking procedure in accordance with the Administrative
Procedure Act, which calls for recordkeeping or reporting by
TO :or more respondents, a draft of the proposed rule with a
memorandum identifying the recordkeeping and reporting re-
quirements will be forwarded to the Headquarters FAA Reports
Management Officer. The memorandum will provide such support-
. ing information as normally accompanies a Standard Form 83,
Request for and Notice of Bureau of the Budget Clearance Action.
(2) The Headquarters FAA Reports Management Officer will forward
the documents to the Bureau of the Budget for review of the
recordkeeping and reporting requirements of the draft rules.
The Bureau of the Budget will send its comments on these re-
quirements to the Headquarters FAA Reports Management Officer
as soon as possible, preferably before the Notice of Proposed
Rulemaking is published in the Federal Register. These comments
will be made available to the originating office by the Head-
quarters FAA Reports Management Officer.
b. When the Notice of Proposed Rulemaking is Published.
(1) At the time the Notice of Proposed Rulemaking is published in
the Federal Register the initiating office will submit Standard
Form 83, Request for and Notice of Bureau of the Budget Clearance
Action, in accordance with the procedure in paragraph 42,
(Procedure for Clearance of Reporting and Recordkeeping Require-
ments under the Federal Reports Act). In addition, the supporting
statement will identify any changes which may have been made in
the recordkeeping and reporting requirements from the draft previ-
ously submitted with the memorandum.
(2) The Bureau of the Budget will already be familiar with the
proposed requirements and, in most cases, will already have
conducted a review prior to the submission of Standard Form 83.
Thus, final action by the Bureau on the request for approval will
be greatly facilitated.
c. When the Rules are Published in the Federal Register.
(1) Approval by the Bureau of the Budget is made with the under-
- standing that the proposed recordkeeping and reporting
Par 41
Chap 5
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
Page 22
OA P 1340.1
12/14/62
requirements wi~,l nat be revised grior to publication in the
Federal Register as rules. The FAA will be required to submit
the revised requirements to the Bureau of the Budget for approval
if the rules are changed with respect to:
(a) The kind or amount of information;
(b) The number or identity of respondents; or
(c) The time or frequency of reporting.
42. PROCEDURE FOR CLEARANCE OF REPORTING AND RECORDKEEPING REQUIREMENTS
UNDER THE FEDERAL REPORTS ACT. -All reporting and recordkeeping require-
ments for the collection of identical items of information from 10 or
more respondents will be submitted through the Reports Control Officer
or Reports Management Officer to the Headquarters FAA Reports Management
Officer for clearance with the Bureau of the Budget. This clearance
requirement. applies equally to contractual arrangements for the collection
of such information by other organizations under the sponsorship of FAA.
All such reporting farms or plans cleared by the Bureau of the $udget will
carry the Bureau's approval number.
a. Application for approval of a plan will be made by submitting:
(1) Five completed copies of Standard Farm 83, Request for and
Notice of Bureau of the Budget Clearance Action (appendix 2);
(2) Three copies of supporting statement or justification contain-
ing a detailed explanation of the necessity for, and the use
to be made of, the information desired;
(3) Three copies of the proposed instructions to respondents;
(4) Five copies of any proposed form or format. (If this is a new
or revised FAA form, asubmit a completed set of FAA Form 1358.)
b. Application for approval oi? a revised form or plan will be made by
following the same procedure as for a new form or plan except that
the supporting statement ma.y be limited to explantion of, and
reasons for, the revision.
Chap 5
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
qA P 1340.1
12/14/62
Page 23
c. A lication for extension of Bureau of the Budget a proval will
e ma a at east two mont s e ore t e expiration ate y submitting
five completed copies of Standard Form 83 to the Headquarters FAA
Reports Management Officer. Additional material (as in the case of
a new or revised form or plan) will not be required. A brief
restatement of the use to be made of the reported data will be
submitted.
43.
CANCELLATION OF REPORTING AND RECORDKEEPING REQUIREMENTS. When an
esta is a report ng orm or p an prey aus y approve y the Bureau of
the Budget is no longer required the Reports Cantrol Officer will
notify the Headquarters FAA Reports Management Officer in writing.
Headquarters FAA Reports Management Officer will in turn notify the
Bureau of the Budget.
The
44.
PREPARATION OF STANDARD FORM 83. General instructions for completing
t zs form are s own on t e ac of the form (appendix 2). The following
additional instructions are also applicable;
a. Item 1. Enter "Data Systems Division (MS-300.), Office of Management
Se~ces, Federal Aviation Agency."
b, Item Sa. Enter "Federal Aviation Agency."
c. Item 5b. Enter the designation of the office or service proposing
time `report down to division or branch level.
d. Item 17. Enter signature of the Reports Control Officer (or the
signature of the Reports Management Officer when the initiating
office is an organizational element of a region or the Office of
the Manager, Aeronautical Center).
e. Item 19. Leave blank (fvr signature by the Headquarters FAA Reports
anagement Officer).
45. EVIDENCE OF BUREAU OF THE BUDGET CLEARANCE OF REPORTING AND RECORDKEEPING
REQUIREMENTS. Evidence o Bureau of t e Bu get approval wil a in icated
~y prim'-ting or inscribing on the approved document the endorsement prescr3.bed
by the Bureau of the Budget on Standard Form 83 under "Notice of Action."
a. In certain instances the Bureau of the Budget permits approved
reporting forms to be reproduced without expiration date associated
with the Budget Bureau number. Ths- pproval format has special
application to forms which are expensive to print, sisch as "snap-
.out" forms' and to administrative forms for which requirements cannot
be accurately estimated,
Chap 5
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
Page 24 OA P 1340.1
12/14/62
b. Reporting forms and plans exempted :From clearance by the Bureau of
the Budget may carry the following notation, preferably in the upper
right corner of the first page:
Approval of the Bureau of the Budget
Not Required
This notation may be used, when specifically authorized by the
Bureau of the Budget, in order to facilitate compliance and to
minimize uncertainty and misunderstanding on the part of respondents.
46. FEDERAL REPORTS ACT AND BUREAU OF THE BUDGET CIRCULARS. Copies of the
e era eports Act an ureau o. tt~se u~get ircu ars referenced in
this handbook will be made available to .Reports Management Officers
through regular distribution channels.
47. - 5p. RESERVED.
Par 45 Chap 5
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
OA P 1340.1 Page 25
12/14/62
CHAPTER 6. CATALOG OF FAA RECURRING REPORTS
51. GENERAL, The catalogs of recurring reports will. provide all elements
of the Agency with an available source of information as to the kinds
and types of data compiled,
52. FORMAT. The standards, of OAP 1320.1 apply to catalogs of recurring
reports.
a. Publish on 8 x 10-1/2 inch paper drilled with 3/8 inch
holes for looseleaf filing in standard three-ring binders.
b. Use the broad side of the page and the columnar arrangement
shown in figure 1.
53. PUBLICATION. Each Reports Management Officer is responsible for
issuing at least annually a revised catalog of recurring reports
which he has approved and to which he has assigned reports identifi-
cation symbols. The Headquarters FAA Reports Management Officer will
specify the date for the annual issue of the catalogs to maintain
uniformity. As required, each Reports Management Officer may issue
supplements, changes to, or complete revisions of the annual catalog
of recurring reports.
54. MAINTENANCE OF CATALOGS OF RECURRING REPORTS. Each Reports Management
Officer will annotate a copy of the catalog to show changes to, and
additions of, recurring reports in his assigned area of responsibility.
Reports approved subsequent to the latest issue of the catalog will
automatically be considered as an addition to the catalog of approved
reports.
55. REPORTS FILES. Each Reports Management Officer will maintain a file
of the material provided in accordance with paragraph 23 for his assigned
area of responsibility. The file will be maintained in accordance with
FAA Records Management Handbook, AD P 1350.1.
Chap 6
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
Page 26
OA P 1340.1
12/14/62
chi
~z
m~
Figure 1
FIGURE 1. FORMAT ~~'OR CATALOG OF RECURRING REPORTS
A A
H
0
~ ~
0 0" ~
M fib
N 1`+ (.i
~ N
Chap 6
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
OA P 1340.1 Appendix 1
12/14/62 Page 1
APPENDIX 1.
INSTRUCTIONS FOR COMPLETING FAA FORM 1446
APPLICATION FOR APPROVAL OF REPORT
1.
GENERAL.
Submit completed form together with material required (see
paragraphs
report.
23b and 23c) prior to publication of the directive for the
2.
ITEM 1. Exact Title of Report. The title will be carefully selected
to a rie , escriptive o t e subject of the report and not in conflict
with titles of other reports.
3.
ITEM 2. Reports Identification Symbol. Entry in this block will be
ma e y t e Reports Management 0 icer (Reports Control Officer for
one-time reports).
4.
ITEM 4. Directive to Preparing Activities.
a. Permanent Directives. Enter the number of the order .or handbook
as a ine in paragraph 3, FAA Directives System Handbook OA P 1320.1;
or enter the identification of the FAA issuance if available.
b. Temporary Directives. Enter the type of communication and the
o ~.ce sym o o t e transmitting office. Examples: Notice FS-30;
TWX AT-20; Letter FS-200.
c. Expiration Date. Enter "none" for recurring reports. Enter the
fina ue-in ate for one-time reports and temporary directives.
5. ITEM 7. Frequency. Words such as "bi-weekly," "bi-monthly," or "bi-
annua3, y wi 1 not be used. Phrases such as "twice a week," "every two
weeks," "every two months" will be used to avoid misinterpretation.
6. ITEM 9. Due Dates. Due dates for reporting requirements will be
expressed in calendar or work days as applicable. The "Due-in" date is
the date the report is due to arrive at its prescribed destination. The
"Due-out" date is the date the report is to be submitted by the preparing
activity..
?. ITEM 12. Description of Data Reported. This information may be brief
since a copy of t e prescri ing directive is attached, but should reflect
a clear and concise summary of the data to be reported. Use an attached
sheet where necessary to complete this item.
8. ITEM 13. Justification. Enter sufficient information to permit the
reviewer, wit out urt er amplification, to analyze and understand the
need for and the specific use to be made of the data (i.e., what actions
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
Appendix 1 OA P 1340.I
Page 2 12/14/62
will be based on the.data received). Outline the function underlying
the requirement far the report and compare the value of the report in
relation to-the cost of preparation and processing the data. Explain
in detail the effect of nonreceipt of data. Use an attached sheet where
necessary to complete this item.
9. ITEM 16. References.
a. Initiating Activity is the office which prepared the request for the
report ivision or equivalent level).
b. Reports Control Officer is the individual designated in accordance
w t paragrap I.
Every effort will be made by the initiating office and its Reports
Control Officer to resolve nc-nconcurrenaes and suggested changes prior
to forwarding the request to the applicable approving authority. All
comments, including nonconcur~rences, will be forwarded with FAA Form
14+6 to the applicable Reports Management Officer or Reports Control
Officer.
Declassified and Approved For Release 2012/06/15: CIA-RDP75-003998000100020013-1
 Declassified and Approved For Release 2012/06/15 :CIA-RDP75-003998000100020013-1
OAP 1340.1
12 /14 / 62
Appendix 1
Page 3
APPLICATION FOR APPROVAL OF REPORT
INSTRUCTIONS: Submit completed form In duplicate together with copy of proposed directive prior to Issuance o1 the directive for the report.
-- 2. REPORTS IDENTIFICATION SYMBOL
1. EXACT TITLE Of REPORT
3, REPORT IS
New ~ Revised
REPORTS SUPERSEDED BY PROPOSED REPORT (In whole er In part) I NCLUDI NG REPORTS I DENTI FICATI ON SYMBOLS
5
.
4. DIRECTIVE TO PREPARING ACTIVITIES
Permanent Ezplra0on date
Temporary
Directive Idantlficetian (order handbook, Itr., etc.)
6. PREPARING ACTIVITIES (list b~ name or Indicate specific class or group)
i
etc
) -
d
8. "AS OF" DATE OR PERIOD COVERED
9. DATE DUE
.
re
,
7. FREQUENCY (one time, monthly, as requ
p, to
B. Out
11. METHOD OF TRANSMISSION (mall, twz, etc.)
10. SPECIFIC RECIPIENT(S) OF REPORT (list organlzatlons)
l2. DESCRIPTION OF DATA REPORTED (use attached statement, If necessary)
Claulficatlon end codes
Attached
Referenced
13. COMPLETE AND DETAILED JUSTIFICATION (use attached statement, If necessary)
14. ESTIMATED MAN?DAYS REQUIRED IN ONE-TIME PREPARATION A. Preparation men-days
---~
B. Processing men-days
CONCURRENCES
15.
OFFICE TELEPHONE EXT. SIGNATURE
DATE
REFER QUESTIONS TO
6
I
.
DATE
INITIATING ACTIVITY (name end symbol)
TELEPHONE EXT.
SIGNATURE
DATE
NAME OF REPORTS CONTROL OFFICER
TELEPHONE EXT.
SIGNATURE
17 APPROVED BY REPORTS MANAGEMENT