REPORT OF INFORMATIONAL DISCUSSION MEETING STANDARDIZING PAPER SIZES ROOM 105 NATIONAL ARCHIVES BUILDING WASHINGTON, D.C. 10 A.M. - 4 P.M. JUNE 30, 1969 SPONSORED BY NATIONAL BUREAU OF STANDARDS NATIONAL ARCHIVES AND RECORDS SERVICE GE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP74-00390R000300360002-4
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 7
• Document Creation Date: December 9, 2016
• Document Release Date: May 22, 2001
• Sequence Number: 2
• Publication Date: June 30, 1969
• Content Type: REPORT

GSA Declassification/Release Instructions on File
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REPORT OF
INFORMATIONAL DISCUSSION
MEETING
STANDARDIZING PAPER SIZES
Room 105
National Archives Building
Washington, D. C.
10 a.m. - 4 p.m.
June 30, 1969
NATIONAL BUREAU OF STANDARDS NATIONAL ARCHIVES AND RECORDS SERVICE
U. S. DEPARTMENT OF COMMERCE GENERAL SERVICES ADMINISTRATION
The Archivist of the United States, Dr. James B. Rhoads, set the stage for
a broad scope discussion of the standardization of paper sizes by tracing
the history of this activity in Government back to 1921. In that year the
Bureau of Efficiency and the Permanent Conference on Printing established
the present standard for U. S. Government letterheads at 8 x 10 1/2". In
the same year a Committee on Simplification of Paper Sizes, working under
the Bureau of Standards, to eliminate waste in industry, established the
present industry letterhead size of 8 1/2 x 11". Dr. Rhoads emphasized the
Government's interest in undertaking this current activity to review the
size of paper used in communication transactions.
Mr. Artel Ricks, Director, Paperwork Standards and Automation Division,
National Archives and Records Service, outlined the six principal purposes
of the current activity and identified the reasons for this informational
discussion.
Mr. William E. Wilson, Chief, Paper Evaluation Section, National Bureau of
Standards, U. S. Department of Commerce, reported on the interest that the
NBS has in this activity. In the group's discussions of the purposes of
the activity, it was pointed out that the emphasis is "to realize economies
by increasing the efficiency and effectiveness of paperwork in the United
States Government through standardizing paper sizes."
Throughout the discussion there was repeated assurances that recommenda-
tions for standards would be centered around economy and the effectiveness
of the communication to the user and that standards would not be recommended
for the sole purpose of accomplishing standardization.
The group was privileged to receive a report from Mr. Arthur D. Dunn of the
Canadian Government Specifications Board. Mr. Dunn related an interesting
history on the development of international paper sizes, and reported on
action taken in many countries throughout the world. He distributed a 28
page report that listed the various international standard paper sizes and
identified the many countries that had adopted these.
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t Report on June 30, 1969 Meeting
Page 2
Mr. Jeffrey V. Odom, Assistant to Dr. A. G. McNish, Assistant to the Director
for Metric Study, National Bureau of Standards, reported on Public Law 90-472,
Secretary of Commerce to conduct a program of investigation, research and
survey to determine the impact of increased world wide use of the metric sys-
tem on the United States.
Mr. Abraham Leventhal, representing Dr. A. Allen Bates, Director, Office of
Standards Policy, U. S. Department of Commerce, reported on the activities
and interest of that office in connection with interagency committee func-
tioning in the area of standards.
Mr. Max A. Butterfield, Chief, ADP Environment Standards, Office of Informa-
tion Processing Standards, NBS, reviewed and reported on the new standards to
be released shortly by the National Bureau of Standards in connection with
optical character recognition. Mr. Butterfield also distributed reprints of
various issues of the Technical News Bulletin from the National Bureau of
Standards Center for Computer Science and Technology which referenced various
standards and standardization activities, including information regarding the
new Federal Standard Code for Information Interchange, in addition to a Brief
History and Use of the American and Metric Systems of Measure.
Mr. R. L. Fortune, Vice President, The Standard Register Company, Chairman of
Committee X4-A7 of the United States of America Standards Institute, reported
on the activity of that committee in connection with the proposed international
standards on forms. He advised the conference that representatives had been
nominated to be present in London in October when the International Standards
Organization's committee on forms standardization will meet and vote on vari-
ous proposals. Mr. Fortune also served as the official representative for
the Business Equipment Manufacturers Association, which has divisions and
member companies which are vitally interested in subjects relating to the
standardization of paper sizes. Joining Mr. Fortune there were at the con-
ference thirteen additional representatives of USASI, BEMA and ISO, which evi-
denced the wide interest in this subject.
Mr. Harold E. Harriman, Department of Transportation, reported on the large
number of documents used in the Import-Export trade and identified the work
that had been done to standardize these documents.
Dr. Robert M. Landau, Office of Science Technology, representing the Committee
on Scientific and Technical Information, reported on the work that had been
done in connection with that committee's recommended standards for scientific
and technical reports and for microfiche sizes.
Mr. Charles S. Shaw, Acting Chief, Standardization Division, U. S. Post Office
Department, reported on the guidelines for envelope sizes that had been
developed for use within the United States Government. As part of Mr. Shaw's
presentation, there was shown for the first time at a public meeting a new
film to be used by the Post Office Department and the General Services Ad-
ministration in promoting new guidelines for the selection and addressing of
envelopes. Mr. Shaw also reported on activities presently under way in the
Universal Postal Union which will meet in Tokyo this year to pass on standards
to be used in international mail.
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Report on June 30, 1969 Meeting
Page 3
Dr. Robert B. Hobbs, Deputy Technical Director, U. S. Government Printing
Office, Chairman of the Technical Subcommittee of Paper Specification Stand-
ards Committee of the Congressional Joint Committee on Printing, identified
the activities of that committee.
Mr. Harold F. Drury, Director, Printing & Publishing Division, Business and
Defense Services Administration, U. S. Department of Commerce, reported on
the interest of his office in standardization of paper sizes. Mr. Drury
represents the Government in his work with more than 37,000 printers and
publishers throughout the country.
Numerous other agencies and departments and offices of the Government were
represented and each representative expressed the interest of his organiza-
tion and identified their activities in connection with paper standardization.
The representatives from many trade organizations and similar groups identified
their activities in the field of standardization and their interest in this
subject. These included the American Paper Institute, Data Processing Supplies
Association, Direct Mail Advertising Association, Envelope Manufacturers
Association, Graphic Arts Marketing & Information Service, National Micro-
film Association, The National Paper Trade Association, Inc., National Print-
ing Equipment Association, Inc., National Retail Merchants Association, and
Printing Industries of America, Inc.
Throughout
the
discussion the various methods of communicating information were
identified
and
discussed in their relationship to paper. An important fact
identified
in
the discussions was the inter-relationship among the standards
activities
of
the many groups. There was general agreement that each group
working on standards that might in one way or another be related to paper
size should establish an active communication and relationship to this present
Committee on Standardizing Paper Sizes.
The conference reviewed some of the logical functional areas into which the
activity might be divided and revised a possible grouping of end products for
the purpose of this activity.
The Committee and Conference Chairman, Bernard J. Taymans, closed the conference
by expressing his appreciation to the more than 50 representatives from com-
panies, organizations, associations and Government who had assembled and con-
tributed information. He stated that this information would greatly expedite
the Government's work and that as the work progressed he would utilize this
initial group as a review committee. He summarized some of the developmental
and fact finding tasks that must be undertaken, which included among other
things development of uniform terminology and definitions of terms to be used
in carrying out the activity and a refinement of the functional grouping and
end product classifications. Mr. Taymans stated that comments or recommendations
to be sent to the Committee would be based upon factual analysis and documenta-
tion. He emphasized that one of the main functions of the conference -- that of
establishing a channel of communication among various groups working on stand-
ardization related to paper sizes projects -- had been effectively accomplished
by this meeting.
Attached is a list of those in attendance.
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ATTENDANCE LIST
STANDARDIZING PAPER SIZES
'MEETING
June 30, 1969
George Johnson, Assistant Secretary
Printing-Writing Division
American Paper Institute
260 Madison Avenue
New York, New York 10016
BUSINESS EQUIPMENT MANUFACTURERS ASSN.
(continued)
Robert H. MacClaren, Manager
Paper Technology
Business Products & Systems
Xerox Corp.
800 Phillips Road
Webster, New York 14580
Haydn L. Evans
Army Publications Division
U. S. Army
Room 2037 Tempo B
2nd and S Streets, S. W.
Washington, D. C. 20310
BUSINESS EQUIPMENT MANUFACTURERS ASSN.
(Some also members X4-A7 Committee)
Joseph J. Farley
IBM Corporation
Old Orchard Road
Armonk, New York 10504
William Grote, Marketing Manager
Optical Character Recognition Products
Royal Typewriter Company
A Division of Litton Business Systems,Inc.
150 New Park Avenue
Hartford, Connecticut 06106
Roy Hearsum
Senior Research Specialist
Production Planning Department
The National Cash Register Co.
Main and K Streets
Dayton, Ohio 45409
Warren B. Howe
Staff Associate in Product Planning
Addressograph-Multigraph Corp.
1200 Babbitt Road
Euclid, Ohio 44117
Richard Lake
Peripheral Equipment Planning
Radio Corporation of America
Electronic Data Processing
Camden, N. J. 08101
R. J. O'Brien, Vice President and
Director of Research
Moore Business Forms
1001 Buffalo Avenue
Niagara Falls, New York 14302
Theodore Pealler
Printer Development
Systems Development Division
IBM Corporation
P.O. Box 6
Endicott, New York 13760
Bruce H. Rampe
Federal Marketing Representative
Royal Office Typewriters
Division of Litton Industries
1700 Wisconsin Avenue, N. W.
Washington, D. C. 20007
H. Slater
Supervisor of Standards & Packaging
Remington Rand
Office Machines Division
333 Wilson Avenue
Norwalk, Conn. 06856
Dale J. Thomas
Pitney-Bowes Inc.
Walnut & Pacific Sts.
Stamford, Conn. 06904
Robert G. Vyverberg
Xerox Corp.
Xerox Square
Rochester, New York 14603
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Page 2
Arthur D. Dunn
Canadian Government Specifications Bd.
88 Metcalfe Street
Ottawa, Ontario, Canada
ENVELOPE MANUFACTURERS ASSOCIATION
William H. McManus, Executive Vice Pres.
Envelope Manufacturers Association
1 Rockefeller Plaza
New York, New York 10020
CLEARING HOUSE FOR FEDERAL SCIENTIFIC
AND TECHNICAL INFORMATION
A. W. Alexander
U. S. Department of Commerce
National Bureau of Standards
Institute for Applied Technology
ClearinLrhouse for Federal Scientific
and Technical Information
Springfield, Virginia 22151
COMMITTEE ON SCIENTIFIC AND TECHNICAL
INFORMATION
Dr. Robert M. Landau
Office of Science Technology
Executive Office Building
Washington, D. C. 20506
DATA PROCESSING SUPPLIERS ASSOCIATION
Thomas R. Evans
Control Data Corporation
2929 B Street
Philadelphia, Pennsylvania 19134
F. A. Douglas
Department of the Air Force
Publishing Div. AFDASDA
Washington, D. C. 20330
Miss Genevieve Hughes
same office
Harold E. Harriman, Chief
Documentation and Procedures Div.
Office of Facilitation
Department of Transportation
Washington, D. C. 20590
Herbert S. Stone, Secretary
same office
Dr. Robert B. Hobbs
Deputy Technical Director
U. S. Government Printing Office
Room 20401
Washington, D. C. 20402
GENERAL SERVICES ADMINISTRATION FEDERAL
SUPPLY SERVICE
Walter Dieterichs
Federal Supply Service
FMSC
Washington, D. C. 20406
GRAPHIC ARTS MARKETING & INFORMATION
SERVICE
Frank Motter
John C. Motter Printing Press Co.
3900 E Market Street
York, Pennsylvania 17405
John Vogel
Oxford Paper Co.
277 Park Avenue
New York, New York 10017
Harold Hooper
The Library of Congress
Washington, D. C. 20540
Ernest Shaffer
same office
Artel Ricks, Director
Paperwork Standards and Automation Div.
National Archives and Records Service
8th Street and Pennsylvania Ave., N.W.
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313 Rohlwing Road
Addison, Illinois 60101
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Page 3
NATIONAL ARCHIVES AND RECORDS SERVICE
(continued)
Bernard J. Taymans
Bernard J. Taymans Associates, Inc.
S-182, 3900 Wisconsin Avenue, N. W.
Washington, D. C. 20016
NATIONAL RETAIL MERCHANTS ASSOCIATION
Irving Phillip
National Retail Merchants Association
100 West 31st Street
New York, New York 10001
NATIONAL BUREAU OF STANDARDS
U. S. DEPARTMENT OF COMMERCE
Max A. Butterfield, Chief
ADP Environment Standards
Office of Information Processing
Standards
National Bureau of Standards
U. S. Department of Commerce
Washington, D. C. 20234
Jeffrey V. Odom
Assistant to Dr. A. G. McNish
National Bureau of Standards
U. S. Department of Commerce
Washington, D C. 20234
William K. Wilson, Chief
Paper Evaluation Section
National Bureau of Standards
U. S. Department of Commerce
Washington, D. C. 20234
NATIONAL MICROFILM ASSOCIATION
William Schaefer
Paper Services Div.
Eastman Kodak Company
Kodak Park - Building 57
Rochester, New York 14650
THE NATIONAL PAPER TRADE ASSN., INC.
Thomas Chambers
Frank Parsons Paper Co., Inc.
3600 New York Avenue, N. E.
Washington, D. C. 20002
Donald Malaney
same office
NATIONAL PRINTING EQUIPMENT ASSN., INC.
Stephen H. Fairweather
Harris-Intertype Corp.
55 Public Square
NAVY PUBLICATIONS AND PRINTING SERVICE
Harry Kamien
Navy Publications and Printing Service
Building 157-3
Washington Navy Yard
Washington, D. C. 20390
Mrs. Dorothy Pfeiffer
Navy Publications & Printing Service
Building 4, Section D
700 Robbins Avenue
Philadelphia, Pennsylvania 19111
OFFICE OF ASSISTANT SECRETARY (I & L)
DEPARTMENT OF DEFENSE
S. Harry Meiselman
Office of Assistant Secretary (I & L)
Department of Defense
Room 609 - Lynn Building
1117 North 19th Street
Arlington, Virginia 22209
Arthur Allen
Office of Chief of Naval Operations
Navy Department, Room 0133
18th and Constitution Avenue, N. W.
Washington, D. C. 20360
Abraham Leventhal
Office of Standards Policy
U. S. Department of Commerce
Washington, D. C. 20230
Robert P. Connell, Industrial Engineer
Standardization Division
Post Office Department
Washington, D. C. 20260
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Attendance List
June 30, 1969
Page 4
Charles S. Shaw, Acting Chief
Standardization Division
Post Office Department
Washington, D. C. 20260
PRINTING & PUBLISHING DIVISION, BDSA
Charles Cook
Printing & Publishing Div., BDSA
U. S. Department of Commerce
Washington, D. C. 20230
Harold F. Drury, Director
Printing & Publishing Div., BDSA
U. S. Department of Commerce
Washington, D. C. 20230
James S. Perkins
Printing Industries of America, Inc.
5223 River Road
Washington, D. C. 20016
UNITED STATES OF AMERICA STANDARDS INSTITUTE
COMMITTEE X4-A7 and BEMA
R. L. Fortune, Chairman X4-A7
The Standard Register Company
Dayton, Ohio 45401
Orval E. Cook
The National Cash Register Co.
Main and K Streets
Dayton, Ohio 45409
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