NOTE TO(Sanitized) FROM RHW

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP74-00390R000100050001-1
Release Decision: 
RIPPUB
Original Classification: 
K
Document Page Count: 
96
Document Creation Date: 
December 9, 2016
Document Release Date: 
June 11, 2001
Sequence Number: 
1
Case Number: 
Publication Date: 
June 3, 1968
Content Type: 
NOTES
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AttachmentSize
PDF icon CIA-RDP74-00390R000100050001-1.pdf9.95 MB
Body: 
STATINTL Approved For Release 2001/07/28 : CIA-RDP74-0039OR000100050001-1 Next 3 Page(s) In Document Exempt Approved For Release 2001/07/28 : CIA-RDP74-0039OR000100050001-1 d For Release 2001/07/28 : CIA-RDP74-0039OR000100050001-1 ;z y UNCLASSI NTIAL SECRET d F - - (40) 2-61 U.S. GOVERNMENT PRINTING OFFICE: 1961 0-587282 SENDER WILL CHECK CLASSIFICATION TOP AND BOTTOM UNCLASSIFIED CONFIDENTIAL SECRET CENTRAL INTELLIGENCE AGENCY OFFICIAL ROUTING SLIP TO 1 2 3 DATE INITIALS 4 5 6 ACTION DIRECT REPLY PREPARE REPLY APPROVAL DISPATCH RECOMMENDATION COMMENT FILE RETURN CONCURRENCE INFORMATION SIGNATURE Remarks % -j~2e'e- ~--' c~Cr UZ-C~ FOLD HERE TO RETURN TO SENDER FROM: NO. DATE STATINTL Approved For Release 2001/07/28 : CIA-RDP74-0039OR000100050001-1 Next 1 Page(s) In Document Exempt Approved For Release 2001/07/28 : CIA-RDP74-0039OR000100050001-1 MEMORANDUM FOR: Mr. 2' 6 JUN 1968 I calle secretary and got t EeRu tex o page 18 and then retyped it. Along with the words at the end of the last two sentences, the statement in the first paragraph on- was added. 5 ?N2 June 1968 1 j ~ G'a' d g' v~"1 t /'?'.~?v m I L a ZtAvild oe - - 471 I AUG 54 ~;., 1__. WHICH MAY 9E USED. if STATINTL Approved For Release 2001/07/28 : CIA-RDP74-0039OR000100050001-1 Next 20 Page(s) In Document Exempt Approved For Release 2001/07/28 : CIA-RDP74-0039OR000100050001-1 Approved For Release 2001/07/28 : CIA-RDP74-0039OR000100050001-1 Apollo Program filing system could have profound effect upon industry's storage and retrieval methods. Instant Television Filing And Jietrieval Of the many ominous forecasts of problems associated with the "in- formation flood," how many solu- tions are available for the documen- talist? The answers proposed for this problem are relatively few. Contemporary information systems analysis is emphasizing the role of the computer generated index and search capabilities as complemen- tary to microfilm or equivalent graphic image storage systems. Within this limited framework, the current analysis of the information processing criteria is adequate. The unanswered problem, however, is how to economically store and re- trieve large volumes of graphic images for an active document file. It has been projected that 1970 annual sales for the computer in- dustry (hardware and software) will exceed $9 billion. If the de- veloping field of information han- dling systems and services (includ=ing document processing) is pro- jected at the same rate of growth, the overall information processing industry sales will approach $10- 11 billion by 1970. When integrat- ed-with the staggering size of the total `knowledge' industry sales, the significance of information han- dling in 1970 comes into a clear Harold J. Podell is Chief of the In- perspective. tegrated Systems Development Sec- Will there be adequate elocu- tion of the Brown Engineering Com- ment storage and retrieval systems pany, Inc., Huntsville, Ala. available in 1970 to efficiently utilize the indexing capabilities of- fered by the advanced computer systems? Is it foreseeable that all of the 120 million pages of scien- tific information to be produced, in 1970 alone, could be readily ac- cessible in one economical storage system? Can small and medium- size commercial users anticipate smaller versions of future document retrieval systems, that will be com- patible with their pressing informa- tion demands in 1970? To all the above questions, the answer is YES! i` A new era in document han- dling is approaching with the ac- celerated development of video fil- ing systems, using TV image stor- age and retrieval techniques. The forerunner of this new era of auto- mation is the recently developed Ampex Videofile system. In Videofile, the source hard copy documents or microfilm pro- jections are scanned by a modified TV camera and recorded electron- ically on two-inch wide, up to 7,200 foot long, magnetic film, Mylar base tapes. With several hundred thous- and images stored in electronic (analog signal) form and accessible for rapid viewing, this video storage system could be the answer to many of industry's growing graphic re- trieval problems. Videofile-type systems should come into wide spread use well before 1970. 20 Approved For Release 2001/07/28 : CIA-RDP74-0039OR000100050001-1 Systems Piped-in music, free coffee and NCR Paper "It's heaven, Mildred. I get two coffee breaks on my new job and they use NCR Paper business forms. 'Member that cool pink sweater Harold bought me? The one I got all smeary on a carbon paper form? That can't happen here, Mildred. All NCR Paper can do is make dreamy copies. "Can you read them? Even the very last one - and that could be No. 12 on electric typewriters. All un- smudgeable. It's chemistry, Mildred. Do the copies last? I'll say! I found one in the files that's ancient- 1954. You don't use NCR Paper yet? Get your boss to see his forms supplier. Let him think it's his idea." r/.WidWPJ.q: n s C Approved For Release 2001/07/28 : CIA-RDP74-0039OR000100050001-1 New direct accounting method achieves important results for Globe Security Systems. Z Data from employee's earnings record is indexed into numeric keyboard of computer. Savings Both In Time And Cost Globe Security Systems, Inc., pro- vides industry with guards and offers investigative services. Being a service organization, pay- roll control is in many ways the basis for our entire successful opera- tion. With revenues nearly tripling for the five fiscal years ending January 31, 1964, our payroll out of the headquarters has risen to some 2,500 employees. To absorb this growth satisfac- torily without increasing operating costs, we turned to an economical means of automation. By so doing, we eliminated 95 per cent of the duplication of effort that went into the preparation of weekly payrolls. Time sheets are checked for accuracy before processing. At the same time, we retained our basic system. Our new procedure revolves around two Burroughs E2100 Direct Accounting Computers. The E2100 is a balance between an electronic computer and a direct- to-the answer accounting machine. In effect, it gives us computer re- sults with accounting machine sim- plicity. As a result, we achieve an important economy-a carryover of methods and documents. With conventional accounting machines, each employee's gross pay, taxes and deductions must be precalculated before processing by the equipment. This results in double calculating, once in prepara- tion and again by the accounting machine. On the other hand, the E2100 allows us just to enter the various rates into the machine. The calcu- lations are performed electronically, at computer speeds. This is made possible by the E2100's memory capacity of 100 12-digit words in which are stored the factors to make the necessary payroll compu- tations. Each of the 100 words is Mr. Arlan is Controller of Globe Security Systems, Inc., Philadelphia, Pa. accessible at random through the machine's keyboard. This is particularly important to us. Our employees are located in many locations in 18 states. Their pay rates, city or state taxes and de- ductions widely vary. Many of them also work overtime. Pre-cal- culating many of these variables, therefore, became too big a job in the face of increasing volumes. With the E2100 this is now handled automatically. These ex- ceptions are processed through sub- routines that permit the E2100 to deviate from the norm without operator interventions. This elimi- nates pre-calculations, relieves the operator of decision-making, helps speed processing and improves accuracy. At Globe, every day is payroll day. Using the cycle method, we prepare pay checks and post to earnings records four days each week. Under the new system, earnings records, maintained on ledger cards, are removed from files when the weekly time sheets arrive from the various locations. The previous balances of earnings and taxes, plus rate of pay and exemptions, are introduced into the computer. Without printing a single entry, continued on page 67 Approved For Release 2001/07/28 : CIA-RDP74-0039OR000100050001-1 Systems Approved For Release 2001/07/28 : CIA-RDP74-0039OR000100050001-1 The PRINCE (Parts Reliability INformation CEnter) Program, which is operated at the George C. Marshall Space Flight Center in Huntsville, Ala., has been desig- nated to serve as the Apollo Pro- gram Parts Information Center, ac- cording to PRINCE Manager, St. John Courtenay. This nationwide National Aeronautical Space Ad- ministration information dissemina- tion system is coordinated in Wash- ington, D. C., by Armand Lakner of the Apollo Reliability Program 'Office. Will Satisfy Need St. John Courtenay indicates Above: Summary of Reference Process. Numbered source document is placed in the camera unit for exposure time of 1115 sec. and then returned to source document file. Document image and as- signed digital address are sent to video- tape recorder. Image and its address are stored serially on reel. Left: Recording process. Document is placed above camera where image and document number are scanned and re- corded on daily video tape reel. Below: Projected Data Transmission System for the Apollo Parts Information Center. that the Videofile system, which was selected through competitive bidding, will satisfy the pressing in- formation storage and communica- tions need in the Apollo Parts In- formation Program; it is an evolv- ing hardware development program that offers considerable practical advantages today. The Ampex $875,000 contract with NASA, which calls for system delivery in Huntsville later this year, foresha- dows the rapid development of less expensive systems for U. S. indus- try. It is not necessary for the large- scale company to wait until 1970 for Videofile. For those organiza- tions with dynamic document files continued on page 54 May, 1.roved For Release 2001/07/28 : CIA-RDP74-0039OR0001 00050001 -1 21 Approved For Release 2001/07/28 : CIA-RDP74-0039OR000100050001-1 New film splicing system faster ? easier more economical 114, The new PERMACEL? 9100 Film Splicer and film splicing tapes are making other splicing methods old fashioned. This modern splicing system offers you these advantages: ? Wrap around butt splices with true alignment in less than 8 seconds. Mylar* backed tape provides positive foolproof splices that are stronger than the film itself. Splices cost less than a penny each. Can be used in darkroom. All this ... at a cost of only $279.00. Microfilm editing and repair ,.The new splicer, teamed with new PERMACEL? 912 Optically Clear Editing Tape made of Mylar, makes permanent splices that remain crystal clear for the life of the film. Continuous run processing of microfilm Used with new PERMACEL? 91 Film Process- ing Tape made of Mylar, the splicer eliminates the need for staples or rivets. No more scratched or marred film or damaged rollers. No chemical transfer because of overlapped stapled or riveted film splices. Send for information on this time, labor and material saving splicing system today. *Du Pont trademark PERffIaCEL NEW BRUNSWICK, NEW JERSEY CIRCLE NO. 543 ON POST CARD videofile continued from page 21 exceeding 500,000 81/2 x 11" pages or images, Videofile offers immediate economic interest. The outstanding technological break- through that has been achieved by Ampex is the significant economy of electronically processing, adding, replacing and deleting images in large volume, without the tradition- al chemical development or tape splicing. The physical hardware configura- tion of a Videofile storage system is a direct function of the users file activity and file size. No signi- ficant limitations on hardware ex- pansion exist in the upper ranges other than basic economic consid- erations. It is entirely feasible that an electronic storage system of two million images can have virtually the same access time per image as one of two hundred million im- ages. Even the low activity images can be stored off-line with relative- ly responsive access times. Depending upon electronic cir- cuitry options and video film reel sizes, several levels of access time for the first image of any given document are economically feasible: Category 1. Priority high-volume im- ages 20-30 sec. 2. Normal use images 1-2 min. 3. Off-line images 3-5 min. Naturally, the volume of stored images increases with each of the above categories. A typical file dis- tribution could be: Category 1. 1001 of the file size with 40-50% of the activity. 2. 60% of the file size with 30-40% of the activity. 3. 30% of the file size with 10-30% of the activity. Viewing the above categories from an economic standpoint, the cost of each search decreases as the elapsed search time increases. An accurate record by document address could be maintained for each search, and with activity rec- ords being processed periodically, it would be possible to reclassify images by category. The changing and re-sequencing of image loca- tions can be accomplished electron- ically on an automated basis. In this manner, the older document im- age files would gradually be trans- ferred to category 2 or 3 reels. A Videofile Configuration The NASA PRINCE hardware configuration for the Apollo Pro- gram represents a typical system for a medium-sized commercial in- stallation, with the capability for modular expansion to a large-scale system. Each document is assigned a sev- en digit address, and image record- ing is performed in a chronological manner at a manual rate of 20 to 30 pages per minute or up to 700 documents per minute with auto- mated equipment. Up to 250,000 81/2 by 11" document images can be recorded on each input reel at 1/3" of tape per image for 90 TV lines per inch of resolution (equi- APERTURE CARD READER Scans entire microfilm, are- I one yields sharp, clearr, easily ;read picture de: tails accepts standard 30114" x 7 ~" cards Grainless 'Black' 10X 10 inch screen is fRideal for "black ~~& white or color film. Folds mflat*for storage nor travel Unusually handsome design featuring chrome steel and genuine hand-rubbed walnut selected?by the Museum of `Modern Art of New York for flits permanent design collection Converts to 2~it 2 slide use easilyand economicall ff No 372-HP) Aperture 'CrdReader $99.'50 oa 70K-Deluxe Carry Case . 6,$2 5.0 I I 11 1 I I ll I 1 Approved For Release 2001/07/28 : CIA-RDP74-0039OR000100050001-1 Approved For Release 2001/07/28 : CIA-RDP74-0039OR000100050001-1 their comment often is `I have to buy so many differ- ent kinds of readers in order to project all this kind of microfiche. I bought a reader, and it only takes up to 4x5 or 5x8, and it doesn't do well on this or that.' "If we are going to develop all kinds of sizes of mi- crofiche, then we are putting the burden on the user to have all the various kinds of equipment." Edward Schoenfeld, Manager, Contract Sales Divi- sion, DuKane Corp. "The problem isn't so much the size as it is the reduction ratio, because it is a rela- tively simple thing to handle all common sizes of mi- crofiche, but it becomes a little more complex when you are dealing with different reduction ratios." William J. Bengtson, Product Coordinator, Copy fib, Xerox Corp. "People in industry, I feel, may tend to lean toward the tab card size of microfiche. It becomes a natural in filing with microfiche mounted in aperture cards. The engineering drawing, for example, can be contained in a frame of microfilm, and then all the backup materials, bills of material, contracts, purchase orders, change notices, can all be contained in a tab size microfiche card, so that you will have the complete story in one compact file." Alan C. Root, Business Planning Manager, Mosler, Safe Co. "One of the best ways of helping people to see what is on a microfiche will ultimately be to ma- chine-run it up and index to a specific image in that fiche. "The mac'line retrieval industry is awfully close to being able to run aperture cards out and display them. In fact, we are doing this on special systems right now. "If the dimension of fiche is the same as the aper- ture card, mechanically it is going to be much easier to provide equipment that will accept both. Just from the point of the sheer physical dimension of the document, it is expensive to make a machine that can take an in- termixed file of aperture cards and microfiche if they have different dimensions. "We can provide that machine much more economi- cally if the documents are physically the same size. Also, when it comes to displaying the contents, it won't be too difficult to make a movable platen that will pick up the aperture card image and throw that onto a screen, either at point of use or remote, over closed circuit television, and use that same platen to in- dex to a specific image on a fiche, so that you have compatibility." Alexander Kreithen, Vice-President, Documentation Incorporated. "Adoption of the 105 x 148mm micro- fiche as a common microform by NASA, DOD, AEC and OTS insure its continued, expanded use, and pro- vides an assured market for developers of equipment. It may well be that microfiche will make the century- old dream of the pocket library a reality. In the mean- time, students, scientists and engineers should be made aware of the increasing volume of information and ask about MICRO-FOLIO available in microfiche and educated in its use." ^ , SYSTEMS CIRCLE NO. 510 ON POST CARD 4r~ffiroved For Release 2001/07/28 : CIA-RDP74-0039OR0001 00050001 -1 May, microfiche ...the' cat- alog data; technical reports; or other multiple ? . records. Quick reference, space-saving microfiche is better when made by the MICRO-FOLIO method. You can accommodate ?? ? up- date ? delete duplicate reference copies on de- ? seconds, and gov- ernment meet ? ? ? ? substantially lower than other rigid microfiche methods. ex- If there's a ? ? pedience A. microfilm pro- gram atlantic Corp, SPRING VALLEY, N. Y. 10977 Approved For Release 2001/07/28 : CIA-RDP74-0039OR000100050001-1 THIS READER-PRINTER Has a big, bright viewing screen (18" x 24"). Gives a choice of printout (true translucents, sharp opaques, even offset plates-in less than a minute). Handles all microfilm, including microfiche, in sizes up to 5"x8". It's the un- surpassed Itek 18.24 Reader-Printer. To get full details call our local office or write Itek Business Products, Rochester, N. Y. 14603. In Canada: Itek Business Products Ltd., Toronto, Canada. Visit our Booths 4, 5, 6, at the National Microfilm Assoc., May 11-13, Sheraton-Cleveland Hotel, Cleveland. roved For Release 2001/07/28: A51~8R -M 90R000100050001-1 May, 196&pp Approved For Release 2001/07/28 : CIA-RDP74-0039OR000100050001-1 valent to 63 facsimile lines per inch). Fewer images can be stored if a resolution of 150 TV lines per inch is required (equivalent to 105 facsimile lines per inch). The re- cording process is controlled elec- tronically (code electronics), and a TV monitor is provided for vis- ual spot checking of recorded im- age quality. After determining the appropri- ate document address(es), the Videofile operator punches the ad- dress number(s) on the keyboard of the retrieval console unit. The document images are displayed serially (NASA PRINCE will be using a direct print process during FY '66). The electronic control system (code electronics) can b: instructed to transfer the document images to either the viewer moni- tor or to the printer, after tempor- ary storage in the buffer videotape recorder (electronic buffer). NASA is using a modified A. B. Dick elec- trostatic printer which provides over one page per second of hard copy output. In the future, NASA is considering transmitting hard- copy of the source electronic im- ages over transmission lines. Well before the proverbial "in- formation explosion" gets out of hand, it is anticipated that reason- ably priced, medium-sized Videofile systems will be available for indus- trial and commercial use. During 1966 and 1967 the Videofile will be available at a reduced cost for medium-sized document file utiliza- tion. The future progress of the Video- file system will most probably be directly analagous to the rapid technological advancement and ac- companying price reductions of the digital computer during the last 10 years. As the price drops, there should be significant quality im- provements. One of , the most worthwhile near-term improvements expected is a gradual increase in output resolution. to graphic arts quality of 400-500 TV lines per inch (equivalent to 280-350 facsi- mile lines per inch) by the use of a flying spot scanner input camera. The amount of linear inches of video tape required per image is expected to be substantially reduced therefore the increased resolution capabilities do not necessarily mean` a proportional increase in space. One important feature on the Videofile improvement horizon is that modular electronics will pro- duce better image quality with only minor on-site electronic modifica- tions and substitutions. Thus, the current Videofile user will benefit considerably from forthcoming state-of-the-art hardware advances. It is expected that the quality of output displays, and of the video magnetic film itself will increase considerably in the near future, complementing the trend towards super-resolution. Another impor- tant 1967-8 technological break- through on the horizon is the pro- jected capability of Videofile to handle source documents in the en- gineering drawing size category. ^ Thanks For Your Enthusiasm ... We Are Proud To Announce... ... for fast information retrieval R O L-D EX serves best! High in efficiency - low in cost, ROL?DEX has the features to do the small and large job best: ? Immediate access to any record at any time by one or several persons ? Saves floor space ROL?DEX can help you, too! Write for information: ROL?DEX DIVISION Dept. S-5 Q watson MANUFACTURING CO.,Inc. Jamestown, New York 14701 EFFECTIVE SEPTEMBER' 1 9 6 5 SYSTEMS WILL BE PUBLISHED. EVERY MONTH Approve fdRP6FPft? c9'26O'1t/07/28 : CIA-RDP74-0039OR000100050001-1 Systems For Release 2b01/07/28 : CIA-RDP74-00390R0001000i9Q4V,1 How Management Uses Closed Circuit Television B URGEONING growth and rapid development could conceivably cause managers to lose contact with technology, communications pipelines could become too narrow, lines of au- thority could weaken and time lags be- tween request and response could in- crease. When management finds that traditional methods of control are less effective, it must seek new tools to cope with the race against time. One such tool, closed circuit television. is used by the Space & Information Systems Div. of North American Aviation, Inc., a major contractor for the Apollo spacecraft and Saturn S-11 second stage boost vehicle. Its facilities in Southern California are dispersed over an area that extends more than 80 miles. With the division operating 24 hours a day, its Television Operations Center provides management with a com- munications channel that is always available. The offices of key managers are equipped with a two-way sound system and television receiver. Round- table discussions can be held without requiring individuals to leave their areas and managers at remote facilities may take part in conferences via micro- wave facilities. In addition, experiments at remote locations can be telecast to managers to give them the information they need at the least possible time cost. For- merly, company officers and managers alike had to journey to the remote lo- cation, attend the experiment or dem- onstration, then journey back again, using valuable hours in travel. With closed circuit television, operations can be broadcast live or recorded on video tape for presentation at a time accept- able to all or to fit various time sched- ules. Instrumentation cameras, mounted in areas that might be hazardous or in- accessible, can transmit and record re- sults on video tape as they occur. The television center uses 3M Co.'s Scotch video tape which requires no process- ing and can be played back immediately roved For Release 2001/07/28 : CIA-RDP74-00390R000100050001-1 Four channels of closed circuit television at North American Aviation's Space & Infor- mation Systems Div. can reach employees in 450 viewing locations. (See page 106.) )roved For Release 2001/07/28 : CIA-RDP74-0039OR000100066001-1 with picture and sound. In addition, technicians at the tele- vision center transfer video taped pro- grams onto 16 mm film via the kine- scope process for showing elsewhere. Then, officials say, they can use the same video tape over and over for other programs, bringing the cost of tape use to a very low per-unit price. Closed circuit television broadcasting of the current status of programs direct from chartrooms, or presenting prob- lems from remote locations with im- mediacy, has brought a new dimension to management. The system also can be used to teach and motivate em- ployees with programs televised for training or general information. This assures that employees at widely dis- persed locations receive identical infor- mation presented with the utmost skill. North America's television center is comparable in quality and efficiency to modern commercial television studios. The air-conditioned 11,000 sq. ft. cen- ter includes a production control room, two soundproof studios, repair and maintenance areas, writing bays, film library, projection and conference rooms, clerical space and administra- tive offices. In the control room are audio, video and switching control con- soles. All equipment is available for both studio and remote telecasts, in- cluding cameras, video tape recorders, kinescope, special effects equipment, sets, lighting, microphone booms, re- mote controlled instrumentation test Management maintains tight control over all its TV operations with audiences selected on a need-to-know basis. Audio, video and switching consoles are shown above, Sound and picture are recorded on video tape by this machine for immediate play. back without processing of any kind. Equpiment at North American Aviation's television center is available for both studio and remote telecasts. cameras and editing equipment. The center can telecast on four dif- ferent channels to as many as 450 in- plant viewing locations although ap- proximately 100 receivers are shuttled for specific programs. Management maintains a tight control over all TV operations and all audiences are se- lected on a need-to-know basis. The Space & Information Systems Div. built its system from the ground up for use exclusively as a manage- ment and engineering tool. A study of television applications was conducted. The advantages of television were weighed against the costs involved for each application. As a result, the tele- vision system is designed to accomplish its tasks in the most economical man- ner. The division has established a sys- tems design consultant group and wel- comes the opportunity to discuss the merits of closed circuit television with interested firms. ? Technician trans- fers video taped programs to film for showing else- where. Then video tapes are reused to record other pro- grams. This re- duces the cost of tape use to a low per-unit price. 108 oved For Release 2001/07/28 : CIA-RDP74-00390R0001(FOO,"0=i