MACHINE SYSTEM OF AGENCY RECORDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP74-00390R000100040005-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 13
• Document Creation Date: December 12, 2016
• Document Release Date: October 12, 2001
• Sequence Number: 5
• Publication Date: March 10, 1970
• Content Type: MF

Approved For Release 2001/
10 March 1970
1A
X1A
X1A
r
h
SUBJECT : Machine System of Agency Records
1. Last year our Annual Records Inventory included data
intended for a machine language system. Again this year we will
request detailed reports related to Records Control Schedules as
well as a records equipment inventory which will be put into a
machine processable system which can provide periodic reports and
analysis for use by Agency Records Managers.
2. I am requesting to report to you each
Friday for the remainder o the isca Year to assist in designing
the Inventory Request Form and the Machine System. He has developed
a records inventory machine system in DDS&T and is working on one
in DDI.
3. Because the System covering Office Records must be compatible
with the System to Control Records in the Archives and Records Center,
I am requesting o report to me each Wednesday to
work on the related revision and expansion of his punch card system.
-1-. I consider these systems developments to be of the utmost
importance to the future of the Total Records Program in this Agency.
I will be particularly interested in your ability to work with these
people and successfully develop and complete this priority project
before July 1, 1970. I will look forward to reading your proposals,
plane, and time schedules after you meet with Ray. I will expect
you to include reports of your progress and problems in your regular
weekly reports to me.
25X
ie
Approved For Release 200 PQZ IA-RDP74-0039OR000100040005-8
 Approved For Release 2001/i 1/0T Q,IA RDP74-00390R000100040005-8
10 March 1970
1A
X1 A
MEMORANDUM POR:
SUBJECT : Assignment at Central Staff Office
1. Your assistance is required in the Office of the Central
Records Staff. You are requested to report to me in Room 702
Magazine Building each Wednesday for the balance of Fiscal Year
1970, You may select the work hours best suited to your travel
requirements such that you are available for duty here either be-
tween 8:00 and 4:3O, 8:30 and 5:00 or 9:00 and 5:30. You will
.find room in the Visitor's parking area of Magazine Building.
2. You are to work with me primarily onmprovin; the machine
record s stem for control of material in and out of the Archives
and Records Center and for processing an ;ulyzing that data. and
pro ucing periodic reports for use by component and Agency Records
Managers. This system and data will be c patible with the equip-
ment and records controls and data analysis systems used in the
Central Staff.
3. Additional duties related to the Total. Record Program may
by 099190 d to YOU fOr 091Ap19tion dUing yom-' period at headgud'tors.
You will be eXpected to work with me on some Records Management
Board activities and this may require an occasional extra few days
at Headquarters.
4. The remainder of the week you will continue your regular
duties at the Archives and Records Center after you have attended to
the current systems work and Conferences not completed at Headquarters.
work. in and for the management,.of the Total Records Program.
u es an responsibilities to accomodate this additional priority
will be advised to remove and adjust several of your
Records Administration Brjnch
Approved For Release 2001/11/07 : CIA-RDP74-0039OR000100040005-8
1
 Approved For Release 2001/11: CIA-RDP74-00390R000100040005-8
10 March 1970.
X1A
Chief
Records Administration Officer
Approved For Release 2001/11/07 CIA-RDP74-00390R000100040005-8
I~'11 IORAN= FOR:
SUBJECT s Assignment in the Office of Records
Administration Branch, Support Services Staff
1. Your assistance is required in .the Office of the Central
Records Staff. You .are requested to report to Rooni, 702 Wgpzine
Building for duty each r'rid,;r.y for the balance of Fisct i 'Le it 1970.
2. You are to report to and. work, with her
primarily on the inventory of Records in Agency Officers.. Secondly,,
this 1970 inventory and all.past inventory information, collected
,or deducible from the daata gathered, s 11 be orir,c nize