MEMORANDUM FOR: (SANITIZED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP74-00005R000200150005-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 9
• Document Creation Date: December 19, 2016
• Document Release Date: December 14, 2006
• Sequence Number: 5
• Publication Date: September 26, 1967
• Content Type: FORM

Approved For Release 2006/12/14: CIA-RDP74-00005R000200150005-2
MEMORANDUM FOR:
26 Sept 67
This is the long-promised grid; comparative
study of our own efforts plus a comparison
with the GSA, State, and FAA manuals--I
would from my brief look at DIA's that they
still use OP Form 10, merge data on memos and
letters but do use GOV't letter to a degree
and have heavy dividers between their chapters.
State says USIA and AID are the same as they
are. So actually the grid counting this memo
covers 4 of our own versions plus those of 6
other govt agencies.
`rw
z2 S~ 7
( ATE)
FORM NO. REPLACES FORM 10-101
1 AUG 54 101 WHICH MAY BE USED.
STAT
Approved For Release 2006/12/14: CIA-RDP74-00005ROO0200150005-2
 ..ITL
1UT11C I & l)AT
Reports,
I'linutes,
Agendas
TS
Corresnond.
DCI matter
as part of
handbook
Data on new
US Gov't
letter
Letters
kept soparat
from memo,
ApprovQd For RQI ase 2006/12/14: CIA-RDP
GSA 1967 Draft
y -,,S9 plus
exhibit.
Part ITT
YES, Chapter
Plus style
practices.
NO, only Chp. 4
on telegrams is
unique.
Chp 6/Part I.
with few excepti
mailing let-
ters an d
memo,:, separa
Terms used:
"DCI" and
"memoranda"
Use of
Optional
Form 10
Yes, not in
sujlement as
Part V with
6 exhibits.
'des, plus an
exhibit on
same
Yes, separate
"Parts" on
each/not merg
Yes, again th
two are not
merged.
No, terms use(
were "Director
& "memorandum,
has been drop
from the book
No, that form
-00005ROO0200150001-2
STATE, :March
1966
. 1 YES, Part V.,
Chapter 1; all of
Part V extensive
YES, extensive;
all of Part III
YES, but spread
throughout book
including a few
exhibits, esp.
NO, though its
Part II deals
with comparable
correspondence.
YES, as it ori-
ginated here;
includes exhibits
NO--have dropped
memos in'favor o
informal letters
and communicatio
See above; also
refer to its
Chps 3&4 on mail
and telegrams.
No to DCI and
GSA used "um"
not memoranda
NO-have dropped
it and most memo
forms in favor o
informal letter
NO it i
Ap a*e8 R i se 2~
Registers 1
YES, have adopt
it.
YES, of. Chps.
1392 of Part I.
YES, see its
Chps. 3-7 of
Part I
State uses "um'
not memoranda
Yes in this
March, 1966
version.
. - YES., _esp-, eee -
F 1:A, Ictobe,
1.K),.
Plus style )r::
ticcs.
NO, only Char?.r
3 on telegr:.,is
wire services i
unique,
Na,, though part
of Chp^. 1J2
refer to thoir
Administrator.
YES, have adop4
it.
Y"3, of. Chps.
I and 2
sc,o Chps.
FAA uses "um"
not memoranda
No but have a
FAA form 2800
which 4s simil
 Approved For Re
Yes, after 01,
from mailroom
people as Part
Ix
.xamples are
ase 2006/12/14: CIA-R P74-00005R00020015 005-2 r
NO as it is YES, esp. see YES, esp. Chps'.
government wide. Chps. 4-7 of 3 and 4.
Part I
YES to.a large NO, most are YES either they
degree; word, in text/same are separate or
TEXAMPLE is all style print; in bold face.
caps or exhibits few are separat
is bordered by
bold face lines.:
Approved 'For Rilease 2006/12/14: CIA-?P74-00005R00020010005-2
 pproved For Release
..',o his O L
Reports,
l ilnutes,
Agendas
TS
Corres:Dond,
DCI matter
as part of
handbook
Data on new
US Gov't
letter
Letters
kept separat
from memos
mailing let-
ters and
Terms used:
"DCI" and
"memoranda"
Use of
Optional
Form 10
Registered
Mail and
Agency "ail_
Examples
made distin
from text
Y78, plus
exhibit,
Part III
Yes, not in
suplklement as
Part V with
6 exhibits.
Yes, plus an
exhibit on
same
Yes, separate
"Parts" on
each/not merg
Yes, again th
two are not
merged.
No, terms use(
were "Directo
13o, that form
has been drop
from the book
Yes, after 0ic
from mailroom
people as Part
TX
xamples are
YES in Chp. 3,
Section C
NO
YES, but no
example given
Chapter IV
Yes as Chp. 5,
only 1 exhibit.
To a degree as
Chp 2 on memo ?.c
Chp 3 on letter,
but general proc
for both are me-
No, all merged
in Chp 6 on gen-
eral correspond.
"DCI" used but
"memoranda" is
rej)laced. 17 "ums
Yes. Standard
Form No. 64 for
memo was also us
at this timgN0
to Form 19-51+-. ...
Yes, but merged
into text.
Some Exhibits
are distinct
but most placed
in text.
YES as Part V
Na, except Part
X on approval. of
R&D projects
YES as Part III
but references
to CO' `O
YES but with
reference to
CO, 3110
(1
YES but with
reference to
CO M0
Yes to both
terms throughout
the handbook
Yes, with referen
to C0MMO; NO to
d Form 1954
YES, as Part TX
Some exhibits
are distinct, but
examples are in
text style.
pproved For Release 2016/12/14: CIA-RDP74-0 005R000200150005-2
STA
NO, except
in early
draft
YES, no
exhibit shown
YES though
not as a
distinct part
or chapter
Yes, to a
degree as Chp 1
on Letters and
Chp 2 on memo
but has gen/proc,
Again, tho separ'
gen. procedures
cover both at th,
same time.
Yes. "DCI" used;
No as "memor/dum
is used.
1954 was not use
for 1EMO FOR
REM.D.
YTS, in text and
as "e" of Sectio
1V
Some distinct,
most are placed
text.
 Approved or Release 2006/12/14: CIA-RDP74-00005R000200150005-2
TITL;; ,4
AUTHOR & 1)A'IT
Forms of
iddress
Reports,
Minutes,
Agendas
TS
Correspond.
DCI matter
as part of
handbook
Data on new
US Gov't
letter
Letters
kept separat
from memos
YES, plus
exhibit.
Part III
Yes, not in
supplement as
Part V with
6 exhibits.
Yes, plus an
exhibit on
same
Yes, separate
"Parts" on
each/not merg
D IA Manual 10-1
4 April 1966
YES, in Part XII
extensive as it
has military
forms too.
YES, Parts VI
and VII on Staff
"summary 'sheet &
misa.__s-e.ports.
YES, tho no par-
ticular part is
devoted to it;
severity is note
in 5 of the part;
Part VIII deals
with comparable
data and other
special corresp.
Yes, have adopte
it;in Part X on
Sample formats,
many examples of
this
YESParts T&III
on letters with
Part IV on memo-
randums
mailing let-
ters and
memos separa
Yost again th
two are not
merged.
Terms used:
"DCI" and
"memoranda"
Use of
Optional
Form 10
Registered
Pail and
Agency Mail
Examples
made distin
from text
Assembly the sam
for both & their
Services Divisio:
prepares require
envelopes for bo-
NO, use Director
and memorandum
No, terms usec
were "Director
& "memorandum:
No, that form
has been drop
from the book
Yes, after Oil,'
from mailroom
people as Part
IX
Examples are
to be done in
4 point,
Sans Serif typ
plus separate
exhibits _ --
Yes, Part X,
d figures 13,16, 1
20-24 are on Op
Form 10.'
.Cf. Services Div
No to large dergre
except Part X does
include all of its
sample format in
one- place.' -1 -_.__...__
OSI, Sept. 1963
No, use the
memorandums to
large degree
YES throughout
the book and esp.
in Part III
YES but much is
handled centrall
thru D C&R
YES oh DCI and
YES on memo/da
in some cases,
but generally
memorandum.
NO not even in
exhibits.
DC&R appauently
handles host of
their' materials
Text is almost
one memorandum
or letter after
another.
STAT
NOT in notes
examined
examined
Yes, examples
11-14 plus refer-
ences to D/L's
preferences
No, all taught in
Part II,D under
gen. principles,
the examples of
same are separate.
not in noted
examined
YES to both
DCI and
memoranda terms
No, only in
correspondence
that stays inside
OL; used in its
divisions if desire
not in notes
examined
No, tho formats
for memorandums
and letters are
distinct from
__text.
Approved For Release 2006/12/14: C;IA-'RDP74-00005R000200150005-2
 ? TITLI &
AUTHOR & D.A. _,
Forms of
Adclre:;
Reports,
Minutes,
Agendas
TS
Correspond.
Y'ES, plus
exhibit.
Part III
YES in Chp. 3,
YES as Part V
Section C
NO, except Part
NO, except
X on approval of
in early
R&) projects
draft
but no
YI,S
NO
YES, no
,
example given E
exhibit shown
Chapter IV
DCI matter
as part of
handbook
Data on new
US Gov't
letter
Letters
kept soparat
from memos
mailing let-
ters and
memos separa
Terms used:
"DCI" and
"memoranda"
Use of
Optional
Form 10
Registered
Mail and
Agency ?.rail
Yes, not in
supplement as
Part V with
6 exhibits.
Yes, plus an
exhibit on
same
Yes, separate
"Parts" on
each/not merg
Yes, again th
two are not
merged.
No, terms uses
were "Director
& "memorandum
No, that form
has been drop-
from the book
Yes, after Oic
from mailroom
people as Part
IX
Yes as Chp 5, YES as Part III
only 1 exhibit. but references
to col"?-.0
NO I NO
To a de,i;ree as YES but with
Chp 2 on memo