FIELD INSPECTION OF MOTORIZED SHELVING MOCK-UP(Classified)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP74-00005R000100120011-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: June 11, 1998
• Sequence Number: 11
• Publication Date: December 22, 1970
• Content Type: MF

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140
22 December 1970
i=:XORANDUM FOR: Chief, Records Administration Branch
SU3JECT : Field Inspection of Motorized Shelving Mock-Up at
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1. On Wednesday, Thursday and Friday, 16 thru 18 December
the following persons visited the
- to inspect the Motorized Moveable Shelving Mock-Up:
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Engineer,
OL, Real Estate and Construction Div.
Chief, Records Center
Deputy Chief, Records Center
SSS, Records Administration Branch
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The purpose of this inspection', was to evaluate the -
~motorized shelving mock-up that was installed in compliance
with sections 20.1 and 20.3 of the Invitation for Bids, dated
1 October. 1970.
3. I would like to preface my report of findings with the
general statement that I was surprised to find that the mock-up
was not fully in compliance with the requirement as stipulated in
section 20.1 of the invitation to bid.
.4. . To be more specific I will identify some of the areas that
concern me and until these concerns are removed, I recommend that
we.not accept the Fullspace equipment.
a. Mock-Up (General)
I was surprised to see that the mock-up was not complete.
I had expected to see a mock-up that would in addition to
the one moveable range that we furnished them, simulate
the weight load of four (4) additional ranges. The
specifications called for them to simulate loads which are
anticipated when multiple banks of shelving are operated
to prove that the equipment will move all five (5) banks
of shelving in the prototype. The mock-up consisted of
two units, in line, each 17 1/2 feet long, separated by
five (5) inches. In addition, the mock-up did not have
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deccing"which is required in the specs. The inclusion
of decking would have permitted us the opportunity to
test the movement of our Records Center type ladder over
the rail and chain channels. We had provided them a
ladder for this purpose.
b. Safety Device.
I have always insisted on the inclusion of a secondary
safety device that would assure automatic deactivation
of the motor. This action must be automatic and not re-
.uire any action of an individual caught between the
ranges of shelving. has developed a mechanical
device, using a cord protruding from the leading edge of
a shelf at belt height that will upon contact, pull away
from a point of electrical' contact thereby breaking the
circuit.
They had this on the unit, but it was not working effectively
due to a lessening in tension on the cord. They did not I
have one on the bottom shelf as we will require.
c. Movement of Ranges
The movement of the two ranges simultaneously seemed quite
good. It took only ten (10) seconds for the aisle to be
created. We tested the movement of shelving under varying
load configurations for two (2) days. During these tests
we experienced creepage, after the motor stopped, about 8%
of the time. The Engineer felt that they could improve this.
This could be an operational retardant as creepage narrows
the aisle and to correct this you must. again press the
operating button to get'the 2 sections of shelving in align-
ment. This could be time consuming.
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5. do not intend the above to indicate that we cannot accept
I do, however, recommend that we be provided the opportunity
to see the corrections prior to the expiration of the 45 day mock-up
period. Experience has shown that it is better to have the corrections
made prior to installation in the Agency.
6.' I believe that at this late date our only opportunity to see
the movement of all five (5) ranges will be accomplished by visiting
the Army Topographic Map installation. Although this is not identical
to the type shelving we are to use it will give us the opportunity
to see the movement of similar loads.
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7. I recommend that all areas of concern as listed in this
report be corrected prior to the expiration of the mock-up period
w`:. ~h expires 8 January 1971. I further recommend that if these
Drovements are not made by 8 January that we then request the next
lowest bidder, , complete a mock-up.
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