REVISED MIS TIME SHEET VALIDATION PROCEDURES

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73T00325R000100020018-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 28, 2016
• Document Release Date: June 3, 2008
• Sequence Number: 18
• Publication Date: August 26, 1970
• Content Type: MEMO

Approved For Release 2008/06/03: CIA-RDP73T00325R000100020018-2
26 August 1970
MEMORANDUM FOR:, See Distribution
SUBJECT : Revised MIS Time Sheet Validation Procedures
1. The effectiveness of the MIS is chiefly determined by the
information entered into it. Since most of the information going
into the system comes from the individual employee accounting for
his time, the wholehearted cooperation of each person responsible
for filling out a time sheet, regardless of grade, position, etc.,
is.essential for the system to work properly.
2. Since the data compiled is often used to provide Center
management with a frame of reference by which to render executive
action in matters of budgets, policies, work loads, personnel, etc.,
it is imperative that any such action taken is based on reliable
data. Further, sometimes the MIS is the only source of data providing
information about the tasks levied. on the Center, the effort expended
by Center personnel, or the number of resulting products; therefore,
it is in the best interest of the Center that the data be reliable so
as not to distort the reporting of Center accomplishments or invalidate
predictions as to future needs.
3. In order to improve overall MIS effectiveness, time sheet 5
validation, which in the past has been a responsibility shared by
the submitting component and AID, is now placed exclusively upon the
submitting component, according to the following schedule and procedures:
a. Effective Monday, 31 August 1970, Group, Staff Offices,
IAS and SPAD will submit MIS Time Sheets directly to
Operations Branch, Production Analysis Section (Room 2N636).
This will expedite AID processing of manhour information in
order to improve overall MIS turnaround time.
b. Time Sheets are due in AID by 1200 hours each Monday.
The thorough validation of time sheet data by the responsible
components is of utmost importance, since no manual validity
checks will be made by AID.
c. The MIS software will make certain routine checks (e.g.,
time charged against non-existent project number); error
listings will be returned to the responsible components on
Wednesday of each week.
d. Components must submit corrections to the error listings
by c.o.b. Thursday of each week or erroneous data will be
introduced into the file.
SECRET .
Exclic .. e n a ~'om~tl~
dc;;ae~:.fa 2.:d
Approved For Release 2008/06/03: CIA-RDP73T00325R000100020018-2
 Approved For Release 2008/06/03: CIA-RDP73T00325R000100020018-2
SECRET
e. In the event a component fails to submit corrections
on time, AID will assume that the data as originally
submitted is valid and will proceed with file updating
to ensure that MIS schedules are met.
call
4. If you have Questions concerning these changes, please
Chief, Planning,.Progranuning $ Budgeting Staff
NPIC
Distribution:
1 - NPIC/ODIR
1 - NPIC/PPBS
1 - NPIC/SS
1 - NPIC/IEG
1 - NPIC/TSG
1 - NPIC/PSG
2 -?NPIC/PSG/AID
1 - NPIC/SPAD
1 - NPIC/IAS
SECRET
Approved For Release 2008/06/03: CIA-RDP73T00325R000100020018-2
 Approved For Release 2008/06/03: CIA-RDP73T00325R000100020018-2
26 August 1970
MEMORANDUM FOR: See Distribution
SUBJECT . Revised MIS Time Sheet Validation Procedures
1. The effectiveness of the MIS is chiefly determined by the
information entered into it. Since most of the information going
into the system comes from the individual employee accounting for
his time, the wholehearted cooperation of each person responsible
for filling out a time sheet, regardless of grade, position, etc.,
is.essential for the system to work'properly.
2. Since the data compiled is often used to provide Center
management with a frame of reference by which to render executive
action in matters of budgets, policies, work loads, personnel, etc.,
it is imperative that any such action taken is based on reliable
data. Further, sometimes the MIS is the only source of data providing
information about the tasks levied on the Center, the effort expended
by Center personnel, or the number of resulting products; therefore,
it is in the best interest of the Center that the data be reliable so
as not to distort the reporting of Center accomplishments or invalidate
predictions as to future needs.
3. In order to improve overall MIS effectiveness, time sheets
validation, which in the past has been a responsibility shared by
the submitting component and AID, is now placed exclusively upon the
submitting component, according to the following schedule and procedures:
a. Effective Monday, 31 August 1970, Group, Staff Offices,
IAS and SPAD will submit MIS Time Sheets directly to
Operations Branch, Production Analysis Section (Room 2N636).
This will expedite AID processing of manhour information in
order to improve overall MIS turnaround time.
b. Time Sheets are due in AID by 1200 hours each Monday.
The thorough validation of time sheet data by the responsible
components is of utmost importance, since no manual validity
checks will be made by AID.
c. The MIS software will make certain routine checks (e.g.,
time charged against non-existent project number); error
listings will be returned to the responsible components on
Wednesday of each week.
d. Components must submit corrections to the error listings
by c.o.h. Thursday of each week or erroneous data will be
introduced into the file.
SECRET
tC:Ias~ill y`.t~7
Approved For Release 2008/06/03: CIA-RDP73T00325R000100020018-2
 Approved For Release 2008/06/03: CIA-RDP73T00325R000100020018-2
e. In the event a component fails to submit corrections
on time, AID will assume that the data as originally
submitted is-valid and will proceed with file updating
to ensure that MIS schedules are met.
If you have Questions concerning these changes,, please
Chief, Planning;.Programming $ Budgeting Staff
NPIC
Distribution:
1 - NPIC/ODIR
1 - NPIC/PPBS
1 - NPIC/SS
1 - NPIC/IEG
1 - NPIC/TSG
1 - NPIC/PSG
2 - NPIC/PSG/AID
1 - NPIC/SPAD
1 - NPIC/IAS
SECRET.
Approved For Release 2008/06/03: CIA-RDP73T00325R000100020018-2