APPENDIX B: QUESTIONS ON DEFINITION OF MANAGEMENT INFORMATION NEEDS AND REASSESSMENT OF THE MIS

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73T00325R000100010006-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: January 4, 2017
• Sequence Number: 6
• Content Type: REPORT

Approved For Release 2008/09/23 CIA-RDP73T00325R000100010006-6
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tY0}t};ING PAPER
S-E-C-R-L-T
~~endix L': Questions on i)efinition of
I`1ana~ement Information Needs
anc} Reassessment of the P~iIS
WORkING PAPE}2
�nrr*tn rv n
1. At this time, the areas of most concern to you are: .. defining your
management information needs and your reassessment of the need for
the It1IS. The two areas are inextricably related. Although we can
certainly say something about the hiIS after looking at its costs
and the uses to which it is notiv put, it is also necessary to
evaluate how well it does or could meet the real needs of manage-
ment.
2. In reassessing the DfIS, certain questions must be answered by each
component:
a. Estimate personnel costs
(1) How much time do employees spend filling in time
sheets?
(2) Are they accurate? tVhat problems frustrate accuracy?
(3) How many persons (organizational unit, grade) are
specifically assigned A1IS duties other than the
filling out of. personal time sheets? How much time
per period (e.g., week) do they put on AtIS activities?
What are these duties (input, output, etc.)?
b. Equipment costs
(1) How much computer time does b1IS use per period?
Can this be translated into dollar costs (how much)?
(2) How much keypunch and other equipment time is tied
up in the 61IS (i.e., not available for other uses)?
C. ~Utpllt
(1) tNhat periodic output does each component get?
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(2) What output does each component actually use? For
what purposes? Is the information timely enough?
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(3) What non-routine output has been requested and holy
or for what was it used?
(4) What additional periodic output would be desirable?
Purpose?
(5) {What output, periodic and/or non-routine, not now
available in the ~~[IS would be desired? For what?
3. With respect to management information needs, certain questions must
be answered by each component (the below is not restricted to DiIS
information):

Approved For Release 2008/09/23 CIA-RDP73T00325R000100010006-6
{VORKING PAPER
S-E-C-R-E-T
WORKING PAPER
Appendix B: Questions on Cefi.ilition of
Management Information Needs
and Reassessment of theMI5
a. Who are management? List the positions, duties (if not
clear from position title).
b. What information does each now use? Break into routine
and ad hoc.
c. {Vhere and/or how is this information now obtained?
d. ~Ioty is it used (purpose)?
e. {Vhat information does each manager now get which is of
(1) little or (2) no use?
f. Assuming that the manager now gets no information, what
information, including timeliness, does he feel is essential
to have to perform his job. {Vhy is it essential? In what
form would it be preferred?
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g. In addition to that essential information, what information
would each manager like to leave? Why, in what foxm, and when?
4. The answers to 'the above questions,. and any other questions and comments
which may be relevant to the contributions by the components should be
submitted in writing according to the following schedule: (Partial
submissions can be made prior to these dates).
S-E-C-R-E-T

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IVORKIhG P/1PF.R S E-C R ,_-T
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Appendix B: fluestions on Definitio~l of
Dlanagement Information Needs
and Reassessment of the A4IS
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a. MIS Costs and Current Uses to be
b. Definition of Needs to be comple
S. bteetin s will be scheduled throu hoot the
be available to provide guidance and lend
in the preparation of your contributions.
{VORKING PAPER
completed by 7 May.
ted by 16 May.
course of the effort.
of the PPB Staff will
any assistance they can

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Approved For Release 2008/09/23 CIA-RDP73T00325R000100010006-6