MINIMUM T/O FOR THE CIA ARCHIVES & RECORDS CENTER

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00402R000100290065-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 15
• Document Creation Date: December 21, 2016
• Document Release Date: May 18, 2006
• Sequence Number: 65
• Publication Date: December 5, 1966
• Content Type: MF

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CIA ARCHIVES & RECORDS CENTER
5 December 1966
STAT
MEMORANDUM FOR: Chief, Support Services Staff
THRU : Chief, Records Administration Staf
SUBJECT : Minimum T/0 for the CIA Archives & Records C ter
1. In answer to the obvious question from O/PPB - "Why doesn't
the CIA A&RC furnish the three employees needed at Suitland from its
current T/0 since the volume (25,000 cu. ft.) of records will no
longer be - the following is furnished:
A. Facts -
(1) The CIA A&RC is now responsible for four major
functions:
(a) Operating the Archives for CIA & Predecessors.
(b) Operating the-CIA Records Center for inactive
records.
(c) Operating the CIA Vital Records Repository.
(d) Providing storage and supplemental distribution
for all Finished Intelligence Publications, including maps.
(2) The A&RC, in effect, had an increase in T/0
STAT since
(3) The volume of records in the A&RC in April 1955 was
18,816 cu. ft.
(4) The volume of records now in the A&RC is 91,011 cu. ft.
(5) The average production standard for Federal, State,
and private industry operated Records Centers is 5,335 actions
per man-year. The CIA A&RC production is 10,507 actions per
man-year.
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(1) All four major functions of the CIA A&RC will
remain after the move of approximately 25,000 cu. ft. of
Finished Intelligence Publications, maps, and inactive records
to the Suitland Records Center. Also, with the exception of
the Vital Records program, the number of man-hours required to
carry out each function is constantly growing.
(a) The increasing emphasis being shown by all
directorates in the Agency to history writing is requir-
ing more man-hours of work in the Archives. Also, in
order to prevent duplication and sometimes triplication
of records, it has been necessary to pull to-gether in
Archival arrangement the program products of the various
areas. It is anticipated that as the Agency grows older,
the interest in its history and Archival records will be-
come greater rather than smaller. There is an immediate
need for three additional persons in the A&RC to work with
the one person now assigned to this function.
(b) The need to operate the CIA Records Center for
inactive records will continue for AA long as it is neces-
sary to protect the sources of intelligence. Experience
has shown that the volume of inactive records has grown
along with the mission, functions, and expanding programs
of the Agency.
(c) The volume Of Vital Records has remained approx-
imately the same over the past few years. It is antici-
pated that this condition will continue.
(d) The volume of Finished Intelligence Publica-
tions and maps is now 19,345 Cu. ft. Aproximatel7 98%
by volume is classified "Secret" or below and will be
moved to Suitland. The remaining 2% by volume will re-
main in the CIA A&RC since it carries a higher classifi-
cations Although 98% by volume will be moved, only
approximately 80% by publication, for example - NPIC/PR,
ORR/EIC, OBI/NIS, OSI/SI, and OCR/BA, etc. will be moved.
The 20% by publication that will remain have all cate-
gories of special clearance requirements including code-
word sensitivity indicators. The procedures for receiv-
ing, controlling, servicing anddestroying this 20% by
publication requires approximately as many man-hours as
does the remaining 80%.
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(? In April 1955, at the time of the C]A A&RC's move
the following T/O's were in effect:
Records Center
Vital Records
.Couriers
In March 1958, the two couriers were transferred from the
Administration Services Division= to the Records Center STAT
T/O. In April 1959, the operation and T/0 of the Vital
Records program was consolidated with the Records Center pro- STAT
gram. However, the position of Chief, Services Division
was vacated and the incumbent transferred back to Headquarters,
since it was determined that the Chief, CIA/A&RC could perform
both functions. In August 1963 the courier function and corres-
ponding T/0 positions were transferred and consolidated with
the Headquarters mail and courier functions in the Office of
Logistics. This resulted in the current T/O strength and STAT
in effect reduced the overall Agency T/O by one with t e con-
solidation of the two programs.
(3) In April 1955 the breakdown of the 18,816 cu. ft.
by category was 10,019 cu. ft. Finished and Raw Intelligence
Publications and 8,797 cu. ft. inactive records.
(4) The breakdown of the current volume of 91,011 Cu. ft.
in 'hie A&RC is as follows : 19,345 Cu. ft. Finished Intelligence
Publications and maps;
59,128 cu.
ft. inactive records; 9,085
cu. ft. Vital Records;
and 3,453
cu. ft. Archives. After the
approximately 25,000 cu. ft. are moved to Suitland Records
Center, the remaining 66,000 cu. ft. will breakdown as follows:
400 cu. ft. Finished Intelligence Publications and maps; 53,ODO
cu. ft. inactive records. Since it is not planned to move any
Vital Records or Archives, those volumes will not change. It
should be remembered that the move to Suitland will not begin
until May or June 1967 and will take approximately one year
to complete. However, at the time the move starts, OL/PSD
will begin to deliver all "Secret" and below Finished Intell-
igence Publications and maps to Suitland. These will have to
be processed in, shelved, locator records prepared, and refer-
ence service furnished at the same time the 25,000 cu. ft. are
STAT being received from theA&RC. Also, the volume of inactive,
Vital, and Archival records will be growing at the DA&RC. STAT
The average net growth per month this fiscal year has been 564
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cu. ft. inactive records, 79 cu. ft. Vital Records, and 94
cu. ft. Archives. If the net growth continues at the same
rate between now and June 1967, the volume on hand will be
in excess of 71,000 cu. ft. Also, the processing and con-
trol over the 25,000 Cu. ft. being moved to Suitland over the
time period of one year will further complicate and increase
STAT the workload at thel A&RC.
(5) Production standards for Records Center operations
are based upon the number of "actions" one person can perform
in one year. An "action" being any of the following:
One Cu. Ft. of records received.
One Cu. Ft. of records destroyed.
One reference furnished.
The average number of actions for six Records Centers about
which we have information is 5,335 with no more than 5%
classified records. The CIA A&RC rate is 10,507. It should
be noted that 100% of the records in the CIA A&RC are se-
curity classified, and many of them require special control
procedures over and above the usual classified records be-
cause of the requirement to handle them through special chan-
nels. In addition to this, the CIA A&RC is responsible for
the CIA Vital Records Repository and for establishing and
maintaining the CIA and Predecessor Agency Archival Records.
C. Actions taken to Avoid an Increase in T/O - It could appear
from the above discussion that the CIA A&RC has been over staffed
at times in the past. This is not the case and the following ex-
planation is how the CIA A&RC has been able to accept an ever in-
creasing workload without a corresponding increase in T/O:
(1) When the move with only STAT
18,816 cu. ft. of records the A&RC was pro- STAT
viding supplemental distribution on approximately 400,000 raw
information reports with a growth rate of approximately 5,000
per month to be put in order and interfiled. The reference
rate amounted to approximately 22,000 pages a month reproduced.
This reference rate was steadily growing along with the number
of copies on file even though OCR/LY had been in the process
of microfilming for the aperture card system since early 1954.
Negotiations with OCR/LY personnel in December 1955 to have
them take over the workload in reference of the raw information
reports resulted in the discontinuance of this program in
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January 1956. As a result, the requirement to receive, put
in order, and interfile ended and the requirement to repro-
duce pages dropped from the 22,000 per month to 2,000 per
month and has since ended.
(2) The above gave some relief but the volume of records
on hand continued to grow. In 1957 the existing A&RC building
was beginning to fill and an addition to increase the capa-
city to its present size was started. This addition was com-
pleted in June 1958. The ORR/Map Library ran out of space
to store the reserve stock of Finished Maps in October 1958,
and the A&RC agreed to receive and service approximately
3,000 cu. ft. of these. (This has now grown to approxi-
mately 6,000 cu. ft., but the majority will be moved to Suit-
land.) Once again this new program plus the continuing
growth in volume caused the workload to increase until an in-
crease in T/0 was needed. Instead of increasing the T/O, how-
ever, the decision was made to consolidate the A&RC program
and the Vital Records program. This was done in April 1959
with a savings of one T/0 slot to the Agency. By changing
the operating procedures for handling Vital Records, it was
possible for one person to receive, store, and provide refer-
ence on the Vital Records. This change released two employees
to other programs within the A&RC, and the need for an increase
in T/0 was postponed again.
(3) The next major time saver, as workload increased,
was the revision of Form 490, Records Center Service Request
in February 1962. The original Form 490 was a three part form.
The revised Form 490 is now a six part form designed in such a
way that when the requestor completes the form, he also com-
pletes the charge-out card, the address label, and the courier
receipt for A&RC use. This one revision of a form saved the
A&RC approximately 12 man-hours per day. This savings in
man-hours made a substantial contribution to the A&RC's ability
to absorb over a 400% increase in reference service at the
time.
(4) A record is considered inactive when no more than one
reference per file drawer per month is made to it. It is on
this basis that inactive records are received into the A&RC.
In 1960-1961 all Headquarters offices were told to reduce
their records holdings prior to the move into the new building.
This resulted in one office retiring to the A&RC records that
were not truly inactive. In fact, a study over a period of
time showed this office had retired over 2,600 cu. ft. of
records that had a reference activity in excess of 20 refer-
ences per file drawer per month. When this high rate of
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STAT
STAT
reference had been proven, the office obtained additional
file space and took the 2,600 cu. ft. back in March and
April 1963-
(5) The A&RC had been required, since July 1957, by
FDD to store the reserve stock of a Joint Publications
Research Service (a Federal Government Contract Service)
publication. Since these publications are unclassified and
are for the use of anyone, it was decided that the Agency's
and especially the A&RC's interest could best be served if
JPRS would take back and store their publications. After
several months negotiations thru Headquarters offices, an
agreement was reached that allowed the A&RC to transfer, in
April and May 1963, approximately 2000 cu. ft. of these re-
ports. This not only released this space for reuse to store
Agency inactive records, but also saved the A&RC approxi-
mately 6 man-hours per day to help take care of the ever in-
creasing workload without an increase in T/O.
(6) In March 1958 the decision was made to transfer the
A&RC organizationally back to Management Staff control and out
ontrol where it had been since the move to
Along with this transfer, the two courier
positions and personnel were transferred from dmin. STAT
Services Division to the A&RC T/O. This remained in effect
until 1 July 1963. At this time the A&RC was transferred or-
ganizationally back to the for budget purposes with no STAT
change in T/0 except for one position that had been dropped
in October 1959 through Computer error. The A&RC had recom-
mended, in a survey report of the Agency Courier Service sub-
mitted in June 1962, that the two A&RC couriers and slots be
transferred to a centralized Headquarters courier service.
This was done in August 1963. In addition to the reduction of
the A&RC T/0 by two positions, this transfer saved the A&RC
56 man days per year by eliminating the need to substitute
A&RC personnel to fill-in on the runs during the absence of
the regular couriers.
(7) The above data has been furnished to show how the
A&RC through its continuing management improvement programs
has been able to absorb a 500% increase in volume of records,
and a corresponding increase in workload, without any increase
in T/O. These management improvement programs are still be-
ing carried on. As an example, just two weeks ago, 15 Novem-
ber 1966, a "dumb-waiter" between the first and second floors
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was installed. This was the result of a work measurement,
time study survey made of the servicing of requests by A&RC
personnel. It is anticipated that the installation of this
piece of equipment will save the A&RC approximately 30 man-
days per year.
(8) Even though all these accomplishments have been
realized in the past and the A&RC will continue to carry on
management improvement programs, the workload at the A&RC is
continuing to grow. In September 1965 the DD/S&T and in
September 1966 the DD/I offices, as a result of space and
filing equipment shortages, forced the A&RC to accept all the
special code word publications and records that had previously
been held in the producing offices. The volume of these
special records is small at present but is growing daily as
they are published. Even though the volume is small, the num-
ber of individual publications and records that have to be
specially controlled and accounted for is large. The only way
the A&RC can meet this added requirement and workload is to
transfer to Suitland the 25,000 cu. ft. of "Secret" and below
records and the corresponding workload. Even this will not
provide relief for more than one or two years if the special
code word type record continues to grow in the future as in
the recent past, and there is a continued increase of interest
in the Agency's history and Archival record.
(1) The A&RC must have, at once, three additional em-
ployees to operate the present facility and the one to STAT
be occupied in Suitland.
(2) Plans should be included now in the FY 1969 Budget
for another increase of two in T/0 unless some unforseen change
can be made in the Government and Agency Records Administration
Program to reduce the volume of records being created.
Chief,~rchives Records Center
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CIA ARCHIVZa & R C88=
5 Deamber 1966
MUUMM FOR: Chist, 8 s Staff
SST : Kialu m T/o foer the CIA Archives 4 Records Center
ARU : Ohiaet, Records Ad rustic 8
l.. In answer to the dWUm clweestican ft'eera 0/PF$ .. "Why doesn't
the CIA. AMC furnish the throes 4VwIo7"s needed at 8uitiraaa fzraaa its
current T/o the vWAmme (25,000 cu. ft.) of records will no
lamer be the following to Aernisberd:
A. Facts
?
(1) The CIA Abe ; in now reesponalble for tour mmjw
futcticns:
a) OperatiV4 the archives for CIA & Predecessors.
Operating the CIA Records Center for inactive
records.
(c) Operating the CIA Vital Re ds R.W.itairy.
(d) Providing storage and ,~- . distribution
for all Finished IMltisd lteteeraeaee Publtetatiuos, including i mp&.
25X1 aim) The A OC in effect, lad on Increase in T/a
(3) The rattmse of records in the Awe in April 1955 was
1 ,8i6 au. ft.
(4) The vo1 a of records now to the A&RC is 91,011 am. ft.
(5) The average p uctiu standard for Plrc erel, State,
and private industry -ted rds Centers is 5,335 actioeis
Per meen-yeearr. The CIA AW productiow is 10,50? actions per
ma-yearn
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B. Discussion -
(1) All four major fuai tions of the CU A&C will
remain after the move of apprroxieantely 25,,0 00 cu. ft. of
7inished Intelligence Publications, asps, and inactive records
to the Suitland Records Center. Also, with the exception of
the Vital Rocrxrds program, the number of man-hours, required to
carry out each funct Is constantly growing.
(a) The increasing eghasis being shown by all
directorates is the Agee to history writing is requir-
iris more seem-hours of woa-lc in the Archives. Also, in
order to prevent duplication and santimes triplication
of records, it has been necessary to pull to-gether in
Archival arms the program products of the various
areas. It is anticipated that as the Agency Sys older,
the Merest In Ito history and Archival, records will bee-
cons greater rat a than 9>sa1er. There is an mediate
need for three ad ,tidal. persons in the MW to work villa
the we person now assigned to this function.
(b) The need to operate the CIA Records Center for
inactive records will continue for is long as it to neces-
sary to protect the sources of iatellige nce. Experience
has shown that the volume of inactive records has grown
alcsag with the mission, functions, sad expending programs
of the Agency.
(a) The volume mf Vital Re cox4s. has remained appro*
lately the same over the past few yearn. It is antici-
pated that this condition will continue.
(d) The volume of Sinishad Intelligence Pubblica-
ticas and naps is now 19,3145 Cu. ft. Aprozmerts17 9
by volume is classified "Secret" or below and will be
moved to 5uitlKand. The remaining 20 by volume will re-
main in the CIA AWO since it carries a higher d .aaslfl
cations Although 98% by values will be moved, only
approeimately 80% by publication, for examwie - NM/Pa,
IWJVBIC, 4RIf R13, 001/S1, and OCR/M, etc . will. be moved.
The 20% by publication that will r+amaia have all cate-
gories of special, clearance requirements including code-
word sensitivity indicators. The procedures for receiv-
ing, ccentro111ng, servicing saddRetrWing this 20% by
publication requires approxiatoel y as many men-hours as
does the remaining 80%.
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t2y In April 3355, at the time of the CIA Al $ & wvw
the foloatu T/O's were in effeet t
Boom" star
vital Placards,
Couriers
STAT
in Muth 1958, the two c r, a Vera tra s er'r tram the 25X1
Acbdaistrattou Services Divxsiou,0to the Cantor
T/0. In April IM rs and 2/0 of the VI UL
Records pram ele~D ten with to aftm4a Ceanter 25X1
,dram. ~, the pesi ft of Chid, Services DiTiei
was vaaateed and the twmbmt, trsna-terrel-d b to nsr rs,
aince it wee dot a heart the Chief, CIA/mw "44 perf
both, fumtisms. In Au ust 1963 the 00mr"r ftmctie and ctarres-
poadIng T/Q pasiti a were erred atd +aecs -t d with
the Headquarters, MSU exalt crier fr a er in the c d STAT
I ,istica. Sis resulted ft the cuter tt _' f 0 str=
tit M
+ -
IA effect the Qvw Agency T/O by .e>a a :Z7
Saidatian of the t pa off.
(t) In AjprII W5 Us W"WOWU CC t1w A," cu- ft*
l10,W ft- t Finished and Sew Int aigence
by ?attegery' was
Publications and 8,T9T cu. ft. i *otiv a rte.
to ow breakdown or the eurrewt volumb Of ahec~* 3'ntal3.igenae
in t 1C iaa as follows 19,345 on. ft.,
Publications and 3 59,1 3 cu. fto inactive records; 9,085
cu. ft. Vital Rids; and 3:453 on. ft. Archives. After the
apormimtely 25,000 cu. ft. are now" to 8uitlsnd Rmeards
Center, the remminum: 66,000 cu. ft. will brem4%4a;m as allows t
400 cu. ft. Finis d lb zli as Publleatios and ae-ps; 53,E
CU* ft. inactive reca s. Siaeee it In net plaumed to serene any
Vital Records or Archi est, those valueees will not change. It
ahculd be remabar" that the SO" to tlarud Vill. IWt begin
until or Jume 1967 and will take apparoacisantely one Year
to ce.plarto. Ham, at the time the move starts, 03./M
will begin to deel.iver all ?8eazst" and below Finished Intell.-
i e i xblications and asps to 8 iitlsnd. a will have to
be processed In, shelved, locator rem prepared, and refer-
e cee service furnished at the saw time the 25,000 cu. ft. are
25X1
being received frog thaDA C. Also, the vo2xm at inactive,
Vital, and Arc" al records will be groWl" at the DMRC. 25X1
The average net growth per month this fine,. Year has been 564
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Cu. ft, Inactive arec ords, 79 cu. ft. Vital Rscxcerds, and 9k
Cu. frt. Archives. Xf the net growth continues at the oame
rate between now and use 1967, the oat son band will be
in excess of 71,Q00 en. ft. Also, the seeing and con-
trol over the 25,000 out frt* being moved to Ruitland over the
time period of one ~ will father cite and increase
the workload at the DM
(53 Production stands Records Center operations
Cr. based upon the number of "aecatiaras" one person can perform
in one year. An "act $ 't Ming any of the followings
One Cu. Pt* of records received.
One CU. rto at records destroyed.
One refer furnished.
The aversgs auseber of actions for six Records Centers about
which we have iaalfor .titan is 5, 335 with no more t
classified records. The CIA A rags is 30,547. It should
be noted that 100% of the records in the CIA AARC are se-
curity classified, and many of them require special control
procedures over and stove the usual classified records be-
caause of the raequiremat to handle them through spvecial chan-
nels. In addition to this, the CIA AAA is responsible for
the CIA Vital Record* Repository and for establishing and
maintaining the CIA and Predecessor Agency Archival Records.
C. Actions taken to Avoid an fhcrsaawe in T/t3 - It amid appear
from the aboye discussion that the CIA A has been over staffed
at times in the past;. This is not the canes and the toU. wing ax-
planation is how the CIA AAitC has been able to accept an ever in-
creasing workload without a corresponding increase in 'f/Ai
(I) When the move with only 25X1
18,816 cu* ft. or ands. A the AMC was pro- STAT -Mw
idiltl d 4
vng suppemenaistribution OD npproxiasaatelyW,,000 raw
information reports with a growth rate of approscimately 5:000
Per month to be peat in arder and interfiled. The reference
rata amounted to a -rc aaat 92,000 pages as month reproduced.
This reference rate was steadily growing along with the number.
of copies on file even though OCR/LT had been in the process
of microfilming for the aperture card system since + arly 19%.
Negotiations With OCR/ E' personnel in Reasa ber 1955 to have
them take over the workload in reference of the raw information
reports resulted in the discontinuance of this program in
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January 1956. As a utt, the rase tireearet~it to receive, put
in ardar, and fatorfl3 t eadsd a" the r:+ee ruse ceat to r*pv.
ducG P"" &VWOd ft= the 22,000 per a th to 2,000 per
month a has slu os added.
(a) The above say* &am relief but th Volume of records
an hend continued to ? 311 1957 the existing AAHC builds
beginning to fill seed ma, edditlou to increase the c -
eity to Its nascent SbWvas started. addition was con-
pleated in June 19. The ( t/Iisp i ibr r r no out of spum
to stare the reserve stock of Finished Was in Octabaar 1958,
and the A &M a to reeceiv! and *WWI" e4=ientsly
natexy 6,ooo cu. tt.,, bet the entity viU beTe~vedl to suit-
laad 0400 *Rasin this a pr*GMK i the + tlteetag
9rWM In Vubme oWmad the t hiceted, to Umvmw until an fa-
crease in T /O was needed. 3 teed Of 10=144109 the T/?, how-
errnr, the decision teianss setads to a solidatee the AMC propma
*14 the Vital Records PrOSMU* This was dears in AwIl 1959
With a savings of cue T/O i ' to tie Ate. By ei*ngtag
the qpemtftg finer handling Vital Records, it was
possible for one purr, to receive, sterre, and p yids, refer,-
0400 en the Vital RseOr d . this changs sJAI%sed tWO 4OW1oyee.
to other Progtasts wig the AARO, and the rued for an increase
in T/o was postponed ate.
0) The next tics server, as workload increased,
was the ravisi of Ibrm 4904P Recoerds Cant sr S ervicee Bsc est
in February 1962. oar*igfiaeerl Poe 49Q was a three part for.
TbO r e v i s e d F 490 JA nov a six part facet designed In such a
way that when the roquestor letses the fecm, he & UM go&.
plot" the charges-out card, the sus . , *ad the courier
receipt for MW use. This as revision Of a form saved the
A&RE3 a ci ~ely Lit man-boors per day. 'his savings in
man-haws wdee a s ti . cetribtstie to the A&RC's ability
to absorb over a 1-00% Amrswo in referees service at the
time.
(4) A rom-d is oauddeagreed ixtaative when no more than one
reference per file drawer per month to toatde to It. It is an
this basis that ova records are received into the MAC.
Its 1960-1a ]. all B-aftmo s of ficeas wwo told to reduce
their records holdings pricer to the ateane into the new building.
This resulted in one a 'iaee retiring to the AM records that
ware not truly inactive. Is, tact, a air over a period of
time showed this office had retired, crew 2,600 cu. ft. at
records that had a refereace activity in a eels of 20 refer-
ences per file drawer Per Muth.. When this hi* rate at
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25X1
25X1
refer a bun , tb~e aft lee obtained ec1 ,tic .
file apses and teak the a,60o cu. ft. beck in 7 h and
April 1963.
(5) lbs A had been required, since ?ham x?957, by
FM to stee the rem stock of a Joint Peateli s
Research Service (a Federal Dover meat Contract service)
publication. Since these pta lieeetiowa are sifjed and
are for the use at anyona.. It a decided that the A yta
anti especially the AM's intst est owsld best be served If
JI wvtld t"o back and store t eatiras. After
several a the negotiations thru SMd tars offi# eee, an
azceeeeent vas reached that allo the A to tr exasfer, in
April and r 1963, apprs tte3.yr Cu. ft. Of these rea-
ports. This not 004 rele"ed this *Sam for reuse to store
Agency iarnasctirer reemats, but also scree[ the ABEL opp i?
a tely 6 men hours Sep" day to hen taker caeere of the ever in-
creaassing workload wMaut *a increase in T/O.
( 6 ) ib Wirth 1 95 8 t h e leios me naft to transfer the
A& f` tti'~ book to t Staff t and out
from. under where it had been since: the nova to
t sn Ver
Ai g with this transfer, the two courier
si were tVQ4Oee"red far 25X1
ices Didion to the Aim Tba3 ? This effect
until 1 July 1963. At this tine the A&RC was transferred or-
tizsti y back to the fewer bit purposes with no 25X1
a hang* in T/O Woulpt for me tim at bad been dropped
in October 195y threCoeWzte:r or ro r. The A# C had raeeee-
aded, in a spy react of the Agway Courier Service sub-
mitted in June 1962, that the two ABC ors and slats be
transferred to a centralised Heaftuartars courier service.
This was done in August 1963-. In au itie to the reduction of
the A &W T/O by two posit s? this tr ensteer saved the AMM:
56 mss days per year by a iein ting the need to substitute
M parr, to fi31=iu on the runs during the absence of
the regular cou?ioers.
(T) the above data haws bow furl to sbAv h w the
A through its continuing a t INWrovement program
has been able to abawb a ioo% increase in v*UM or reca rds,
and. a caerresepaod ng increase in worklo d, without Any Increaasce
in T/ O. '!'here mere t i ravesent prOgrOssa '" ' itl be-
i carried on. As an ems, just two weeks ago, 15 Jkwaa-
ber lit a " da as b-water" between the first and second floors,
Approved For Release 2008/03/05: CIA-RDP73-00402R000100290065-2
 Approved For Release 2008/03/05: CIA-RDP73-00402R000100290065-2
w a Installed - This in* the result of a work Wi t,
time study survey made of the servicing of "qmsts by A&IC
Person"] . It is antio1aated that the instalatian of this
pie3oe equipment will the A& C 'oafmate ,y 30 ma
--
days per year.
(8) even th gh alt tote accomplishments haver' been
realized in the past and the Ally will oontiuue to emery on
-t i vvwent progums, the vark1ftd at the Ate is
continuing to goes. i Se pt onber 1969 the = /We and in
ptebeer 1966 the Xi/2 Offs es, as a r ,t of sure and
filing eequUmnt shwb4m,y fare" the AM to ac ept all the
especial, eoft word and records thlt bed p tioualy
been held in the Producing attSe". 9 ecet of these
speecial records is mall at promt. but is growing daily as
they are published, Y though the volaesca 3s aecell, the num-
ber of individual pstUcations and records that have to be
+ eiall,,,y Controlled scoanited for is 2srgs. The only way
the A& W meet this requ t and woartioed is to
transfer to 8uitiand the 2,,000 cu. t. Ot "Secmt" and below
records and the corre r workload. am this vii]. not
'l.de relief for am than one or two yews if the special
cods word type recood continues to gvow in the fut zre as in
the recent pwt,, m A there is a continued increase Of interest
In the 's histaay and Areht'vsl mod.
(1) The AW mast have, at oence,
ployeea to operate the pant facility
be occupied in euttl,.
Um ml om-
~nd one to 25X1
(2) Plans should be included now in the FY 1969 Su dot
for another Increase Of two in T/O ua rs sme unforseen change
c be wee In the Gave eat and AWnV - Administration
Proamm to reduce the valtme at rec rd$ being emoted.
ves & Records Center
_7-
Approved For Release 2008/03/05: CIA-RDP73-00402R000100290065-2