MEETING AT NATIONAL ARCHIVES ON SUITLAND RECORDS CENTER 6 APRIL 1967

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00402R000100290050-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 19, 2016
• Document Release Date: December 18, 2006
• Sequence Number: 50
• Publication Date: April 7, 1967
• Content Type: MFR

Approved For Release 2006/12/19: CIA-RDP73-00402R000100290050-8
7 April 1967
MEMORANDUM FOR THE RECORD
SUBJECT: Meeting at National Archives on Suitland Records Center
6 April 1967
1. Thursday, 6 April 1967 a meeting was held at National Archives
to discuss the storage and servicing of CIA/USIB Intelligence Reference
Collections in the Federal Records Center at Suitland, Maryland. The
following were present:
Herbert E. Angel, Assistant Archivist for Federal Records
Centers, NARS
Gordon Williams, Manager Federal Records Center, Suitland, Md.
Chief, SSS/DDS
Chief, RAS/SSS
Records Analyst, RAS
2. The purpose of this meeting was to complete arrangements
covering the storage of CIA/USIB records in the Federal Records Center.
Mr. Angel explained that he could not approve use of space in the Center
for a publications distribution system. There was some discussion re-
garding the interpretation of inactive records and extra copies of reports.
The GSA policy precludes storage of non-record material. It was agreed that
this CIA/USIB collection could be accepted for storage provided CIA re-
imburse the Records Center for Personnel to service the material
acknowledged that such reimbursement might possibly be arrange .
3. The activity of the records to be stored was discussed.IJ
lindicated that statistics for the last month showed about 500
service actions. This is considered to be average and a statistical
analysis of recent years will be completed and supplied GSA. This work
load is well within the GSA standard for inactive records (i.e. Not
more than one service action per month per drawer full (2 cu. ft.) of
files in storage).
4. kxplained the current security requirements for a
personnel barrier similar to the GSA TOP SECRET compartment in the
adjoining vault and that CIA would reimburse GSA for this installation.
Representatives from the CIA Offices of Security and Logistics and the
Chief. of the Agency Archives and Records Center had surveyed the area
on 6 March 1967 and drafted a preliminary plan for such compartmentation.
This plan will be provided Mr. Williams in the coming week. A Work Order
will be forwarded as soon as authorization is obtained.
STA
STA
STA
STA
STA
STAT
 Approved For Release 2006/12/19: CIA-RDP73-00402R000100290050-8
5. The problem of personnel to service this CIA material remains
to be agreed upon by both GSA and CIA. Various possibilities were
discussed and mitigating circumstances explained as follows:
a. CIA Office of Security insists that any GSA personnel
servicing CIA records must have a CIA security clearance which
includes an investigation, polygraph, and completion of a
Personal History Statement as a minimum requirement.
b. GSA maintains they must have supervisory control over
employees working in the Federal Records Center.
c. Three possible solutions are:
(1) For GSA Records Center employees to be investigated and
cleared by the CIA Office of Security to handle CIA Records
Material.
(2) Another solution would be for CIA employees to resign
and transfer to GSA for duty in the CIA Compartment at the
(3) To satisfy requirements in both Agencies two CIA
employees could be assigned to serve tours of duty with GSA
as integrated GSA employees. Other CIA employees would be
rotated through this assignment as required.
6. Mr. Angel ill explore the personnel possibilities
with their respective personnel Directors and meet again to complete
arrangements.
7. Finally, it was agreed that when the Vault was ready and arrange-
ments complete, the CIA would provide for the transfer of the records
from its storage to Suitland. Also, it was agreed that the CIA courier
system would pick up and deliver material from the vault. Obsolete material
for destruction would also be removed by the courier and not destroyed in
the Suitland pulverizor. The GSA requests they be furnished servicing
statistics related to the CIA records volume in storage and the rate of
services being provided.
Records Administration Staff
 Approved For Release 2006/12/19: CIA-RDP73-00402R000100290050-8
STAT
Approved For Release 2006/12/19: CIA-RDP73-00402R000100290050-8