SPACE TO STORE AGENCY RECORDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00402R000100250007-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 22, 2016
• Document Release Date: June 29, 2012
• Sequence Number: 7
• Publication Date: December 8, 1969
• Content Type: MF

Declassified in Part - Sanitized Copy Approved for Release 2012/06/29: CIA-RDP73-00402R000100250007-0
CIA ARCHIVES'AND RECORDS CENTER
December 1969
ME'ORANDUII FOR: Chief, Records Administration Branch
SUBJECT : Space to Store Agency Records
1. I have reviewed the various studies of alternatives for addi-
tional space for the storage of records. I cannot help but come to
the same conclusions I did in June of 1968; that is, the most practi-
cal and economical lace to store Agency records outside of the Head-
quarters area Since we are not permitted to construct new space,
I have two recommendations that will provide for at least 5 years of
25X1 continuing storage and save the Agency about 1 million dollars.
in addition to the established fact that a centralised records storage
facility is the most economical in terms of both manpower and space,
the following advantages F___]should be considered:
are no transportation or courier problems.
are no Support problems.
are no telephone or communication problemis*
are no security or cover problems.
are no personnel or housing problems.
F. E::::Jhe records are under the control of Agency per-
sonnel, and there is less risk of disclosure to unauthorized
personnel.
2. Recommendation Number 1
for the
Supplemental Distribution material now at the u an Annex. This
space will accommodate 18,000 cu. ft. of records and barring any new
programs, will last indefinitely for Supplemental Distribution. The
building is already equipped with a fire alarm system, electrical
current and water. It is definitely not a vault; however, with a
S REVRET
Declassified in Part - Sanitized Copy Approved for Release 2012/06/29: CIA-RDP73-00402R000100250007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/06/29: CIA-RDP73-00402R000100250007-0
SECRET
security alarm system and a new door, it should be suitable for Secret
Supplemental Distribution. The building is inside a fenced-in area
that is patrolled by Agency guards. Also, the response time to an
alarm would be less than two minutes.
Considering the fact that Security recommended transferring the
custody of some of our Office records to GSA, I think they would
approve this building for Supplemental Distribution. The building is
close enough to the that it would not
require rest rooms, office space or work areas. We would also be able
to utilize the personnel for other functions when the Supplemental
Distribution did not require both of them full time. This will be
particularly important if we go to moveable shelving or follow recom-
mendation #2 in paragraph 3 below.
This building is currently being used 25X1
bedding and related items. (Also, T observed that there is quite a bit
of wasted space in the building.) Most of the requirements for these
items are 15-17 years old. In view of the changing emergency program,
I think each of these requirements should be reviewed very carefully
and the obsolete items removed. If there are items that must be retained,
they can be stored in This area is not 25X1
suitable for records storage because of the weight; however, it would
be suitable for such things as clothing and bedding. The cost to get
this building ready for records storage is outlined in paragraph 4 below:
These supplies consist of canned rations, clothing,
Double more of the existing shelving in the present A&RC
building. This action will provide about 20,000 additional cu. ft. of
storage space. This is only about 50% of the increase we can obtain
with moveable shelving; however, the cost will only be about 5% of
the cost of moveable shelving. It takes a little longer to service
requests from double shelving, but it will also take longer to service
requests from moveable shelving. In addition to the cost factor, the
following items should be considered:
A. Floors will not have to be raised.
B. Alarm system will not be affected.
C. heating and air-conditioning will not be affected.
D. Only minor adjustments will be necessary for lighting.
E. The building will not be altered to prevent future changes
in equipment.
SGT
Declassified in Part - Sanitized Copy Approved for Release 2012/06/29: CIA-RDP73-00402R000100250007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/06/29: CIA-RDP73-00402R000100250007-0
The double shelving can be installed
and can be accomplished over a period of two years. a matter
fact, ire have shelving on hand for 3,000 cu. ft. of records, and we can
start immediately installing it. Additional laborers will not be needed
to move the boxes; by spreading this project over 2 years we can move
the boxes around using our building laborer and perhaps summer employees.
The cost estimates for this program are outlined in paragraph 4 below:
4. Cost Estimates to use Apace
.... $55,000
space for records.
WANNIMINNIMUMMS
TOTAL COST.........$72,000
Security Alarms..... ? .............$30,000
Doors ............................. 2,000
Lighting .......................... 5,000
Shelving (18,000 cu. ft.)......... 1.8,000
Double Shelving in~ Building
Shelving(20,000 Cu. ft.)..........$20,000
-3,000 On Hand
TOTAL ....................... 17,000
Items that Security or Logistics
may come up with ...................$28,000
COST FOR 5 YEARS PLUS STORAGE
.........................0.$100,000
5. This five years will give us time to implement programs and
systems that will reduce the volume of records necessary for storage.
Other programs may change that will affect the volume of records
25X1 necessary to store the Vital Records may be moved to a *vb
basement of the new building at Headquarters; an Archival facility may
be established at another location; and Supplemental Distribution may
be reduced to film or electronic storage. If all or some of these
things take place, we may never need to look for additional storage
.ET
Deputy Ch e ;
Declassified in Part - Sanitized Copy Approved for Release 2012/06/29: CIA-RDP73-00402R000100250007-0