PURGE OF INACTIVE RECORDS OF THE OFFICE OF(Sanitized)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00099A000200170040-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: August 2, 2001
• Sequence Number: 40
• Publication Date: September 20, 1968
• Content Type: MF

Approved For Release 2001/ f5F T DP73-00099A000200170040-6
20 September 1968
MEMORANDUM FOR: CIA Records Management Board
SUBJECT : Purge of Inactive Records of the Office of the
REFERENCE : Memorandum dated 4 September 1968,
Subject: "Purge of Inactive Records"
1. This office has had a continuing program of records review and
reduction beginning in October 1966 updated in July 1967, and again in
July 1968. Executive Officer, has been in charge
of the program.
2. The program of records review and purge followed by this office
was divided into three parts: (a) Elimination of documents no longer needed
or of value; (b) Temporary storage of records at the Agency Records Center,
with elimination of these records at phased intervals of six months; (c)
Permanent retention of records for historical purposes.
a. With respect to "a," since October 1966 we have
eliminated approximately ten cubic feet of unessential material.
b. With respect to "b, " this material -- four cubic feet --
stored at the Records Center in July 1967, was eliminated as
of July 1968 on a phased basis.
c. With respect to "c, it we do not have currently any
permanent-retention records stored at the Records Center.
3. On 17 September 1968, visited the Agency Records
Center to make certain that all _ holdings were eliminated per previous25X1A
agreement and found that this had indeed been done. As of this date, therefore,
we have no records of any kind stored at the Records Center.
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4. In late July 1968, prior to the issuance of reference memorandum,
this staff conducted, on its own initiative another review and purge of our
working files. We were able to eliminate totally another three cubic feet
of file holdings. During this review we also earmarked for transmittal to
the Records Center some one and one-half cubic feet of records that should
be on permanent retention for historical and archival purposes. In view of
the space problems at the Records Center, we are now holding these records
in our office. These records consist primarily of key, important, and
high-level documents relating to all aspects of the Agency's participation
25X1A and activities the last few years. In view of the fact that
a great many of these records involve DCI position papers and correspondence
to and from the highest levels of government on policy matters relating to
25X1A I strongly urge that when space permits these files be stored in
the archives at the Records Center. They are vital historical records with
a present sensitivity that precludes normal handling and processing. They
should certainly be retained somewhere and, to us, the Records Center
would appear to be the proper place,
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