RECORDS ADMINISTRATION PROGRAM FIRST QUARTERLY REPORT - ACCOMPLISHMENTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00450R000100290010-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: November 11, 2016
• Document Release Date: September 1, 1998
• Sequence Number: 10
• Publication Date: April 1, 1968
• Content Type: PERRPT

Approved For Release 19999EWIA-RDP72-00450R0004029001
RECORDS ADMINISTRATION PROGRAM
Fran QUARTO REPORT
AOCOMP?SHMENTS
42090 CPPTIQF
(Forms Control, Correspondence
/
nts, and Repo
A. Forms Management AA-!tionA Oomaleted this QUartert.
New Forms Desi6med and Issued
Old Forme Revised and Issued
Old Forms Obsoleted and Removed
B. Other Forms Developmental
1. During a recent trip to
Records file of Agency
were missing. The p
the original dietr
Records Officers w
days were spent a
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2. Designed 3 new
keeping with
47. 336,5U( (:opie
77 (1,938,87c copier
15
the Records Center to update the Vit21
we discovered more than 400 forms
d not inelnded Forms Management in
To correct this, the respective
tacted for the missing forms. Two
a review and updating exercise.
3. Most of seven 1days
briefin3s.
forms for the Language Schwl in
General Survey.
spent preparing charts for SSS a
4. A special *aiming program in Forms Molign end Analysis i$ helnt
developed /for DD/P, who will spend several -leets
of on- job training with us.
5.
6. Revisions to 6 Clandestine Services Info
at the request of TOW.
Reportr were made
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MOUS NAMMUI;I
(Records Surveys SystemsDeve1opert,
A.
space.
nt ;114 Supp
Logistic tion of Pullepac (oiitctin
releeeed four aectionz of conventional sheiv ng
ferred to meet a need in Office of Research and
thereby saving 54 square feet of floor
el in a cost avoidance of approximately $420.
A 8urvey ie being made of the microfilming feasibility to reauce
storage space at Headquarters and the Records Center for filin6
the Photo Caption Reports of CRO/0R. Since thee, reports are
eeheduled to be held fifty years, filming may 9rove to be an
economicalIY APpropriate consideration. There are 124 cubic ftet
at the Recorde Center and 18 cubic feet at Headquarters,
C.
2
5
ii1
i9
ii111 2E0
o RID and Mr..= or this Sta ined t
./Maa
st trial installation of motorized Yullspece 4helvin6-. They
impressed uith the ease and rpeed with which this equipment
op, Pm. Ihe 1/4 horse-power motor can move 45.000 pounds of
files to open an aisle in 10 seconds The item is uot priced yet
and we felt an additional safety control is necessary.
1. The ins ion of Conmerv-i-Piie V in the Officeo
Recriithnt Division has been completed. Xi Adition to savin,;
54 spur* feet of floor space, it permits easier ac*ss te the
files, reduces search time, and in general, increases productivity.
This Office previously used "Pro-File" cabinets. It is our hope
their main file room will now convert to this tyPe of 4414Pmfint,
as we have urged them for years in aeveral proposals to increase
their filing capacity and efficiency,
2. The installation of Pullspace in Office o Logistics,upiy
Division has been completed and is working very satisfactorily
pxos
(Storage of Data for ergency or to RcontituteDestroyed Offices)
-2-
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C.
approved revised Vital Reeorde C
of puter e.-vices, and
Research. Purtinl revia tone were eop1eted for el
Orrice of Training, Office of Finence and the Rec
Division, DD/P.
its
This guar er cubic feet r current Vital Recordz ocre reccive6
at the Relocation Site and l,.58 cubic fest were destroyed or
transferred.
A.da
A study has been cplateJ an
and the related probls of people and fa
received from aeveral. Zecords Officers, the
Planning Officer, and 25X1A6a
dicate* that this La an a he
policy governing the AgeI3cr Vital
recommendations have been ebeitted to the Chief, $upport Be
Staff.
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rAnc?149x
lex, Scheduling Storage andArchives)
Center Activities this gmartert
Records Received for Storage
Records Removed for Destruction
Records transferred oat of Center
(set Oromth 738)
(cubic feet)
4,782
1,932
2,112
3
20,377 Ltig delivered
10,374tt.a delivered
103 peas,
installed but is not yet
jacks mere installed in
of the emergency phone
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A.
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d Standards s Required by ER 70-1)
de Orientations
1. A sedz3. Records Manaamment Brief in on the "Agency Records
StorProblem"age was given on 13 March at Headquarters to
)4?saers. Bannerman, Coffey,
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A presentation on the Records Administration Progrp made
to 15 .Career Trainees on 21 March. Another presentation on
the "Agency Records Program" was presented to 52 Agency employees
attending the Support Services Review course at on 5 Msrch. 25X1A6a
On 22 Karen at National Archives the CIA Records Aintstratioa
Officer presided over the Interagency Records Advisory Council
meeting attended by 300 government employees. Twenty of those
in attendance were CIA employees.
Our Vital Records Program techniques were presented as
the 2-Mk Records Management Seminar conducted by the
Arehives and Records Service. In attendance were 33 represen
tives from 1L, different government and private industry affilintes.
Webers of this Staff
Center, briefed Mr.
Records Management.
Records Management OM
g Chief of the Archives and Recorde
in the various ?aspects of
newly uppointst3 as t
/I Directorrte.
or t
. Several embers of this Staff briefed Mr, the 25X1A9a
newly appointed Records Officer for Office of
CIA 3 dz,ya Trends Ind Highlights
1.
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2.
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Ilnirtaran
CIA - 3 days - ADP Orientation
attended 1/2 day Sem by
ton, Park Betel. The "Spectrum '68"
phy and technological advancements
resentatives from the SIPS
ices in Baltimore to re
ton processing nrd retrieval.
Approved For Release 1999/ ? RDP72-00450R000100290010-0