EXPANSION OF RECORDS CENTER

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00450R000100170009-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 1
• Document Creation Date: December 20, 2016
• Document Release Date: July 7, 2000
• Sequence Number: 9
• Publication Date: May 25, 1956
• Content Type: MEMO

Approved For Release 2007/10/23: CIA-RDP72-0045OR000100170009-4
Chief, Management Staff
Chief, Records Manae:'ent Staff
Expansion of Records Center
25 May 1956
I. This supplements my memorandum of 14 May. Undoubtedly,
you and Colonel. Waite will be interested in some data on the
destruction of records by the Center.
2. Material :doing to the Center is responsive to a records control
schedule developedby us and the office concerned. T!-_ese schedules show
retirement dates (to the Record Center) and destruction dates. On 30
April, the Records Center had disposed of a total of 4289 cubic feet
of records. This fiscal- year over 2200 cubic feet of holdings were
destroyed a d the rate of destruction is equivalent to 25;0 of our
receipts for the same period.
3. It is estimated that the Agency has 1.10,000 cubic feet of
records in active files. Records control schedules covering 70,556
cubic feet (65%) of material have been prepared; 19.5% of these will
be retained permanently, and 80.5% kept from one to 75 years. About
47% of the temporary records are in the 5 to 15 year retention period.
Consequently, we cannot expect any appreciable increase in destruction
for sore time.
4. Since a certain per cent of all records created must be retained.
permanently b- the Records Center as the Agency Archives, the total
holdings of the Center over the years will alwasy be increasing. This
rate of increase may vary, and it could occur that during a particular
',ear a balance would be struc;; between records received and records
destroyed. However, it is mathematically impossible by the very nature
of the operation to maintain this stabilization between intake and destruc-
tion.
5. As noted above we estimate the Agency's retirement program to
be 65% activated. All major offices have trar'sferred some records to
the Center except Security which has destroyed some material in their
offices and is earmarking others for early transfer to the Center.
6. Even though we complete schedules for the entire Agency it will
tape about ten years for the retirement features to become active enough
to reach an additional 1.00,000 cubic feet. Of this total we estimate
that about 33,000 cubic feet will be destroyed, leaving us 67,000
additional cubic feet at the Center. The small existing leeway at the
Records Center, 13,000 cubic feet, together with the requested 60,000
cubic feet, ought to take care of us for the foreseeable future.
%)LUiiff
Approved For Release 2007/10/23: CIA-RDP72-0045OR000100170009-4