V. POSSIBLE ALTERNATIVE SYSTEMS, THEIR EFFECTIVENESS:

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00450R000100100035-2
• Release Decision: RIFPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 20, 2016
• Document Release Date: July 14, 2000
• Sequence Number: 35
• Publication Date: October 20, 1997
• Content Type: REPORT

V. Possible alternative systems, their effectiveness:
A. Allocation of printing Services Resources by
a S orn of. Publication Priorities
A report on Printing Services from Assistant
Deputy Director (Intelligence) for Management
to Deputy Director (Support), 2 January 1964,
presented a concept for assigning reproduction
priorities to intelligence products so as to
(1) distinguish between production efforts on
the basis of urgency of need, and (2) to justify
a given level of graphics. (The report noted
a trend within the DD/I toward the use of
costly graphics to improve the general appearance
of publications of all categories; and a general
tendency, again within the DD/I, to submit
requisitions to PSD with short deadlines and
high priorities with too little regard that this
practice required overtime work.)
Priorities were established in five categories
(I, II, III, IV2 V) to govern relative urgency
of reproduction, and in five (A, B, C, D, E) to
indicate authority to resort to a given level
of use of graphics. These two indicators, each
with its own message, were to be used in concert,
for example, I-B, III-C (See Appendix )?
 Over time, this concept of publication
priorities has been honored more by disuse
than by use. As has been indicated before,
most Agency components have established their
needs and priorities for printing on the basis
of the nature of their work and its urgency.
This priority is reflected in the deadline
date indicated on the Printing Requisition
Form. The printing facilities schedule their
printing workloads according to these deadlines.
Deadline problems under this informal priority
system have been minor.
User Charge System
The Inspector General's Survey of Printing
Services Division, September 1966, concluded
that present procedures for cost allocation
and control provide little incentive for customers
to reduce printing and reproduction costs.
Possible alternatives were discussed including
a "user charge system" which would require
customer components to include printing costs
in their own budgets.
This system was rejected as infeasible in
view of the Agency's centralized approach to
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budgeting and the fact that the largest single
item of cost to PSD is the salaries one which
cannot easily he allocated to users. The IG
Survey considered that such a "cost accounting
case may be more painful than the disease.
C. Use of Contractual Printing (GPO, private firms)
All printing requirements levied on the
Government Printing Office (GPO) are channeled
through PSD which approves and signs off on
the invoice. These requirements must be
unclassified, involve a large quantity of
printing -- usually over 20,000 impressions
per job, and entail work of a specialty nature
which would overtax the facilities of PSD. Few
Agency requirements for printing meet these
criteria.
Private Firms
Contracts for printing with provate firms
are negotiated by the Procurement Division of
the Office of Logistics. Such printing during
FY 67 consisted entirely of unclassified forms
of a specialty nature.
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External photographic work is handled by
PSD. Continuance of these external photographic
contracts is felt to be essential, especially
during periods of excessively heavy workloads
for PSD and to do work for which it would not
be economical to equip PSD. Cominercial prices
paid for this work are reasonable and in line
with in-plant costs.