H.R. 18612 IN THE SENATE OF THE UNITED STATES AN ACT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00450R000100090004-9
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 100
• Document Creation Date: December 12, 2016
• Document Release Date: April 15, 2002
• Sequence Number: 4
• Publication Date: September 17, 1968
• Content Type: REGULATION

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90TIT CONGRESS
2D SESSION
. R. 18612
IN THE SENATE OF THE UNITED STATES
SEPTEMBER 17, 1968
Read twice and referred to the Committee on Rules and Administration
AN ACT
To enact title 44, United States Code, "Public Printing and Documents",
codifying the general and permanent laws relating to public printing
and documents.
I Be it enacted by the Senate and House of Representatives of the
2 United States of America in Congress assembled, That the general
3 and permanent laws relating to public printing and documents are
4 revised, codified, and enacted as title 44, United States Code, "Public
5 Printing and Documents", and may be cited as "44 U.S.C. ? ", as
6 follows :
7 TITLE 44-PUBLIC PRINTING AND DOCUMENTS
CHAPTER
Sec.
1. JOINT COMMITTEE ON PRINTING------------------------------------
101
3. GOVERNMENT PRINTING OFFICE-------------------------------------
801
5. PRODUCTION AND PROCUREMENT OF PRINTING AND BINDING------------
501
7. CONGRESSIONAL PRINTING AND BINDING-----------------------------
701
9. CONGRESSIONAL RECORD--------------------------------------------
901
11. ExEoiTIVE AND JUDICIARY PRINTING AND BINDING-------------------
1101
18. PARTICULAR REPORTS AND DOCUMENTS-----------------------------
1801
15. FEDERAL REGISTER AND CODE OF FEDERAL REGULATIONS---------------
1501
17. DISTRIBUTION AND SALE OF PUBLIC DOCUMENTS-----------------------
1701
19. DEPOsIToRY LIBRARY PROGRAM--------------------------------------
1901
21. ARCHIVAL ADMINISTRATION----------------------------------------
2101
23. NATIONAL ARCHIVES TRUST FUND BOARD-----------------------------
2301
25. NATIONAL HISTORICAL PUBLICATIONS COMMISSION--------------------
2501
27. FEDERAL RECORDS COUNCIL-----------------------------------------
2701
29. RECORDS MANAGEMENT BY ADMINISTRATOR OF GENERAL SERVICES-------
2901
31. RECORDS MANAGEMENT BY FEDERAL AGENCIES-------------------------
3101
88. DISPOSAL OF RECORDS--------------------------------------------
8801
85. COORDINATION of FEDERAL REPORTING SERVICES-----------------------
8501
87. ADVERTISEMENTS BY GOVERNMENT AGENCIES-------------------------
8701
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1 CHAPTER 1-JOINT COMMITTEE ON PRINTING
Sec.
101. Joint Committee on Printing : membership.
102. Joint Committee on Printing : succession ; powers during recess.
108. Joint Committee on Printing : remedial powers.
2 ? 101. Joint Committee on Printing: membership
3 The Joint Committee on Printing shall consist of the chairman and
4 two members of the Committee on Rules and Administration of the
5 Senate and the chairman and two members of the Committee on House
6 Administration of the House of Representatives.
7 ? 102. Joint Committee on Printing: succession; powers during
8 recess
9 The members of the Joint Committee on Printing who are reelected
10 to the succeeding Congress shall continue as members of the commit-
11 tee until their successors are chosen. The President of the Senate and
12 the Speaker of the House of Representatives shall, on the last day of a
13 Congress, appoint members of their respective Houses who have been
14 elected to the succeeding Congress to fill vacancies which may then
15 be about to occur on the Committee, and the appointees and members of
16 the Committee who have been reelected shall continue until their suc-
17 cessors are chosen.
18 When Congress is not in session, the Joint Committee may exercise
19 all its powers and duties as when Congress is in session.
20 ? 103. Joint Committee on Printing: remedial powers
21 The Joint Committee on Printing may use any measures it considers
22 necessary to remedy neglect, delay, duplication, or waste in the public
23 printing and binding and the distribution of Government publications.
24 CHAPTER 3-GOVERNMENT PRINTING OFFICE
See.
801. Public Printer: appointment; bond.
802. Deputy Public Printer: appointment; duties.
M. Public Printer and Deputy Public Printer : compensation.
804. Public. Printer : vacancy in office.
W. Public Printer : employees ; pay.
806. Public Printer : employment of skilled workmen ; trial of skill.
807. Public Printer : night work.
M. Disbursing officer : continuation and settlement of accounts during vacancy
in office; responsibility for accounts ; disbursements for Superintendent
of Documents.
309. Revolving fund for operation and maintenance of Government Printing
Office : capitalization ; reimbursements and credits ; accounting and budget-
ing ; reports.
310. Payments for printing, binding, blank paper, and supplies.
311. Purchases exempt from the Federal Property and Administrhtive Services
Act.
312. Machinery, material, equipment, or supplies from other Government
agencies.
318. Examining boards : paper ; bindery materials; machinery.
814. Inks, glues, and other supplies furnished to other Government agencies:
payment.
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Sea
315. Branches of Government Printing Office; limitations.
316. Detail of employees of Government Printing Office to other Government
establishments.
? 301. Public Printer: appointment; bond
The President of the United States shall nominate and, by and with
the advice and consent of the Senate, appoint a suitable person, who
must be a practical printer and versed in the art of bookbinding, to
take charge of and manage the Government Printing Office. His title
shall be Public Printer. He shall give bond approved by the Secretary
of the Treasury in the sum of $25,000 for the faithful performance of
the duties of his office.
? 302. Deputy Public Printer: appointment; duties
The Public Printer shall appoint a suitable person, who must be
a practical printer and versed in the art of bookbinding, to be the
Deputy Public Printer. He shall perform the duties formerly required
of the chief clerk, supervise the buildings occupied by the Government
Printing Office, and perform any other duties required of him by the
Public Printer.
? 303. Public Printer and Deputy Public Printer: compensation
The compensation of the Public Printer is at the rate of $28,750
per annum, and the compensation of the Deputy Public Printer is at
the rate of $27,500 per annum.
? 304. Public Printer : vacancy in office
In case of the death, resignation, absence, or sickness of the Public
Printer, the Deputy Public Printer shall perform the duties of the
Public Printer until a successor is appointed or his absence or sickness
ceases; but the President may direct any other officer of the Govern-
ment, whose appointment is vested in the President by and with the
advice and consent of the Senate, to perform the duties of the vacant
office until a successor is appointed, or the sickness or absence of the
Public Printer ceases. A vacancy occasioned by death or resignation
may not be filled temporarily under this section for longer than
ten days, and a temporary appointment, designation, or assign-
ment of another officer may not be made except to fill a vacancy hap-
pening during a recess of the Senate.
? 305. Public Printer: employees; pay
The Public Printer may employ journeymen, apprentices, laborers,
and other persons necessary for the work of the Government Printing
Office at rates of wages and salaries, including compensation for night
and overtime work, he considers for the interest of the Government
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and just to the persons employed, except as otherwise provided by
this section. He may not employ more persons than the necessities of
the public work require nor more than two hundred apprentices
at one time. The minimum pay of journeymen printers, pressmen,
and bookbinders employed in the Government Printing Office shall
be at the rate of 90 cents an hour for the time actually employed. Ex-
cept as provided by the preceding part of this section the rate of
wages, including compensation for night and overtime work, for
more than ten employees of the same occupation shall be determined
by a conference between the Public Printer and a committee selected
by the trades affected', and the rates and compensation so agreed upon
shall become effective upon approval by the Joint Committee on Print-
ing. When the Public Printer and the committee representing a trade
fail to agree as to wages, salaries, and compensation, either party may
appeal to the Joint Committee on Printing, and the decision of the
Joint Committee is final. The wages, salaries, and compensation so
determined are not subject to change oftener than once a year.
? 306. Public Printer: employment of skilled workmen; trial of
skill
The Public Printer shall employ workmen who are thoroughly
skilled in their respective branches of industry, as shown by trial of
their skill under his direction.
? 307. Public Printer: night work
The Public Printer shall cause the public printing in the Govern-
ment Printing Office to be done at night as well as through the day,
when the exigencies of the public service require it.
? 308. Disbursing officer; continuation and settlement of ac-
counts during vacancy in office; responsibility for ac-
counts; disbursements for Superintendent of Documents
(a) Upon the death, resignation, or separation from office of the
disbursing officer of the Government Printing Office, his accounts may
be continued, and payments and collections may be made in his name,
by the deputy disbursing officer or officers designated by the Public
Printer, for a period of time not to extend beyond the last day of the
second month following the month in which his death, resignation, or
separation occurred. Accounts and payments shall be allowed, audited,
and settled, and checks signed in the name of the former disbursing
officer by a deputy disbursing officer shall be honored in the same
manner as if the former disbursing officer had continued in office.
(b) A former disbursing officer of the Government Printing Office,
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his estate, or the surety on his official bond, may not be subject to any
legal liability or penalty for the official accounts or defaults of a
deputy disbursing officer acting in the name or in the place of the
former disbursing officer. Each deputy disbursing officer is responsible
for accounts entrusted to him under subsection (a) of this section, and
the deputy disbursing officer and the sureties upon his bond are liable
for any default occurring during his service under subsection (a) of
this section.
(c) Disbursements on account of salaries or other expenses of the
office of the Superintendent of Documents shall be made by the dis-
bursing officer of the Government Printing Office, and a statement
included in the Public Printer's annual report for each fiscal year.
? 309. Revolving fund for operation and maintenance of Govern-
ment Printing Office: capitalization; reimbursements
and credits; accounting and budgeting; reports
(a) The revolving fund of $1,000,000 established July 1, 1953, is
available without fiscal year limitation, for-
the operation and maintenance of the Government Printing
Office, except the Office of Superintendent of Documents, includ-
ing rental of buildings;
attendance at meetings not to exceed $3,000 in any fiscal year;
maintenance and operation of the emergency room;
uniforms, or allowances therefor, as authorized by section 5901
of Title 5;
boots, coats, and gloves;
repairs and minor alterations to buildings; and
expenses authorized in writing by the Joint Committee on
Printing for inspection of Government printing activities.
In addition, the Public Printer shall provide capital for the fund by
capitalizing, at fair and reasonable values as jointly determined by
him and the Comptroller General, the current inventories, plant, and
building appurtenances, except building structures and land, equip-
ment, and other assets of the Government Printing Office.
(b) The fund shall be:
(1) reimbursed for the cost of all services and supplies fur-
nished, including those furnished other appropriations of the
Government Printing Office, at rates which include charges for
overhead and related expenses, depreciation of plant and building
appurtenances, except building structures and land, and equip-
ment, and accrued leave;
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1 (2) credited with all receipts including sales of Government 1 1.. 2 publications, waste, condemned, and surplus property and with
3 payments received for losses or damage to property; and
4' (3) charged with payment into miscellaneous receipts of the
5 Treasury of that part of the receipts from the sales of Govern-
6 ment publications required by law.
7 (c) An adequate system of accounts for the fund shall be main-
8, tained on the accrual method, and financial reports prepared on the
9 basis of the accounts. The Public Printer shall prepare and submit
10 an annual business-type budget program for the operations under
111 this fund. The General Accounting Office shall audit the activities
12, of the Government Printing Office and furnish an audit report an-
13' nually to the Congress and the Public Printer. For these purposes
14 the Comptroller General shall have such access to the records, files,
15 personnel, and facilities of the Government Printing Office as he
16, considers necessary.
17! (d) 'Commencing with the fiscal year 1969, the annual business-
type budget for the fund shall be considered and enacted as pre-
19 scribed by section 849 of title 31.
20 ? 310. Payments for printing, binding, blank paper, and supplies
211 An executive department or independent establishment of the Gov-
22. ernment ordering printing and binding or blank paper and supplies
23 from the Government Printing Office shall pay promptly by check
241 to the Public Printer uponhis written request, either in advance or
25. upon completion of the work, all or part of the estimated or actual
26 cost, as the case may be, and bills rendered by the Public Printer are
27 not subject to audit or certification in advance of payment. Adjust-
28 ments on the basis of the actual cost of delivered work paid for in
29 advance shall be made monthly or quarterly and as may be agreed by
30' the Public Printer and the department or establishment concerned.
31; ? 311. Purchases exempt from the Federal Property and Adminis-
32' trative Services Act
33 ' Purchases may be made from appropriations under the "Govern-
34 ! ment Printing Office" without reference to the Federal Property and
35' Administrative Services Act, approved June 30, 1949, as amended,
36 concerning purchases for the Federal Government.
37 ? 312. Machinery, material, equipment, or supplies from other
38' Government agencies
39 An officer of the Government having machinery, material, equip-
140 ment, or supplies for printing, binding, and blank-book work, inelud-
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ing lithography, photolithography, and other processes of reproduc-
tion, no longer required or authorized for his service, shall submit a
detailed report of them to the Public Printer. The Public Printer,
with the approval of the Joint Committee on Printing, may requisition
such articles as are serviceable in the Government Printing Office, and
they shall be promptly delivered to that office.
? 313. Examining boards: paper; bindery materials; machinery
The Deputy Public Printer, the superintendent of printing, and a
person designated by the Joint Committee on Printing, shall con-
stitute a board to examine and report in writing on paper delivered
under contract, or by purchase or otherwise, at the Government Print-
ing Office.
The Deputy Public Printer, the superintendent of binding, and a
person designated by the Joint Committee on Printing shall constitute
a board to examine and report in writing on material, except paper, for
the use of the bindery.
The Deputy Public Printer, the superintendent of printing, and a
person designated by the Joint Committee on Printing shall con-
stitute a board of condemnation, who, upon the call of the Public
Printer, shall determine the condition of presses and other machinery,
and material used in the Government Printing Office, with a view to
condemnation.
? 314. Inks, glues, and other supplies furnished to other Govern-
ment agencies: payment
Inks, glues, and other supplies manufactured by the Government
Printing Office in connection with its work may be furnished to depart-
ments and other establishments of the Government, upon requisition,
and payment made from appropriations available.
? 315. Branches of Government Printing Office; limitations
Money appropriated by any Act may not be used for maintaining
more than one branch of the Government Printing Office in any one
building occupied by an executive department of the Government, and
a branch of the Government Printing Office may not be established
unless specifically authorized by law.
? 316. Detail of employees of Government Printing Office to other
Government establishments
An employee of the Government Printing Office may not be detailed
to duties not pertaining to the work of public printing and binding
in an executive department or other Government establishment unless
expressly authorized by law.
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1 CHAPTER 5-PRODUCTION AND PROCUREMENT OF
2 PRINTING AND BINDING
See.
501. Government printing, binding, and blank-book work to be done at Govern-
ment Printing Office.
502. Procurement of printing, binding, and, blank-book work by Public Printer.
503. Printing in veterans' hospitals.
504. Direct purchase of printing, binding, and blank-book work by Government
agencies.
505. Sale of duplicate plates; copyright.
506. Time for printing documents or reports which include illustrations or maps.
507. Orders for printing to be acted upon within one year.
508. Annual estimates of quantity of paper required for public printing and
binding.
509. Standards of paper ; advertisements for proposals ; samples.
510. Specifications in advertisements for paper.
511. Opening bids ; bonds.
512. Approval of paper contracts ; time for performance ; bonds.
513. Comparison of paper and envelopes with standard quality.
514. Determination of quality of paper.
515. Default of contractor ; new contracts and purchase in open market.
516. Liability of defaulting contractor.
517. Purchase of paper in open market.
3 ? 501. Government printing, binding, and blank-book work to be
4 done at Government Printing Office
5 All printing, binding, and blank-book work for Congress, the Execu-
6 tive Office, the Judiciary, other than the Supreme Court of the United
7 States, and every executive department, independent office and estab-
8 lishment of the Government, shall be done at the Government Printing
9 Office, except-
10 (1) classes of work the Joint Committee on Printing considers
11 to be urgent or necessary to have done elsewhere; and
12 (2) printing in field printing plants operated by an executive
13 department, independent office or establishment, and the procure-
14 ment of printing by an executive department, independent office
15 or establishment from allotments for contract field printing, if
16 approved by the Joint Committee on Printing.
17 Printing or binding may be done at the Government Printing Office
18 only when authorized by law.
19 ? 502. Procurement of printing, binding, and blank-book work by
20 Public Printer
21 Printing, binding, and blank-book work authorized by law, which
22 the Public Printer is not able or equipped to do at the Government
23 Printing Office, may be produced elsewhere under contracts made by
24 him with the approval of the Joint Committee on Printing.
25 ? 503. Printing in veterans' hospitals
26 Notwithstanding section 501 of this title, the Administrator of
27 Veterans' Affairs may utilize the printing and binding equipment
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1 that the various hospitals and homes of the Veterans' Administration
2 use for occupational therapy, for printing and binding which he
3 finds advisable for the use of the Veterans' Administration.
4 ? 504. Direct purchase of printing, binding, and blank-book work
5 by Government agencies
6 The Joint Committee on Printing may permit the Public Printer to
7 authorize an executive department, independent office, or establish-
8 ment of the Government to purchase direct for its use such printing,
9 binding, and blank-book work, otherwise authorized by law, as the
10 Government Printing Office is not able or suitably equipped to execute
11 or as may be more economically or in the better interest of the Govern-
12 ment executed elsewhere.
13 ? 505. Sale of duplicate plates; copyright
14 The Public Printer shall sell, under regulations of the Joint Com-
15 mittee on Printing, to persons who may apply, additional or duplicate
16 stereotype or electrotype plates from which a Government publication
17 is printed, at a price not to exceed the cost of composition, the metal,
18 and making to the Government, plus 10 percent, and the full amount
19 of the price shall be paid when the order is filed. A publication re-
20 printed from these plates and other Government publications may not
21 be copyrighted.
22 ? 506. Time for printing documents or reports which include illus-
23 trations or maps
24 A document or report to be illustrated or accompanied by maps
25 may not be printed by the Public Printer until the illustrations or
26 maps designed for it are ready for publication.
27 ? 507. Orders for printing to be acted upon within one year
28 An order for public printing may not be acted upon by the Public
29 Printer after the expiration of one year unless the entire copy and
30 illustrations for the work have been furnished within that period.
31 ? 508. Annual estimates of quantity of paper required for public
32 printing and binding
33 At the beginning of each session of Congress, the Public Printer
34 shall submit to the Joint Committee on Printing estimates of the
35 quantity of paper of all descriptions required for the public printing
36 and binding during the ensuing year.
37 ? 509. Standards of paper; advertisements for proposals; samples
38 The Joint Committee on Printing shall fix upon standards of paper
39 for the different descriptions of public printing and binding, and the
40 Public Printer, under their direction, shall advertise in six newspapers
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1 or trade journals, published in different cities, for sealed proposals
2 to furnish the Government with paper, as specified in the schedule to
3 be furnished applicants by the Public Printer, setting forth in detail
4 the quality and quantities required for the public printing. The Public
5 Printer shall furnish samples of the standard of papers fixed upon to
6 applicants who desire to bid.
7 ? 510. Specifications in advertisements for paper
8 The advertisements for proposals shall specify the minimum portion
9 of each quality of paper required for either three months, six months,
10 or one year, as the Joint Committee on Printing determines; but when
11 the minimum portion so specified exceeds, in any case, one thousand
12 reams, it shall state that proposals will be received for one thousand
13 reams or more.
14 ? 511. Opening bids; bonds
15 The sealed proposals to furnish paper and envelopes shall be opened
16 in the presence of the Joint Committee on Printing who shall award
17 the contracts to the lowest and best bidder for the interest of the Gov-
18 ernment. The committee may not consider a proposal that is not accom-
19 panied by a bond with security or certified check in the amount of
20 $5,000, guaranteeing that the bidder if his proposal is accepted, will
21 enter into a formal contract with the United States to furnish the
22 paper or envelopes specified. The Committee may not consider a pro-
23 posal from a person unknown to it unless accompanied by satisfactory
24 evidence that he is a manufacturer of or dealer in the description of
25 paper or envelopes proposed to be furnished.
26 ? 512. Approval of paper contracts; time for performance; bonds
27 A contract for furnishing paper is not valid until approved by the
28 Joint Committee on Printing. The award of a contract for furnishing
29 paper shall designate a reasonable time for its performance. The
30 contractor shall give bond in an amount fixed and approved by the
31 Committee.
32 ? 513. Comparison of paper and envelopes with standard quality
33 The Public Printer shall compare every lot of paper and envelopes
34 delivered by a contractor with the standard of quality fixed upon by
35 the Joint Committee on Printing, and may not accept paper or enve-
36 lopes which do not conform to it in every particular. A lot of delivered
37 paper or envelopes which does not conform to the standard of quality
38 may be accepted by the Committee at a discount that in its opinion is
39 sufficient to protect the interests of the Government.
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? 514. Determination of quality of paper
The Joint Committee on Printing shall determine differences of
opinion between the Public Printer and a contractor for paper
respecting the paper's quality; and the decision of the Committee is
final as to the United States.
? 515. Default of contractor; new contracts and purchase in open
market
If a contractor f ails to comply with his contract, the Public Printer
shall report the default to the Joint Committee on Printing, and under
its direction, enter into a new contract with the lowest, best, and most
responsible bidder for the interest of the Government among those
whose proposals were rejected at the last opening of bids, or he shall
advertise for new proposals, under the regulations provided by sections
509-517 of this title. During the interval that may thus occur he may,
under the direction of the Joint Committee on Printing, purchase in
open market, at the lowest market price, paper necessary for the public
printing.
? 516. Liability of defaulting contractor
Upon failure to furnish paper, a contractor and his sureties shall
be responsible for any increase of cost to the Government in procuring
a supply of the paper consequent upon his default. The Public Printer
shall report every default, with a full statement of all the facts in the
case, to the General Counsel for the Department of the Treasury, who
shall prosecute the defaulting contractor and his sureties upon their
bond in the district court of the United States in the district in which
the defaulting contractor resides.
? 517. Purchase of paper in open market
The Joint Committee on Printing may authorize the Public Printer
to purchase paper in open market when they consider the quantity
required so small or the want so immediate as not to justify advertise-
ment for proposals.
CHAPTER 7-CONGRESSIONAL PRINTING AND BINDING
Sec.
701. "Usual number" of documents and reports ; distribution of House and
Senate documents and reports; binding; reports on private bills; number
of copies printed ; distribution.
702. Extra copies of documents and reports.
703. Printing extra copies.
704. Reprinting bills, laws, and reports from committees not exceeding fifty
pages.
705. Duplicate orders to print.
706. Bills and resolutions : number and distribution.
707. Bills and resolutions : style and form.
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708. Bills and resolutions : binding sets for Congress.
709. Public and private laws, postal conventions, and treaties.
710. Copies of Acts furnished to Public Printer.
711. Printing Acts, joint resolutions, and treaties.
712. Printing of postal conventions.
713. Journals of Houses of Congress.
714. Printing documents for Congress in two or more editions ; printing of full
number and allotment of full quota.
715. Senate and House documents and reports for Department of State.
716. Printing of documents not provided for by law.
717. Appropriation chargeable for printing of document or report by order of
Congress.
718. Lapse of authority to print.
719. Classification. and numbering of publications ordered printed by Congress ;
designation of publications of departments; printing of committee
hearings.
720. Senate and House Manuals.
721. Congressional Directory.
722. Congressional Directory : sale.
723. Memorial 'addresses : preparation ; distribution.
724. Memorial addresses: illustrations.
725. Statement of appropriations; "usual number".
726. Printing for committees of Congress.
727. Committee reports : indexing and binding.
728. United States Statutes at Large: distribution.
729. United States Statutes at Large: references in margins.
730. Distribution of documents to Members of Congress.
731. Allotments of public documents printed after expiration of terms of Mem-
bers of Congress ; rights of retiring Members to documents.
732. Time for distribution of documents by Members of Congress extended.
733. Documents and reports ordered by Members of Congress; franks and
envelopes for Members of Congress.
734. Stationery and blank books for Congress.
735. Binding for Members of Congress.
786. Binding at expense of Members of Congress.
787. Binding for Senate library.
738. Binding of publications for distribution to libraries.
789. Senate and House document rooms; superintendents.
740. Senate Service Department and House Publications Distribution Service;
superintendents.
741. Disposition of documents stored at Capitol.
1 ? 701. "Usual number" of documents and reports; distribution of
2 House and Senate documents and reports; binding; re-
3 ports on private bills; number of copies printed ; distri-
4 bution
5 (a) The order by either House of Congress to print a document or
6 report shall signify the "usual number" of copies for binding and dis-
7 tribution among those entitled to receive them. A greater number may
8 not be printed unless ordered by either House, or as provided by this
9 section. When a special number of a document or report is ordered
10 printed, the usual number shall also be printed, unless already ordered.
11 (b) The "usual number" of documents and reports shall be one
12 thousand six hundred and eighty-two copies, which shall be printed at
13 one time and distributed as follows :
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Of the House documents and reports, unbound-to the Senate docu-
ment room, one hundred and fifty copies; to the office of the Secretary
of the Senate, ten copies; to the House document room, not to exceed
five hundred copies; to the office of the Clerk of the House of Repre-
sentatives, twenty copies; to the Library of Congress, ten copies, as
provided by section 1718 of this title.
Of the Senate documents and reports, unbound-to the Senate
document room, two hundred and twenty copies; office of the Secretary
of the Senate, ten copies; to the House document room, not to exceed
five hundred copies; to the Clerk's office of the House of Representa-
tives, ten copies; to the Library of Congress, ten copies, as provided
by section 1718 of this title.
(c) Of the number printed, the Public Printer shall bind a suf-
ficient number of copies for distribution as follows :
Of the House documents and reports, bound-to the Senate library,
fifteen copies; to the Library of Congress, not to exceed one hundred
and fifty copies, as provided by section 1718 of this title; to the House
of Representatives library, fifteen copies; to the Superintendent of
Documents, as many copies as are required for distribution to the
State libraries and designated depositories.
Of the Senate documents and reports, bound-to the Senate library,
fifteen copies; to the Library of Congress, copies as provided by
sections 1718 and 1719 of this title; to the House of Representatives
library, fifteen copies; to the Superintendent of Documents, as many
copies as may be required for distribution to State libraries and desig-
nated depositories. In binding documents the Public Printer shall give
precedence to those that are to be distributed to libraries and to desig-
nated depositories. But a State library or designated depository en-
titled to documents that may prefer to have its documents in unbound
form, may do so by notifying the Superintendent of Documents to
that effect prior to the convening of each Congress.
(d) The usual number of reports on private bills, concurrent or
simple resolutions, may not be printed. Instead there shall be printed
of each Senate report on a private bill, simple or concurrent resolu-
tion, in addition to those required to be furnished the Library of
Congress, three hundred and forty-five copies, which shall be dis-
tributed as follows : to the Senate document room, two hundred and
twenty copies; to the Secretary of the Senate, fifteen copies; to the
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House document room, one hundred copies; to the Superintendent of
Documents, ten copies; and of each House report on a private bill,
simple or concurrent resolution, in addition to those for the Library
of Congress, two hundred and sixty copies, which shall be distributed
as follows: to the Senate document room, one hundred and thirty-five
copies; to the Secretary of the Senate, fifteen copies; to the House
document room, one hundred copies; to the Superintendent of Docu-
ments, ten copies.
This section does not prevent the binding of all Senate and House
reports in the reserve volumes bound for and delivered to the Senate
and House libraries, nor abridge the right of the Vice President,
Senators, Representatives, Resident Commissioner, Secretary of the
Senate, and Clerk of the House to have bound in half morocco, or
material not more expensive, one copy of every public document to
which he may be entitled. At least twelve copies of each report on bills
for the payment or adjudication of claims against the Government
shall be kept on file in the Senate document room.
? 702. Extra copies of documents and reports
Copies in addition to the "usual number" of documents and reports
shall be printed promptly when ready for publication, and may be
bound in paper or cloth as the Joint Committee an Printing directs.
? 703. Printing extra copies
Orders for printing copies in addition to the "usual number", other-
wise than provided for by this section, shall be by simple, concurrent,
or joint resolution. Either House may print extra copies to the amount
of $1,200 by simple resolution; if the cost exceeds that sum, the print-
ing shall be ordered by concurrent resolution, unless the resolution is
self-appropriating, when it shall be by joint resolution. Resolutions,
when presented to either House, shall be referred to the Committee on
House Administration of the House of Representatives or the Com-
mittee on Rules and Administration of the Senate, who, in making
their report, shall give the probable cost of the proposed printing
upon the estimate of the Public Printer; and extra copies may not
be printed before the committee has reported. The printing of addi-
tional copies may be performed upon orders of the Joint Committee
on Printing within a limit of $700 in cost in any one instance.
? 704. Reprinting bills, laws, and reports from committees not
exceeding fifty pages
When the supply is exhausted, the Secretary of the Senate and the
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Clerk of the House of Representatives may order the reprinting of
not more than one thousand copies of a pending bill, resolution, or
public law, not exceeding fifty pages, or a report from a committee
or congressional commission on pending legislation not accompanied
by testimony or exhibits or other appendices and not exceeding fifty
pages. The Public Printer shall require each requisition for reprinting
to cite the specific authority of law for its execution.
? 705. Duplicate orders to print
The Public Printer shall examine the orders of the Senate and
House of Representatives for printing, and in case of duplication shall
print under the first order received.
? 706. Bills and resolutions: number and distribution
There shall be printed of each Senate and House public bill and
joint resolution six hundred and twenty-five copies, which shall be dis-
tributed as follows :
to the Senate document room, two hundred and twenty-five
copies;
to the office of Secretary of Senate, fifteen copies;
to the House document room, three hundred and eighty-five
copies.
There shall be printed of each Senate private bill, when introduced,
when reported, and when passed, three hundred copies, which shall
be distributed as follows :
to the Senate document room, one hundred and seventy copies;
to the Secretary of the Senate, fifteen copies;
to the House document room, one hundred copies;
to the Superintendent of Documents, ten copies.
There shall be printed of each House private bill, when introduced,
when reported, and when passed, two hundred and sixty copies, which
shall be distributed as follows :
to the Senate document room, one hundred and thirty-five
copies;
to the Secretary of the Senate, fifteen copies;
to the House document room, one hundred copies;
to the Superintendent of Documents, ten copies.
Bills and resolutions shall be printed in bill form, and, unless spe-
cially ordered by either House shall be printed only when referred
to a committee, when favorably reported back, and after their passage
by either House.
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1 Of concurrent and simple resolutions, when reported, and after their
2 passage by either House, only two hundred and sixty copies shall be
3 printed, except by special order, and shall be distributed as follows :
4 to the Senate document room, one hundred and thirty-five
5 copies;
6 to the Secretary of the Senate, fifteen copies;
7 to the House document room, one hundred copies ;
8 to the Superintendent of Documents, ten copies.
9 ? 707. Bills and resolutions: style and form
10 Subject to sections 205 and 206 of Title 1, the Joint Committee on
11 Printing may authorize the printing of a bill or resolution, with index
12 and ancillaries, in the style and form the Joint Committee on Printing
13 considers most suitable in the interest of economy and efficiency, and
14 to so continue until final enactment in both Houses of Congress. The
15 committee may also curtail the number of copies of bills or resolu-
16 tions, including the slip form of a public Act or public resolution.
17 ? 708. Bills and resolutions: binding sets for Congress
18 The Public Printer shall bind four sets of Senate and House of Rep-
19 resentatives bills, joint and concurrent resolutions of each Congress,
20 two for the Senate and two for the House, to be furnished him from
21 the files of the Senate and House document room, the volumes when
22 bound to be kept there for reference.
23 ? 709. Public and private laws, postal conventions, and treaties
24 The Public Printer shall print in slip form copies of public and
25 private laws, postal conventions, and treaties, to be charged to the
26 congressional allotment for printing and binding. The Joint Commit-
27 tee on Printing shall control the number and distribution of copies.
28 ? 710. Copies of Acts furnished to Public Printer
29 The Administrator of General Services shall furnish to the Public
30 Printer a copy of every Act and joint resolution, as soon as possible
31 after its approval by the President, or after it has become a law under
32 the Constitution without his approval.
33 ? 711. Printing Acts, joint resolutions, and treaties
34 The Public Printer, on receiving from the Administrator of General
35 Services a copy of an Act or joint resolution, or from the Secretary of
36 State, a copy of a treaty, shall print an accurate copy and
37 transmit it in duplicate to the Administrator of General Services or to
38 the Secretary of State, as the case may be, for revision. On the return
39 of one of the revised duplicates, he shall make the marked corrections
40 and print the number specified by section 709 of this title.
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? 712. Printing of postal conventions
The Public Printer, on receiving from the Postmaster General a
copy of a postal convention between the Postmaster General, on the
part of the United States, and an equivalent officer of a foreign gov-
ernment, shall print an accurate copy and transmit it in duplicate to
the Postmaster General. On the return of one of the revised dupli-
cates, he shall make the marked corrections and print the number
specified by section 709 of this title.
? 713. Journals of Houses of Congress
There shall be printed of the Journals of the Senate and House of
Representatives eight hundred and twenty-two copies, which shall be
distributed as follows :
to the Senate document room, ninety copies for distribution to
Senators, and twenty-five additional copies;
to the Senate library, ten copies;
to the House document room, three hundred and sixty copies
for distribution to Members, and twenty-five additional copies;
to the Department of State, four copies;
to the Superintendent of Documents, one hundred and forty-
four copies to be distributed to three libraries in each of the States
to be designated by the Superintendent of Documents;
to the Court of Claims, two copies; and
to the library of the House of Representatives, ten copies.
The remaining number of the Journals of the Senate and House of
Representatives, consisting of twenty-five copies, shall be furnished to
the Secretary of the Senate and the Clerk of the House of Repre-
sentatives, respectively, as the necessities of their respective offices
require, as rapidly as signatures are completed for distribution.
? 714. Printing documents for Congress in two or more editions;
printing of full number and allotment of full quota
The Joint Committee on Printing shall establish rules to be observed
by the Public Printer, by which public documents and reports printed
for Congress, or either House, may be printed in two or more editions,
to meet the public requirements. The aggregate of the editions may
not exceed the number of copies otherwise authorized. This section
does not prevent the printing of the full number of a document or
report, or the allotment of the full quota to Senators and Representa-
tives, as otherwise authorized, when a legitimate demand for the full
complement is known to exist.
H.R.18'612 3
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1 ? 715. Senate and House documents and reports for Department
2 of State
3 The Public Printer shall print, in addition to the usual number,
4 and furnish the Department of State twenty copies of each Senate
5 and House of Representatives document and report.
6 ? 716. Printing of documents not provided for by law
7 Either House may order the printing of a document not already
8 provided for by law, when accompanied by an estimate from the
9 Public Printer as to the probable cost. An executive department, bu-
10 reau, board, or independent office of the Government submitting re-
11 ports or documents in response to inquiries from Congress shall in-
12 clude an estimate of the probable cost of printing to the usual number.
13 This section does not apply to reports or documents not exceeding
14 fifty pages.
15 ? 717. Appropriation chargeable for printing of document or re-
16 port by order of Congress
17 The cost of the printing of a document or report printed by order
18 of Congress which, under section 1107 of this title, cannot be properly
19 charged to another appropriation or allotment of appropriation
20 already made, upon order of the Joint Committee on Printing, shall
21 be charged to the allotment of appropriation for printing and binding
22 for Congress.
23 ? 718. Lapse of authority to print
24 The authority to print a document or report, or a publication author-
25 ized by law to be printed, for distribution by Congress, shall lapse
26 when the whole number of copies has not been ordered within two
27 years from the date of the original order, except ordersfor subsequent
28 editions, approved by the Joint Committee on Printing, in which case
29 the whole number may not exceed that originally authorized by law.
30 ? 719. Classification and numbering of publications ordered
31 printed by Congress; designation of publications of de-
32 partments; printing of committee hearings
33, Publications ordered printed by Congress, or either House, shall
34 be in four series, namely :
35 one series of reports made by the committees of the Senate,
36 to be known as Senate reports;
37 one series of reports made by the committees of the House of
38 Representatives, to be known as House reports;
39 one series of documents other than reports of committees, the
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orders for printing which originate in the Senate, to be known
as Senate documents, and
one series of documents other than committee reports, the
orders for printing which originate in the House of Representa-
tives, to be known as House documents.
The publications in each series shall be consecutively numbered, the
numbers in each series continuing in unbroken sequence throughout
the entire term of a Congress, but these provisions do not apply
to the documents printed for the use of the Senate in executive session.
Of the "usual number", the copies which are intended for distribution
to State libraries and other designated depositories of annual or
serial publications originating in or prepared by an executive depart-
ment, bureau, office, commission, or board may not be numbered in
the document or report series of either House of Congress, but shall
be designated by title and bound as provided by section 738 of this title;
and the departmental edition, if any, shall be printed concurrently
with the "usual number". Hearings of committees may be printed
as congressional documents only when specifically ordered by Con-
gress or either House.
? 720. Senate and House Manuals
Each House may order printed as many copies as it desires, of the
Senate Manual and of the Rules and Manual of the House of Repre-
sentatives, even though the cost exceed $500.
? 721. Congressional Directory
There shall be prepared under the direction of the Joint Committee
on Printing a Congressional Directory, of which there shall be three
editions during each first session and two editions during each second
regular session of Congress. The first edition shall be distributed to
Senators, Representatives, the principal officers of Congress, and heads
of departments on the first day of the session, and shall be ready for
distribution to others within one week thereafter. The Joint Com-
mittee shall control the number and distribution of the directory.
Copies delivered to Senators and Representatives for distribution shall
be bound in cloth.
? 722. Congressional Directory : sale
The Public Printer, under the direction of the Joint Committee on
Printing, may print the current Congressional Directory for sale at a
price sufficient to reimburse the expense of printing. The money
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derived from sales shall be paid into the Treasury and accounted for
in his annual report to Congress, and sales may not be made on credit.
? 723. Memorial addresses: preparation; distribution
After the final adjournment of each session of Congress, there shall
be compiled, prepared, printed with illustrations, and bound in cloth
in one volume, in the style, form, and manner directed by the Joint
Committee on Printing, without extra compensation to any employee,
the legislative proceedings of Congress and the exercises at the general
memorial services held in the House of Representatives during each
session relative to the death of a Member of Congress, together with
all relevant memorial addresses and eulogies published in the Con-
gressional Record during the same session of Congress, and any
other matter the Joint Committee considers relevant; and there
shall be printed as many copies as needed to supply the total quan-
tity provided for by this section, of -which fifty copies, bound in full
morocco, with gilt edges, suitably lettered as may be requested, shall
be delivered to the family of the deceased, 'and the remaining copies
shall be distributed as follows :
of all eulogies on deceased Members of Congress to the Vice
President and each Senator, Representative, and Resident Com-
missioner in Congress, one copy;
of the eulogies on deceased Senators there shall be furnished
two hundred and fifty copies for each Senator of the State repre-
sented by the deceased and twenty copies for each Representa-
tive from that State;
of the eulogies on a deceased Representative and Resident Com-
missioner two hundred and fifty copies for his successor in office;
twenty copies for each of the other Representatives, or Resident
Commissioner of the State, or insular possession represented by
the deceased; and twenty copies for each Senator from that State.
The "usual number" of memorial addresses may not be printed.
? 724. Memorial addresses: illustrations
The illustrations to accompany bound copies of memorial addresses
delivered in Congress shall be made at the Bureau of Engraving and
Printing and paid for out of the appropriation for that bureau, or, in
the discretion of the Joint Committee on Printing, shall be obtained
elsewhere by the Public Printer and charged to the allotment for print-
ing and binding for Congress.
? 725. Statement of appropriations; "usual number"
Of the statements of appropriations required to be prepared by
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21
section 105 of Title 2, there shall be printed, after the close of each
regular session of Congress, the usual number of copies.
? 726. Printing for committees of Congress
A committee of Congress may not procure the printing of more than
one thousand copies of a hearing, or other document germane thereto,
for its use except by simple, concurrent, or joint resolution, as provided
by section 703 of this title.
? 727. Committee reports: indexing and binding
The Secretary of the Senate and the Clerk of the House of Repre-
sentatives shall procure and file for the use of their respective House
copies of all reports made by committees, and at the close of each
session of Congress shall have the reports indexed and bound, one
copy to be deposited in the library of each House and one copy in the
committee from which the report emanates.
728. United States Statutes at Large : distribution
The Public Printer, after the final adjournment of each regular
session of Congress, shall print and bind copies of the United States
Statutes at Large, to be charged to the congressional allotment for
printing and binding. The Joint Committee on Printing shall control
the number and distribution of the copies.
The Public Printer shall print and, after the end of each calendar
year, bind sand deliver to the Superintendent of Documents a number
of copies of the United States Treaties and Other International
Agreements not exceeding the number of copies of the United States
Statutes at Large required for distribution in the manner provided by
law.
? 729. United States Statutes at Large : references in margins
The Administrator of General Services shall include in the refer-
ences in margins of the United States Statutes at Large the number of
the bill or joint resolution (designating S. for Senate bill, H.R. for
House bill, S.J. Res. for Senate joint resolution and H.J. Res. for
House joint resolutions, as the case may be) under which each Act was
approved and became a law, the reference in the margins to be placed
within brackets immediately under the date of the approval of the
Act at the beginning of each Act as printed beginning with Volume 32
of the United States Statutes at Large.
? 730. Distribution of documents to Members of Congress
When, in the division among Senators, and Representatives, of
documents printed for the use of Congress there is an apportionment
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to each or either House in round numbers, the Public Printer may not
deliver the full number so accredited at the Senate Service Depart-
ment and House of Representatives Publications Distribution Service,
but only the largest multiple of the number constituting the full mem-
bership of that House, including the Secretary and Sergeant at Arms
of the Senate and Clerk, Sergeant at Arms, and Doorkeeper of the
House, which is contained in the round numbers thus accredited to
that House, so that the number delivered divides evenly and without
remainder among the Members of the House to which they are de-
livered; and the remainder of the documents thus resulting shall be
turned over to the Superintendent of Documents, to be distributed by
him, first, to public and school libraries for the purpose of completing
broken sets; second, to public and school libraries that have not been
supplied with any portions of the sets, and, lastly, by sale to other
persons; the libraries to be named to him by Senators and Represent-
atives; and in this distribution the Superintendent of Documents, as
far as practicable, shall make an equal allowance to each Senator and
Representative.
? 731. Allotments of public documents printed after expiration of
terms of Members of Congress; rights of retiring Mem-
bers to documents
The Congressional allotment of public documents, other than the
Congressional Record, printed after the expiration of the term of office
of the Vice President of the United States, or Senator, Representative,
or Resident Commissioner, shall be delivered to his successor in office.
Unless the Vice President of the United States, a Senator, Repre-
sentative, or Resident Commissioner, having public documents to his
credit at the expiration of his term of office takes them prior to the
30th day of June next following the date of expiration, he shall forfeit
them to his successor in office.
? 732. Time for distribution of documents by Members of Congress
extended
Reelected Members may distribute public documents to their credit,
or the credit of their respective districts in the Interior or other De-
partments and bureaus, and in the Government Printing Office, during
their successive terms and until their right to frank documents ends.
? 733. Documents and reports ordered by Members of Congress;
franks and envelopes for Members of Congress
The Public Printer on order of a Member of Congress, on prepay-
ment of the cost, may reprint documents and reports of committees
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together with the evidence papers submitted, or any part ordered
printed by the Congress.
He may also furnish without cost to Members and the Resident
Commissioner from Puerto Rico, blank franks printed on sheets and
perforated, or singly at their option, for public documents. Franks
shall contain in the upper left-hand corner the following words : "Pub-
lic document. Free. United States Senate" or "House of Representa-
tives U.S." and in upper right-hand corner the letters "U. S. S." or
"M. C." But he may not print any other words except where it is de-
sirable to affix the official title of a document. Other words printed on
franks shall be at the personal expense of the Member or Resident
Commissioner ordering them.
At the request of a Member of Congress or Resident Commissioner
the Public Printer may print upon franks or envelopes used for mail-
ing public documents the facsimile signature of the Member or Resi-
dent Commissioner and a special request for return if not called for,
and the name of the State or Commonwealth and county and city. The
Member or Resident 'Commissioner shall deposit with his order the
extra expense involved in printing these additional words.
The Public Printer may also, at the request of a Member or Resident
Commissioner, print on envelopes authorized to be furnished, the name
of the Member or Resident Commissioner, and State or Common-
wealth, the date, and the topic or subject matter, not exceeding twelve
words.
The Public Printer shall deposit moneys accruing under this sec-
tion in the Treasury of the United States to the credit of the appro-
priation made for the working capital of the Government Printing
Office for the year in which the work is done. He shall account for
them in his annual report to Congress.
? 734. Stationery and blank books for Congress
Upon requisition of the Secretary of the Senate and the Clerk of the
House of Representatives, respectively, the Public Printer shall fur-
nish stationery, blank books, tables, forms, and other necessary papers
preparatory to congressional legislation, required for the official use of
the Senate and the House of Representatives, or their committees and
officers. This does not prevent the purchase by the officers of the Senate
and House of Representatives of stationery and blank books necessary
for sale to Senators and Members in the stationery rooms of the two
Houses as provided by law.
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1 ? 735. Binding for Members of Congress
2 Each Member of Congress is entitled to the binding in half morocco,
3. or material not more expensive, of one copy of each public document
4 to which he is entitled, an account of which shall bkept by the Secre-
5 tary of the Senate and Clerk of the House of Representatives, respec-
6 tively.
7 ? 736. Binding at expense of Members of Congress
8 The Public Printer may bind at the Government Printing Office
9 books, maps, charts, or documents published by authority of Con-
10 gress, upon application of a Member of Congress, and payment of the
11 actual cost of binding.
12 ? 737. Binding for Senate library
13 The Secretary of the Senate may make requisition upon the Public
14 Printer for the binding for the Senate library of books he considers
15 necessary, at a cost not to exceed $200 per year.
16 ? 738. Binding of publications for distribution to libraries
17 The Public Printer shall supply the Superintendent of Documents
18 with sufficient copies of publications distributed in unbound form, to
19 be bound and distributed to the State libraries and other designated
20 depositories for their permanent files. Every publication of sufficient
21 size on any one subject shall be bound separately and receive the title
22 suggested by the subject of the volume, and the others shall be dis-
23 tributed in unbound form as soon as printed. The library edition, as
24 well as all other bound sets of congressional numbered documents and
25 reports, shall be arranged in volumes and bound in the manner directed
26 by the Joint Committee on Printing.
27 ? 739. Senate and House document rooms; superintendents
28 There shall be one document. room of the Senate and one of the
29 House of Representatives, to be designated, respectively, the "Senate
30 and House document room." Each shall be in charge of a superintend-
31 ent, who shall be appointed by the Secretary of the Senate and the
32 Doorkeeper of the House, respectively, together with the necessary
33 assistants. The Senate document room shall be under the jurisdiction
34 of the Secretary of the Senate.
35 ? 740. Senate Service Department and House Publications Distri-
36 bution Service; superintendents
37 There shall be a Senate Service Department and a House of Repre-
38 sentatives Publications Distribution Service in the charge of superin-
39 tendents, appointed respectively by the Sergeant at Arms of the Senate
40 and Doorkeeper of the House, together with the necessary assistants.
41 Reports or documents to be distributed for the Senators and Represent-
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atives shall be folded and distributed from the Senate Service Depart-
ment and House of Representatives Publications Distribution Service,
unless otherwise ordered, and the respective superintendent shall
notify each Senator and Representative in writing once every sixty
days of the number and character of publications on hand and as-
signed to him for use and distribution.
? 741. Disposition of documents stored at Capitol
The Secretary and Sergeant at Arms of the Senate and the Clerk
and Doorkeeper of the House of Representatives, at the convening in
regular session of each successive Congress shall cause an invoice to
be made of public documents stored in and about the Capitol, other
than those belonging to the quota of Members of Congress, to the
Library of Congress and the Senate and House libraries and docu-
ment rooms. The superintendents of the Senate Service Department
and House of Representatives Publications Distribution Service shall
put the documents to the credit of Senators and Representatives in
quantities equal in the number of volumes and as nearly as possible
in value, to each Member of Congress, and the documents shall be
distributed upon the orders of Senators and Representatives, each of
whom shall be supplied by the superintendents of the Senate Service
Department and House of Representatives Publications Distribution
Service with a list of the number and character of the publications
thus put to his credit, but before apportionment is made copies of any
of these documents desired for the use of a committee of either House
shall be delivered to the chairman of the committee.
Four copies of leather-bound documents shall be reserved and
carefully stored, to be used in supplying deficiencies in the Senate
and House libraries caused by wear or loss.
CHAPTER 9-CONGRESSIONAL RECORD
sec.
901. Congressional Record: arrangement, style, contents, and indexes,
902. Congressional Record : indexes.
903. Congressional Record: daily and permanent forms.
904. Congressional Record: maps; diagrams; illustrations.
905. Congressional Record : additional insertions.
906. Congressional Record : gratuitous copies ; delivery ; subscriptions.
907. Congressional Record : extracts for Members of Congress ; mailing envelopes.
908. Congressional Record : payment for printing extracts or other documents.
909. Congressional Record : exchange for Parliamentary Hansard.
910. Congressional Record : sale of current numbers and bound sets.
30 ? 901. Congressional Record : arrangement, style, contents, and
31 indexes
32 The Joint Committee on Printing shall control the arrangement and
33 style of the Congressional Record, and while providing that it shall be
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1 substantially a verbatim report of proceedings, shall take all needed
2 action for the reduction of unnecessary bulk. It shall provide for the
3 publication of an index of the Congressional Record semimonthly
4 during and at the close of sessions of Congress.
5 ? 902. Congressional Record : indexes
6 The Joint Committee on Printing shall designate to the Public
7 Printer competent persons to prepare the semimonthly and the session
8 index to the Congressional Record and shall fix the compensation to be
9 paid by the Public Printer for that work, and direct the form and man-
10 ner of its publication and distribution.
11 ? 903. Congressional Record: daily and permanent forms
12 The public proceedings of each House of Congress as reported by
13 the Official Reporters, shall be printed in the Congressional Record,
14 which shall be issued in daily form during each session and shall be
15 revised, printed, and bound promptly, as directed by the Joint Com-
16 mittee on Printing, in permanent form, for distribution during and
17 after the close of each session of Congress. The daily and the permanent
18 Record shall bear the same date, which shall be that of the actual day's
19 proceedings reported. The "usual number" of the Congressional Record
20 may not be printed.
21 ? 904. Congressional Record : maps; diagrams; illustrations
22 Maps, diagrams, or illustrations may not be inserted in the Record
23 without the approval of the Joint Committee on Printing.
24 ? 905. Congressional Record : additional insertions
25 The Joint Committee on Printing shall provide for printing in the
26 daily Record the legislative program for the day together with a list
27 of congressional committee meetings and hearings, and the place of
28 meeting and subject matter. It shall cause a brief resume of congres-
29 sional activities for the previous day to be incorporated in the Record,
30 together with an index of its contents prepared under the supervision
31 of the Secretary of the Senate and the Clerk of the House of Repre-
32 sentatives, respectively.
33 ? 906. Congressional Record: gratuitous copies; delivery; sub-
34 scriptions
35 The Public Printer shall furnish the Congressional Record only as
36 follows :
37 of the bound edition-
38 to the Senate Service Department five copies for the Vice Presi-
39 dent and each Senator;
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to the Secretary and Sergeant at Arms of the Senate, each, two
copies;
to the Joint Committee on Printing not to exceed one hundred
copies;
to the House of Representatives Publications Distribution Serv-
ice, three copies for each Representative and Resident Commis-
sioner in Congress; and
to the Clerk, Sergeant at Arms, and Doorkeeper of the House
of Representatives, each, two copies ;
of the daily edition-
to the Vice President and each Senator, one hundred copies;
to the Secretary and Sergeant at Arms of the Senate, each,
twenty-five copies;
to the Secretary, for official use, not to exceed thirty-five copies;
and
to the Sergeant at Arms for use on the floor of the Senate, not
to exceed fifty copies;
to each Representative, and Resident Commissioner in Congress,
sixty-eight copies;
to the Clerk, Sergeant at Arms, and Doorkeeper of the House
of Representatives, each, twenty-five copies;
to the Clerk, for official use, not to exceed fifty copies, and to
the Doorkeeper for use on the floor of the House of Representa-
tives, not to exceed seventy-five copies;
to the Vice President and each Senator, Representative, and
Resident Commissioner in Congress (and not transferable) three
copies of which one shall be delivered at his residence, one at his
office, and one at the Capitol.
In addition to the foregoing the Congressional Record shall also be
furnished as follows :
In unstitched form, and held in reserve by the Public Printer, as
many copies of the daily Record as may be required to supply a semi-
monthly edition, bound in paper cover together with each semimonthly
index when it is issued, and then be delivered promptly as follows :
to each committee and commission of Congress, one daily and one
semimonthly copy ;
to each joint committee and joint commission in Congress, as may
be designated by the Joint Committee on Printing, two copies of
the daily, one semimonthly copy, and one bound copy;
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to the Secretary and the Sergeant at Arms of the Senate, for
office use, each, six semimonthly copies;
to the Clerk, Sergeant at Arms, and Doorkeeper of the House,
for office use, each, six semimonthly copies;
to the Joint Committee on Printing, ten semimonthly copies;
to the Vice President and each Senator, Representative, and
Resident Commissioner in Congress, one semimonthly copy;
to the President of the United States, for the use of the Execu-
tive Office, ten copies of the daily, two semimonthly copies, and
one bound copy;
to the Chief Justice of the United States and each of the Asso-
ciate Justices of the Supreme Court of the United States, one copy
of the daily;
to the offices of the marshal and clerk of the .Supreme Court of
the United States, each, two copies of the daily and one semi-
monthly copy;
to each United States circuit and district judge, and to the chief
judge and each associate judge of the United States Court of
Claims, the United States Court of Customs and Patent Appeals,
the United States Customs Court, the Tax Court of the United
States, and the United States Court of Military Appeals, upon
request to a Member of Congress and notification by the Member
to the Public Printer, one copy of the daily, in addition to those
authorized to be furnished to Members of Congress under the
preceding provisions of this section;
to the offices of the Vice President and the Speaker of the House
of Representatives, each, six copies of the daily and one semi-
monthly copy ;
to the Sergeant at Arms, the Chaplain, the Postmaster, the
superintendent and the foreman of the Senate Service Department
and of the House of Representatives Publications Distribution
Service, respectively; to the Secretaries to the Majority and the
Minority of the Senate, and to the Doorkeeper of the House of
Representatives, each, one copy of the daily;
to the office of the Parliamentarian of the House of Represent-
atives, six copies of the daily, one semimonthly copy, and two
bound copies,;
to the offices of the Official Reporters of Debates of the Senate
and House of Representatives, respectively, each, fifteen copies of
the daily, one semimonthly copy, and three bound copies;
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to the office of the stenographers to committees of the House of
Representatives, four copies of the daily and one semimonthly
copy;
to the office of the Congressional Record Index, ten copies of the
daily and two semimonthly copies;
to the offices of the superintendent of the Senate and House
document rooms, each, three copies of the daily, one semimonthly
copy, and one bound copy ;
to the offices of the superintendents of the Senate and House
press galleries, each, two copies of the daily, one semimonthly
copy, and one bound copy;
to the offices of the Legislative Counsel of the Senate and House
of Representatives, respectively, and the ,Architect of the Capitol,
each, three copies of the daily, one semimonthly copy, and one
bound copy;
to the Library of Congress for official use in Washington, Dis-
trict of Columbia, and for international exchange, as provided by
sections 1718 and 1719 of this title, not to exceed one hundred
and forty-five copies of the daily, five semimonthly copies, and one
hundred and fifty bound copies;
to the library of the Senate, three copies of the daily, two semi-
monthly copies, and not to exceed fifteen bound copies;
to the library of the House of Representatives, five copies of the
daily, two semimonthly copies, and not to exceed twenty-eight
bound copies, of which eight copies may be bound in the style
and manner approved by the Joint Committee on Printing;
to the library of the Supreme Court of the United States, two
copies of the daily, two semimonthly copies, and not to exceed
five bound copies;
to the library of each United States Court of Appeals, each
United States District Court, the United States Court of Claims,
the United States Court of Customs and Patent Appeals, the
United States Customs Court, the Tax Court of the United States,
and the United States Court of Military Appeals, upon request to
the Public Printer, one bound copy;
to the Public Printer for official use, not to exceed seventy-five
copies of the daily, ten semimonthly copies, and two bound copies;
to the Director of the Botanic Garden, two copies of the daily
and one semimonthly copy;
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I to the Archivist of the United States, five copies of the daily,
2 two semimonthly copies, and two bound copies;
3 to the library of each executive department, independent office,
4 and establishment of the Government in the District of Columbia,
5 except those designated as depository libraries, and to the li-
6 braries of the municipal government of the District of Columbia,
7 the Naval Observatory, and the Smithsonian Institution, each,
8 two copies of the daily, one semimonthly copy, and one bound
9 copy ;
10 to the offices of the Governors of Puerto Rico, Guam and the
11 Virgin Islands, each, five copies in both daily and bound form;
12 to the office of-the Governor of the Canal Zone, five copies in
13 both daily and bound form;
14 to each ex-President and ex-Vice President of the United States,
15 one copy of the daily;
16 to each former Senator, Representative, and Commissioner from
17 Puerto Rico, upon request to the Public Printer, one copy of the
18 daily;
19 to the governor of each State, one copy in both daily and bound
20 form;
21 to the United States Soldiers' Home and to each of the National
22 Homes for Disabled Volunteer Soldiers, and to each of the State
23 soldiers' homes, one copy of the daily;
24 to the Superintendent of Documents, as many daily and bound
25 copies as may be required for distribution to depository libraries;
26 to the Department of State, not to exceed one hundred and fifty
27 copies of the daily, for distribution to each United States embassy
28 and legation abroad, and to the principal consular offices in the
29 discretion of the Secretary of State;
30 to each foreign legation in Washington whose government ex-
31 tends a like courtesy to our embassies and legations abroad, one
32 copy of the daily, to be furnished upon requisition of and sent
33 through the Secretary of State;
34 to each newspaper correspondent whose name appears in the
35 Congressional Directory, and who makes application, for his per-
36 sonal use and that of the papers he represents, one copy of the
37 daily and one copy of the bound, the same to be sent to the office
38 address of the member of the press or elsewhere as he directs; not
39 to exceed four copies in all may be furnished to members of the
40 same press bureau.
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Copies of the daily edition, unless otherwise directed by the Joint
Committee on Printing, shall be supplied and delivered promptly on
the day after the actual day's proceedings as originally published. Each
order for the daily Record shall begin with the current issue, if pre-
vious issues of the same session are not available. The apportionment
specified for daily copies may not be transferred for the bound form
and an allotment of daily copies not used by a Member during a session
shall lapse when the session ends.
The Public Printer may furnish' the daily Record to subscribers at
$1.50 per month, payable in advance.
? 907. Congressional Record: extracts for Members of Congress;
mailing envelopes
The Public Printer may print and deliver, upon the order of a Mem-
ber of Congress and payment of the cost, extracts from the
Congressional Record: The Public Printer may furnish without
cost to Members and the Resident Commissioner, envelopes, ready for
mailing the Congressional Record or any part of it, or speeches, or
reports in it. Envelopes so furnished shall contain in the upper left-
hand corner the following words : "United States Senate" or "House
of Representatives, U.S. Part of Congressional Record. Free", and in
the upper right-hand corner the letters "U.S.S." or "M.C.", and the
Public Printer may, at the request of a Member or Resident Commis-
sioner, print in addition to the foregoing, his name and State or Com-
monwealth, the date, and the topic or subject matter, not exceeding
twelve words. He may not print any other words on envelopes, except
at the personal expense of the Member or Resident Commissioner or-
dering the envelopes, except to affix the official title of a document. The
Public Printer shall deposit moneys accruing under this section in the
Treasury of the United States to the credit of the appropriation made
for the working capital of the Government Printing Office for the year
in which the work is done, and accounted for in his annual report to
Congress.
? 908. Congressional Record: payment for printing extracts or
other documents
If u Member or Resident Commissioner fails to pay the cost of print-
ing extracts from the Congressional Record or other documents ordered
by him to be printed, the Public Printer shall certify the amount due
to the Sergeant at Arms of the House or the financial clerk of the
Senate, as the case may be, who shall deduct from any salary due the
delinquent the amount, or as much of it as the salary due may cover,
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1 and pay the amount so obtained to the Public Printer, to be applied
2 by him to the satisfaction of the indebtedness.
3 ? 909. Congressional Record: exchange for Parliamentary
4 Hansard
5 The Librarian of Congress may furnish a copy of the daily and
6 bound Congressional Record to the Undersecretary of State for Ex-
7 ternal Affairs of Canada in exchange for a copy of the Parliamentary
8 Hansard, and the Public Printer shall honor the requisition of the
9 Librarian of Congress for it. The Parliamentary Hansard so received
10 shall be the property of the Department of State.
11 ? 910. Congressional Record : sale of current numbers and bound
12 sets
13 The Public Printer, under the direction of the Joint Committee, may
14 print for sale, at a price sufficient to reimburse the expense of printing,
15 the current numbers and bound sets of the Congressional Record. The
16 money from sales shall be paid into the Treasury and accounted for in
17 his annual report to Congress, and sales may not be made on credit.
18 CHAPTER 11-EXECUTIVE AND JUDICIARY PRINTING
19 AND BINDING
See.
1101. Printing and binding for the President.
1102. Printing to be authorized by law and necessary to the public business,
not in excess of appropriation, and on special requisition filed with the
Public Printer.
1103. Certificate of necessity; estimate of cost.
1104. Restrictions on use of illustrations.
1105. Form and style of work for departments.
1100. Inserting "compliments" forbidden.
1107. Appropriations chargeable for printing and binding of documents or
reports.
1108. Bureau of Budget approval required for printing of periodicals ; number
printed; sale to public.
1109. Printing documents in two or more editions; fullnumber and allotment
of full quota.
1110. Daily examination of Congressional Record for immediate ordering of
documents for official use; limit ; bills and resolutions.
1111. Annual reports : time for furnishing manuscript and proofs to Public
Printer.
1112. Annual reports : type for reports of executive officers.
1113. Annual reports: exclusion of irrelevant matter.
1114. Annual reports : number of copies for Congress.
1115. Annual reports : time of delivery by Public Printer to Congress.
1116. Annual reports: limitation on number of copies printed; reports of bureau
chiefs.
1117. Annual reports : discontinuance of printing of annual or special reports to
keep within appropriations.
1118. Documents beyond scope of ordinary departmental business.
1119. Government publications as public property.
1120. Blanks and letterheads for judges and officers of courts.
1121. Paper and envelopes for Government agencies in the District of Columbia.
1122. Supplies for Government establishments.
1123. Binding materials; bookbinding for libraries.
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1 ? 1101. Printing and binding for the President
2 The Public Printer shall execute such printing and binding for the
3 President as he may order and make requisition for.
4 ? 1102. Printing to be authorized by law and necessary to the
5 public business, not in excess of appropriation, and on
6 special requisition filed with the Public Printer
7 (a) A head of an executive department, or of an independent
8 agency or establishment of the Government may not cause to be
9 printed, and the Public Printer may not print, a document or matter
10 unless it is authorized by law and necessary to the public business.
11 (b) Printing may not be done for an executive department, inde-
12 pendent agency or establishment in a fiscal year in excess of the amount
13 of the appropriation.
14 (c) Printing may not be done without a special requisition signed
15 by the chief of the department, independent agency or establishment
16 and filed with the Public Printer.
17 ? 1103. Certificate of necessity; estimate of cost
18 When a department, the Supreme Court, the Court of Claims, or
19 the Library of Congress requires printing or binding to be done, it
20 shall certify that it is necessary for the public service. The Public
21 Printer shall then furnish an estimate of cost by principal items,
22 after which requisitions may be made upon him for the printing or
23 binding by the head of the department, the Clerk of the Supreme
24 Court, chief judge of the Court of Claims, or the Librarian of Con-
25 gress, respectively. The Public Printer shall place the cost to the debit
26 of the department in its annual appropriation for printing and
27 binding.
28 ? 1104. Restrictions on use of illustrations
29 Appropriations made for printing and binding may not be use
30 for an illustration, engraving, or photograph in a document or report
31 ordered printed by Congress unless the order to print expressly au-
32 thorizes it, nor in a document or report of an executive department,
33 independent office or establishment of the Government until the head
34 of the executive department or Government establishment certifies in a
35 letter transmitting the report that the illustration, engraving, or
36 photograph is necessary and relates entirely to the transaction of pub-
37 lie business.
38 ? 1105. Form and style of work for departments
39 The Public Printer shall determine the form and style in which the
H.R. 18612--5
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printing or binding ordered by a department is executed, aad the ma-
terial and the size of type used, having proper regard to economy,
workmanship, and the purposes for which the work is needed.
? 1106. Inserting "compliments" forbidden
A report, document, or publication distributed by or from an execu-
tive department or independent agency or establishment of the Gov-
ernment may not contain a notice that it is sent with `the compli-
ments" of an officer of the Government, or with a special notice that it
is so sent, except that notice that it has been sent, with a request for an
acknowledgment of its receipt, may be given.
1107. Appropriations chargeable for printing and binding of
documents or reports
The cost of printing and binding of documents or reports emanating
from executive departments, independent agencies or establishments
of the Government which, before March 30, 1906, was charged to
appropriations for congressional printing and binding or to appropria-
tions other than to executive departments, independent agencies or
establishments, shall be charged as follows :
(1) the cost of illustrations, composition, stereotyping, and
other work involved in the actual preparation for printing, apart
from the creation of the manuscript, to the appropriation for
printing and binding of the agency in which the document or
report originates.
(2) the balance of cost, to congressional printing and binding
appropriations or to appropriations for printing and binding of
the executive departments, independent agencies or establish-
ments in proportion to the number of copies delivered to each.
(3) the cost of copies distributed other than through Congress
or executive agencies or independent offices, as otherwise provided.
? 1108. Bureau of Budget approval required for printing of
periodicals; number printed; sale to public
The head of an executive department, independent agency or estab-
lishment of the Government, with the approval of the Director of the
Bureau of the Budget, may use from the appropriations available for
printing and binding such sums as are necessary for the printing of
journals, magazines, periodicals, and similar publications he certifies
in writing to be necessary in the transaction of the public business
required by law of the department, office, or establishment. There may
be printed, in addition to those necessary for the public business, not to
exceed two thousandcopies for free distribution by the issuing depart-
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1 ment, office, or establishment. The Public Printer, subject to regulation
2 by the Joint Committee on Printing, shall print additional copies re-
3 quired for sale to the public by the Superintendent of Documents; but
4 the printing of these additional copies may not interfere with the
5 prompt execution of printing for the Government.
6 ? 1109. Printing documents in two or more editions; full number
7 and allotment of full quota
8 The number of copies of a public document or report authorized to
9 be printed for an executive department, independent agency, or es-
10 tablishment of the Government may be supplied in two or more edi-
11 tions, instead of one, upon a requisition on the Public Printer by the
12 head of the department or independent office, but the aggregate of the
13 editions may not exceed the number of copies otherwise authorized.
14 This section does not preclude the printing of the full number of a
15 document or report, or the allotment of the full quota to Senators and
16 Representatives, as otherwise authorized, when a legitimate demand
17 for the full complement is known to exist.
18 ? 1110. Daily examination of Congressional Record for immediate
19 ordering of documents for official use; limit; bills and
20 resolutions
21 The heads of executive departments, independent agencies and
22 establishments, respectively, shall cause daily examination of the Con-
23 gressional Record for the purpose of noting documents, reports, and
24 other publications of interest to their departments, and shall cause
25 an immediate order to be sent to the Public Printer for the number
26 of copies of the publications required for official use, not to exceed,
27 however, the number of bureaus in the department and divisions in
28 the office of the head. The Public Printer shall send to each executive
29 department, independent agency and establishment, as soon as printed,
30 five copies of public bills and resolutions, except to the State Depart-
31 ment, to which he shall send ten copies of bills and resolutions. When
32 the head of a department, independent agency or establishment desires
33 a greater number of a class of bills or resolutions for official use, the
34 Public Printer shall furnish them on requisition promptly made.
35 ? 1111. Annual reports: time for furnishing manuscript and
36 proofs to Public Printer
37 The appropriations made for printing and binding may not be used
38 for an annual report or the accompanying documents unless the manu-
39 script and proof is furnished to the Public Printer in the following
40 manner :
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1 manuscript of the documents accompanying annual reports on
2 or before November 1, each year;
3 manuscript of the annual report on or before November 15, each
4 year;
5 complete revised proofs of the accompanying documents on
6 December 1, each year, and of the annual reports on December 10,
7 each year.
8 Annual reports and accompanying documents shall be printed, made
9 public, and available for distribution not later than within the first
10 five days after the assembling of each regular session of Congress.
11 This section does not apply to the annual reports of the Smithsonian
12 Institution, the Commissioner of Patents, the Comptroller of the
13 Currency, or the Secretary of the Treasury.
14 ? 1112. Annual reports: type for reports of executive officers
15 The annual reports of executive officers shall be printed in the same
16 type and form as the report of the head of the department which it
17 accompanies, unless otherwise ordered by the Joint Committee on
18 Printing.
19 ? 1113. Annual reports: exclusion of irrelevant matter
20 Executive officers, before transmitting their annual reports, shall
21 carefully examine them and all accompanying documents, and exclude
22 all matter, including engravings, maps, drawings, and illustrations,
23 except such as they certify in their letters transmitting the reports are
24 necessary and relate entirely to the transaction of the public business.
25 ? 1114. Annual reports: number of copies for Congress
26 One thousand copies of the annual reports of the departments to
27 Congress shall be printed for the Senate, and two thousand for the
28 House of Representatives.
29 The usual number only of the reports of the Chief of Engineers of
30 the Army, the Commissioner of Patents, the Commissioner of Internal
31 Revenue, the report of the Chief Signal Officer of the Department of
32 the Army, and of the Chief of Ordnance shall be printed.
33 ? 1115. Annual reports: time of delivery by Public Printer to
34 Congress
35 The annual reports of the Executive Departments and the accom-
36 panying documents shall be delivered by the Public Printer to the
37 proper officer of each House of Congress at its first meeting. Other
38 reports of the Executive Departments shall be so delivered on or before
39 the third Wednesday next after the meeting of Congress or as soon
40 after as may be practicable.
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? 1116. Annual reports: limitation on number of copies printed;
reports of bureau chiefs
Not to exceed five thousand copies, bound in pamphlet form, of the
annual reports without appendices of a head of a department may be
printed in a fiscal year. Not to exceed two thousand five hundred copies,
bound in pamphlet form, of the reports without appendices of a chief
of bureau may be printed in a fiscal year.
A head of department shall direct whether reports made to him by
a bureau chief and chief of division may be printed or not.
? 1117. Annual reports: discontinuance of printing of annual or
special reports to keep within appropriations
In order to keep expenditures for printing and binding within ap-
propriations, heads of executive departments, independent offices and
establishments of the Government may discontinue the printing of
annual or special reports under their respective jurisdictions. When
the printing of reports is discontinued the original copy shall be kept
on file in the office of the heads of the respective departments,
independent offices or establishments for public inspection.
? 1118. Documents beyond scope of ordinary departmental busi-
ness
A book or document not having to do with the ordinary business
transactions of the executive departments may not be printed on the
requisition of a department unless expressly authorized by Congress.
? 1119. Government publications as public property
Government publications of a permanent nature furnished by au-
thority of law to officers other than Members of Congress of the United
States Government, for their official use, shall be stamped "Property
of the United States Government", and shall be preserved by them
and delivered to their successors in office as a part of the property of
the office.
? 1120. Blanks and letterheads for judges and officers of courts
Blanks and letterheads for use by judges and other officials of the
United States courts, other than those required to be paid for by any
of these officers out of the emoluments of their offices, shall be printed
at the Government Printing Office upon forms prescribed by the De-
partment of Justice, and shall be distributed by it upon requisition.
? 1121. Paper and envelopes for Government agencies in the
District of Columbia
The Public Printer may procure, under direction of the Joint Com-
mittee on Printing, as provided by sections 509-516 of this title, and
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1 furnish on requisition, paper and envelopes (not including envelopes
2 printed in the course of manufacture) in common use by two or more
3 departments, establishments, or services of the Government in the
4 District of Columbia, and reimbursement shall be made to the Public
5 Printer from appropriations or funds available for the purpose. Paper
6 and envelopes so furnished by the Public Printer may not be procured
7 in any other manner.
8 ? 1122. Supplies for Government establishments
9 The Public Printer may procure and supply, on the requisition , of
10 the head of an executive department, independent office or establish-
11 ment of the Government, complete manifold blanks, books, and forms
12 required in duplicating processes, and complete patented devices with
13 which to file money-order statements, or other uniform official papers,
14 and charge them to the allotment for printing and binding of the
15 department or Government establishment requiring them.
16 ? 1123. Binding materials; bookbinding for libraries
17 Binding for the departments of the Government shall be done in
18 plain sheep or cloth, except that record and account books may be
19 bound in Russia leather, sheep fleshers, and skivers, when authorized
20 by the head of a department. The libraries of the several departments,
21 the Library of Congress, the libraries of the Surgeon General's Office,
22 the Patent Office, and the Naval Observatory may have books for the
23 exclusive use of these libraries bound in half Turkey, or material no
24 more expensive.
25 CHAPTER 13-PARTICULAR REPORTS AND DOCUMENTS
Sec.
1301. Agriculture, Department of : report of Secretary.
1302. Agriculture, Department of : monthly crop report and other publications.
1303. American Historical Association : report.
1304. Army and Navy registers.
1305. Attorney General: opinions.
1306. Civil Service Commission : report.
1.307. Environmental Science Service Administration: charts; sale and distribu-
tion.
1308. Coast Guard : annual report of the Commandant.
1309. Coast Guard : notices to mariners and other special publications.
1310. Commerce Department : navigation and weather information.
1.311. Comptroller General : decisions.
1312. Director of Public Health of District of Columbia : report.
1313. Education, Commissioner of : report.
1314. Ephemeris and Nautical Almanac.
1315. Fish and Wildlife Service: bulletins.
1316. Fish and Wildlife Service : report of the Director.
1317. Foreign Relations.
1318. Geological Survey : classes and sizes of publications ; report of mineral
resources ; number of copies ; reprints ; distribution.
1319. Geological Survey : specific appropriations required for monographs and
bulletins.
1320. Geological Survey : distribution of publications to public libraries.
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Sec.
1321. Hydrographic Surveys; foreign surveys.
1322. Immigration and Naturalization Service : report.
1323. Interstate Commerce Commission : report.
1324. Labor Statistics, Bureau of : bulletins.
1825. Labor Statistics, Bureau of : report of Commissioner.
1326. Librarian of Congress : reports.
1327. Mines, Bureau of : publications.
1328. Merchant vessels of the United States.
1329. Mint : reports of Director.
1330. Monthly Summary Statement of Imports and Exports.
1331. National Academy of Sciences : report.
1332. National encampments of Veterans' organizations; proceedings printed
annually for Congress.
1333. National high school and college debate topics.
1334. Naval Intelligence Office : additional copies of publications.
1335. Naval Observatory Observations.
1836. Naval Oceanographic Office : special publications.
1337. Patent Office : publications authorized to be printed.
1338. Patent Office : limitations and conditions concerning printing and litho-
graphing.
1339. Printing of the President's message.
1340. Public Printer : annual report.
1341. Smithsonian Institution : report.
1342. Soil area surveys : reports ; congressional allotments.
1343. Statistical Abstract of the United States.
1344. Treasury Department : reports.
? 1301. Agriculture, Department of : report of Secretary
The annual report of the Secretary of Agriculture shall be submitted
and printed in two parts, as follows :
part 1, containing purely business and executive matter neces-
sary for the Secretary to submit to the President and Congress;
part 2, reports from the different bureaus and divisions, and
papers prepared by their special agents, accompanied by suitable
illustrations as are, in the opinion of the Secretary, specially
suited to interest and instruct the farmers of the country, and to
include a general report of the operations of the department for
their information.
In addition to the usual number, there shall be printed of part 1, one
thousand copies for the Senate, two thousand copies for the House of
Representatives, and three thousand copies for the Department of
Agriculture; and of part 2, one hundred and ten thousand copies for
the use of the Senate, three hundred and sixty thousand copies for
the use of the House of Representatives, and thirty thousand copies for
the use of the Department of Agriculture, the illustrations for part 2
to be subject to the approval of the Secretary of Agriculture, and
executed under the supervision of the Public Printer, in accordance
with directions of the Joint Committee on Printing, and the title of
each of the parts shall show that each part is complete in itself.
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1 ? 1302, Agriculture, Department of : monthly crop report and
2 other publications
3 The Secretary of Agriculture may cause to be printed the number of
4 copies of the monthly crop report, and of other reports and bulletins
5 of not more than one hundred octavo pages, he considers necessary.
6 ? 1303. American Historical Association : report
7 In addition to the usual number of the report of the American His-
8 torical Association, five thousand five hundred copies shall be printed :
9 one thousand for the Senate, two thousand for the House of Repre-
10 sentatives, one thousand five hundred for distribution by the Associa-
11 tion andthe Smithsonian Institution, and one thousand copies for the
12 use of the Association.
13 ? 1304. Army and Navy registers
14 In addition to the usual number of the registers of the Army and
15 Navy, fifteen hundred copies of each shall be printed : five hundred
16 for the Senate, and one thousand for the House of Representatives.
17 ? 1305. Attorney General : opinions
18 The Public Printer shall from time to time print an edition of one
19 thousand copies of the opinions of the Attorney General, which shall
20 be, as to size, quality of paper, printing, and binding, of uniform
21 style and appearance, as nearly as practicable, with volume 8 of
22 opinions, published in the year 1868. Each volume shall contain proper
23 headnotes, a complete and full index, and such footnotes as the Attor-
24 ney General approves. The volumes shall be distributed in the man-
25 ner the Attorney General prescribes.
26 ? 1306. Civil Service Commission: report
27 In addition to the usual number of the report of the Civil Service
28 Commission twenty-three thousand copies shall be printed : one thou-
29 sand for the Senate, two thousand for the House of Representatives,
30 and twenty thousand for distribution by the Civil Service Commis-
31 sion.
32 ? 1307. Environmental Science Service Administration: charts;
33 sale and distribution
34 (a) The charts published by the Environmental Science Service
35 Administration shall be sold at cost of paper and printing as nearly as
36 practicable. The price to the public shall include all expenses incurred
37 in actual reproduction of the charts after the original cartography,
38 such as photography, opaquing, platemaking, press time and bindery
39 operations; the full postage rates, according to the rates for postal
40 services used; and any additional cost factors considered appropriate
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by the Secretary such as overhead and administrative expenses
allocable to the production of the charts and related reference mate-
rials. The costs of basic surveys and geodetic work done may not be
included in the price of the charts and reference materials. The Secre-
tary of Commerce shall publish the prices at which charts and ref-
erence materials are sold to the public at least once each. calendar year.
(b) There may not be free distribution of charts except to the de-
partments and officers of the United States requiring them for public
use; and a number of copies of each sheet, not to exceed three hundred,
to be presented to such foreign governments, libraries, and scientific
associations, and institutions of learning as the Secretary of Commerce
directs; but on the order of Senators and Representatives not to ex-
ceed one hundred copies to each may be distributed through the
Environmental Science Service Administration.
? 1308. Coast Guard : annual report of the Commandant
The Secretary of the Department of Transportation may authorize
the printing of the annual report of the Commandant of the Coast
Guard in such editions as the interests of the Government and of the
public require.
? 1309. Coast Guard : notices to mariners and other special pub-
lications
The Secretary of the Department of Transportation may authorize
the printing of notices to mariners and other special publications of
the Coast Guard in such editions as the interests of the Government
and of the public require.
? 1310. Commerce Department : navigation and weather infor-
mation
The Secretary of Commerce may cause to be printed the number of
copies of tide tables, coast pilots, and other special publications relating
to the Coast and Geodetic Survey, Weather Bureau maps, charts, bul-
letins of not more than one hundred octavo pages, and minor reports
of the Weather Bureau, he considers for the best interest of the
Government.
? 1311. Comptroller General: decisions
The Public Printer shall print not more than one volume each of
the decisions and opinions of the Comptroller General, with such ex-
planatory matter as he may furnish, and furnish ten copies for the
use of each Member of Congress; two thousand copies to the Comp-
troller General; and for distribution in the manner provided by sec-
tion 7 of the Act of June 20, 1874 (18 Stat. 113), providing for the
publication of the statutes, one-half the number therein mentioned.
H.R?.18612 6
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I ? 1312. Director of Public Health of District of Columbia: report
2 In addition to the usual number of the report of the Director of
3 Public Health of the District of Columbia, one thousand five hundred
4 copies shall be printed : one hundred for the Senate, three hundred and
5 sixty for the House of Representatives, and one thousand and forty for
6 the Director of Public Health.
7 ? 1313. Education, Commissioner of : report
8 In addition to the usual number of the report of the Commissioner
9 of Education, thirty-five thousand copies shall be printed : five thou-
10 sand for the Senate, ten thousand for the House of Representatives,
11 and twenty thousand for distribution by the Commissioner of
12 Education.
13 ? 1314. Ephemeris and Nautical Almanac
14 The "usual number" of copies of the American Ephemeris and
15 Nautical Almanac may not be printed. Instead, there shall be printed
16 and bound two thousand five hundred copies, uniform with the
17 editions printed for the Department of the Navy, five hundred of
18 which shall be for the use of the Senate, one thousand for the use of
19 the House of Representatives, and one thousand for distribution or
20 sale by the Department of the Navy. The Secretary of the Navy may
21 cause to be published of the papers supplementary to the Ephemeris
22 and Nautical Almanac, one thousand five hundred copies in addition
23 to the usual number, one hundred copies for the Senate, four hundred
24 for the House of Representatives, and one thousand for distribution
25 or sale by the Department of the Navy. The Secretary of the Navy may
26 cause additional copies of the Nautical Almanacs extracted from the
27 Ephemeris, to be printed for the public service and for sale to naviga-
28 tors and others. Moneys received from sales of the Ephemeris and of
29 the Nautical Almanacs shall be deposited in the Treasury and placed
30 to the credit of the general fund for public printing.
31 ? 1315. Fish and Wildlife Service: bulletins
32 In addition to the usual number of the bulletins of the Fish and
33 Wildlife Service, five thousand copies shall be printed : one thousand
34 for the Senate, two thousand for the House of Representatives, and
35 two thousand for distribution by the Service.
36 ? 1316. Fish and Wildlife Service: report of the Director
37 In addition to the usual number of the report of the Director of the
38 Fish and Wildlife Service, eight thousand copies shall be printed :
39 two thousand for the'Senate, four thousand for the House of Repre-
40 sentatives, and two thousand for distribution by the Service.
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1 ? 1317. Foreign Relations
2 In addition to the usual number of Foreign Relations, three thou-
3 sand copies of each shall be printed : one thousand for the Senate and
4 two thousand for the House of Representatives.
5 ? 1318. Geological Survey: classes and sizes of publications;
6 report of mineral resources; number of copies; reprints;
7 distribution
8 The publications of the Geological Survey shall consist of the annual
9 report of the Director, which shall be confined to one volume of royal
10 octavo size; monographs, of quarto size; professional papers, of quarto
11 size; bulletins, of ordinary octavo size; water-supply and irrigation
12 papers, of ordinary octavo size; and maps, folios, and atlases required
13 by law.
14 In addition to the usual number of the report of the Geological
15 Survey, ten thousand copies shall be printed : two thousands for the
16 Senate, four thousand for the House of Representatives, four thou-
17 sand for distribution by the Geological Survey.
18 The reports of the Geological Survey, except the annual report of
19 the Director, shall be published in editions recommended in each case
20 by the Director and approved by the Secretary of the Interior, but not
21 to exceed ten thousand copies.
22 When the edition of a report of the Survey is exhausted, and the de-
23 mand for it continues, there may be published, on the requisition of the
24 Secretary of the Interior, as many additional copies of the report as
25 the Director of the Survey states will, in his judgment, be necessary to
26 meet the demand.
27 The report of the mineral resources of the United States shall be
28 published in two octavo volumes and as a distinct publication, the
29 number of copies, printing of separate chapters, and mode of distribu-
30 tion of which shall be the same as of the annual report.
31 Three thousand copies of the monographs and bulletins of the Geo-
32 logical Survey shall be published.
33 The bulletins and professional papers shall be distributed gratui-
34 tously and of the number published one thousand copies shall be de-
35 livered to the Senate and two thousand copies to the House of Repre-
36 sentatives, for distribution.
37 The Director of the Geological Survey shall transmit to the Library
38 of Congress two copies of every report of the bureau as soon as the first
39 delivery to the Survey is made, in addition to those received by the
40 Library of Congress under any other law.
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? 1319. Geological Survey: specific appropriations required for
monographs and bulletins
The scientific reports known as the monographs and bulletins of the
Geological Survey may not be published until specific and detailed esti-
mates and specific appropriations based on these estimates are made for
them. Engravings for the annual reports for monographs and bul-
letins, or of illustrations, sections, and maps, may not be made until
specific estimates are submitted and specific appropriations made based
on the estimates.
? 1320. Geological Survey: distribution of publications to public
libraries
The Director of the Geological Survey shall distribute to public
libraries that have not already received them copies of sale publications
on hand at the expiration of five years after date of delivery to the
Survey document room, excepting a reserve number not to exceed two
hundred copies.
? 1321. Hydrographic Surveys; foreign surveys
Appropriations made for the preparation or publication of foreign
hydrographic surveys may be applicable only upon approval by the
Secretary of the Navy, after a report from three competent naval
officers that the original data for proposed charts justify their publica-
tion. The Secretary of the Navy shall order a board of three naval
officers to examine and report upon the data before he approves an
application of moneys to the preparation or publication of charts or
hydrographic surveys.
? 1322. Immigration and Naturalization Service : report
The number of copies, not to exceed five thousand, to be printed of
the annual reports of the Immigration and Naturalization Service of
the Department of Justice shall be subject to the discretion of the
Attorney General.
? 1323. Interstate Commerce Commission : report
In addition to the usual number of the annual report of the Inter-
state Commerce Commission, three thousand copies shall be printed :
one thousand for the Senate, two thousand for the House, and for
the use of the Commission that number of the report and other docu-
ments incident to interstate commerce for distribution by it as it
considers expedient.
? 1324. Labor Statistics, Bureau of : bulletins
There shall be printed one edition of fifteen thousand copies of each
issue of the bulletin of the Bureau of Labor Statistics authorized by
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1 section 5 of Title 29, and extra copies not to exceed twenty thousand of
2 any single issue, when in the opinion of the Commissioner of Labor
3 Statistics the demand for the bulletin makes an extra edition necessary.
4 ? 1325. Labor Statistics, Bureau of : report of Commissioner
5 In addition to the usual number of the report of the Commissioner
6 of Labor Statistics, twenty-five thousand copies shall be printed : five
7 thousand for the Senate, ten thousand for the House of Representa-
8 tives, and ten thousand for distribution by the Commissioner.
9 ? 1326. Librarian of Congress : reports
10 Five thousand copies of the annual and special reports of the Li-
11 brarian of Congress submitted to Congress, shall be printed and
12 bound in cloth for the Library of Congress.
13 ? 1327. Mines, Bureau of : publications
14 The publications of the Bureau of Mines shall be published in edi-
15 tions recommended by the Secretary of the Interior, but not to exceed
16 ten thousand copies for the first edition. When the edition of a publi-
17 cation of the Bureau of Mines is exhausted and the demand for it con-
18 tinues, there may be published, on the requisition of the Secretary of
19 the Interior, as many additional copies as the Secretary of the Interior
20 considers necessary to meet the demand.
21 ? 1328. Merchant vessels of the United States
22 Five thousand copies of the annual list of merchant vessels of the
23 United States may be printed for distribution by the Coast Guard.
24 ? 1329. Mint : reports of Director
25 There may be printed, in the discretion of the Secretary of the Treas-
26 1 ury, for distribution by the Treasury Department, two thousand copies
27 of the annual report of the Director of the Mint on the operations of
28 the mint and assay offices with appendices, and of the annual report of
29 the Director of the Mint on the production of precious metals.
30! ? 1330. Monthly Summary Statement of Imports and Exports
311, There shall be printed monthly by the Public Printer thirty-five
32' hundred copies of the Monthly Summary Statement of Imports and
33 Exports and other statistical information prepared by the Secretary
34, of Commerce, five hundred for the Senate, one thousand for the
35 House of Representatives, and two thousand for the Department of
36 Commerce.
37 ? 1331. National Academy of Sciences: report
381 In addition to the usual number of the report of the National Acad-
39 emy of Sciences, two thousand copies shall be printed : five hundred
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1 for., the Senate, one thousandI for the House of Representatives, and
2 five hundred for distribution' by the National Academy of Sciences.
3 ? 1332. National encampments of Veterans' organizations; pro-
4 , ceedings printed annually for Congress
5 The proceedings of the national encampments of the United Spanish
6 War Veterans, the Veterans of Foreign Wars of the United States,
7 the American Legion, the Military Order of the Purple Heart, the
8 i Veterans of World War I o~ the United States of America, Incor-
9 porated, the Disabled American Veterans, and the AMVETS (Ameri-
10 can Veterans of World War II), respectively, shall be printed an-
11 nually, with accompanying illustrations, as separate House documents
12 of the session of the Congressto which they may be submitted.
13 ? 1333. National high school and college debate topics
14 (a) The Librarian 'of Congress shall prepare compilations of per-
15 tinent excerpts, bibliographical references, and other appropriate
16 materials relating to :
17 (1) the subject selected annually by the National University
18 Extension Association as the national high school debate topic
19 and
20 (2) the subject selected annually by the Americgan Speech
21 Association as the nationa] college debate topic.
22 In preparing the compilations the Librarian shall include materials
23 which in his judgment are representative of, and give equal emphasis
24 to, the opposing points of view on the respective topics.
25 (b) The compilations on the high school debate topics shall be
26 printed as Senate documents apd the compilations on the college de-
27 bate topics shall be printed as House of Representatives documents,
28 the cost of which shall be charged to the congressional allotment for
29 printing and binding. Additional copies may be printed in the quan-
30 tities and distributed in the manner the Joint Committee on Printing
31 directs.
32 ? 1334. Naval Intelligence OM e: additional copies of publications
33 In addition to one thousand copies previously authorized, the
34 Secretary of the Navy may print extra copies of the publications of
35 the Office of Naval Intelligence necessary for distribution to the naval
36 service and to meet other official demands. The edition of any one
37 publication may not exceed two thousand copies.
38 ? 1335. Naval Observatory Observations
39 In addition to the usual number of the Observations of the Naval
40 Observatory, one thousand eight hundred copies shall be printed :
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three hundred for the Senate, seven hundred for the House of Repre-
sentatives, and eight hundred for distribution by the Naval Observa-
tory; and of the astronomical appendixes to the Observations, one
thousand two hundred separate copies, and of the meteorological
and magnetic observations one thousand separate copies, for distribu-
tion by the Naval Observatory.
? 1336. Naval Oceanographic Office : special publications
The Secretary of the Navy may authorize the printing of notices
to mariners, light lists, sailing directions, bulletins, and other special
publications of the United States Naval Oceanographic Office in edi-
tions the interests of the Government and of the public may require.
? 1337. Patent Office : publications authorized to be printed
The Commissioner of Patents, upon the requisition of the Secretary
of Commerce may cause to be printed :
1. PATENTS ISSUED.-The patents for inventions and designs issued
by the Patent Office, including grants, specifications, and drawings,
together with copies of them, and of patents already issued, in the
number needed for the business of the office.
2. TRADE-MARKS AND LABELS.-The certificates of trade-marks and
labels registered in the Patent Office, including descriptions and draw-
ings, together with copies of them, and of trade-marks and labels
previously registered, in the numbers needed for the business of the
office.
3. OFFICIAL GAZETTE.-The Official Gazette of the United States
Patent Office in numbers sufficient to supply all who subscribe for it at
$5 a year; also for exchange for other scientific publications desirable
for the use of the Patent Office; also to supply one copy to each Senator
and Representative in Congress; with one hundred additional copies,
together with weekly, monthly, and annual indexes. The "usual num-
ber" of the Official Gazette may not be printed.
4. REPORT OF COMMISSIONER OF PATENTS.-The annual report of the
Commissioner of Patents, not exceeding five hundred in number, for
distribution by him; the annual report of the Commissioner of Patents
to Congress, without the list of patents, not exceeding one thousand
five hundred in number, for distribution by him; and the annual report
of the Commissioner of Patents to Congress, with the list of patents,
five hundred copies for sale by him, if needed, and in addition the
"usual number" only shall be printed.
5. RULES OF PRAOTICE, LAWS, ETC.-Pamphlet copies of the rules
of practice, and of the patent laws, and pamphlet copies of the laws
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1 and rules relating to trade-marks and labels, and circulars relating
2 to the business of the office, all in numbers as needed for the business
3 of the office. The "usual number" may not be printed.
4 6. DncIsIoNs Or COMMISSIONER AND couRTs.-Annual volumes of
5 Illl1 the decisions of the Commissioner of Patents and of the United States
6 courts in patent cases, not exceeding one thousand five hundred in
7 number, of which the usual number shall be printed, and for this
8 purpose a copy of each shall be transmitted to Congress promptly
9 when prepared.
10 7. INDExES.-Indexes to patents relating to electricity, and indexes
11 to foreign patents, in the numbers needed for the business of the office.
12 The "usual number" may not be printed.
13 ? 1338. Patent Office: limitations and conditions concerning
14 printing and lithographing
15 Printing for the Patent Office making use of lithography or photo-
16 lithography, together with the plates, shall be contracted for and
17 performed under the direction of the Commissioner of Patents, under
18 limitations and conditions prescribed by the Joint Committee on
19 Printing, and other printing for the Patent Office shall be done by
20 the Public Printer under limitations and conditions prescribed by
21 the Joint Committee on Printing. The entire work may be done at
22 the Government Printing Office when in the judgment of the Joint
23 Committee on Printing it is to the interest of the Government.
24 ? 1339. Printing of the President's Message
25 Themessage of the President without the accompanying documents
26 and reports shall be printed in pamphlet form, immediately upon its
27 receipt by Congress. In addition to the usual number, fifteen thousand
28 copies shall be printed, of which five thousand shall be for the Senate,
29 and ten thousand for the House of Representatives.
30 In addition to the usual number of the President's message and
31 accompanying documents, there shall be printed one thousand copies
32 for the Senate and two thousand for the House of Representatives.
33 The President's message shall be delivered by the printer to the ap-
34 propriate officers of each House of Congress on or before the third
35 Wednesday next after the meeting of Congress, or as soon after as
36 may be practicable.
37 ? 1340. Public Printer: annual report
38 In addition to the usual number of the annual report of the Public
39 Printer, one thousand copies shall be printed to be distributed under
40 his direction.
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I ? 1341. Smithsonian Institution : report,
2 In addition to the usual number of the report of the Smithsonian
3 Institution ten thousand copies shall be printed : one thousand for the
4 Senate, two thousand for the House of Representatives, five thousand
5 for distribution by the Smithsonian Institution, and two thousand for
6 distribution by the National Museum.
7 ? 1342. Soil area surveys: reports; congressional allotments
8 As soon as the manuscript can be prepared with the necessary maps
9 and illustrations to accompany it, a report on each soil area surveyed
10 by the Secretary of Agriculture shall be printed in the form of advance
11 sheets bound in paper covers, of which not more than two hundred and
12 fifty copies shall be for the use of each Senator from the State and not
13 more than one thousand copies for the use of each Representative for
14 the congressional district or districts in which a survey is made, the
15 actual number to be determined on inquiry by the Secretary of Agri-
16 culture made to the Senators and Representatives, and as many copies
17 for the use of the Department of Agriculture as in the judgment of the
18 Secretary of Agriculture are necessary. The Superintendent of Docu-
19 ments shall hold the total congressional and department edition for
20 two years and distribute within these limitations according to the
21 requests of the Senators, Representatives, or department, and at the
22 expiration of the two-year period turn over to the Department of
23 Agriculture the residue of the edition.
24 ? 1343. Statistical Abstract of the United States
25 In addition to the usual number of the Statistical Abstract of the
26 United States, twelve thousand copies shall be printed three thousand
27 for the Senate, six thousand for the House of Representatives, and
28 three thousand for distribution by the Secretary of Commerce.
29 ? 1344. Treasury Department: reports
30 In addition to the usual number of the finance report of the Secre-
31 tary of the Treasury, one thousand copies for the Senate and two thou-
32 sand for the House of Representatives shall be printed in addition to
33 those published as part of the departmental report.
34 In addition to the usual number of the annual report of the Comp-
35 troller of the Currency, thirteen thousand copies shall be printed : one
36 thousand for the Senate, two thousand for the House of Representa-
37 tives, and ten thousand for distribution by the Comptroller of the
38 Currency.
H.R. 186127
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1 CHAPTER 15-FEDERAL REGISTER AND CODE OF
2 FEDERAL REGULATIONS
see.
1501. Definitions.
1502. Custody and printing of Federal documents; appointment of Director.
1503. Filing documents with Office; notation of time; public inspection; trans-
mission for printing.
1504. "Federal Register" ; printing ; contents ; distribution ; price.
1505. Documents to be published in Federal Register.
1506. Administrative Committee of the Federal Register ; establishment and
composition; powers and duties.
1507. Filing document as constructive notice ; publication in Federal Register
as presumption of validity ; judicial notice ; citation.
1508. Publication in Federal Register as notice of hearing.
1509. Cost of publication; appropriations authorized; penalty mail privilege.
1510. Code of Federal Regulations.
1511. International agreements excluded from provisions of chapter.
? 150L Definitions
--- >w> +ii +++u ?aL j1. J , LujumsS sne context ottierwlse requires-
5 "document" means a Presidential proclamation or Executive
r___ yr a11ll11ar instrument, issued, prescribed,
s or promulgated by a Federal agency;
9 "Federal agency" or "agency" means the President of the
10 United States, or an executive department, independent board,
11 establishment, bureau, agency, institution, commission, or sepa-
12 rate office of the administrative branch of the Government of the
13 United States but not the legislative or judicial branches of the
14 Government;
15 "person" means an individual, partnership, association, or
16 corporation.
17 ? 1502. Custody and printing of Federal documents; appointment
18 of Director
19 The Administrator of General Services, acting through the Office
20 of the Federal Register, is charged with the custody and, together
21 with the Public Printer, with the prompt and uniform printing and
22 distribution of the documents required or authorized to be pub-
23 lished by section 1505 of this title. There shall be at the head of the
24 Office a director, appointed by, and who shall act under the general
25 direction of, the Administrator of General Services in carrying out
26 this chapter and the regulations prescribed under it.
27 ? 1503. Filing documents with Office; notation of time; public
28 inspection; transmission for printing
29 The original and two duplicate originals or certified copies of a
30 document required or authorized to be published by section 1505 of.
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I this title shall be filed with the Office of the Federal Register, which
2 shall be open for that purpose during -all hours of the working days
3 when the National Archives Building is open for official business. The
4 Administrator of General Services shall cause to be noted on the origi-
5 in al and duplicate originals or certified copies of each document the day
6 and hour of filing. When the original is issued, prescribed, or pro-
7 mulgated outside the District of Columbia, and certified copies are
8 filed 'before the filing of the original, the notation shall be of the day
9 and hour of filing of the certified copies. Upon filing, at least one copy
10 shall be immediately available for public inspection in the Office.
11 The original shall be retained in the archives of the National
12 Archives of the United States and shall be available for inspection
13 under regulations prescribed by the Administrator. The Office shall
14 transmit immediately to the Government Printing Office for printing,
15 as provided by this chapter, one duplicate original or certified copy
16 of each document required or authorized to be published by section
17 1505 of this title. Every Federal agency shall cause to be transmitted
18 for filing the original and the duplicate originals or certified copies
19 of all such documents issued, prescribed, or promulgated by the agency.
20 ? 1504. "Federal Register"; printing; contents; distribution; price
21 Documents required or authorized to be published by section 1,505 of
22' this title shall be printed and distributed immediately by the Govern-
23 ment Printing Office in a serial publication designated the "Federal
24 Register." The Public Printer shall make available the facilities of the
25 Government Printing Office for the prompt printing and distribution
26 of the Federal Register in the manner and at the times required by this
27 chapter and the regulations prescribed under it. The contents of the
28 daily issues shall be indexed and shall comprise all documents, required
29 or authorized to be published, filed with the Office of the Federal Regis-
30 ter up to the time of the day immediately preceding the day of distribu-
31 tion fixed by regulations under this chapter. There shall be printed
32 with each document a copy of the notation, required to be made by
33 section 1503 of this title, of the day and hour when, upon filing with the
34 Office, the document was made available for public inspection. Dis-
35 tribution shall be made by delivery or by deposit at a post office at a
36 time in the morning of the day of distribution fixed by regulations
37 prescribed under this chapter. The prices to be charged for the Federal
38 Register may be fixed by the Administrative Committee of the Fed-
39 eral Register established by section 1506 of this title without reference
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1 to .the restrictions placed upon and fixed for the sale of Government
2 publications by sections 1705 and 1708 of this title.
3 ? 1505. Documents to be published in Federal Register
4 (a) PROCLAMATIONS AND EXECUTIVE ORDERS; DOCUMENTS HAVING
5 GENERAL APPLICABILITY AND LEGAL EFFECT; DOCUMENTS REQUIRED
To BE PUBLISHED BY CONGRESS. There shall be published in the
Federal Register-
(1) Presidential proclamations and Executive orders, except
those not having general applicability and legal effect or effective
only against Federal agencies or persons in their capacity as of-
ficers, agents, or employees thereof ;
(2) documents or classes of documents that the President may
determine from time to time have general applicability and legal
effect; and
(3) documents or classes of documents that may be required so
to be published by Act of Congress.
For the purposes of this chapter every document or order which
prescribes a penalty has general applicability and legal effect.
(b) DOCUMENTS AUTHORIZED To BE PUBLISHED BY REGULATIONS ;
COMMENTS AND NEWS ITEMS EXCLUDED. In addition to the foregoing
there shall also be published in the Federal Register other documents
or classes of documents authorized to be published by regulations pre-
scribed under this chapter with the approval of the President, but
comments or news items of any character may not be published in the
Federal Register.
(c) SUSPENSION OF REQUIREMENTS FOR FILING OF DOCUMENTS; AL-
TERNATE SYSTEMS FOR PROMULGATING, FILING, OR PUBLISHING DOCU-
MENTS ; PRESERVATION OF ORIGINALS. In the event of an attack or
threatened attack upon the continental United States and a determi-
nation by the President that as a result of an attack or threatened
attack-
(1) publication of the Federal Register or filing of documents
with the Office of the Federal Register is impracticable, or
(2) under existing conditions publication in the Federal Reg-
ister would not serve to give appropriate notice to the public of
the contents of documents, the President may, without regard
to any other provision of law, suspend all or part of the require-
ments of law or regulation for filing with the Office or publi-
cation in the Federal Register of documents or classes of docu-
ments.
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The suspensions shall remain in effect until revoked by the Presi-
dent, or by concurrent resolution of the 'Congress. The President
shall establish alternate systems for promulgating, filing, or publish-
ing documents or classes of documents affected by such suspen-
sions, including requirements relating to their effectiveness or validity,
that may be considered under the then existing circumstances
practicable to provide public notice of the issuance and of the contents
of the documents. The alternate systems may, without limitation, pro-
vide for the use of regional or specialized publications or depositories
for documents, or of the press, the radio, or similar mediums of gen-
eral communication. Compliance with alternate systems of filing or
publication shall have the same effect as filing with the Office or pub-
lication in the Federal Register under this chapter or other law or
regulation. With respect to documents promulgated under alternate
systems, each agency shall preserve the original and two duplicate
originals or two certified copies for filing with the Office when the
President determines that it is practicable.
? 1506. Administrative Committee of the Federal Register; estab-
lishment and composition; powers and duties
The Administrative Committee of the Federal Register shall con-
sist of the Archivist of the United States or Acting Archivist, who
shall be chairman, an officer of the Department of Justice designated
by the Attorney General, and the Public Printer or Acting Public
Printer. The Director of the Federal Register shall act as secretary
of the committee. The authority of the Administrator of General
Services, under section 754 of title 40, to regroup, transfer, and dis-
tribute functions within the General Services Administration, does
not extend to the Committee or its functions. The committee shall
prescribe, with the approval of the President, regulations for carry-
ing out this chapter. The regulations shall provide, among other
things-
(1) the manner of certification of copies required to be certified
under section 1503 of this title, which certification may be per-
mitted to be based upon confirmed communications from. outside
the District of Columbia;
(2) the documents which shall be authorized under section
1505 (b) of this title to be published in the Federal Register;
(3) the manner and form in which the Federal Register shall be
printed, reprinted, compiled, indexed, bound, and distributed;
(4) the number of copies of the Federal Register, which shall
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be printed, reprinted, and compiled, the number which shall be
distributed without charge to Members of Congress, officers and
employees of the United States, or Federal agency, for official
use, and the number which shall be available for distribution to
the public; and
(5) the prices to be charged for individual copies of, and sub-
scriptions to, the Federal Register and reprints and bound volumes
of it.
?15K. Filing document as constructive notice; publication in
Federal Register as presumption of validity; judicial
notice; citation
A document required by section 1505 (a) of this title to be published
in the Federal Register is not valid as against a person who has not
had actual knowledge of it until the duplicate originals or certified
copies of the document have been filed with the Office of the Federal
Register and a copy made available for public inspection as provided
by section 1503 of this title. Unless otherwise specifically provided by
statute, filing of a document, required or authorized to be published
by section 1505 of this title, except in cases where notice by publica-
tion is insufficient in law, is sufficient to give notice of the contents of
the document to a person subject to or affected by it. The publication
in the Federal Register of a document creates a rebuttable presump-
tion-
(1) that it was duly issued, prescribed, or promulgated;
(2) that it was filed with the Office of the Federal Register and
made available for public inspection at the day and hour stated
in the printed notation ;
(3) that the copy contained in the Federal Register is a true
copy of the original; and
(4) that all requirements of this chapter and the regulations
prescribed under it relative to the document have been complied
with.
The contents of the Federal Register shall be judicially noticed and
without prejudice to any other mode of citation, may be cited by
volume and page number.
? 1508. Publication in Federal Register as notice of hearing
A notice of hearing or of opportunity to be heard, required or au-
thorized to be given by an Act of Congress, or which may otherwise
properly be given, shall be deemed to have been given to all persons
residing within the States of the Union and the District of Columbia,
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except in cases where notice by publication is insufficient in law, when
the notice is published in the Federal Register at such a time that the
period between the publication and the date fixed in the notice for the
hearing or for the termination of the opportunity to be heard is-
(1) not less than the time specifically prescribed for the pub-
lication of the notice by the appropriate Act of Congress; or
(2) not less than fifteen days when time for publication is not
specifically prescribed by the Act, without prejudice, however,
9 to the effectiveness of !a notice of less than fifteen days where the
10 shorter period is reasonable.
11 ? 1509. Cost of publication; appropriations authorized; penalty
12 mail privilege
13 Payments made for the Federal Register shall be covered into the
14 Treasury as miscellaneous receipts. The cost of printing, reprinting,
15 wrapping, binding, and distributing the Federal Register and other
16 expenses incurred by the Government Printing Office in carrying out
17 the duties placed upon it by this chapter shall be borne by the appro-
18 priations to the Government Printing Office and the appropriations
19 are made available, and are authorized to be increased by additional
20 sums necessary for the purposes, the increases to be based upon esti-
21 mates submitted by the Public Printer.
22 Copies of the Federal Register mailed by the Government are en-
23 titled to the free use of the United States mails in the same manner as
24 the official mail of the executive departments of the Government. The
25 cost of mailing the Federal Register to officers and employees of
26 Federal agencies in foreign countries shall be borne by the respective
27 agencies.
28 ? 1510. Code of Federal Regulations
29 (a) The Administrative Committee of the Federal Register, with
30 the approval of the President, may require, from time to time as it
31 considers necessary, the preparation and publication in special or
32 supplemental editions of the Federal Register of complete codifica-
33 tions of the documents of each agency of the Government having gen-
34 oral applicability and legal effect, issued or promulgated by the agency
35 by publication in the Federal Register or by filing with the Adminis-
36 trative Committee, and are relied upon by the agency as authority for,
37 or are invoked or used by it in the discharge of, its activities or func-
38 tions, and are in effect as to facts arising on or after dates specified by
39 the Administrative Committee.
40 (b) A codification published under subsection (a) of this section
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1 shall-be printed and bound in permanent form and shall be designated
2 as the "Code of Federal Regulations." The Administrative Committee
3 shall regulate the binding of the printed codifications into separate
4 books with a view to practical usefulness and economical manufacture.
5 Each book shall contain an explanation of its coverage and other aids
6 to users that the Administrative Committee may require. A general
7 index to the entire Code of Federal Regulations shall be separately
8 printed and bound.
9 (c) The Administrative Committee shall regulate the supplementa-
10 tion and the collation and republication of the printed codifications
11 with a view to keeping the Code of Federal Regulations as current as
12 practicable. Each book shall be either supplemented or collated and
13 republished at least once each calendar year.
14 1 (d) The Office of the Federal Register shall prepare and publish the
15 codifications, supplements, collations, and indexes authorized by this
16 section.
17 (e) The codified documents of the several agencies published in the
18 supplemental edition of the Federal Register under this section, as
19 amended by documents subsequently filed with the Office and published
20 in the daily issues of the Federal Register, shall be prima facie evi-
21 dence of the text of the documents and of the fact that they are in
22 effect on and after the date of publication.
23 (f) The Administrative Committee shall prescribe, with the ap-
24 proval of the President, regulations for carrying out this section.
25 (g) This section does not require codification of the text of Presi-
26 dential documents published and periodically compiled in supplements
27 to Title 3 of the Code of Federal Regulations.
28 ? 1511. International agreements excluded from provisions of
29 chapter
30 This chapter does not apply to treaties, conventions, protocols, and
31 other international agreements, or proclamations thereof by the
32 President.
33 CHAPTER 17-DISTRIBUTION AND SALE OF PUBLIC
34 DOCUMENTS
Sec.
1701. Publications for public distribution to be distributed by the Public Printer ;
mailing lists.
1702. Superintendent of Documents; sale of documents.
1703. Superintendent of Documents : assistants, blanks, printing and binding.
1704. Superintendent of Documents : pay of employees for night, Sunday, holi-
day, and overtime work.
1705. Printing additional copies for sale to public ; regulations.
1706. Printing and sale of extra copies of documents.
1707. Reprinting of documents required for sale.
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see.
1708. Prices for sales copies of publications ; crediting of receipts ; resale by
dealers; sales agents.
1709. Blank forms: printing and sale to public.
1710. Index of documents : number and distribution.
1711. Catalog of Government publications.
1712. Documents for use of the Public Printer.
1713. Documents to be delivered to the Executive Mansion.
1714. Publications for use of General Services Administration.
1715. Publications for department or officer or for congressional committees.
1716. Public documents for legations and consulates, of United States.
1717. Documents and reports! for foreign legations.
1718. Distribution of Government publications to the Library of Congress.
1719. International exchange of Government publications.
1720. Documents not needed by departments to be turned over to Superintendent
of Documents.
1721. Exchange of documents by heads of departments.
1722. Departmental distribution of publications.
? 1701. Publications for public distribution to be distributed by
the Public Printer; mailing lists
Money appropriated by any Act may not be used for services in an
executive department or other Government establishment at the Dis-
trict of Columbia, in the work of addressing, wrapping, mailing, or
otherwise dispatching a publication for public distribution, except
maps, weather reports, and weather cards issued by them or for the
purchase of material or supplies to be used in this work. The Public
Printer shall perform this work at the Government Printing Office.
The head of an executive department, independent office, and establish-
ment of the Government at the District of Columbia, shall furnish from
time to time to the Public Printer mailing lists, in convenient form, and
changes in them, or penalty mail slips, for use in the public distribution
of publications issued by the department or establishment. The Pub-
lic Printer may furnish copies of a publication only in accordance with
law or the instruction of the head of the department or establishment
issuing the publication.
This section does not apply to orders, instructions, directions, notices,
or circulars of information printed for and issued by an executive
department or other Government establishment or to the distribution
of public documents by Senators or Members of the House of Repre-
sentatives or to the Senate Service Department, House of Represent-
atives Publications Distribution. Service, and document rooms of the
Senate or House of Representatives.
? 1702. Superintendent of Documents; sale of documents
The Public Printer shall appoint a competent person to act as Super-
intendent of Documents who shall be under the control of the Public
Printer.
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I When an officer of the Government having in his charge documents
2 published for sale desires to be relieved of them, he may turn them over
3 to the Superintendent of Documents, who shall receive and sell them
4 under this section. Moneys received from the sale of documents shall be
5 returned to the Public Printer on the first day of each month and be
6 covered into the Treasury monthly.
7 The Superintendent of Documents shall also report monthly to the
8 Public Printer the number of documents received by him and the
9 disposition made of them. He shall have general supervision of the
10 distribution of all public documents, and to his custody shall be com-
11 witted all documents subject to distribution, excepting those printed
12 for the special official use of the executive departments, which shall
13 be delivered to the departments, and those printed for the use of the
14 ' two Houses of Congress, which shall be delivered to the Senate Service
15 Department and House of Representatives Publications Distribution
16 Service and distributed or delivered ready for distribution to Members
17 upon their order by the superintendents of the Senate Service Depart-
18 ment and House Publications Distribution Service, respectively.
19 ? 1703. Superintendent of Documents: assistants, blanks, print-
20 ing and binding
21 The Public Printer, upon the requisition of the Superintendent of
22 Documents, shall appoint necessary assistants, furnish blanks, and do
23 the printing and binding required by his office, the cost to be charged
24 against the appropriation for printing and binding for Congress. The
25 Public Printer shall provide convenient office, storage, and distribut-
26 ing rooms for the use of the Superintendent of Documents.
27 ? 1704. Superintendent of Documents: pay of employees for
28 night, Sunday, holiday, and overtime work
29 Employees in the office of the Superintendent of Documents may
30 be paid for night, Sunday, holiday, and overtime work at rates not
31 in excess of the rates of additional pay for this work allowed other
32 employees of the Government Printing Office under section 305 of
33 this title.
34 ? 1705. Printing additional copies for sale to public; regulations
35 The Public Printer shall print additional copies of a Government
36 publication, not confidential in character, required for sale to the
37 public by the Superintendent of Documents, subject to regulation by
38 the Joint Committee on Printing and without interference with the
39 prompt execution of printing for the Government.
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1 1706. Printing and sale of extra copies of documents
2 The Public Printer shall furnish to applicants giving notice before
3 the matter is put to press, not exceeding two hundred and fifty to any
4 one applicant, copies of bills, reports, and documents. The applicants
5 shall pay in advance the price of the printing. The printing of these
6 copies for private parties may not interfere with the printing for the
7 Government.
8 ? 1707. Reprinting of documents required for sale
9 The Superintendent of Documents may order reprinted, from time
10 to time, public documents required for sale, subject to the approval of
11 the Secretary or head of the department in which the public document
12 originated. The appropriation for printing and binding shall be reim-
13 bursed for the cost of reprints from the moneys received by the Super-
14 intendent of Documents from the sale of public documents.
15 ? 1708. Prices for sales copies of publications; crediting of
16 receipts; resale by dealers; sales agents
17 The price at which additional copies of Government publications
18 are offered for sale to the public by the Superintendent of Documents
19 shall be based on the cost as determined by the Public Printer plus
20 50 percent. A discount of not to exceed 25 percent may be allowed to
21 book dealers and quantity purchasers, but the printing may not inter-
22 fare with prompt execution of work for the Government. Surplus
23, receipts from sales shall be deposited in the Treasury of the United
24' States to the credit of miscellaneous receipts.
25 The Superintendent of Documents may prescribe terms and condi-
26 tions under which he authorizes the resale of Government publications
27 by book dealers, and he may designate any Government officer his
28 agent for the sale of Government publications under regulations
29 agreed upon by the Superintendent of Documents and the head of the
30 respective department or establishment of the Government.
31 ? 1709. Blank forms: printing and sale to public
32 The Public Printer may print for sale by the Superintendent of
33 Documents to the public, upon prepayment, additional copies of
34 approved Government blank forms.
35 ? 1710. Index of documents: number and distribution
36 The Superintendent of Documents, at the close of each regular ses-
37 sion of Congress, shall prepare and publish a. comprehensive index of
38, public documents, upon a plan approved by the Joint Committee on
39 Printing. The Public Printer shall, immediately upon its publication,
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16
17
18
19
20
deliver to him a copy of every document printed by the Government
Printing Office. The head of each executive department, independent
agency and establishment of the Government shall deliver to him a
copy of every document issued or published by the department, bureau,
or office not confidential in character. He shall also prepare and print
in one volume a consolidated index of Congressional documents, and
shall index single volumes of documents as the Joint Committee on
Printing directs. Two thousand copies each of the comprehensive index
and of the consolidated index shall be printed and bound in addition
to the usual number, two hundred for the Senate, eight hundred for
11 the House of Representatives and one thousand for distribution by the
12 Superintendent of Documents.
13 ? 1711. Catalog of Government publications
14 On the first day of each month the Superintendent of Documents
15 shall prepare a catalog of Government publications which shall show
the documents printed during the preceding month, where obtainable,
and the price. Two thousand copies of the catalog shall be printed
in pamphlet form for distribution.
? 1712. Documents for use of the Public Printer
The Public Printer may retain out of all documents, bills, and
21 resolutions printed the number of copies absolutely needful for the
22 official use of the Government Printing Office, not exceeding five of
23 each.
24 ? 1713. Documents to be delivered to the Executive Mansion
25 The Public Printer shall deliver to the Executive Mansion two
26 copies of each document, bill, and resolution as soon as printed and
27 ready for distribution.
28 ? 1714. Publications for use of General Services Administration
29 The Public Printer shall print and deliver to the General Services
30 Administration for use by the Archivist of the United States, includ-
31
32
33
34
35
36
37
38
39
40
ing use by the Presidential Library established for the President dur-
ing whose term the documents were issued, which shall be chargeable
to Congress three copies each of the following publications :
House documents and public reports, bound;
Senate documents and public reports, bound;
Senate and House journals, bound;
United States Code and Supplements, bound ;
United States Statutes at Large, bound;
the United States Reports, bound;
all other documents bearing a congressional number, or printed
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1 upon order of a committee in either House of Congress, or of a de-
2 partment, independent agency or establishment, commission, or
3 officer of the Government, except confidential matter, blank forms,
4 and circular letters not of a public character ; and
5 public bills and resolutions in Congress in each parliamentary
6 stage.
7 The Superintendent of Documents shall furnish, without cost, copies
8 of publications available for free distribution.
9 ? 1715. Publications for department or officer or for congressional
10 committees
11 When printing not bearing a congressional number, except confiden-
12 tial matter, blank forms, and circular letters not of a public character,
13 is done for a department or officer of the Government, or not of a con-
14 fidential character, is done for use of congressional committees, two
15 copies shall be sent, unless withheld by order of the committee, by the
16 Public Printer to the Senate and House of Representatives libraries,
17 respectively, and one copy each to the document rooms of the Senate
18 and House of Representatives, for reference; and these copies may not
19 be removed.
20 ? 1716. Public documents for legations and consulates of United
21 States
22 Only books published by the Government, and usually known by the
23 name of "Public Documents", may be supplied to a legation or con-
24 sulate of the United States as are, first designated by the Secretary of
25 State, by an order to be recorded in the State Department, as suitable
26 for and required by the legation and consulate.
27 ? 1717. Documents and reports for foreign legations
28 Documents and reports may be furnished to foreign legations to
29 the United States upon request stating those desired and requisition
30 upon the Public Printer by the Secretary of State. Gratuitous dis-
31 tribution may only be made to legations whose Governments furnish
32 to legations from the United States copies of their printed and legisla-
33 tive documents desired.
34 ? 1718. Distribution of Government publications to the Library
35 of Congress
36 There shall be printed and furnished to the Library of Congress for
37 official use in the District of Columbia, and for international exchange
38 as provided by section 1719 of this title, not to exceed one hundred
39 and fifty copies of :
40 House documents and reports, bound;
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1 Senate documents and reports, bound;
2 Senate and House journals, bound;
3 public bills and resolutions;
4 the United States Code and supplements, bound; and
all other publications and maps which are printed, or otherwise
reproduced, under authority of law, upon the requisition of a
7 Congressional committee, executive department, bureau, inde-
pendent office, establishment, commission, or officer of the Govern-
9 ment.
10 Confidential matter, blank forms, and circular letters not of a pub-
11 lic character shall be excepted.
12 In addition, there shall be delivered as printed to the Library of
13 Congress :
14 ten copies of each House document and report, unbound;
15 ten copies of each Senate document and report, unbound; and
16 ten copies of each private bill and resolution and fifty copies of
17 the laws in slip form.
18 1719. International exchange of Government publications
19 For the purpose of more fully carrying into effect the convention
20 concluded at Brussels on March 15,1886, and proclaimed by the Pres-
21 ident of the United States on January 15, 1889, there shall be sup-
22 plied to the Library of Congress not to exceed one hundred and
23 twenty-five copies each of all Government publications, including
24 the daily and bound copies of the Congressional Record, for distri-
25 bution, through the Smithsonian Institution, to foreign governments
26 which agree to send to the United States similar publications of their
27 governments for delivery to the Library of Congress.
28 ? 1720. Documents not needed by departments to be turned over
29 to Superintendent of Documents
30 Public documents accumulating in the several executive depart-
31 meats, bureaus, and offices, not needed for official use, shall be turned
32 over to the Superintendent of Documents annually for distribution or
33 sale.
34 ? 1721. Exchange of documents by heads of departments
35 i Heads of departments may exchange surplus documents for other
36 documents and books required by them, when it is to the advantage
37 of the public service.
38 ? 1722. Departmental distribution of publications
39 Government publications printed for or received by the executive
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1 departments, whether for official use or for distribution, except those
2 required by section 1701 of this title to be distributed by the Public
3 Printer, shall be distributed by a competent person detailed to this
4 duty in each department by the head of the department. He shall
5 prevent duplication and make detailed report to the head of the
6 department.
7 CHAPTER 19-DEPOSITORY LIBRARY PROGRAM
Sec.
1901. Definition of Government publication.
1902. Availability of Government publications through Superintendent of Docu-
ments ; lists of publications not ordered from Government Printing
O.fiice.
1903. Distribution of publications to depositories ; notice to Government com-
ponents; cost of printing and binding.
1904. Classified list of Government publications for selection by depositories.
1905. Distribution to depositories; designation of additional libraries; justifica-
tion; authorization for certain designations.
1906. Land-grant colleges constituted depositories.
1907. Libraries of executive departments, service academies, and independent
agencies constituted depositories; certifications of need; disposal of
unwanted publications.
1908. American Antiquarian Society to receive certain publications.
1909. Requirements of depository libraries; reports on conditions; investiga-
tions ; termination ; replacement.
1910. Designations of replacement depositories; limitations on numbers; con-
ditions.
1911. Free use of Government publications in depositories; disposal of unwanted
publications.
1912. Regional depositories ; designation ; functions ; disposal of publications.
1913. Appropriations for supplying depository libraries; restriction.
1914. Implementation of depository library program by Public Printer.
8 ? 1901. Definition of Government publication
9 "Government publication" as used in this chapter, means informa-
10 tional matter which is published as an individual document at Gov-
11 ernment expense, or as required by law.
12 ? 1902. Availability of Government publications through Superin-
13 tendent of Documents; lists of publications not ordered
14 from Government Printing Office
15 Government publications, except those determined by their issuing
16 components to be required for official use only or for strictly adminis-
17 trative or operational purposes which have no public interest or ed-
18 ucational value and publications classified for reasons of national
19 security, shall be made available to depository libraries through the
20 facilities of the Superintendent of Documents for public information.
21 Each component of the Government shall furnish the Superintendent
22 of Documents a list of such publications it issued during the previous
23 month, that were obtained from sources other than the Government
24 Printing Office.
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1 ? 1903. Distribution of publications to depositories; notice to Gov-
2 ernment components; cost of printing and binding
3 Upon request of the Superintendent of Documents, components of
4 the Government ordering the printing of publications shall either
5 increase or decrease the number of copies of publications furnished
6 for distribution to designated depository libraries and State libraries
7 so that the number of copies delivered to the Superintendent of
8 Documents is equal to the number of libraries on the list. The number
9 thus delivered may not be restricted by any statutory limitation in
10 force on August 9, 1962. Copies of publications furnished the Superin-
11 tendent of Documents for distribution to designated depository
12 libraries shall include-
13 the journals of the Senate and House of Representatives;
14 all publications, not confidential in character, printed upon the
15 requisition of a congressional committee;
16 Senate and House public bills and resolutions; and
17 reports on private bills, concurrent or simple resolutions;
18 but not so-called cooperative publications which must necessarily be
19 sold in order to be self-sustaining.
20 The Superintendent of Documents shall currently inform the com-
21 ponents of the Government ordering printing of publications as to
22 the number of copies of their publications required for distribution
23 to depository libraries. The cost of printing and binding those pub-
24 lications distributed to depository libraries obtained elsewhere than
25 from the Government Printing Office, shall be borne by components
26 of the Government responsible for their issuance; those requisitioned
27 from the Government Printing Office shall be charged to appropria-
28 Lions provided the Superintendent of Documents for that ' purpotse.
29 ? 1904. Classified list of Government publications for selection by
30 depositories
31 The Superintendent of Documents shall currently issue a classified
32 list of Government publications in suitable form, containing annota-
33 tions of contents and listed by item identification numbers to facilitate
34 theselection of only those publications needed by depository libraries.
35 The selected publications shall be distributed to depository libraries
36 in accordance with regulations of the Superintendent of Documents,
37 as long as they fulfill the conditions provided by law.
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1 ? 1905. Distribution to depositories; designation of additional
2 libraries; justification; authorization for certain desig-
3 nations
4 The Government publications selected from lists prepared by the
5 Superintendent of Documents, and when requested from him, shall
6 be distributed to depository libraries specifically designated by law
7 and to libraries designated by Senators, Representatives, and the Resi-
8 dent Commissioner from Puerto Rico, by the Commissioner of the
9 District of Columbia, and by the Governors of Guam, American
10 Samoa, and the Virgin Islands, respectively. Additional libraries
11 within areas served by Representatives or the Resident Commissioner
12 from Puerto Rico may be designated by them to receive Government
13 publications to the extent that the total number of libraries designated
14 by them does not exceed two within each area. Not more than two ad-
15 ditional libraries within a State may be designated by each Senator
16 from the State. Before an additional library within a State, congres-
17 sional district or the Commonwealth of Puerto Rico is designated as
18 a depository for Government publications, the head of that library
19 shall furnish his Senator, Representative, or the Resident Com-
20 missioner from Puerto Rico, as the case may be, with justification
21 of the necessity for the additional designation. The justification, which
22 shall also include a certification as to the need for the additional de-
23 pository library designation, shall be signed by the head of every
24 existing depository library within the congressional district or the
25 Commonwealth of Puerto Rico or 'by the head of the library authority
26 of the State or the Commonwealth of Puerto Rico, within which the
27 additional depository library is to be located. The justification for
28 additional depository library designations shall be transmitted to the
29 Superintendent of Documents by the Senator, Representative, or the
30 Resident Commissioner from Puerto Rico, as the case may be. The
31 Commissioner of the District of Columbia may designate two deposi-
32 tory libraries in the District of Columbia, the Governor of Guam and
33 the Governor of American Samoa may each designate one depository
34 library in Guam and American Samoa, respectively, and the Gov-
35 ernor of the Virgin Islands may designate one depository library on
36 the island of Saint Thomas and one on the island of Saint Croix.
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1 ? 1906. Land-grant colleges constituted depositories
2 Land-grant colleges are constituted depositories to receive Govern-
3 ment publications subject to. the depository laws.
4 ? 1907. Libraries of executive departments, service academies, and
5 independent agencies constituted depositories; certifica-
6 tions of need; disposal of unwanted publications
7 The libraries of the executive departments, of the United States
8 Military Academy, of the United States Naval Academy, of the United
9 States Air Force Academy, of the United States Coast Guard Acad-
10 emy, and of the United States Merchant Marine Academy are desig-
11 nated depositories of Government publications. A depository library
12 within each independent agency may be designated upon certification
13 of need by the head of the independent agency to the Superintendent
14 of Documents. Additional depository libraries within executive de-
15 partments and independent agencies may be designated to receive
16 Government publications to the extent that the number so designated
17 does not exceed the number of major bureaus or divisions of the
18 departments and independent agencies. These designations may be
19 made only after certification by the head of each executive department
20 or independent agency to the Superintendent of Documents as to the
21 justifiable need for additional depository libraries. Depository libraries
22 within executive departments and independent agencies may dispose
23 of unwanted Government publications after first offering them to the
24 Library of Congress and the Archivist of the United States.
25 ? 1908. American Antiquarian Society to receive certain publica-
26 tions
27 One copy of the public journals of the Senate and of the House of
28 Representatives, and of the documents published under the orders of
29 the Senate and House of Representatives, respectively, shall be trans-
80 mitted to the Executive of the Commonwealth of Massachusetts for
31 the use and benefit of the American Antiquarian Society of the
32 Commonwealth.
33 ? 1909. Requirements of depository libraries; reports on condi-
34 tions; investigations; termination; replacement
35 Only a library able to provide custody and service for depository
36 materials and located in an area where it can best serve the public need,
37 and within an area not already adequately served by existing deposi-
38 tory libraries may be designated by Senators, Representatives, the
39 Resident Commissioner from Puerto Rico, the Commissioner of the
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1 District of Columbia, or the Governors of Guam, American Samoa,
2 or the Virgin Islands as a depository of Government publications.
3 The designated depository libraries shall report to the Superintendent
4 of Documents at least every two years concerning their condition.
5 The Superintendent of Documents shall make firsthand investiga-
6 tion of conditions for which need is indicated and include the results
7 of investigations in his annual report. When he ascertains that the
8 number of books in a depository library is below ten thousand, other
9 than Government publications, or it has ceased to be maintained so as
10 to be accessible to the public, or that the Government publications
11 which have been furnished the library have not been properly main-
12 tained, he shall delete the library from the list of depository libraries
13 if the library fails to correct the unsatisfactory conditions within six
14 months. The Representative or the Resident Commissioner from
15 Puerto Rico in whose area the library is located or the Senator who
16 made the designation, or a, successor of the Senator, and, in the case
17 of a library in the District of Columbia, the Commissioner of the Dis-
18 trict of Columbia, and, in the case of a library in Guam, American
19 Samoa, or the Virgin Islands, the Governor, shall be notified and shall
20 then be authorized to designate another library within the area served
21 by him, which shall meet the conditions herein required, but which
22 may not be in excess of the number of depository libraries authorized
23 by law within the State, district, territory, or the Commonwealth of
24 Puerto Rico, as the case may be.
25 ? 1910. Designations of replacement depositories; limitations on
26 numbers; conditions
27 The designation of a library to replace a depository library, other
28 than a depository library specifically designated by law, may be made
29 only within the limitations on total numbers specified by section 1905
30 of this title, and only when the library to be replaced ceases to exist, or
31 when the library voluntarily relinquishes its depository status, or when
32 the Superintendent of Documents determines that it no longer fulfills
33 the conditions provided by law for depository libraries.
34 ? 1911. Free use of Government publications in depositories; dis-
35 posal of unwanted publications
36 Depository libraries shall make Government publications available
37 for the free use of the general public, and may dispose of them after
38 retention for five years under section 1912 of this title, if the depository
39 library is servedby a regional depository library. Depository libraries
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not served by a regional depository library, or that are regional deposi-
tory libraries themselves, shall retain Government publications perma-
nently in either printed form or in microfacsimile form, except super-
seded publications or those issued later in bound form which may be
discarded as authorized bythe Superintendent of Documents.
? 1912. Regional depositories; designation.; functions; disposal of
publications
Not more than two depository libraries in each State and the Com-
monwealth of Puerto Rico may be designated as regional depositories,
and shall receive from the Superintendent of Documents copies of all
new and revised Government publications authorized for distribu-
tion to depository libraries. Designation of regional depository li-
braries may be made by a Senator or the Resident Commissioner from
Puerto Rico within the areas served by them, after approval by the
head of the library authority of the State or the Commonwealth of
Puerto Rico, as the case may be, who shall first ascertain from the
head of the library to be so designated that the library will, in addi-
tion to fulfilling the requirements for depository libraries, retain at
least one copy of all Government publications either in printed or
microfacsimile form (except those authorized to be discarded by the
Superintendent of Documents) ; and within the region served will
provide interlibrary loan, reference service, and assistance for deposi-
tory libraries in the disposal of unwanted Government publications.
The agreement to function as a regional depository library shall be
transmitted to the Superintendent of Documents by the Senator or
the Resident Commissioner from Puerto Rico when the designation
is made.
The libraries designated as regional depositories may permit deposi-
tory libraries, within the areas served by them, to dispose of Govern-
ment publications which they have retained for five years after first
offering them to other depository libraries within their area, then to
other libraries.
? 1913. Appropriations for supplying depository libraries;
restriction
Appropriations available for the Office of Superintendent of Docu-
ments may not be used to supply depository libraries documents,
books, or other printed matter not requested by them, and their re-
quests shall be subject to approval by the Superintendent of Docu-
ments.
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1 31914. Implementation of depository library program by Public
2 Printer
3 The Public Printer, with the approval. of the Joint Committee on
4 Printing, as provided by section 103 of this title, may use any meas-
5 ures he considers necessary for the economical and practical imple-
6 mentation of this chapter.
7 CHAPTER 21-ARCHIVAL ADMINISTRATION
Sec.
2101. Definitions.
2102. Archivist of the United States.
2103. Acceptance of records for. historical preservation.
2104. Responsibility for custody, use, and withdrawal of records.
2105. Preservation, arrangement, duplication, exhibition of records.
2106. Servicing records.
2107. Material accepted for deposit.
2108. Presidential archival depository.
2109. Depository for agreements between States.
2110. Preservation of motion-picture films, still pictures, and sound recordings.
2111. Reports ; correction of violations.
2112. Legal status of reproductions; official seal; fees for copies and reproduc-
tion.
2113. Limitation on liability.
2114. Records of Congress.
8 ? 2101. Definitions
9 As used in sections 2103-2113 of this titles
10 "Presidential archival depository" means an institution operated by
11 the United States to house and preserve the papers and books of a
12 President or former President of the United States, together with
13 other historical materials belonging to a, President or former President
14: of the United States, or related to his papers or to the events of his
15 official or personal life;
16 "historical materials" including books, correspondence, documents,
17 papers, pamphlets, works of art, models, pictures, photographs, plats,
18 maps, films, motion pictures, sound recordings, and other objects or
19 materials having historical or commemorative value.
20 ? 2102. Archivist of the United States
21 The Administrator of General Services shall appoint the Archivist
22 of the United States.
23 ? 2103. Acceptance of records for historical preservation
24 When it appears to the Administrator of General Services to be in
25 the public interest, he may-
26 (1) accept for deposit with the National Archives of the United
27 States the records of a Federal agency or of the Congress deter-
28 mined by the ,Archivist of the United States to have sufficient
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historical or other value to warrant their continued preservation
by the United States Government;
(2) direct and effect the transfer to the National Archives of
the United States of records of a Federal agency that have been
in existence for more than fifty years and determined by the
Archivist of the United States to have sufficient historical or
other value to warrant their continued preservation by the United
States Government, unless the head of the agency which has
custody of them certifies in writing to the Administrator that
they must be retained in his custody for use in the conduct of the
regular current business of the agency;
(3) direct and effect, with the approval of the head of the
originating agency, or if the existence of the agency has been
terminated, then with the approval of his successor in function,
if any, the transfer of records deposited or approved for deposit
with the National Archives of the United States to public or
educational institutions or associations; title to the records to
remain vested in the United States unless otherwise authorized by
Congress; and
(4) transfer materials from private sources authorized to be
received by the Administrator by section 3106 of this title.
? 2104. Responsibility for custody, use, and withdrawal of records
The Administrator of General Services shall be responsible for the
custody, use, and withdrawal of records transferred to him. When
records, the use of which is subject to statutory limitations and restric-
tions, are so transferred, permissive and restrictive statutory provi-
sions with respect to the examination and use of records applicable
to the head of the agency from which the records were transferred
or to employees of that agency are applicable to the Administrator,
the Archivist of the United States, and to the employees of the General
Services Administration, respectively. When the head of an agency
states in writing restrictions that appear to him to be necessary or
desirable in the public interest on the use or examination of records
being considered for transfer from his custody to the Administrator,
the Administrator shall impose the restrictions on the records so trans-
ferred, and may not remove or relax the restrictions without the con-
currence in writing of the head of the agency from which the material
was transferred, or of his successor in function, if any. Statutory
and other restrictions referred to in this section shall remain in force
until the records have been in existence for fifty years unless the
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1 Administrator by order determines as to specific bodies of records
2 that the restrictions shall remain in force for a longer period. Restric-
3 tion on the use or examination of records deposited with the National
4 Archives of the United States imposed by section 3 of the National
5 Archives Act, approved June 19, 1934, shall continue in force regard-
6 less of the expiration of the tenure of office of the official who imposed
7 them but may be removed or relaxed by the Administrator with the
8 concurrence in writing of the head of the agency from which material
9 was transferred or of his successor in function, if any.
10 ? 2105. Preservation, arrangement, duplication, exhibition of
11 records
12 The Administrator of General Services shall provide for the
13 preservation, arrangement, repair and rehabilitation, duplication and
14 reproduction (including microcopy publications), description, and
15 i exhibition of records or other documentary material transferred to
16 him as may be needful or appropriate, including the preparation and
17 publication of inventories, indexes, catalogs, and other finding aids
18 or guides to facilitate their use. He may also prepare guides and other
19 finding aids to Federal records and, when approved by the National
20 Historical Publications Commission, publish such historical works
21 and collections of sources as seem appropriate for printing or other-
22 wise recording at the public expense.
23 ? 2106. Servicing records
24 The Administrator of General Services shall provide and maintain
25 facilities he considers necessary or desirable for servicing records in
26 his custody that are not exempt from examination by statutory or other
27 restrictions.
28 ? 2107. Material accepted for deposit
29 When the Administrator of General Services considers it to be in
30 the public interest he may accept for deposit
31 (1) the papers and other historical materials of a President
32 or former President of the United States, or other official or
33 former official of the Government, and other papers relating to
34 and contemporary with a President or former President of the
35 United States, subject to restrictions agreeable to the Administra-
36 tor as to their use; and
37 (2) documents, including motion-picture films, still pictures,
38 and sound recordings, from private sources that are appropriate
39 for preservation by the Government as evidence of its organiza-
40 tion, functions, policies, decisions, procedures, and transactions.
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? 2108. Presidential archival depository
(a) When the Administrator of General Services considers it to be in
the public interest he may accept, for and in the name of the United
States, land, buildings, and equipment offered as a gift to the United
States for the purposes of creating a. Presidential archival depository,
and take title to the land, buildings, and equipment on behalf of the
United States, and maintain, operate, and protect them as a Presi-
dential archival depository, and as part of the national archives sys-
tem; and make agreements, upon terms and conditions he considers
proper, with a State, political subdivision, university, institution of
higher learning, institute, or foundation to use as a Presidential arch-
ival depository land, buildings, and equipment of the State, subdivi-
sion, university, or other organization, to be made available by it
without transfer of title to the United States, and maintain, operate,
and protect the depository as a part of the national archives system.
The Administrator shall submit a report in writing on a proposed
Presidential archival depository to the President of the Senate and
the Speaker of the House of Representatives, and include-
a description of the land, buildings, and equipment offered
as a gift or to be made available without transfer of title;
a statement of the terms of the proposed agreement, if any;
a general description of the types of papers, documents, or
other historical materials proposed to be deposited in the Presi-
dential archival depository so to be created, and of the terms of the
proposed deposit;
a statement of the additional improvements and equipment,
if any, necessary to the satisfactory operation of the depository,
together with an estimate of the cost; and
an estimate of the annual cost to the United States of main-
taining, operating, and protecting the depository.
The Administrator may not take title to land, buildings, and equip-
ment or make an agreement, until the expiration of the first period of
60 calendar days of continuous session of the Congress following the
date on which the report is transmitted, computed as follows :
Continuity of session is broken only by an adjournment sine die, but
the days on which either House is not in session because of an adjourn-
ment of more than three days to a day certain are excluded.
(b) When the Administrator considers it to be in the public interest,
he may deposit in a Presidential archival depository papers, docu-
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ments, or other historical materials accepted under section 3106 of this
title, or Federal records appropriate for preservation.
(c) When the Administrator considers it to be in the public interest,
he may exercise, with respect to papers, documents, or other historical
materials deposited under this section, or otherwise, in a Presidential
archival depository, all the functions and responsibilities otherwise
vested in him pertaining to Federal records or other documentary
materials in his custody or under his control. The Administrator, in
negotiating for the deposit of Presidential historical materials, shall
take steps to secure to the Government, as far as possible, the right to
have continuous and permanent possession of the materials. Papers,
documents, or other historical materials accepted and deposited under
section 3106 of this title and this section are subject to restrictions as to
their availability and use stated in writing by the donors or depositors,
including the restriction that they shall be kept in a Presidential
archival depository. The restrictions shall be respected for the period
stated, or until revoked or terminated by the donors or depositors or
by persons legally qualified to act on their behalf. Subject to the re-
strictions, the Administrator may dispose by sale, exchange, or other-
wise, of papers, documents, or other materials which the Archivist
determines to have no permanent value or historical interest or to be
surplus to the needs of a Presidential archival depository.
(d) When the Administrator considers it to be in the public interest,
he may cooperate with and assist a university, institution of higher
learning, institute, foundation, or other organization or qualified indi-
vidual to further or to conduct study or research in historical materials
deposited in a Presidential archival depository.
(e) When the Administrator considers it to be in the public interest,
he may charge and collect reasonable fees for the privilege of visiting
and viewing exhibit rooms or museum space in a Presidential archival
depository.
(f) When the Administrator considers it to be in the public interest,
he may provide reasonable office space in a Presidential archival de-
pository for the personal use of a former President of the United
States.
(g) When the Administrator considers it be in the public interest,
he may accept gifts or bequests of money or other property for the
purpose of maintaining, operating, protecting, or improving a Presi-
dential archival depository. The proceeds of gifts or bequests, together
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with the proceeds from fees or from sales of historical materials, copies
or reproductions, catalogs, or other items, having to do with a Presi-
dential archival depository, shall be paid into the National Archives
Trust Fund to be held, administered, and expended for the benefit and
in the interest of the Presidential archival depository in connection
with which they were received, including administrative and custodial
expenses asthe Administrator determines.
? 2109. Depository for agreements between States
The Administrator of General Services may receive duplicate
originals or authenticated copies of agreements or compacts entered
into under the Constitution and laws of the United States, between
States of the Union, and take necessary actions for their preservation
and servicing.
? 2110. Preservation of motion-picture films, still pictures, and
sound recordings
The Administrator of General Services may make and preserve
motion-picture films, still pictures, and sound recordings pertaining
to and illustrative of the historical development of the United States
Government and its activities, and provide for preparing, editing,
titling, scoring, processing, duplicating, reproducing, exhibiting, and
releasing for non-profit educational purposes, motion-picture films,
still pictures, and sound recordings in his custody.
? 2111. Reports; correction of violations
(a) When the Administrator of General Services considers it neces-
sary, he may obtain reports from Federal agencies on their activities
under chapters 21,25,27,29,31, and 33 of this title.
(b) When the Administrator finds that a provision of chapter 21,
25, 27, 29, or 31 of this title has been or is being violated, he shall in-
form in writing the head of the agency concerned of the violation
and make recommendations for its correction. Unless corrective meas-
ures satisfactory to the Administrator are inaugurated within a reason-
able time, the Administrator shall submit a written report of the
matter to the President and the Congress.
? 21,12. Legal status of reproductions; official seal; fees for copies
and reproductions
(a) When records that are required by statute to be, retained in-
definitely have been reproduced by photographic, microphotographic,
or other processes, in accordance with standards established by the
Administrator of General Services the indefinite retention by the
photographic, microphotographic, or other reproductions constitutes
compliance with the statutory requirement for the indefinite retention
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of the original records. The reproductions, as well as reproductions
made under regulations to carry out chapter 21, 29, and 31 of this title,
shall have the same legal statuts as the originals.
(b) There shall be an official seal for the National Archives of the
United States which shall be judicially noticed. When a copy or re-
production, furnished under this section, is authenticated by the
official seal and certified by the Administrator, the copy or reproduc-
tion shall be admitted in evidence equally with the original from which
it was made.
(c) The Administrator may charge a fee not in excess of 10 percent
above the costs or expenses for making or authenticating copies or re-
productions of materials transferred to his custody. Fees shall be paid
into, administered, and expended as a part of the National Archives
Trust Fund. He may not charge for making or authenticating copies
or reproductions of materials for official use by the United States Gov-
ernment. Reimbursement may be accepted to cover the cost of fur-
nishing copies or reproductions that could not otherwise be furnished.
? 2113. Limitation on liability
When letters and other intellectual productions, exclusive of mate-
rial copyrighted or patented, come into the custody or possession of
the Administrator of General Services, the United States or its agents
are not liable for infringement of literary property rights or analogous
rights arising out of use of the materials for display, inspection, re-
search, reproduction, or other purposes.
? 2114. Records of Congress
The Secretary of the Senate and the Clerk of the House of Repre-
sentatives, acting jointly, shall obtain at the close of each Congress all
the noncurrent records 'of the Congress and of each congressional com-
mittee and transfer them to the General Services Administration for
preservation, subject to the orders of the Senate or the House of Rep-
resentatives, respectively.
CHAPTER 23-NATIONAL ARCHIVES TRUST FUND
BOARD
Sec.
2301. Elatablishment of Board ; membership.
2302. Authority of Board; seal ; employees ; bylaws, rules, regulations.
2303. Powers and obligations of Board ; liability of members.
2304. Compensation of members ; availability of trust funds for expenses of
Board.
2305. Acceptance of gifts.
2306. Investment of funds.
2307. Trust fund account ; disbursements ; sales of publications and releases.
2308. Tax exemption for gifts.
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? 2301. Establishment of Board ; membership
The National Archives Trust Fund Board shall consist of the
Archivist of the United States, as Chairman, and the chairman of the
House of Representatives, Committee on Post Office and Civil Service
and the chairman of the Senate Committee on Post Office and Civil
Service. The authority of the Administrator of General Services under
section 754 of title 40 to regroup, transfer, and distribute functions
within the General Services Administration does not extend to the
Board or its functions. Membership on the Board is not an office with-
in the meaning of the statutes of the United States.
? 2302. Authority of Board; seal; employees; bylaws, rules,
regulations
In carrying out the purposes of this chapter, the Board may-
(1) adopt an official seal, which shall be judicially noticed;
(2) appoint, or authorize the Chairman to appoint, without
regard to the civil-service laws, necessary employees, and fix their
duties; and
(3) adopt bylaws, rules, and regulations necessary for the
administration of its functions under this chapter.
? 2303. Powers and obligations of Board ; liability of members
The Board shall have all the usual powers and obligations of a
trustee with respect to property and funds administered by it, but the,
members of the Board are not personally liable, except for malfeasance.
? 2304. Compensation of members; availability of trust funds for
expenses of Board
Compensation may not be paid to the members of the Board for their
services as members. Costs incurred by the Board in carrying out
its duties under this chapter, including the expenditures necessarily
made by the members of the Board in the performance of their duties
and the compensation of persons employed by the Board, shall be paid
out of income from trust funds available to the Board for the purpose.
Unless otherwise restricted by the instrument of gift or bequest, the
Board, by resolution, may authorize the Chairman to use for these
purposes, or for any other purpose for which funds may be expended
under this chapter, the principal of a gift or bequest accepted under
'this chapter.
? 2305. Acceptance of gifts
The Board may accept, receive, hold, and administer gifts or bequests
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of money, securities, or other personal property, for the benefit of or in
connection with the national archival and records activities admin-
istered by the General Services Administration as may be approved
by the Board.
2306. Investment of funds
The Secretary of the Treasury shall receipt for moneys or securities
composing trust funds given or bequeathed to the Board and shall
invest, reinvest, and retain the moneys or securities as the Board from
time to time determines. The Board may not engage in business or
exercise a voting privilege which may be incidental to securities in
such trust funds, nor may the Secretary of the Treasury make invest-
ments for the account of the Board which could not lawfully be made
by a trust company in the District of Columbia, unless directly author-
ized by the instrument of gift or bequest under which the funds to be
invested are derived, and may retain investments accepted by the
Board.
? 2307. Trust fund account; disbursements; sales of publications
and releases
The income from trust funds held by the Board, and the proceeds
from the sale of securities and other personal property, as and when
collected, shall be covered into the Treasury of the United States in a
trust fund account to be known as the National Archives Trust Fund,
subject to disbursement by the Division of Disbursement, Treasury
Department, on thebasis of certified vouchers of the Chairman or his
authorized agent, unless otherwise restricted by the instrument of gift
or bequest, for and in the interest of the national archival and records
activities administered by the General Services Administration, in-
cluding but not restricted to the preparation and publication of spe-
cial works and collections of sources and the preparation, duplication,
editing, and release of historical photographic materials and sound
recordings. The Chairman may sell publications and releases author-
ized by this section and paid for out of the income derived from trust
funds at'a price which will cover their cost plus 10 percent, and moneys
received from these sales shall be paid into, administered, and ex-
pended as part of the National Archives Trust Fund.
? 2308. Tax exemption for gifts
Gifts sand bequests received by the Board under this chapter, and
the income from them are exempt from taxes.
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1 CHAPTER 25-NATIONAL HISTORICAL PUBLICATIONS
2 COMMISSION
See.
2501. Creation ; composition ; appointment and tenure.
2502. Vacancies.
2503. Executive director ; editorial and clerical staff ; reimbursement ofmembers
for transportation expenses; honorarium.
2504. Duties ; authorization of grants for collection, reproduction, and publication
of documentary historical source material.
2505. Special advisory committees; membership; reimbursement.
2506. Records to be kept by grantees.
2507. Report to Congress.
? 2501. Creation ; composition ; appointment and tenure
The National Historical Publications Commission shall consist of
the Archivist of the United States (or an alternate designated by
him), who shall be Chairman; the Librarian of Congress (or an alter-
nate designated by him) ; one Senator to be appointed, for a term of
four years, by the, President of the Senate; one Representative to be
appointed, for a term of two years, by the Speaker of the House of
Representatives; one member of the judicial branch of the Govern-
ment to be appointed, for a term of four years, by the Chief Justice
of the United States; one representative of the Department of State
to be appointed, for a term of four years, by the Secretary of State;
one representative of the Department of Defense to be appointed, for
a term of four years, by the Secretary of Defense; two members of
the American Historical Association to be appointed for terms of
four years by the council of the Association ; and two other members
outstanding in the fields of the social or physical sciences to be
appointed for terms of four years by the President of the United
States.
The Commission shall meet annually and on call of the Chairman.
The authority of the Administrator of General Services under sec-
tion 754 of title 40 to regroup, transfer, and distribute functions
within the General Services Administration does not extend to the
Commission or its functions.
? 2502. Vacancies
A person appointed to fill a vacancy in the membership of the Com-
mission shall be appointed only for the unexpired term of the member
whom he succeeds, and his appointment shall be made in the same
manner as the appointment of his predecessor.
? 2503. Executive director ; editorial and clerical staff ; reimburse-
ment of members for transportation expenses; hono-
rarium
The Commission may appoint, without reference to chapter 51 of
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1 title 5, an executive director and such editorial and clerical staff as
2 it determines to be necessary. Members of the Commission who rep-
3 resent a branch or agency of the Government shall serve as members of
4' the Commission without additional compensation. All members of
5 the Commission shall be reimbursed for transportation expenses in-
6 curred in attending meetings of the Commission, and members other
7 than those who represent a branch or agency of the Government of
8 the United States shall receive instead of subsistence en route to or
9 from or at the place of service, for each day actually spent in con-
10 nection with the performance of their duties as members of the Com-
11 mission, a sum, not to exceed $25, as the Commission prescribes.
12 ? 2504. Duties; authorization of grants for collection, reproduc-
13 tion, and publication of documentary historical source
141 material
{15 The Commission shall make plans, estimates, and recommenda-
16 tions for historical works and collections of sources, it considers ap-
17 propriate for printing or otherwise recording at the public expense.
18 It shall also cooperate with and encourage appropriate Federal,
19 State, and local agencies and nongovernmental institutions, societies,
20 and individuals in collecting and preserving and, when it considers it
21 desirable, in editing and publishing the papers of outstanding citizens
22 of the United States, and other documents as may be important for
23 an understanding and appreciation of the history of the United
24 States. The Administrator of General Services may, within the limits
25 of available appropriated and donated funds, make allocations to
26 Federal agencies, and grants to State and local agencies and to non-
27 profit organizations and institutions, for the collecting, describing,
28 preserving and compiling, and publishing (including microfilming
,29 and other forms of reproduction) of documentary sources significant
30 to the history of the United States. Before making allocations and
31 grants, the Administrator should seek the advice and recommenda-
32 tions of the National Historical Publications Commission. The Chair-
33 man of the Commission shall transmit to the Administrator from time
34 to time, and at least annually, plans, estimates, and recommendations
35 approved by the Commission.
36 ? 2505. Special advisory committees; membership; reimbursement
37 The Commission may establish special advisory committees to con-
38 sult with and make recommendations to it, from among the leading
39 historians, political scientists, archivists, librarians, and other spe-
40 cialists of the Nation. Members of special advisory committees shall be
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reimbursed for transportation and other expenses onthe same basis as
members of the Commission.
? 2506. Records to be kept by grantees
(a) Each recipient of grant assistance under section 2504 of this
title shall keep such records as the Administrator of General Services
prescribes, including records which fully disclose the amount and dis-
position by the recipient of the proceeds of the grants, the totalcost of
the project or undertaking.in connection with which funds are given or
used, and the amount of that portion of the cost of the project or under-
taking supplied by other sources, and any other records as will facili-
tate an effective audit.
(b) The Administrator and the Comptroller General of the United
States or their authorized representatives shall have access for the
purposes of audit and examination to books, documents, papers, and
records of the recipients that are pertinent to the grants received under
section 2504 of this title.
? 2507. Report to Congress
The Administrator of General Services shall make an annual report
to the Congress concerning projects undertaken and carried out under
section 2504 of this title, including detailed information concerning
the receipt and use of all appropriated and donated funds made avail-
able to him.
CHAPTER 27-FEDERAL RECORDS COUNCIL
See.
2701. Establishment ; composition ; chairman.
.24 ? 2701. Establishment; composition; chairman
25 The Administrator of General Services shall establish a Federal
26' Records Council, and shall advise and consult with the Council with a
27 view to obtaining its advice and assistance in carrying out the purposes
28 of chapters 21, 25, 27, 29, and 31 of this title. The Council shall include
29 representatives of the legislative, judicial, and executive branches of
30 the Government in such number as the Administrator determines, but
31 at least four representatives of the legislative branch, at least two rep-
32 resentatives of the judicial branch, and at least six representatives of
33 the executive branch. Members of the Council representing the legis-
34 lative branch shall be designated, in equal number, by the President of
35 the Senate and the Speaker of the House of Representatives, re-
36 spectively. Members of the Council representing the judicial branch
37 shall be designated by the Chief Justice of the United States. The Ad-
38 ministrator may designate from persons named by the head of an
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1 executive agency concerned, not more than one representative from the
2 agency to serve as a member of the Council. Members of the Council
3 shall serve without compensation, but shall be reimbursed for all
4 necessary expenses actually incurred in the performance of the
5 duties as members of the Council.
6 The Council shall elect a chairman from among its own membership,
7 and shall meet at least annually.
8 CHAPTER 29=RECORDS MANAGEMENT BY ADMINIS-
9 TRATOR OF GENERAL SERVICES
See.
2901. Definitions.
2902. Records management, surveys, and reports.
2903. Custody and control of property.
2904. Records management by Administrator ; duties generally.
2905. Establishment of standards for selective retention of records ; security
measures,
2906. Personal inspection and survey of records.
2907. Records centers for storage, process, and servicing of records.
2908. Regulations.
2909. Retentions of records.
2910. Final authority of Administrator in records practices.
? 2901. Definitions
As used in chapters 25 and 27, sections 2901, 2903-2910, chapter 31,
and sections 2101-2115 of this title-
"records" has the meaning given by section 3301 of this title;
"records center" means an establishment maintained by the
Administrator of General Services or by a Federal agency pri-
marily for the storage, servicing, security, and processing of
records that must be preserved for varying periods of time and
need not be retained in office equipment and space;
"servicing" means making available for use information in
records and other materials in the custody of the Administrator--
(1)' by furnishing the records or other materials, or infor-
mation from them, or copies or reproductions thereof, to agen-
cies of the Government for official use, and to the public; and
(2) by making and furnishing authenticated or unauthen-
ticated copies or reproductions of the records and other
materials;
"National Archives of the United States" means those official
records that have been determined by the Archivist to have suffi-
cient historical or other value to warrant their continued preser-
vation by the United States Government, and have been accepted
by the Administrator for deposit in his custody;
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"unauthenticated copies" means exact copies or reproductions
of records or other materials that are not certified as such under
seal and that need not be legally accepted as evidence.
? 2902. Records management, surveys, and reports
The Administrator of General Services may-
(1) make surveys of Government records and records manage-
ment and disposal practices and obtain reports on them from Fed-
eral agencies;
(2) promote, in cooperation with the executive agencies, im-
proved records management practices and controls in agencies, in-
cluding the central storage or disposition of records not needed by
agencies for their current use; and
(3) report to the Congress and the Director of the Bureau of
the Budget from time to time the results of these activities.
? 2903. Custody and control of property
The Administrator shall have immediate custody and control of the
National Archives Building and its contents, and may design, con-
struct, purchase, lease, maintain, operate, protect, and improve build-
ings used by him for the storage of records of Federal agencies in the
District of Columbia and elsewhere.
? 2904. Records management by Administrator; duties generally
The Administrator of General Services shall provide for the eco-
nomical and efficient management of records of Federal agencies by-
(1) analyzing, developing, promoting, and coordinating stand-
ards, procedures, and techniques designed to improve the man-
agement of records, to insure the maintenance and security of
records deemed appropriate for preservation, and to facilitate the
segregation and disposal of records of temporary value, and
(2) promoting the efficient and economical utilization of space,
equipment, and supplies needed to create, maintain, store, and
service records.
? 2905. Establishment of standards for selective retention of rec-
ords; security measures
The Administrator of General Services shall establish standards for
the selective retention of records of continuing value, and assist Fed-
eral agencies in applying the standards to records in their custody. He
shall notify the head of a Federal agency of any actual, impending, or
threatened unlawful removal, defacing, alteration, or destruction of
records in the custody of the agency that shall come to his attention,
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and assist the head of the agency in initiating action through the
Attorney General for the recovery of records unlawfully removed and
for other redress provided by law.
? 2906. Personal inspection and survey of records
The Administrator of General Services may inspect or survey per-
sonally or by deputy the records of any Federal agency, and make
surveys of records management and records disposal practices in agen-
cies. Officials and employees of agencies shall give him full cooperation
in inspections and surveys. Records, the use of which is restricted by
law or for reasons of national security or the public interest, shall be
inspected or surveyed in accordance with regulation promulgated by
the Administrator, subject to the approval of the head of the custodial
agency.
? 2907. Records centers for storage, process, and servicing of
records
The Administrator of General Services may establish, maintain, and
operate-
(1) records centers for the storage, processing, and servicing
of records for Federal agencies pending their deposit with the
National Archives of the United States or their disposition in
any other manner authorized by law; and
(2) centralized microfilming services for Federal agencies.
? 2908. Regulations
Subject to applicable law, the Administrator of General Services
shall promulgate regulations governing the transfer of records from
the custody of one executive agency to that of another.
? 2909. Retention of records
The Administrator of General Services may empower a Federal
agency, upon the submission of evidence of need, to retain records for
a longer period than that specified in disposal schedules approved by
Congress; and, in accordance with regulations promulgated by him,
may withdraw disposal authorizations covering records listed in dis-
posal schedules approved by Congress.
? 2910. Final authority of Administrator in records practices
The Administrator of General Services shall have final authority in
matters involving the conduct of surveys of Government records, and
records creation, maintenance, management and disposal practices in
Federal agencies, under sections 2904-2909 and 3101-3107 of this title,
and the implementation of recommendations based on surveys.
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CHAPTER 31-RECORDS MANAGEMENT BY FEDERAL
AGENCIES
Sec.
3101. Records management by agency heads ; general duties.
3102. Establishment of program, of management.
3103. Storage, processing, and servicing of records.
3104. Certifications and determinations on transferred records.
3105. Safeguards.
3106. Unlawful removal, destruction of records.
3107. Authority of Comptroller General.
3 1 ? 3101. Records management by agency heads; general duties
4 The head of each Federal agency shall make and preserve records
5 containing adequate and proper documentation of the organization,
6 functions, policies, decisions, procedures, and essential transactions of
7 the agency and designed to furnish theinformation necessary to pro-
8 tect the legal and financial rights of the Government and of persons
9 directly affected by the agency's activities.
10 ? 3102. Establishment of program of management
11 The head of each Federal agency shall establish and maintain an
12 active, continuing program for the economical and efficient manage-
13 ment of the records of the agency. The program, among other things,
14 shall provide for
15 (1) effective controls over the creation, maintenance, and use
16 of records in the conduct of current business;
17 (2) cooperation with the Administrator of General Services
18 in applying standards, procedures, and techniques designed to
19 improve the management of records, promote the maintenance
20 and security of records deemed appropriate for preservation, and
21 facilitate the segregation and disposal of records of temporary
22 value; and
23 (3) compliance with sections 2101-2113, 2501-2507, 2701, 2901,
24 2903-2909, and 3101-3107, of this title and the regulations issued
25 under them.
26 ? 3103. Storage, processing, and servicing of records
27 When the head of a Federal agency determines that it may effect
28 substantial economies or increased operating efficiency, he shall provide
29 for appropriate storage, processing, and servicing of records in a
30 records center maintained and operated by the Administrator, of Gen-
31 eral Services or, when approved by him, in a center maintained and
32 operated by the head of the Federal agency.
33 ? 3104. Certifications and determinations on transferred records
34 An official of the Government who is authorized to certify to facts
35 on the basis of records in his custody, may certify to facts on the basis
36 ofrecords that have been transferred by him or his predecessors to the
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Administrator of General Services, and may authorize the Adminis-
trator to certify to facts and to make administrative determinations on
the basis of records transferred to the Administrator, notwithstanding
any other law.
3105. Safeguards
The head of each Federal agency shall establish safeguards against
the removal or loss of records he determines to be necessary and
required by regulations of the Administrator of General Services.
Safeguards shall include making it known to officials and employees
of the agency-
(1) that records in the custody of the agency are not to be
alienated or destroyed except in accordance with sections 3301-
3314 of this title, and
(2) the penalties provided by law for the unlawful removal
or destruction of records.
? 3106. Unlawful removal, destruction of records
The head of each Federal agency shall notify the Administrator of
General Services of any actual, impending, or threatened unlawful
removal, defacing, alteration, or destruction of records in the custody
of the agency of which he is the head that shall come to his attention,
and with the assistance of the Administrator shall initiate action
through the Attorney General for the recovery of records he knows or
has reason to believe have been unlawfully removed from his agency, or
from another Federal agency whose records have been transferred to
his legal custody.
? 3107. Authority of Comptroller General
Sections 2101-2113, 2501-2507,2701, 2901, 2904-2910, and 3101-3107,
of this title do not limit the authority of the Comptroller General of
29 the United States with respect to prescribing accounting systems,
30 forms, and procedures, or lessen the responsibility of collecting and
31 disbursing officers for rendition of their accounts for settlement by the
32 General Accounting Office.
33 CHAPTER 33-DISPOSAL OF RECORDS
See.
3301. Definition of records.
3302. Regulations covering lists of records for disposal, procedure for disposal,
and standards for reproduction ; approval by President.
3303. Lists and schedules of records to be submitted to Administrator of Gen.
eral Services by head of each Government agency.
3304. Lists and schedules of records lacking preservation value ; submission
to Congress by Administrator of General Services.
3305. Examination of lists and schedules by joint congressional committee and
report to Congress.
3340. Disposal of records by head of Government agency upon notification by
Administrator of General Services of action by joint congressional
committee.
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sec.
3307. Disposal of records upon failure of joint congressional committee to act.
3308: Disposal of similar records where prior disposal was authorized.
3309. Preservation of claims of Government until settled in General Account-
ing Office; disposal authorized upon written approval of Comptroller
General.
3310. Disposal of records constituting menace to health, life, or property.
3311. Destruction of records outside continental United States in time of war
or when hostile action seems imminent; written report to Administrator
of General Services.
3312. Photographs or microphotographs of records considered as originals;
certified reproductions admissible in evidence.
'3313. Moneys from sale of records payable into the Treasury.
3314. Procedures for disposal of records exclusive.
? 3301. Definition of records
As used in this chapter, "records" includes all books, papers, maps,
photographs, or other documentary materials, regardless of physical
form or characteristics, made or received by an agency of the United
States Government under Federal law or in connection with the trans-
action of public business and preserved or appropriate for preserva-
tion by that agency or its legitimate successor as evidence of the orga-
nization, functions, policies, decisions, procedures, operations, or other
activities of the Government or because of the informational value of
data in them. Library and museum material made or acquired and
preserved solely for reference or exhibition purposes, extra copies of
documents preserved only for convenience of reference, and stocks of
publications and of processed documents are not included.
? 3302. Regulations covering lists of records for disposal, pro-
cedure for disposal, and standards for reproduction;
approval by President
The Administrator of General Services shall promulgate regula-
tions, not inconsistent with this chapter, establishing-
(1) procedures for the compiling and submitting to him of lists
and schedules of records proposed for disposal,
(2) procedures for the disposal of records authorized for dis-
posal, and
(3) standards for the reproduction of records by photographic
or microphotographic processes with a view to the disposal of the
original records.
? 3303. Lists and schedules of records to be submitted to Admin-
istrator of General Services by head of each Govern-
ment agency
The head of each agency of the United States Government shall
submit to the Administrator of General Services, under regulations
promulgated as provided by section 3302 of this title-
(1) lists of any records in the custody of the agency that have
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1 been photographed or microphotographed under the regulations
2 and that, as a consequence, do not appear to have sufficient value
3 to warrant their further preservation by the Government;
4 (2) lists of other records in the custody of the agency not
5 needed by it in the transaction of its current business and that do
6 not appear to have sufficient administrative, legal, research, or
7 other value to warrant their further preservation by the Govern-
8 ment; and
9 (3) schedules proposing the disposal after the lapse of specified
10 periods of time of records of a specified form or character that
11 either have accumulated in the custody of the agency or may ac-
12 cumulate after the submission of the schedules and apparently
13 will not after the lapse of the period specified have sufficient ad-
14 ministrative, legal, research, or other value to warrant their fur-
15 ther preservation by the Government.
16 ? 3304. Lists and schedules of records lacking preservation value;
17 submission to Congress by Administrator of General
18 Services
19 The Administrator of General Services shall submit to Congress
20 when he considers it expedient, the lists or schedules submitted to
21 him under section 3303 of this title, or parts of those lists or schedules,
22 and lists or schedules of records in his legal custody, when it appears
23 to him that the records listed in the lists or schedules do not, or will
24 not after the lapse of the period specified, have sufficient administrative
25 legal, research, or other value to warrant their continued preservation
26 by the United States Government. The Administrator may not submit
27 to Congress lists or schedules of records of any existing agency of the
28 Government in his legal custody without first having obtained the
29 written consent of the head of the agency.
30 The Administrator may also submit to Congress, when he considers
31 it expedient, schedules proposing the disposal, after the lapse of speci-
32 fied periods of time, of records of a specified form or character common
33 to several or all agencies that either have accumulated or may accumu-
34 late in these agencies and that apparently will not, after the lapse of
35 the periods specified, have sufficient administrative legal, research, or
36 other value to warrant their further preservation by the United States
37 Government.
38 ? 3305. Examination of lists and schedules by joint congressional
39 committee and report to Congress
40 When the Administrator of General Services submits lists or sched-
41 ules to Congress, the presiding officer of the Senate shall appoint two
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1 Senators who, with the members of the subcommittee on the Disposi-
2 tion of Executive Papers of the House of Representatives Committee
3 on House Administration, shall constitute a joint committee to which
4 lists or schedules shall be referred, and the joint committee shall
5 examine them and submit to the Senate and House of Representatives,
6 respectively, a report of its examination and its recommendations.
7 ? 3306. Disposal of records by head of Government agency upon
8 notification by Administrator of General Services of
9 action by joint congressional committee
10 If the joint congressional committee reports that any of the records
11 1 listed in a list or schedule referred to it do not, or will not after the
12 lapse of the period specified, have sufficient administrative, legal,
13 research, or other value to warrant their continued preservation by
14 the Government, the Administrator of General Services shall notify
15 the agency having the records in its custody of the action of the joint
16 , committee, and the agency shall cause the records to be disposed of
17 in accordance with regulations promulgated under section 3302- of
18 this title. Authorizations granted under schedules submitted under
19 the last paragraph of section 3304 of this title shall be permissive and
20 not mandatory.
21 ? 3307. Disposal of records upon failure of joint congressional
22 committee to act
23 If the joint congressional committee does not report during a regu-
24 lar or special session of Congress on a list or schedule submitted to
25 Congress Eby the Administrator of General Services at least ten days
26 before adjournment of the session; the Administrator may empower
27 an agency having in its custody records covered by the lists or sched-
28 ules to dispose of them in accordance with regulations under sec-
29 Lion 3302 of this title.
30 3308. Disposal of similar records where prior disposal was
31 authorized
32 When it appears to the Administrator of General Services that an
33 agency has in its custody, or is accumulating, records of the same form
34 or character as those of the same agency previously authorized by
35 Congress to be disposed of, he may empower the head of the agency
36 to dispose of the records, after they have been in existence a specified
37 period of time, in accordance with regulations promulgated under
38 section 3302 of this title and without listing or scheduling them.
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? 3309. Preservation of claims of Government until settled in
General Accounting Office; disposal authorized upon
written approval of Comptroller General
Records pertaining to claims and demands by or against the Gov-
ernment of the United States or to accounts in which the Government
of the United States is concerned, either as debtor or creditor, may not
be disposed of by the head of an agency under authorization granted
under sections 3306-3308 of this title, until the claims, demands, and
accounts have been settled and adjusted in the General Accounting
Office, except upon the written approval of the Comptroller General
of the United States.
? 3310. Disposal of records constituting menace to health, life, or
property
When the Administrator of General Services and the head of the
agency that has custody of them jointly determine that records in the
custody of an agency of the United States Government are a con-
tinuing menace to human health or life or to property, the Admin-
istrator shall eliminate the menace immediately by any method he
considers necessary. When records in the custody of the Adminis-
trator are disposed of under this section, the Administrator shall re-
port their disposal to the agency from which they were transferred.
? 3311. Destruction of records outside continental United States
in time of war or when hostile action seems imminent;
written report to Administrator of General Services
During a state of war between the United States and another
nation, or when hostile action by a foreign power appears imminent,
the head of an agency of the United States Government may authorize
the destruction of records in his legal custody situated in a military
or naval establishment, ship, or other depository outside the territorial
limits of continental United States-
(1) the retention of which would be prejudicial to the interests
of the United States or
(2) which occupy space urgently needed for military purposes
and are, in his opinion, without sufficient administrative, legal,
research, or other value to warrant their continued preservation.
Within six months after their disposal, the official who directed the
disposal shall submit a written report to the Administrator of Gen-
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23
24
25
26
27
28
29
30
eral Services in which he shall describe the character of the records
and state when and where he disposed of them.
3312. Photographs or microphotographs of records considered
as originals; certified reproductions admissible in evi-
dence
Photographs or microphotographs of records made in compliance
with regulations under section 3302 of this title shall have the same
effect as the originals and shall be treated as originals for the purpose
of their admissibility in evidence. Certified or authenticated repro-
ductions of the photographs or microphotographs shall be admitted
in evidence equally with the original photographs or microphoto-
graphs.
? 3313. Moneys from sale of records payable into the Treasury
Moneys derived by agencies of the Government from the sale of
records disposed of under this chapter shall be paid into the Treasury
of the United States unless otherwise required by law.
? 3314. Procedures for disposal of records exclusive
The procedures prescribed by this chapter are exclusive, and records
of the United States Government may not be alienated or destroyed
except under this chapter.
CHAPTER 35-COORDINATION OF FEDERAL REPORTING
SERVICES
See.
3501. Information for Federal agencies.
3502. Definitions.
3503. Duties of Director of the Bureau of the Budget.
3504. Designation of central collection agency.
3505. Independent collection by an agency prohibited.
3506. Determination of necessity for information; hearing.
3507. Cooperation of agencies in making information available.
8508. Unlawful disclosure of information; penalties; release of information to
other agencies.
3509. Plans or forms for collecting information; submission to Director; ap-
proval.
3510. Rules and regulations.
3511. Penalty for failure to furnish information.
? 3501. Information for Federal agencies
Information needed by Federal agencies shall be obtained with a
minimum burden upon business enterprises, especially small business
enterprises, and other persons required to furnish the information, and
at a minimum cost to the Government. Unnecessary duplication of
efforts in obtaining information through the use of reports, question-
naires, and other methods shall be eliminated as rapidly as practicable.
Information collected and tabulated by a Federal agency shall, as far
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1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32,
33
34
35
36,
37,
38
as is expedient, be tabulated in a manner to maximize the usefulness of
the information to other Federal agencies and the public.
3502. Definitions ,
As used in this chapter-
"Federal agency" means an executive department, commission,
independent establishment, corporation owned or controlled by
the United States, board, bureau, division, service, office, author-
ity, or administration in the executive branch of the Government;
but does not include the General Accounting Office nor the gov-
ernments of the District of Columbia and of the territories and
possessions of the United States, and their various subdivisions;
"person" means an individual, partnership, association, cor-
poration, business trust, or legal representative, an organized
group of persons, a State or territorial government or branch, or
a political subdivision of a State or territory or a branch of a
political subdivision;
"information" means facts obtained or solicited by the use of
written report forms, application forms, schedules, questionnaires,
or other similar methods calling either for answers to identical
questions from ten or more persons other than agencies, instru-
mentalities, or employees of the United States or for answers to
questions from agencies, instrumentalities, or employees of the
United States which are to be used for statistical compilations of
general public interest.
? 3503. Duties of Director of the Bureau of the Budget
With a view to carrying out the policy of this chapter, the Director
of the Bureau of the Budget from time to time shall-
(1) investigate the needs of the various Federal agencies for
information from business enterprises, from other persons, and
from other Federal agencies;
(2) investigate the methods used by agencies in obtaining in-
formation; and
(3) coordinate as rapidly as possible the information-collecting
services of all agencies with a view to reducing the cost to the
Government of obtaining information and minimizing the burden
upon business enterprises and other persons, and using, as far
,as practicable, for continuing organization, files of information
and existing facilities of the established Federal agencies.
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? 3504. Designation of central collection agency
When, after investigation, the Director of the Bureau of the Budget
is of tie opinion that the needs of two or more Federal agencies for
information from business enterprises and other persons will be ade-
quately served by a single collecting agency, he shall fix a time and
place for. a hearing at which the agencies concerned and other inter-
ested persons may have an opportunity to present their views. After
the hearing, the Director may issue an order designating a collecting
agency to obtain information for two or more of the agencies con-
cerned, and prescribing (with reference to the collection of informa-
tion) the duties and functions of the collecting agency so designated
and the Federal agencies for which it is to act as agent.. The Director
may modify the order from time to time as circumstances require,
but modification may not be made except after investigation and
hearing.
? 3505. Independent collection by an agency prohibited
While an order or modified order is in effect, a Federal agency cov-
ered by it may not obtain for itself information which it is the duty
of the collecting agency designated by the order to obtain.
? 3506. Determination of necessity for information; hearing
Upon the request of a party having a substantial interest, or upon
his own motion, the Director of the Bureau of the Budget may deter-
mine whether or not the collection of information by a Federal agency
is necessary for the proper performance of the functions of the agency
or for any other proper purpose. Before making a determination, he
may give the agency and other interested persons an opportunity to
be heard or to submit statements in writing. To the extent, if any,
that the Director determines the collection of information by the
agency is unnecessary, for any reason, the agency may not engage in
the collection of the information.
? 3507. Cooperation of agencies in making information available
For the purposes of this chapter, the Director of the Bureau of the
Budget may require a Federal agency to make available to another
Federal agency information obtained from any person after Decem-
ber 24, 1942, and all agencies are directed to cooperate to the fullest
practicable extent at all times in making information available to other
agencies.
This chapter does not apply to the obtaining or releasing of infor-
mation by the Internal Revenue Service, the Comptroller of the Cur-
rency, the Bureau of the Public Debt, the Bureau of Accounts, and
the Division of Foreign Funds Control of the Treasury Department,
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nor to the obtaining by a Federal bank supervisory agency of reports
and information from banks as authorized by law and in the proper
performance of the agency's functions in its supervisory capacity.
? 3508. Unlawful disclosure of information; penalties; release of
information to other agencies
(a) If information obtained in confidence by a Federal agency is
released by that agency to another Federal agency, all the provisions
of law including penalties which relate to the unlawful disclosure
of information apply to the officers and employees of the agency to
which information is released to the same extent and in the same man-
ner as the provisions apply to the officers and employees of the agency
which originally obtained the information. The officers and employees
of the agency to which the information is released, in addition, shall
be subject to the same provisions of law, including penalties, relating
to the unlawful. disclosure of information as if the information had
been collected directly by that agency.
(b) Information obtained by a Federal agency from a person under
this chapter may be released to another Federal agency only-
(1) in the form of statistical totals or summaries; or
(2) if the information as supplied by persons to a Federal
agency had not, at the time of collection, been declared by that
agency or by a superior authority to be confidential; or
(3) when the persons supplying the information consent to the
release of it to a second agency by the agency to which the in-
formation was originally supplied; or
(4) when the Federal agency to which another Federal agency
releases the information has authority to collect the information
itself and the authority is supported by legal provision for crim-
inal penalties against persons failing to supply the information.
? 3509. Plans or forms for collecting information; submission to
Director; approval
A Federal agency may not conduct or sponsor the collection of in-
formation upon identical items, from ten or more persons, other than
Federal employees, unless, in advance of adoption or revision of any
plans or forms to be used in the collection-
(1) the agency has submitted to the Director the plans or forms,
together with copies of pertinent regulations and of other related
materials as the Director of the Bureau of the Budget has speci-
fied; and
(2) the Director has stated that he does not disapprove the
proposed collection of information.
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1 ? 3510. Rules and regulations
2 The Director of the Bureau of the Budget may promulgate rules
3 and regulations necessary to carry out sections 3501-3511 of this title.
4 ? 3511. Penalty for failure to furnish information
5 A person failing to furnish information required by an agency
6 shall be subject to penalt.ie's specifically prescribed by law, and no
7 other penalty may be imposed either by way of fine or imprisonment
8 or by the withdrawal or denial of a right, privilege, priority, allot-
9 ment, or immunity, except when the right, privilege, priority, allot-
10 ment, or immunity is legally conditioned on facts which would be
11 revealed by the information requested.
12 CHAPTER 37-ADVERTISEMENTS BY GOVERNMENT
13 AGENCIES
Sec.
3701. Advertisements for contracts in District of Columbia.
3702. Advertisements not to be published without written authority.
3703. Rate of payment for advertisements, notices, and proposals.
14 ? 3701. Advertisements for contracts in District of Columbia
15 Advertisements for contracts for the public service may not be pub-
16 lished in any newspaper published and printed in the District of
17 Columbia unless the supplies or labor covered by the advertisement
18 are to be furnished or performed in the District of Columbia or in
19 the adjoining counties of Maryland or Virginia.
20 ? 3702. Advertisements not to be published without written au-
21 thority
22 Advertisements, notices, or proposals for an executive department
23 of the Government, or for a bureau or office connected with it, may
24 not be published in a newspaper except under written authority from
25 the head of the department; and a bill for advertising or publication
26 may not be paid unless there is presented with the bill a copy of the
27 written authority.
28 ? 3703. Rate of payment for advertisements, notices, and pro-
29 posals
30 Advertisements, notices, proposals for contracts, and all forms of
31 advertising required by law for the several departments of the Gov-
32 ernment may be paid for at a price not to exceed the commercial rates
33 charged to private individuals, with the usual discounts. But the heads
34 of the several departments may secure lower terms at special rates
35 when the public interest requires it. The rates shall include the furnish-
36 ing of lawful evidence, under oath, of publication, to be made and
37 furnished by the printer or publisher making publication.
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1 SEC. 2. (a) The legislative purpose in enacting section 1 of this Act
2 is to restate, without substantive change, the laws replaced by those
3 sections on the effective date of this Act. Laws effective after January
4 14, 1968, that are inconsistent with this Act are considered as super-
5 seding it to the extent of the inconsistency.
6 (b) A reference to a law replaced by section 1 of this Act, including a
7 reference in a regulation, order, or other law, is deemed to refer to the
8 corresponding provision enacted by this Act.
9 (c) An order, rule, or regulation in effect under a law replaced by
10 section 1 of this Act shall continue in effect under the corresponding
11 provision enacted by this Act until repealed, amended, or superseded.
12 (d) An action taken or an offense committed under a law replaced
13 by section 1 of this Act is deemed to have been taken or committed
14 under the corresponding provision enacted by this Act.
15 (e) An inference of a legislative construction is not to be drawn by
16 reason of the location in the United States Code of a provision enacted
17 by this Act or by reason of its caption or ca.tchline.
18 (f) If a provision enacted by this Act is held invalid, all valid
19 provisions that are severable from the invalid provision remain in
20 effect. If a provision of this Act is held invalid in one or more of its
21 applications, the provision remains in effect in all valid applications
22 that are severable from the invalid application or applications.
23 SEC. 3. The laws specified in the following schedule are repealed
24 except with respect to rights and duties that matured, penalties that
25 were incurred, and proceedings that were begun, before the effective
26 date of this Act and except as provided by section 2 of this Act :
27 Revised Statutes
28 Sections 79, 210, 383, 501, 5,02, 504, 853, 854, 3686, 3805, 3806, 3810,
29 3828.
1814
Dec. 1 J.R.7----------
------------------------------------------------------------
3
248
1874
June 20 328------------
1 (2 paragraphs under "Public Printing") -----------------------
18
88
1875
(1st proviso on p. 90)-----------------------------------------
18
90
Feb. 18 80-------------
1 (3 lines amending R.S. 79) -----------------------------------
18
317
1876
July 31 246-------.-..-
(last 48 wards of 2d full paragraph on p. 105)-------------------
19
105
1877
Dec. 10 6--------------
------------------------------------------------------------
20
5
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1878
June 20 359____________
1 (8th paragraph on p. 216)____________________________________
20
216
1882
Aug. 3
J.R.63---------
------------------------------------------------------------
22
391
1888
Mar. 30
47_____________
1 (4th paragraph under "Public Printing")______________________
25
57
1894
Aug. 23 307____________
1 (last 32 words an p. 447)____________________________________
28
447
1895
Jan. 12 23-------------
1-16, 18-22, 25, 26, 28-32, 35-42, 45, 47, 49-64, 66-76, 78-84, 86-95,
28
601-624
97-100.
Mar. 2 177 ------------
1 (last 2words of 1st paragraph on
. 805)---------------------
28
805
189____________
F
1(paragraph beginning "Statement at Appropriations" and following
aragraph).
28
958
1 lines 10-28 on p.960)--------------------------------------
28
960
1 4th paragraph on p 961)_________
28
961
1 lines 12-15 an p.962)--------------------------------------
28
962
1896
Feb. 7 J.R. 14_________
-------------------------- ---------------------------------
29
463
Mar. 13 J.R. 23_________
------------------------------------------------------------
29
466
19 J.R.31_________
--
29
468
June 11 420------------
(
1 lines 12-20 on p. 453)--------------------------------------
29
453
1 (Istfull paragraph on p. 454)________________________________
29
454
Feb. 17 J.R. 12---------
------------------------------------------------------------
29
700
June 4 2______________
1 (lines 8-17, 23-26 on p.61)---------------------------------
30
61
1 (2d proviso on p. 62)________________________________________
30
62
1899
Mar. 21 J.R. 14_________
------------------------------------- ----------------------
31
713
26 J.R. 15_________
------------------------------------------------------------
31
713
May 25 J.R. 27_________
------------------------------------------------------------
31
717
June 2 1.R. 30_________
31
718
6 791____________
1 (lstclause of proviso on p.643)------------------------------
31
643
1 (7th paragraph on p. 644)____________________________________
31
644
Feb. 23 J.R. 8----------
------------------------------------------------------------
31
1462
Mar. 2 1.R.16---------
----------------
31
1464
J.R. 17---------
------------------------------------------------------------
31
1465
3 830____________
1 (3d paragraph an p.962)_____________________...............
31
962
1902
Mar. 6 139------------
11----------------------------------------------------------
32
53
May 13 J.R. 20---------
------------------------------------------------------------
32
740
16 J.11.22 ---------
------------------------------------------------------------
32
741
19 J.R.23---------
------------------------------------------------------------
32
741
June 28 1301___________
1 (2d full paragraph an p. 481)_________________________________
32
481
July 1 1351___________
(3d paragraph under "Public Printing and Binding")_____________
32
583
1368___________
(2d paragraph under "Naval Observatory")_____________________
32
678
1903
Jan. 30 338_________---
32
786
Feb. 14 552-__-________
4-----------------------------------------------------------
32
826
10----------------------------------------------------------
32
829
12----------------------------------------------------------
32
830
Mar. 3 1007_________-.
1 (last 5 wards on line 17 and lines 18-22) .......................
32
1146
1904
Jan. 30 39 .............
33
9
Feb. 24 J.R. 8________-_
------------------------------------------------------------
33
583
Mar. 14 J.R. 9-__----- __
------------------------------------------------------------
33
58
4
28 J.R.11____-_-__
33
58
29 J.R.14__-___--_
33
585
Apr. 6 862____________
------------------------------------------------------------
33
587
12 J.R. 20-_-______
23 1485
------------------------------------------------------------
h aft
th
t b
nin
"Adj
a
(3d
i
t
t G
al'
D
t-
33
33
262
___________
g
par grap
er
a
eg
n
u
an
ener
s
ep
r
ment a.)
"
1905
Jan. 20 50_____________
33
610
Mar. 3 1483-_______-_-
1 (2d proviso on p.1213)--------------------------------------
33
1213
1484-__________
1(6th paragraph under "Printing and Binding")_________________
33
1249
J.R.33______--_
--------------------------------------- --------------------
33
1287
1906
Mar
30 J.R.13
.
825
.
.....
...
J.R.14.........
------------------------------------------------------------
------------------------------------------------------------
34
June 30 J.R.51.........
34
839
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1907
Mar. 1 2284----------- ------------------------------------------------------------
34
1012
2 2511___________ (Proviso under "The Military Secretary's Department")____________
34
1158
4 J.R.24--------- ------------------------------------------------------------
34
1424
1.R. 25--------- ------------------------------------------------------------
34
1425
1908
Jan. 15 J.R. 3---------- ------------------------------------------------------------
35
565
May 27 200 ------------ 1 (lstfull paragraph on p.382)-. ------------------------------
35
382
1909
penses of the Geological Survey").
299 1 (paragraphs beginning with "Holidays" and "Leaves of
35
1021
Absence").
1 (2d full paragraph on p.1024)------------------ _-------------
35
1024
317------------ ----------------------------------------------------------
35
1067
J.R. 25--------- ------------------------------------------------------------
35
1169
Feb. 25 62_____________ 1 (2d paragraph under "Government Printing Office")------------
36
217
June 25 384 ------------ 1 (2d full paragraph and proviso on p.770)------------------
36
77D
388------------ -------------------- ...................................
36
821
439------------ ------------------------------------------------------------
36
868
J.R.36--------- ------------------------------------------------------------
36
883
Mar. 3 208-------- -___ (Proviso under "Pan American Union")_________________________
36
1032
231------------ 291-------------------------
36
1167
4 285 ------------ 1(3d full paragraph on p.1446)--------------------------------
36
1446
1912
Apr. 10 J.R. 14------- ------------------------------------------------
37
632
Aug. 23 350 ------------ 1(lines 28-35 on p. 407)__.------ -
37
407
8-----------------------------------------------------------
37
414
Aug. 24 355 ------------ 1(lines 32-36 on p.481)------ _---------------------- _--------
37
481
1913 1 (sentence beginning on line 49 of p. 482)______________________
37
482
une 23 3-------------- 5-----------------------------------------------------------
38
75
1914
Aug. 1 223-------- ._._ 1 (lines 30-51 on p.673)--------------------------------------
38
673
1916
Apr. 28 98------------
39
59
July 1 209----------- 3
39
336
1917
Mar. 3 163 ............ 1 (1st paragraph on p.1083) ...................................
39
1083
------------
----
39
1
June 12 27------------- 1 (as applicable to salary of Public Printer and Deputy Public
40
173
Printer).
1918
July
8
139._-________- 1 (3d paragraph under "Government Printing Office")____________
40
836
1919
-
Mar.
1
86_____________ 11...........
40
1270
July
19
24_____________ 3 (2d proviso) ------------------------------------------------
41
233
Aug.
2
30------------- -------------------------------------------------------------
41
272
1921
Mar. 4
161 ------------ 1 (3d full paragraph on p. 1431)________________________________
41
1431
1922
Feb. 18 58------------- 4----------------------------------------------------------- -
42
391
May 11 189------------ 1-----------------------------------------------------------
42
541
1923
Feb. 20 98........--.- (Line 1 except 1st 2 words, lines 2-7, 1st 7 words on line 8, sentence
i
i
i
42
1278
nn
ng on l
ne 17 of p. 1278.)
1924 beg
Mar. 18 60_____________
43
24
June 7 303 ------------ 1 (lines 7-9 and 1st 8 words of line 10 under "Public Printing and
43
590
Binding").
1(lines 4-8, last 10 words on line 24, lines 25-65, on p. 592)________
43
592
354------------ ------------------------------------------------------------
43
658
1925
Mar. 3 421------------ 4-7---------------------------------------------------------
43
1106
4 549 ............ 1(paragraph under "Office of Public Printer")___________________
43
1299
1-----------------------------------------------------------
1926
43
1300
May 13 294 ------------ 1 (lines 5-9,18-24 and to colon on line 25, 40-56, on p. 552)________
44
552
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1927
Feb. 23 168 ------------ 1 (1st proviso under "Office of Superintendent of Documents")___-
44
1160
1928
May 29 909-----------. 1(2)--------------------------------------------------------
1929
Feb. 28 367 ------------ 1 (2d proviso on p.1400)------------- _------------------------
45
1400
1931
Far. 2
378------------ I-----------------------------------------------------------
46
1481
1932
June 30
314 ------------ 1 (Istclause of Ist proviso on p.397)---------------------------
47
397
307.........................................................
47
409
July 7
443 ------------ 1 (2d and 3d paragraphs under "Printing and Binding")___________
47
612
1933
1934
May 10
277------------ 512(b)- ----------------------------------------------------
48
75
8
June 13
483------------ 3------------------------------------- .....................
48
94
18
606------------ I ------------------------------- --------------------------
48
1017
1935
Feb. 2 3______________ 1 (1st proviso on p. 18) ---------------------------------------
49
18
June 17 267------------ ------------------------------------------------------------
49
386
July 8
374 ------------ 1 (1st 2 paragraphs on p. 475)_________________________________
49
475
26
417------------ ------------------------------------------------------------
49
500
1936
Feb. 11
49_____________ 1 (proviso under "Government Printing Office") ------------------
49
1110
Mar. 19
1st proviso on p. 1182)_____________________________________
156.... -------- 1 (
49
1182
June 20
3
630------------ 1- ---------------------------------------------------------
49
1545-1547
6, 8, 9, 11, 13, 14_____________________________________________
49
1550-1553
1937
June 19 369------------ ------------------------------------------------------------
50
304
1938
May 23 259 ............ 1 (2d proviso on p. 421)_______________________________________
52
421
June 16 477------------ 2,3---------------------------------------------------------
52
761
25 708------------ ------------------------------------------------------------
52
1206
1941
July 9 284------------ 1-5,6-9-----------------------------------------------------
55
581,582
Sept. 18 411------------ --------------- -...........................................
55
686
Dec. 10 717------------ 1,2 ------------- -------------------------------------------
56
1045
24 811------------ ------------------------------------------------------------
56
1078
1943
July 7 192 ............ 1-11, 13-16--------------------------------------------------
57
380-383
1945
July 6 273------------ 1(a)--1(c)----------------------------------------------------
59
434
1946
Aug. 2 744------------ 17(b)-------------------------------------------------------
60
811
753------------ 102,121 ------------------------ ............................
60
814,823
140--------?------------?-----------------------------------
60
838
221 222
60
837,831
7 770............ 1(6k)--------------------------------------------------------
60
872
1949
Apr. 19 72-------------
June 30 288 ............
July 5 296-----__----_
1950
Sept. 5 849_ 6(d)--------------------------------------------------------
64
980
23 1001___________
1010_-_________
64
986
1951
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1952
July 10 632 ............ 2, 7- 66
540,541
12 703------------ 1 (o), (p) 66
594
1953
Aug. 1 304------------ 101 (3 paragraphs under "Revolving Fund")--------------------- 67
330
102,103------------------?----?--------------------?-------- 67
332
5 333--?--- -?---------??--------?--------- 67
388
1954
July 2 455 ............ 101 (proviso In paragraph under "Office of Sergeant at Arms and 68
Doo
kee
e
")
397
r
p
r
.
Aug. 26 935------------ 801 (1st proviso in paragraph under "Survey of Government Records, 68
Records Mana
ement
a
d Dis
osal P
acti
")
816
1955
g
,
p
n
r
ces
.
July 12 329-----------_ ....................................
69
297
Aug. 5 568........ .... 101 (paragraph under Revolving Fund") .......................
69
519
12 859------------ ............................................................
69
695
1956
June 25 444 ............ ------------------------------------------------------------
70
337
27
453...-........ 101 (3 paragraphs under "Revolving Fund")--------
70
369
July 3
513------------ 4------------------------------------------------------- --
70
494
9
528----------- ----------------------------------------------------------
70
512
Aug. 1
852------------ 20----------------------------------------------------------
70
911
1957
June 13 85-51---------- ------------------------------------------------------------
71
69
1959
May 26 86-31--------- ------------------------------------------------------
73
60
June 25 86-70---------- 33.34 .......................................................
73
149
1960
July 12 86-624.-------- 32,33 .......................................................
74
421
1961
Mar. 21 87-2----------- ------------------------------------------------------------
75
5
July 11 87-85---------- -----.......................................................
75
202
1962
Aug. 9 87-579--------- 1-10--------------------------------------------------------
76
352-356
1963
Aug. 27
88-105--------- 1-----------------------------------------------------------
77
130
Dec. 2
88-190.-------- 1-----------------------------------------------------------
77
343
21
88-224--------- ------------------------------------------------------------
77
469
30
88-246--------- 1,2 .........................................................
77
802
1964
Feb. 5
88-265-------- -- -- -- -- ----. -- -- ---. --
78
8
July 28
88-383--------- (Except provision adding par. (f) to sec. 503 of the Federal Property
a
i
i
t
ti
d Ad
S
i
A
f 1949
78
335
n
m
n
s
ra
ve
erv
ces
ct o
).
Aug. 14 88-426--------- 203(c)(asapplicabletoPublicPrinter) ..........................
78
415
20 ) as applicable to Deputy Public Printer).
88-441 --------- --------- ..................................................
78
446
1966
Oct. 15 89-678--------- ------------------------------------------------------------
80
956
1967
July 28 90-57 ---------- 101 (2d par. under "Government Printing Office Revolving Fund")_.
81
141
Passed the House of Representatives September 16,1968.
Attest : W. PAT JENNINGS,
Clerk.
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 Approved For Release 2002/06/10 : CIA-RDP72-0045OR000100090004-9
90TH CONGRESS
2D SESSION H. R. 18612
AN ACT
To enact title 44, United States Code, "Public
Printing and Documents", codifying the
general and permanent laws relating to
public printing and documents.
SEPTEMBER 17, 1968
Read twice and referred to the Committee on Rules
and Administration
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