'THE CHALLENGE OF CHANGE' TENTH ANNUAL CONFERENCE MAY 24, 25, AND 26, 1967

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00450R000100080001-3
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 6
• Document Creation Date: December 12, 2016
• Document Release Date: March 20, 2002
• Sequence Number: 1
• Publication Date: March 15, 1967
• Content Type: REPORT

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MARCH 15, 1967 FOR IMMEDIATE RELEASE
ASSOCIATION OF.RECORDS EXECUTIVES & ADMINISTRATORS
P. 0. BOX 4259, GRAND CENTRAL STATION, NEW YORK, NEW YORK 10017
"THE CHALLENGE OF CHANGE"
TENTH ANNUAL CONFERENCE
MAY 24, 25, and 26, 1967
AREA will hold its Tenth Annual Conference on May 24, 25, and 26 at the New
York Hilton Hotel. The conference theme, THE CHALLENGE OF CHANGE,
is indicative of the emphasis that the conference will place on the revolution in
paperwork management systems. The.conference is designed for the managers
and administrators who are searching for ways to cope with the ever-increasing
demands for data and information.
The 1967 AREA conference is really four conferences in one. This year, AREA
is presenting four concurrent symposiums on critical paperwork topics. Each
symposium consists of five related discussion sessions, which will carry the
participant through a complete and challenging coverage of the subject. There
will be a moderator for each symposium who will guide the discussions for the
2-1/2 days. Sessions will vary, in format, ranging from individual presenta-
tions to panel discussions. Audience participation is an important element of
each session. AREA has spared no effort in obtaining the very best in the
world of management to make this a dynamic conference. The moderators,
session leaders, and panelists are recognized authorities in their fields,
THE CHALLENGE OF CHANGE is a fitting title for this conference. Techno-
logical advances which make it possible to cut through the paperwork jungle
and tame the paper tiger are with us now. However, the application of these
technological advances cannot be really fruitful unless there is an appreciation
of their true nature. This conference emphasizes the need for understanding
the potentials of our new tools. Of course, there is no stinting on coverage
relating to the continued use of proven and accepted paperwork management
methods. The conference spans the best of what we have and what we should
have.
The registration fee for the conference is $75 for AREA members and $95 for
non-members. Continuing a practice started last year, non-members may
apply $20 of their registration fee toward the cost of membership in AREA.
The first year membership, including initiation, is $25.
(Z)
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The conference registration fee includes attendance at any one of the four
symposiums, two luncheons, the annual dinner, two "Danish" breakfasts,
and coffee breaks. Morning sessions will run from 9:00 a. m. until Noon and
afternoon sessions from 1:30 p.m. to 4:30 p.m. Friday, however, is an
exception, with the afternoon session scheduled to break about 3:30 p.m.
The annual banquet on Thursday, May 25, will be a gala affair. The topic for
the featured speech is "Paperwork--The International Headache. " Luncheon
on Friday, May 26, will be something special. J.Lewis Powell, nationally
famous author and lecturer, will delight luncheon guests with his presentation,
"The Challenge of Change. " Mr. Powell's talk is one that appeals to both
the visual and auditory senses.
This year, AREA has planned a very specialprogram for the wives of the atten-
dees. A series of activities has been arranged for the 2-1/2 days. Included
are tours of the Lincoln Center for the Performing Arts and the United Nations
Headquarters. Special luncheons have been arranged at La Fonda del Sol, The
Top of the Met, and the United Nations Delegates Dining Room. Tickets are
available for the whole program or for any of the three days.
The 1967 conference will be a milestone in the continuing series of AREA
conferences. Considering the calibre of the speakers and the panelists, the
critical nature of the subject matter covered, and the "fringe benefits, " in
the form of Hilton hospitality and delicious food, the conference is the
biggest management bargain of the year.
The Association of Records Executives and Administrators was founded in
-955 As a professional society for managers concerned with the mounting
problems of paperwork. AREA originally drew its membership from major
business and industrial corporations in the New York area. However, rapidly
growing interest in the Association's objectives and programs changed its
role from a local to a national organization. It presently has chapters in
Washington, D. C., Toronto, Canada, and New York City. Membership now
includes managers in government as well as those in commerce and industry.
As a non-profit organization, for the improvement of paperwork through study,
education, research and training, AREA has kept abreast of the ever-accelerat-
ing pace of technological advancements in the paperwork field. In addition to its
continuing interests in the conventional programs of records management, the
Association has expanded its horizons to include the newest concepts in informa-
tion retrieval, management information systems, and paperwork automation.
For further information, write "AREA Conference, " P. O. Box 4259, Grand
Central Station, New York, New York, 10017.
A brief description of the four symposiums follows.
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BREAKING THE PAPERWORK BARRIER
Symposium No. 1
A penetrating analysis of the present and future impact of automation on
paperwork. Designed for the manager contemplating automation as well as
the manager who is already "automated. "
Session 1: Automation--Its Promises, Its Pitfalls.
A critical review of what automation can do now, will do in
the future, and should not do under any circumstances.
Session 2: Automation--Choice or Chance?
A guide to the important considerations facing the manager.
The "how to" for feasibility studies, systems design, and
technique selection.
Session 3: Controlling and Profitably Using the Products of Automation.
Print-outs, magnetic tape, and other machine "outputs" viewed
in the perspective of value, need, time, and utility. As seen
through the eyes of the manager, the line official, and the
archivist.
Session 4: The Frontiers of Automation.
The increasing importance of data storage, manipulation, and
projection. Emphasis on information retrieval and management
information systems.
Session 5: The Executive Faces Automation.
A study of the peripheral benefits and the side effects of paper-
work automation and their effect on our accepted management
concepts, including organization, decision making, line and
staff relationships, customer relations, and employee motivation
and morale.
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A NEW LOOK AT INDUSTRY-GOVERNMENT
PAPERWORK RELATIONSHIPS
Symposium No. 2
An incisive examination of the web of paperwork that ties industry and
Government together. Emphasis on cutting the unnecessary threads and on
strengthening the needed ones.
Session 1: The Search for Improvement.
A review of Congressional efforts--the Olsen, the Nix, and the
Green Committees. Forecast of future action.
Session 2: Is That Report Necessary?
An analysis of public reporting today. . Government requirements
vis a vis industry needs. Who needs what, when, and why?
Existing and needed control machinery.
Session 3: Doing Business with the Government--The Contractors' Records.
What documentation does the Government really need and why?
Current efforts to establish realistic requirements. The
contractors' views and proposals.
Session 4: How Long Must It Be Kept?
A critique of Government record retention requirements.
Specific emphasis on records retained for audit and tax
purposes.
Session 5: Developing Role of Automation-Produced Records.
After paper records, what? How do the new media fit into the
established industry-Government paperwork patterns ?
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NEW CONCEPTS IN PUBLIC-ORIENTED
LARGE-SCALE PAPERWORK SYSTEMS
Symposium No. 3
A serious analysis of the present state of the art in the field of health, welfare,
education, hospital, police and other mass paperwork systems. Designed for
managers and administrators responsible for public-oriented paperwork pro-
grams. Encompasses Government, institutional, and business applications.
Session 1: People, Services, and Money--The Incongruous Parameters.
The factors that both impel and inhibit the development of effec-
tive paperwork systems. How does the manager assess these
factors and cope with the wave of the future?
Session 2: Systems Planning and Development in a Changing Society.
Designing and implementing paperwork systems which can adapt
to change. Compatability, the vital planning ingredient.
Session 3: Non-Technical Factors Influencing Paperwork Systems Design.
Important considerations which shape the system: employees,
the public, relationships with other agencies and with other
governments, etc.
Session 4: Successful Systems Applications.
Three selected case studies.
Session 5: The Information Network--Systems Interface and Compatability
Requirements.
The place of the individual agency paperwork system in the new
framework of the larger integrated information system. Inter-
agency and inter-government information availability and
exchange.
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PAPERWORK PRINCIPLES AND PRACTICES
FOR THE MODERN MANAGER
Symposium No. 4
Paperwork management viewed in another light, the anatomy of a dynamic, inte-
grated program rather than a series.of discrete, and oftimes unrelated, func-
tions. An analysis of the basics of creation, maintenance, and disposal in terms
of program objectives and resources. Correspondence, forms, reports, direc-
tives, files, records retention and disposition, records centers, and archives
are discussed in the perspective of current and future roles and relationships.
Session 1: Organization, Functional Responsibilities and Proven Needs.
The importance of developing the "house" for a strong, realistic
program designed to meet the challenge of the times. The need
for authorities and responsibilities to match the challenge.
Session 2: Procedures, The Pivot of Paperwork.
Procedures and methods--the heart of paperwork management.
The basic "systems" approach as opposed to fragmented program
efforts.
Session 3: Let the Equipment Fit the Need.
The? importance of proper equipment and supplies. Determining
actual needs against desires and measuring needs against the
specifications of available products.
Session 4: Staff is Human, Too!
The role that staff plays in paperwork management. Choosing,
developing, managing, motivating, and selling the team.
Session 5: Measurement for Success.
The need to develop "yardsticks" for measuring accomplishments
in terms of organization objectives.
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