REVIEW OF VITAL RECORDS PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00039R000100450004-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 54
• Document Creation Date: December 19, 2016
• Document Release Date: April 3, 2006
• Sequence Number: 4
• Publication Date: April 9, 1968
• Content Type: MF

Approved For Release 2006/QF5/#-RDP72-00039R0001004~6004-6
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i1 FOR.
(,`hief s Cuti_) C'1"t; w`-.t', rvice.; Staff
gy 1
.Iu J: Review of Vital Records Pro>.
1. This a-rorandui:I submits in Sara ra'?h C-..`-ht a rect. >a anon
concerninC the A.i ency Vital Record; Pi c. ra :.
2 i oi' sc,;ie tine I have felt that r:ency c:):::-,o F'nta [rcre not
yuiiici'ntly concerned V.t: their Vital ] ocor e: selection t^r:d
''i: :u:l'the lack of ST-ace at the U
3 .ACC' X'u CeF?`E' ?.I 'S'u(-'ece,:.:Cx
to eliloinate duplicate records ztora e by haver-? buli;y f i D_:: ccr'io t.'.
cc,-'b ned needs of Archives, Vital Recorday and of so;.c IntLC'aivC GTI'
eco_as de; osits.
3:.1y inquiries resulted in a pa;,'er by last
v cc i)er
I 't C `:t tnc other f.robleia areas. 1 1 ec u ;ate i :.ore GCt .i' alt)
ti's :.r.tervrieas of records ofs iccrz and the CIL flr nCy Plana,
interviews i:. u1ated the attache : mei.o it c 1 Col,
tir is 1:
a. warns of the dangers in a rer.leete is : r Ceney Pro- ran,
b. s ,,ecifies the cor.Urand r es )oncibi1. ties for nc'_ectioa o
csr.ergcncy records.
c. offers to write a for A' envy e.intribut o;l is we
note any 'dir3inutic:t of effort'' in our E'i_.e :;t?, cy Vital
r aterials Proi;ram.
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a. zurvey stimulated a few off. ee , (Co l : n C;') to
r:?lain to me about the dan..^,er o--," coi.,b-*Lnlng -for
Prch;ival end Vital Records use. The Chief of the Records Center
..u31Sis the s .a,e Eavwil?^' is necessary and thwt 'Gift rccord;, are read.
1.1_~z available although they are not all in one e:clk5.ive ',!itn1
c oc. The Relocation ica:s ')1an to work in that build.:-...n: . La,.st
c I Iinsta.lled 15 tc 1e One jacks .f Cl t he Records Center. 1f the >.
-or!,: as 2lanned, then i3 correct the co-.,bine.'."'.t rc cords
,
would be available. But if the records are to be .2.cve' h:,st.ily in
to r. z
Zo'~aC?s'. E
Approved For Release 2006/05/24: CIA-RDP72-00039R000100450004-6
 Approved For Release 2006/05/24:-' 0IA-RDP72-00039R000100450004-6
- n c,,,, -2 then t 1. 'ia a new c nsidoration not in the c xi~ti.r_ 1
--n d
the co-,L oli.datea records would. tai:e sore 't ?t::k to loea.:-.e ind ":OVe
than would scurce;ated a ; i du )lic tcd collectors.
study is attic. cu, for your infor::atio-a. 'a bac1:.
C,reuncd review of tee A,r,oney "'?,':ency P 1annirnc. 1.G j tt rc: r_ v:nd
r.,niicateu our efforts zirtee' lj vtJ ~:'~ elate P ez .'_~ e it l '1?`:zi'.n iecut'
:.. i .ti1F ..
C-rder of ~' ; _..
19,~2 .. f .i_riwa..e:dLkDra: ;t }11I;1 to C;LS.C;,tioyt
a. Whetherould o :crate in an
V. Whether more ecuirr.rnt;t is nt cded for won-")&-ler records.
c. Whether the selected Vital records are ar,',,rovtJd, rde'cja-.t
or avaiia.bDi.
Construct mi U:ndu s? 'Cued VaauZ t. p4 i:c'Z do I 1 FF : ii .
b . Or, construct an urc er,;round Vault
c. Coordinate Em r>ency ?lanninr, with B coatz Officers.
d. Provide traiiiin on t e Vital iiccord: Fa^o - r ::i.
c. i=aintaia a segrrovid d to :a?.
to t "he t>:,ck(;rc ,ur_:f On ts~o r
u Coffey and adCx6t ? 'is
Uc nt' r ,roposai is to S. Coffey in C~ ro, c Iii; ..
oe cO I'arch 1963.
`.tie Li it 1:' `"c nc y P lIitY1a {u` it.rt c i ou1d b`?'. br Ci by F I
offer by to write a circular 1et*Vsr
ec..rCcney needs zricuid be acc:pteu.
ctioa on the Study rec0.'ti':cn'. of one a, b., and i.? v:111 Iii, n .'-
w>oi., the Aj?;ercy solution to the records 4t'J~ is,ti ,ace
z:roble:s and Will be followed un at that tir:: ?
:.? The X't !a-k3. aia.e G..,,-,T. .s'JulS. be i-1ic`tr .on
f.ly S'AL ? .Van: ivrl.Aa1( a ,:,U tlliC the .La=?..i??.1.~ l.'Tat'.nY ~~ ? 'l!'?'
Ca-Ac,ittee and Vital i ecoriii i rovrr~ c rectecl o _ w o cc;0d
'J th their i14ir:;station.
1. h ri;enc;y' P1ang~S.n Ciiicvr t':'i o
w, i . a2 p?ccord . Report, 2 A >ril l9o+j
1 - t:ecor s ctat r
1 - P.AB Ls'`'
Distribution:
Orig. - Addressee
DDS/SSS/RAB
(9 Apr 1968)
Approved For Release 2006/05/24: CIA-RDP72-00039R000100450004-6
 Approved For Release 2006/05/24: CIA-RDP72-00039R000100450004-6.
2 April 1963
SU.CT : Vital Materials and Records for Use During;
an Emergency
1. of your staff has conferred with me e ; .w ding t e
currentstatus os a procedure for keeping timely vital itaterials and r cords
on file at the emergency relocation center Acceirvy,
I believe that this would be an appropriate time to rcvie:r ana restate t e:
?;3olicy governing, this procedure.
2. Today, as in the past, it is highly important to have up-to-ther "::te
doe icier is and records rateriaa l a avr~.ilable for use on short notice, or no tics
_:t X11, to the members of the Initial Emergency Relocation Fo:?ce upon t
arrival should enc::y action necessitate the
relocation o our head mmr ers there. The need for this renuireaerit hat not
abated and -,rill, not abate unless "d until all threats to the national ?zci: ?ity
:rave been resolved.
S. Two basic steps ?~:re invoi-x'e c'! in ?achievin the level of suf f icie :.cy
aecied to fulfill this requirement. The first stet, is the se'Lection of
s:.aterials for deposit the u~.cond step is
the maintenance of s. system for the tr ns:nittal of the selected tr: to ij~:lw to
nd the aithdra4a1 of such materials as they become obsolete.
2~. The selection of the materials is necessaril{ a ccu:ia nd responsibility
:rhich must be exercised under the authority of the Deputy Director s do':n
through the channels of their respective Directorates. They, and they eione,
1z:we the means of determining khat documents and materi Us would be need by
the members of their quotas of the Initial Emergency Relocation Force ux:>n
a:r ival for activation of the emergency head.cquarters. The
process of keeping the materials timely is a constent one which should k.,cn
woe with affairs and conditions of the
The trans.- ittal of the selected materials and the i.ithcira,ral of those
-rhich-they supplant likeronsibilit;.? for iwurinj,.' contini:~-
.of our r$ssion in time of er?~e envy, I have a strong vnd Febid.in, interest in the
" ica.cy of our e~'!i'r''?,'ency v'it%:l Ii '.,e `.tiere to become: t.?.. ,
any c,.iminution of effort alone this line, I would he glued to prepire t o<
co,:~,as ray:. for the signature of the Executive- Director-Cor:.7trol.1er a = mox?,: vLuzu
or distribution through the Direetoratos, reiverat n, the basic pol.iciet.
lscu;ase1 aboTie?
CIA rgenoy :n> n officer
P--
SSW I
EzcluGed tram aul;:aai;c
2 -Ga rn,rs^ing :~G
f.._.. Approved For Release 2006/. IA-RDP72-00039R000100450004-6
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 Approved For Release 2006/0 / 4j CLkRDP72-00039ROO010045O004-6
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:1`.11-'.Oi u'lT'DU.1 FQR: Chief, Records As3ministr,.tion B:: aneh
OU71V ;CT : Vital Records Report
1. s>li, paper is presented in answer to Your rccj.ues's he J I L::.4.'..I:c
the A,g ency's current Vital Records Pro,;ru?:n and tulaftit ny
for :u?.provement.
2. T.:cfore I present r,,:y fin ain:;s and list ccomL3:endations I foal -1-1
a b'icl' history of our Pro rsm -v!iU shoal the il::no. tenec o 'L' a "To rAl"
:er.'.Cn~ y Program . A "Survival" a'rog;rrm tir?.t will s surc im o!'' ^Inult::ncouc availability of Peon1e, Facilities (cctuipl:-,ent), cad Vitt 1.
Records.
Executive Order 10346 ( hibit A) i asucd by Pr`cai.:ent
',pril 1952 made it mandatory that each Federal '._ ency cst,,,111 z. ^ px c
for mal.nt_a.ining the continuity of it, essential ormara tions c a_?iflT a r O.i
of C'i:ior;c cy. It was very easy for us to comply with this cc Oue "'11
cords Pr'o, ram" had its be innin,-- in 1948 ras p,rt of the ;Vc?rtll 1z(:1,?,!'
I or,7cncy Relocation Plan. This plan resulted in the aelc;.ti oil and
establishment of a relocation site prcc-imed to be a cafe d 5 stance a rc:3
critical taT : et area (Washington). This teas consistent wi:;h the tk:?.cr
c 1 ?rent policy for Evacuation of essential personnel and. also in re ;>t
wi 71 basic osslurptions as prescribed by the Office of Civil Dcfens e r 1.1
Mobilisation (Exhibit B).
1! . We later learned that our Pro ;rara was also colrsi a cent `,ti ;h I-- .
recoicranda.tions of the Task Force t eport on Pa cr`aaror en ~r :ci: ; in 1i
United: States Government released in January 1955. This T ..s:1- Force i ~co a-
mended tki tt Agency relocation plans and vital records pro;,; acs be c.?_c :> Ly
coordinated (E:`ibit C). E; lcric.rce has s>ho:an us that s.u a eoordinu1 ion
1- , y
;
is absolutely essential to the r ucce. s of an E: ter ;envy Pro?
t.
5. In the earlier years of our Proz:rai:r we could have very like :;
carried on our essential eu crgency operations through evac:a