CURRENT FIGURES FOR(SANITIZED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00038R000100260029-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 19, 2016
• Document Release Date: December 13, 2006
• Sequence Number: 29
• Publication Date: July 9, 1969
• Content Type: MF

Approved For Releao
e 2006 .14: CIA-RDP72-00038ROO0100260029-1
Tl~<
9 July l9 9
25X1
MEMORANDUM FOR: Acting Chief, SSS
SUBJECT Current Figures for 25X1
1. eft a request for me to obtain current figures -to
be used in the paragraph at the bottom of Page 8 and top of page 9 in
draft dated 13 June 1969. The following are the 1 J,Iy
1969 volume totals for the three categories referred to in that para-
graph:
NON-RECORD MATERIAL
Technical
References
Supplemental
Distribution
Vital
Records
Directorate
Total
DDI
8,000
18,552
7,694
34,246
DDP
113
697
810
DDS
314
285
599
DDS&T
425
361
786
DCI
122
117
239
TOTALS '
8,000
19,526
9154
36,680
2. The page 8 paragraph reads: "However, the remaining three
categories of Agency determined records, 52,500 cu. ft. technically are
available for Agency Management to purge as it sees fit." The figure is
incorrect.and should not be used. Instead the total of 38,000 stated on
the June chart is nearer to the final July total of 36,680.
CC FIDERIAL
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7 Only this 36,000 Cu. ft. of _.c^-record nia.erial Lay be
or destroyed at the discretion of the Agency and its ccmponen.;,s. 0c_nVro,~s
the National Archives have no official responsibility for tha- ma eri_.
Vital Records
4. The Agency Records Program reviews the schedules of e:nere..cy
material intended for deposit to eliminate duplication, but the office
itself determines what it needs and will deposit. The resulting 9,000
cu. ft. on hand is what the individual Office Heads have decided are ce.
vital records they will need in an emergency. Many offices nevie;rad
these holdings during the purge of the past year and 2-. Vital
Records Schedule were changed and 1,152 cu. ft. removed. But
1,508 cu. ft. of new deposits were added for a net increase of 356
cu. ft. in the Vital Records Volume during FY 1969.
Supplemental Distribution
5. The Supplemental Distribution material received considerable
review during this past year and 5,871 cu. ft. were removed. (DDI c=-?
ponents purged 2,886 cu. ft. and expect to purge 4,000 more.) (O:R cut
by half the number of copies to be stored while most OBGI reports were
cut from 125 to 50 copies in reserve.) New documents totaling 3,636 cu.
ft. were added last year. The overall volume on hand decreased 2,235
during FY 1969. The Agency and the entire Intelligence Community make
an average of 200 requests for documents from this collection each work
day. Besides the bulk shipments of items for disposal the 200 routine
service requests average 10 cu. ft. by courier each work day while there
is an influx of new publications averaging 14+ cu. ft. per day.
71 TIAL
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Technical Reference
6. Finally, the 8,000 cu. ft. of Technical Reference material is
scheduled for disposal in two to five years. (The "Analyst Working
Files"--500 cu. ft.--have a two year retention and a steady turn over
of receipts and disposals. The CRS "Intelligence Document Collection"?
7,500 cu. ft.--are stored five years.) Last year these totaled 10,000
cu. ft. The purge removed 3,000 cu.' ft. while new accessions totaled
1,000 cu. ft. The collection cannot be completely eliminated because
a USIB agreement requires all Agencies to keep their own supply of ref-
erence items five years after which the originating or publishing
Agency is responsible to have available an archival reference copy for
the Community. On July 1, 1969 this CRS Collection of 7,500 cu. ft.
contained 300 cu. ft. of Agency produced documents and 7,200 cu. ft.
of other Agency documents, all of which have a scheduled life cycle
of five years. The CRS reference specialists now use the one remaining
reference copy of Agency publications over five years old from the
Agency Archives and the duplicates have been destroyed.
7. Current Statistics and documents related to other items in the
13 June draft will be furnished in individual,, separate packages as
requested.
CIA Records Administration Officer
CONFIDENTIAL
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