UNDERGROUND STORAGE OF GOVERNMENT RECORDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R001000200001-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 32
• Document Creation Date: December 23, 2016
• Document Release Date: May 16, 2014
• Sequence Number: 1
• Publication Date: March 10, 1966
• Content Type: MEMO

STAT
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF CIVIL AND DEFENSE MOBILIZATION
BATTLE CREEK, MICHIGAN NO. 172
March 7, 1960
TEXT OF DIRECTOR HOEGH'S ADDRESS TO A
SYMPOSIUM ON RECORDS PRESERVATION
HOTEL LASSEN, WICHITA, KANSAS - JANUARY 19, 1960
There are three elemental requirements for national survival and
recovery from the kind of nuclear, attack that is possible today: Govern-
ment must function, industry must continue to produce, people must
survive.
All three are possible. The challenge of civil defehse and'defense
mobilization is to conceive and perfect all of the plans and obtain all of
the actions necessary to execute them.
First we must determine fundamentals for each area. Then we must
find out how each can be accomplished. Next, we must get action.
Consider the continuity of government. Government at every level
simply must in any emergency retain command and control, give directions
and information, and serve.
For each government to be able to do this there must be:
1. Established lines of succession for all key officials.
2. Alternate protected sites from which government can function.
3. Essential records, safely stored.
4. Maximum use of all resources and manpower.
Before I discuss these points, let me parenthetically remark that
this program also is a model for insuring the continuity of industry. It can
be expanded with many details for plant and employee protection, mutual
assistance plans, security, and so on. But in all cases, industry's protec-
tive plans should be closely dovetailed with those of each community, because
in many actions they will be depending on each other. Industry's great
advantage over government is that it has only to decide to prepare, and do it.
For government, this is quite,another matter. Let me illustrate:
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The obviously desirable establishment now of lines of automatic
succession for key officials involves an almost unbelievable maze of consti-
tutional and legal restrictions throughout the 50 States and most of their
political subdivisions.
However, the States have been quick to recognize the merit of the
program. During 1959 alone, 34 States enacted part or all of the laws needed
to insure continuity. More legislatures meet this year. Additionally, the
voters of 13 States, having some 22 million people, will be voting in
November on constitutional amendments for the same purpose. Kansas,
like most of them, calls for a direct authorization to the legislature to
set up the lines of succession.
All States have provision for alternate sites. But the proposal to
make them secure against the great threat of radioactive fallout raises
budgetary problems for most States, even though half of the cost is
available from the Federal government. To date only four States have
protected sites. A fifth is under construction.
The fourth point, on utilization of resources and personnel, requires
only administrative action, so I will address myself now to the question of
essential records, the question that is uppermost in your minds today.
Here again, as with continuity of management, business and industry
are far advanced over government as a whole.
There are many notable records preservation programs in daily
operation. I usually think of Westinghouse first, because Dick Grimes,
on your symposium this morning, has several times lectured on his
operations at our Staff College in Battle Creek, Michigan.
But equally efficient, I am sure, are the records operations of
the Aluminum Company of America, Jones and Laughlin Steel, U.S. Steel,
The Ford Motor Company, the Burroughs Corporation, Chase Manhattan
Banks Standard Oil of New Jersey, and the list could go on and on.
I'm sure it could, because just one commercial depository -- Iron
Mountain in New York --is handling the records of more than 3,000
corporations. Underground vaults and storage is joining a notable field
of enterprise, and I have no doubt will become as busy as Iron Mountain,
National Storage Records in Pennsylvania and Western Atomic Vaults in
The Federal government is well advanced, basically, because the
essential departments and agencies already have alternate sites from which
to operate, and essential records are in place.
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However, we recognize that after an attack, the central government
might not be able to reach all of the nation. There very well could be
islands of survival completely out of touch with each other or with the
Federal relocation sites.
Therefore we must have multiple duplication of the more vital
ecords so that they may be stored in all of the regional offices. I believe
substantial progress is being made in this phase.
Below the Federal level, we encounter again the complexities of
laws, frequently archaic. . . such as those forbidding the removal of
documents from a. given spot, even for duplication.
We are concerned here with two types of records:
1. Those needed for emergency operations, such as operations
plans, materials inventories and personnel records, utility
and facility maps and plans, and so on.
2. Those which protect the rights and interest of people and their
governments, such as deeds, financial records, charters, laws,
and ordinances.
ke," Emergency operating records must be at the spot where they would
be used during an emergency (the relocation site) and in the form in which
they would be used immediately. There would be no time to relocate these
records or convert them to another form.
The "rights and interests" records may be stored anywhere that their
preservation is insured, and in whatever form is determined to be most
economical and efficient.
Because both governments and people would be virtually helpless in
many respects without adequate records, OCDM next will help State govern-
ments to develop their preservation programs.
1,0 Two ,ample acts have been developed for the consideration of legis-
tures, with the assistance and drafting aid of Columbia and Depaw Uni-
versities. They have been endorsed by the Council of State Governments,
and are included in the suggested State legislation program for 1960.
The first, the Records Management Act, would establish efficient
lzand economical records management as the proper framework for the
specific measures outlined in the second.
This in turn, as the preservation of essential Records Act, would
remove legal barriers to the movement and duplication of all essential
, .records.
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Additionally, .a sample ordinance for local government also is being
developed, as are these additional aids:
Publications to describe methods for identification, selection,
and protection of essential records; and
A training course to instruct State and local officials with
records responsibilities in the general techniques of records
management and preservation.
The sponsorship of training programs by organizations of government
officials and other interested groups is being encouraged. I might mention
tr
t we already have had the help of 12 national organizations, including the
4iemerican Records Management Association, in developing the Program.
Over-all emphasis will be placed on having preservation measures
beco e an integral part of day-to-day paperwork.
This should not be costly. Preservation costs for essential records
can be reduced substantially or even absorbed if records preservation
activities are integrated with those of effective records management.
Thus a program spurred by new demands of the thermonuclear age
would pay continuing peacetime dividends.
I will say exactly the same thing for the equally vital program for
personal survival, which we are trying now to impress on every American
through every information medium.
The fundamentals were easily identified. For civil defense prepared-
ness, every citizen should know these five things:
1. The warning signals and what they mean.
A steady blast of 3 to 5 minutes means: Take action as directed
by your local government. You should know what it plans. If
you do not, tune your radio to a Conelrad frequency -- 640 or
1240 on your AM dial, for official direction.
A wailing tone or short blasts for 3 minutes means:
Take cover immediately in the bes't available shelter.
Your community plan for emergency action. If you are in a
target city, you will be asked either to move out or to take
the best available shelter. The decision is a local one. If
you are not in a target city, you should take cover.
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3. How to protect yourself from radioactive fallout. You should
construct a fallout shelter and stock it with a two-week supply
of food and water, a battery radio, first-aid kit, and essential
items for survival. Shelter designs and plans are available.
4. First-aid and home emergency preparedness. This is essential
for everyday living, but crucial in case of nuclear attack.
5. How to use Conelrad -- 640 or 1240 -- for official directions
and instruction. All other radio, and television would be silent.
Detailed information pertaining to these five points is available at
our local, State, and Federal civil defense offices.
I would like to add that, simple as they are for the individual to know,
behind their simplification is some of the vast complexity of which I spoke
earlier. I will explain briefly.
Point 1. If we heard the wailing "take cover" signal right now, this
is what has happened.
From the DEW, Mid-Canada, or Pine Tree radar lines there would
have flaglied a danger signal to the North American Air Defense Headquarters.
From there, an OCDM Warning Officer (and they are on duty 24 hours
a day) would flash a warning over the OCDM network. This warning would
go to over 300 key points, in every State and metropolitan area, in 90
seconds. From the key point it would be relayed over individual State and
area networks, to the individual communities. If now the take cover were
sounding, it would mean that the Mayor of Wichita would have decided that
"take cover" was the logical course of action.
Point 2. Your community plan is developed from and is firmly
anchored to a bulwark of real substance. It begins with the National Plan
for Civil Defense and Defense Mobilization, promulgated by the President
as the key to all non-military defense.
It sets forth the mission, how it is to be accomplished, and by whom
-- the responsibilities of every level of government, of industry, business,
agriculture, the individual citizen. Some 40 annexes, most ofwhich have
been issued, spell out details for such responsibilities as health, welfare,
transportation, manpower, military assistance, public information, and so on.
Tied directly to this are 50 State operational survival plans, federally
financed and directed, but created by each State's own experts: From them
stem 240 metropolitan area plans, and some 2,200 local plans.
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Through these, everyone, every official, should know just what to do
under what circumstances and with what resources.
Point 3. Protection from fallout involves two elements. First, to
know when protection is needed, it is necessary to know where fallout is,
how radiologically hot it is, after an attack.
Therefore, OCDM is developing a nationwide capability for detecting,
measuring, and reporting on fallout.
We have provided instruments for and trained monitors in some 900
fixed federal stations. We expect to have 3,000.
We are distributing instruments to States, and training their oper-
ators. The States and local governments have over 14,000 fixed stations
ope rational.
We have distributed almost 8,000 sets of training instruments to
high schools of the nation, trained science teachers, with one million
students having had training this past school year alone. The program
will reach all 30,000 high schools in the nation.
--
I go from here to Alameda, California, to dedicate the OCDM
Western Training Center, our third school for training radiological
monitors and other civil defense personnel.
-- Second, the National Shelter Policy is designed to encourage a
do-it-yourself shelter program with strong federal guidance and support.
OCDM is building prototype fallout shelters of all kinds and sizes,
with daily dual purpose use, in every State, for information and guidance.
We are conducting surveys in a number of cities and counties to
determine just what shelter capability exists, and how it can be improved.
We are doing the same thing with some Federal buildings.
Shelter from fallout offers the greatest single potential for saving
lives in the event of nuclear attack. Fallout respects no person and no
place. There isn't a home in America that couldn't be covered by the
deadly stuff after a major attack. Therefore we are urging every Amer-
ican to construct a fallout shelter for his protection and for the defense of
this nation.
We are distributing millions of family fallout shelter booklets, with
everything from do-it-yourself to intricate shelter plans. We know that
shelter building is on a steady increase, everywhere.
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Point 4. First-aid and home preparedness is so fundamental that
it requires no discussion. The American National Bed Cross is our
dependable help in giving this training.
Point 5. Conelrad for emergency information is a system designed
to deny navigational aid to an enemy. Designated AM stations switch from
their normal frequencies to 640 or 1240. These would be your only source
of information in an emergency.
There are many things that I haven't mentioned, such as:
The development and management of our 225 million dollar
stockpile of emergency supplies including 1,900 emergency
200-bed hospitals.
The design and control of our nearly 8 billion dollar stockpile
of strategic materials for industry.
Defense mobilization -- for emergency post-attack management
of all resources and requirements. . . one of the most intricate
planning jobs in the world.
And there are many others.
This has been a quick glimpse of preparedness in the thermonuclear
age. All of it accomplished would represent a deterrent power of the
highest order because with it, we couldn't be beaten. No bully attacks
anyone he can't defeat.
This is a vital part of our total defense. As President Eisenhower
said on August 25 last, and I quote:
"It would be unwise to neglect our civil defense mission because our
total defense is incomplete and meaningless without reliable and respon-
sible home defense. Survival cannot be guaranteed merely with a capacity
for reprisal. Equally important is our ability to recover. " End of quote.
Therefore, in this time of delicate balance between peace and the
"ultimate insanity" of nuclear war, I can see no higher mission for all of
us than civil defense preparedness.
I am convinced that when everyone is prepared, then we'll never
have to prove how effective that preparation was.
* U.S. GOVERNMENT PRINTING OFFICE 0-1960
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Every financial transaction of this bank and all its branches is micro-filmed daily, and the films
deposited daily in an impregnable vault 225 feet underground in the mountains of Pennsylvania.
This gigantic storage facility located in a worked-out limestone mine 80 miles northeast of
Pittsburgh, contains the vital records of hundreds of banks and other large institutions, indus-
tries and businesses in the eastern half of the United States.
These safe-guards are taken by your bank so that in the event of a major disaster, in which
buildings and records might be destroyed, the entire operation of the bank could be reconstructed
and the claims and rights of all depositors and customers be fully protected.
Trained clerks operating new high-speed electronic equipment under the supervision of an officer
of the bank are required to accomplish this tremendous daily task. However, this is only one
of many innovations in banking service and procedure provided its customers by Louisville's
Oldest Financial Institution and most modern bank!
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DO YOU KNOW...
what, your bank is now doing
to protect your financial records
against possible Atomic Attack
and other major disasters?
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NATIONAL STORAGE COMPANY, INC.
P.O. Box 68
Boyers, Pennsylvania
Telephone:
Slippery Rock 8430 and 8474
Gentlemen:
Without any obligation, we are interested in learning more about your underground security
vault and services for the preservation of our vital records against any catastrophe.
Please have your representative 0 Call 0 Arrange Appointment 0 Send Details
COMPANY
NAME AND-TITLE-
ADDRESS
_ CITY
STATE
CONFIDENTIAL
BUSINESS REPLY MAIL
FIRST, CLASS PERMIT NO. 1 ? BOYERS, PENNSYLVANIA
L. E. YONT, Manager of Sales
NATIONAL STORAGE COMPANY, INC.
P.O. BOX 68
BOYERS, PA.
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PRICE LIST
(Effective January 15, 1962)
National Storage Company, nc.
POST OFFICE BOX 68
BOYERS, PA.
1. PRIVATE VAULT STORAGE?Small Items*
Space
1 cubic foot and up
Rental
$10.00 per cubic foot per year
Note: Small envelopes or packages of vital records are stored on open steel shelving in a private vault.
Rental includes our label set, Form NSC-5, acknowledgment receipt, cremation of obsolete data, and
destruction certificate.
2. MICROFILM*
Quantity Rental
1 Steel microfilm drawer (7/10 cubic foot) $24.00 per year
Each drawer holds 21 rolls 70 MM, or 42
rolls 35 MM, or 63 rolls 16 MM film.
Note: All microfilms are filed in a private vault. Rental includes our microfilm label set, Form NSC-6, ac-
knowledgment receipt, cremation of obsolete microfilm if required, and destruction certificate.
3. SAFE DEPOSIT DRAWER IN PRIVATE VAULT*
Steel File Drawer Rental
Legal Size (155/6" W x 101146" H x 23" D inside)
Letter Size (123/3" W x 1 n6" H x 23" D inside)
$77.00 per year
61.25 per year
Note: For the storage in a private vault of kraft envelopes containing originals or copies of vital records
received daily, weekly, etc. Rental includes our label set, Form NSC-5, return of a receipt, crema-
tion of obsolete data when specified, and a destruction certificate.
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4. STEEL DATA TAPE LIBRARY UNIT*
Tape unit will contain 12 reels of 2-inch
(width) or 17 reels of 16-inch (width)
magnetic tapes (in customer's containers).
Rental
$100.00 per year per unit
Less than 1 unit?$10.00
per year per reel
Note: All magnetic tape is stored in steel data tape files in a private vault. Atmospheric conditions in
vault permit immediate usage in computer. Rate includes our label set, Form NSC-3, and acknowl-
edgment receipt.
5. INACTIVE RECORD STORAGE*
A standard corrugated records storage container is 12" x 15" x 10" or 1.04 cubic feet of filing area. Con-
tainer can be used for packaging either inactive letter or legal size records, retention of which is required
under a normal record retention procedure. These containers are available at special rates.
Up To
Storage Per
Container
Storage Per
Year
Approximate
Number of Records
Equivalent
In File Drawers
5
$1.98
$ 9.90 (Minimum
10,000
3-
15
1.75
26.25 Charge)
30,000
10
25
1.50
37.50
50,000
17'
50
1.25
62.50
100,000
34
150
1.00
150.00
300,000
100
300
.80
240.00
600,000
200
1,000
.65
650.00
2,000,000
666
5,000
.55
2,750.00
10,000,000
3,333
Over 5,000
.50
Note: All inactive record containers are stored on modern steel shelving. Above prices include a NSC-3
Record Storage Box Label form set for each container and cremation of obsolete records.
Check or Card Records Storage Container, approximate dimensions, 81/2" x 31/2" x 15", or .26 cubic foot of
filing area. Used for standard check and tabulating cards.
1 - 200 containers
Over 200 containers
6. BULK PACKAGES, LEDGERS, ETC.*
Bulk packages, record ledgers, binders and
other types of records specially wrapped.
7. REFERENCE SERVICE CHARGES.'
Requests for information from records or the 'return of records.stored will be subject to the following
Charge
.50 per box per year
.45 per box per year
Storage Rate
$1.25 per cubic foot or fraction
thereof per year.
Service
Telephone
Postage
Searching and handling
charges:
Actual cost
Actual cost 9! 00995
$3.00 per hour (minimum charge, $1.00)
t7 et n et
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8. FACSIMILE SERVICE CHARGES
Service
Facsimile copy of paper record
(81/2" x 14" or smaller)
Microfilm Enlargements
Charge
.35 per copy
.58 per square foot
Above charges include labor and material. Any telephone or postage charges to be added.
9. PRIVATE VAULTS*
Private vaults are available in the following approximate area and
mum wall thickness of 8 inches. The interior will be ventilated and
paper records storage. Each vault will be equipped with a 4-hour
bination steel vault door, weighing approximately 1,600 pounds.
Area
600 cubic feet (minimum) - 1,199 cubic feet
1,200
2,500
3,500
7,501
Over 10,000 cubic feet
- 2,499
- 3,499
- 7,500
- 10,000
10. PRIVATE BUSINESS ARCHIVES
rates. Each vault wall will have a mini-
air-conditioned for either microfilm or
insulated (Underwriter approved) com-
Rental Rate
$5.00 per cubic foot per year
4.50 "
4.00 "
3.50 "
2.50 "
2.00 "
Private business archives or record centers, underground, to be operated by customer personnel, and de-
veloped to customer specifications are available at special rates.
11. EMERGENCY HEADQUARTERS
Emergency operational headquarters, underground, together with complete living and communication facili-
ties, for key management personnel, and developed to customer requirements are available at special rates.
12. DISASTER XEROX COPYFLO SERVICE
A Haloid Copyflo machine (11 inch) is maintained in our underground vaults. If vital microfilms are stored
in our vaults, a standby contract can be negotiated to provide continuous paper prints from microfilm under
.-disaster, conditions. Special rates are available, on ,request.
,
*Payable annually in advance.
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Hundreds of
Major Businesses
and Industrial
Firms have chosen
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niLdiness SurviviarPrograms
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3-ton steel portal gate and armed guards 24 hours a day
protect underground vaults one-quarter mile from entrance
Series of private vaults?
the ultimate in security
Millions of records
efficiently and economically
maintained in
private records center
Services offered by
Ke.thull RUMP
Ocopely9 Elmo
Business survival program
A program designed to enable any com-
pany, regardless of size and geographical loca-
tion, to reconstruct its financial and physical
position within 24 hours following any dis-
aster, thus assuring continuity of operations.
This security is accomplished by transmittal
to National Storage Company of microfilm,
original records, copies of daily paper records
or data processing tape, which would be used
in reconstructing a balance sheet and physical
facilities. As part of their service National
Storage furnishes complete Operating Manual
Instructions, all paper forms and labels, mak-
ing it possible to inaugurate a vital records
protection program immediately.
Economical record storage
The accumulation of inactive but important
paper records poses a real storage problem in
many companies today. Retention periods of
such records are variable dependent on com-
pany policy or statutory requirements. Na-
tional Storage has a low-cost plan for storing
such records underground. The security fea-
ture is an added dividend. Complete Operating
Manual Instructions and container label sets
are supplied as a service. Recommended cor-
rugated boxes are also available. Record boxes
are properly labeled, indexed and stored on
modern steel shelving for efficient referral
service.
Private vaults
Individual Private Vaults, custom designed
to meet customer requirements, are available
to those seeking the ultimate in security. All
private vaults are enclosed by walls at least
8" thick, illuminated and atmospherically con-
trolled. Vaults are equipped with Underwriter
approved, 4 hour, combination, steel vault
doors weighing approximately 1600 pounds.
Lock combination to the vault door will be
assigned exclusively to the customer if specified.
Private business archives
For customers who prefer, private business
archives or record centers will be developed
underground according to invididual specifi-
cations. This type of a records operation may
be staffed by the customer's own personnel.
This achieves the two-fold objective of low-
cost inactive record storage, plus the advan-
tage of underground security for ,vitaltal!a98
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klifiretatitSCE:4L-e-1.
"
Facts about National
Storage Company
This Underground Fortress comprising the
Nation's largest record vaults is situated in
the heart of Industrial America, approxi-
mately 55 miles from Pittsburgh, Pennsylvania.
The surrounding area is strictly rural in char-
acter (out of range of any critical area).
These vaults encased in limestone and the
available services are specially designed to
provide industry, Finance and Government
with a secure depository for vital data against
any form of disaster.
Since there are. available 80 acres of floor
space at the protective depth of 220 feet, a
wide range of facilities and services can be
custom developed to meet the exacting speci-
fications of the customer. These improvements
are made without capital expense to the
customer.
Substantial savings and improved service
are but a few of the benefits reported by satis-
fied customers.
Westinghouse Electric Corporation estimates
that since moving its record center underground,
costs have dropped 35% and about 24 hours is
saved in servicing record requests.
Blaw-Knox Company, which operates its own
records center, reports: "Under our new opera-
tion our withdrawals have decreased roughly
75% even though more records are now in
storage, and many of these have a shorter re-
tention period in the office than before. Now
we operate with one employee. In other words,
the savings in labor is enough to offset our
renting cost."
Since 1956 National Storage Company has
been the bulwark against disaster for custom-
ers of all categories of business and govern-
ment located in many states of the nation?
even foreign countries. This experience and
security?plus free consulting service on vital
records protection programs are immediately
available to you.
Silhouetted through
the opening of two columns
of solid limestone,
a custodian files records
Complete kitchen facilities are part of emergency control headquarters
Electric fork truck located in a records center keeps records handling costs low
KaJdonell Storage
CompeRy9 Onco
P. 0. Box 8621
Pittsburgh 21, Pennsylvania
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of underground storage
andioffice facilities
f?,),
?
?t?_-~ -L.LJ 4
This impregnable depository for storing
America's business records is carved out
K2 of a vein of solid limestone.srliakIt
Access: Entrance to the underground atomic
fortress is by motor vehicle, which includes
the largest tractor-trailer, through a reinforced
concrete portal. The vertical distance.from the
roadway at the portal to the surface is ? ll 0
feet. A considerable portion of this distance
consists of solid rock formation.
Admission: After proper identification, cus-
tomers are admitted through a massive 3-ton
steel gate, located 50 feet inside the portal.
ARMED GUARDS are stationed inside the
steel gate 24 hours a day, 365 days a year.
Controlled atmospheric conditions:
Temperature and humidity conditions are
maintained at recommended levels for safe
preservation of microfilm, paper records and
magnetic tape.
Emergency power: A diesel Power plant
will be available to supply emergency electric
power for lighting and heating should public
power service be interrupted.
Communications: A 25 circuit telephone
cable, underground, provides communication
with any business office or factory in America.
Private telephone or teletype circuits are avail-
able to customers operating their own facilities.
Transportation: Direct access is had over
a modern highway. A Class I railroad is
within 2 miles. Two commercial airports are
within a half hour's drive.
Insurance: A blanket insurance policy cov-
ering liability and property damage is main-
tained by National Storage Company.
Personnel: All employees are scrupulously
selected only after they have passed a rigid
security check. In addition, they have been
thoroughly trained in Records Management
Administration.
Access to or removal of records:
Adequate safeguards are provided to prevent
the unauthorized release of information from
records, or the records themselves. These regu-
lations are detailed in an Operating Manual
assuring the client of respected confidence.
? 001076109
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Disaster proof executii
0 99.867 interiors equim
/
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pacious living room of emergency headquarters 220 feet underground
a office
Copyflo equipment and supplies
for rapid microfilm enlargements
Emergency
control headquarters
For companies who have or are contem-
plating an Industrial Preparedness Program,
National Storage will develop complete opera-
tional headquarters?including living accom-
modations?for key management personnel.
Apartments or office headquarters constructed
underground have all the atmosphere and
comforts of above-ground. With vital Com-
pany data immediately available, resumption
of business following a disaster, would not
only be rapid but assured.
Microfilm facsimile service
National Storage offers customers disaster
Xerox Copyflo service. The Copyflo equip-
ment is especially designed for high-speed pro-
duction of paper enlargements from microfilm
negatives stored in our vaults. The machine
will produce 1,000 linear feet of paper prints
per hour from microfilm, using non-critical
materials. The importance of this service can-
not be over-emphasized since 90% of all com-
mercial reproduction equipment is located in
critical areas and its availability following a
disaster is highly problematical.
A completely equipped modern darkroom
underground is also available for individual
enlargements from 16 MM, 35 MM or 70
MM microfilm.
Record referral service
Reference service by phone, letter, facsimile,
or actual document, is available at all times.
In addition, office space is available to clients
for reference or auditing purposes.
for vital data filing
Administration office
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8R60?i3!il
An economical method
of maintaining
records and maximum
protection against...
fire, theft, flood,
radiation, atomic attack
and other types of disaster.
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Declassified in Part- Sanitized Copy Approved for Release @50-Yr 2014/05/16: CIA-RDP70-00211R001000200001-9
Historic Phila. Data
Stored in Old Mine
As A-Blast Safeguard
In a move to protect historic landmark papers against an
atomic blast, the city has stored more than 43,000 reels of
microfilmed deeds and mortgages dating back to 1683 in a
three-mile deep mountain con-
crete vault some 50 miles north'
of Pittsburgh, Records Com-
missioner Charles A. Baker.
disclosed Tuesday.
A former limestone mine inj
Butler county was restored byi
the National Security Co. as a
storage vault for irreplaceable'
documents.
Since 1954, when 13.000 reels!
were placed in the blast-P roof
, vault, the city has been adding,
j about 5000 reels annually.
'SAFETY ASSURED
"In these days of international
;crisis." Baker said, "the city.
I has taken steps to ensure perm-
anent preservation of valuable'
records of the city'l lands a n d
properties, so important to Civil,
Defense programming."
Baker said one copy of the
microfilm is kept in City Hall and
the other in the air-conditioned
mountain vault. Philadelphia. he
said, has joined with other corn-.
munities in protecting these
documents. He said it costs the
city about 92500 a year in stor-:
age charges.
? Among the historic microfilm-'
ed documents stored in the vault
is the famous William Penn
"walking purchase" .agreement
which based land measurements'
on the distance a man could walkj
In a given period.
DEEDS MICROFILMED
At the same time, Baker re-
vealed his department is nearing
completion of the monumental'
task of microfllming some 37,0001
deeds and mortgage books dating'
back to the 17th century. T h el
booki deal with more than 500,-
1 000 pieces of land and property
I in the city.
s He estimated the work has cost
-1050,000 since 1934 and should be
?'completed by November. Philo-
! delpbia. he said, is the first city
? to accomplish this task. Many
? other cities are following t h e
city's lead, he said.
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Declassified in Part- Sanitized Copy Approved for Release @50-Yr 2014/05/16: CIA-RDP70-00211R001000200001-9
Westinghouse
Selects
Underground Security of
National Storage Company, Inc.
For Its New Records Center
AUGUST, 1957
Reprinted by permission of the Chamber of Commerce of Pittsburgh
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INDUSTRY
Record Center 205 Feet Below Ground
Even an atomic attack won't touch Westinghouse records in this-
former limestone mine leased by the National Storage Company
FIFTy-Two miles north of Pitts-
burgh four employes of Westing-
house Electric Corporation spend
their work day in a most unusual
place?a former limestone mine, 205
feet below the surface of the earth.
Their job: caring for some 105,000
boxes filled with records from virtu-
ally every Westinghouse plant .and
office in the United States.
?
During .a 'normal work day, these
four ."cave men" never see the sun.
If there's- a change in -the weather,
chanceSare they won't know about
it Unless, they hear it on the radio?
which is is turned on almost constantly
?or if someone from the "outside"
tells. them. ?
Actually, Weather changes . mean
very little to ?these men because for
them it's-always a comfortable.70 de-?
grees with humidity of 57 percent. .
"It took about three months to
heat our record storage area," said
R. C. Grimes, Westinghouse custo-
dian. Of. records; "and, because heat
loss is' very low, it Would probably
take another three months for it to
tool down?even if we turned the heat
off now."
?
? Underground Valuables ? Mr..
Grimes, whose office is in Pittsburgh,
spends a large portion of his time at
the underground "record center." He
said the cave in which the four men
work has an area of some .42,000
12,800 SHELVES IN cave, 205 feet below earth's surface stores 105,000
- cartons of Westinghouse company records. This aisle is 410 feet long.
00107610 g
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square feet. The limestone mine was
"mined out" 'about 1940 and covers
80 subterranean acres owned by the
National 'Storage Company which
rents space to firms who want a safe
place to store valuable records.
Various "rooms" of the mine?such
as the one occupied b' Westinghouse
?are heated but passageways leading
to them are' not. Nevertheless, the
.temperature outside the rooms re-
mains at a fairly constant 52. degrees
all year. It may vary .only one half
of a degree one. ?way or the other.
Air flows through the mine con-
stantly at a speed of about seven
miles per hour.
.The walls and ceiling of .the West-
inghouse "rOom" have been painted
with aluminum enamel and the floor
has been covered with three and one
half inches ..of asphalt.,
- "The aluminum paint gives us bet-
ter light reflection," Mr. Grimes said.
,"We used 310 gallons of paint to .do
the job. More than 900 -feet of West-
inghouse- fluorescent. lights provide ?
illumination."
e Nothing Unusual; Except?He
pointed out that except for the fact
that the walls and ceiling are rough
.limestone "one would never know
that there's anything unusual about
our. storage space here."
"We do have, hoWever, what may
be one Of the world's deepest kitchen
facilities because We're. 205 feet below
the surface-. We've installed a West-
inghouse electric range and refriger-
ator and a dining table:and chairs for
the .comfort- of the four men whose
job it is to care for the records we
have here.
"We've installed a t'eletype syStem
that keeps our. people ?here, jn,ictirect
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, 4
Jtt
,-5ii flPirRil
L 'nfiriltwirnnttiL
11
FORMER LIMESTONE MINE is guarded 24 hours a day. Massive iron gate
is closed to everyone except authorized persons on official business.
contact with my office in Pittsburgh.
In fact, if they receive a request from
Pittsburgh?and they get perhaps 100
such requests daily?the wanted rec-
ords can be delivered within 24 hours,
or sooner, depending on the time of
day the request is received. In an
emergency, we can do it in a matter
of a few hours."
Mr. Grimes said that because all
records are stored on one level, about
24 percent less space is required. Use
of the cave has another distinct ad-
vantage over the multi-story build-
ings formerly used in Pittsburgh.
Mechanized equipment, such as fork
trucks, can be used to full advantage
because of the one-level operation.
? Underground Economy ? "There
are also the economic advantages,"
Mr. Grimes said. "For example, we
expect to reduce our operating ex-
penses by about 34 percent yearly. It
was primarily for this reason, reduced
cost, that we decided to take our
record center underground. And of
course, they're extremely safe here?
even in the event of an atomic
attack."
He said the record center will
probably receive some 37,000 cartons
of company records in 1957?an aver-
age of over 3,000 cartons a month.
Some 32,000 cartons, which have been
kept for a specified period, will be
destroyed during the year.
1111M11?111?1113111101.
TELETYPE SYSTEM keeps in touch with
Pittsburgh office 52 miles away. In
background, worker transfers a load
of cartons to another location.
SILHOUETTED through the opening of
two columns of solid limestone, Geo.
Kendall places a carton in its slot.
RESPONSIBLE FOR operation of the 42,000-square feet of storage area is
R. C. Grimes (left) custodian of records and James Guinan, his assistant.
t\ A N
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MU, too, can say "YES" to you customers!
IN EVENT of NUCLEAR ATTACK?
The Answer Is
"YES"
Recently, we were asked what would happen to,
our records in the event of ia nuclear -attack.
We 'can't trill what Would happen to our records, but we
con say that.therecin,he re-placed and reconstructed.
Several -years ago: FIRST,FEDEAAV saVithe need for safeguarding
Its records against a catastrophe which could result from not only nu.:
clear-action, Out also fire, vIndsttirm, riot and civil commotion, van:,
cialism,' and burglary. FolloWing instructions of our Board of
tors, the officers purchased the necessary microfilming equipment and took
pictures of all oui essential records, and they are kept up-to?clate by periodic
refilming. All daily transactions-are microfilmed at the end of each business
dab.
The security derived from the'above system must depend on ivhere" the f.rfels are
stored. With this in 'mind. your management arranged for storage of One Set Of films In
a reinforced concrete vault in Jacksonville and sent the duplicate 'set of flithi to an un
derground vault in Pennsylvania. This vault is 250 feet below the surface. Iri?additien
the films, we also included instructions for reconstruction of recOrds,' operations,' and
facets necessary to continue business. .
Because of the inquiries mentioned. sae thought perhaps other customers might be concerned:so we
publish this report for their information, and close by staling that tee are proud to be Gbh to sPy:YES:
OUR RECORDS CAN BE REPLACED."
Fin Profit, for Mint'. fee
SAVINGS Ws the .
rootAi,,A
44,
?
CEDAR HILLS SHOPPING CENTER. BLANDING IRLVD.
GATEWAY SHOPPING CENTER. 44th & NORWOOD AVE.
Lawrence K. Tucker
Presldeat
3 Convenient Locations
IRST Federal Savin s
or,Loan Association Jo,k5ut'
+Man d 19jr
ADAMS sit JULIA
? Open Friday to 6:30?Branches to 8:00. Closed Saturday
Located in a rural area, more than 200
feet below the surface in a worked-out
limestone mine, our vaults defy disaster
of any kind. Armed guards patrol entrance
around the clock. Underground living
quarters, independent power and water
supplies assure continuous operations.
Manual and mechanical equipment avail-
able for facsimile reproductions from
microfilms. Complete custodial and refer-
ence services by bonded personnel.
?
"Your Record Security Program Is No
Better Than Your Microfilm Depository."
for details write:
This advertisement by the First
Federal Savings and Loan. Associ-
ation of Jacksonville tells its cus-
tomers how the Association's vital
records on microfilm are protected
against disaster in our underground
atomic vaults.
"AMERICA'S FOREMOST UNDER-
GROUND SECURITY VAULTS"
NATIONAL STORAGE COMPANY, INC.
P. 0. BOX 68 ? BOYERS_ PA_ lAf19(1
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CLEVELAND PLAIN DEALER
BUSINESS
CLEVELAND, SATURDAY MORNING, FEBRUARY 6, 1960
FINANCIAL
Between two formations of solid limestone
more than 200 feet below the surface, a cus-
todian is shown filing records.
CLEARING HOUSE-
Bank Uses Old Mine
as Vault for Records
By JACK CLEARY
A STORAGE VAULT, 225 feet below a Penney".
vania mountain, has been acquired by National City
Bank of Cleveland as part of a detailed plan to assure
continuity of banking operations in this important area
In the event of catastrophe?including nuclear attack.
This was revealed yesterday for the first time by
John S. Fangboner, president, who said the vault now
contains complete basic
record on microfilm as well
as duplicate records for
each day's operation sub-
sequent to the basic com-
plete month-end reports.
National City Bank thus be-
comes the first Cleveland com-
mercial bank and r-
one of relatively
few banks of the
nation to obtain
underground,
bombproof stor-
age facilities.
The vault is a
part of an 80-acre
worked-out lime-
stone mine at
Boyers, Pa.,
about 80 miles JACK CLEARY
northeast of Pittsburgh.
The old mine is operated by
National Storage Co. which al-
ready has other similar emer-
gency storage clients, many of
them large blue-ribbon indus-
trial corporations in the Pitts-
burgh and eastern area of the
United States.
Master Plan Provides
for Continuity of Management
Officers of National City esti-
mate that with the safe storage
facilities, many banking opera-
tion for the Greater Cleveland
(CONTINUED ON PAGE 2)
. alAaSe
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-National City Bank Plan for Emergency -
CLEVELAND PLAIN DEALER, SATURDAY, FEBRUARY 6, 1960
1101111
11110111111111
1111111 1111111111111111
!IMMO 1111111111111111
1111111111111111111111111111
111111111111111111111111111
11111111111111111111111111
PIIII 901111111111
"
A three-ton steel portal gate and armed guards are part of the 24-hour protection at the Penn-
sylvania mine now being used by National City Bank for storage of duplicate records in the Bank's
emergency operations program.
(CONTINUED FROM PAGE 1)
area could be restored within
a few hours of any catastrophe
and that the entire operation of
the bank could be reconstructed
within 60 days.
"We have planned for the
continuity of our management
and the protection of our per-
sonnel and assets, as well as
our records," Fangboner said.
To be effective in any emer-
gency, all duplicate records
must be kept right up to date.
To this end, National City
either microfilms its daily re-
ports or gathers carbon copies
for dispatch to the mine.
An armored car leaves the
Cleveland headquarters at 6:15
p.m., at the end of each work-
ing day, and arrives at the mine
vault at 12:15 a.m.
The old mine, which is vir-
tually a working city hidden
under green forested mountains,
is heavily guarded and barred
to outsiders. Only authorized
personnel are permitted to en-
ter. For National City, only
five persons have access per-
mits.
The mine contains numerous
separate vault rooms for indi-
vidual clients, the closest one-
quarter of a mile from the
main entrance.
The stone walls of the mine
are painted silver, and the
floors have been blacktopped.
The corridors are as wide as a
highway, and armored trucks
or automobiles of clients drive
right through the miles of un-
derground roadway to the in-
dividual vaults.
National City has leased 350
cubic feet of storage space for
its microfilm and duplicate
records. These are consolidated
on film at the end of each
month, and older, out of date
microfilms are discarded. Thus,
at any moment, complete rec-
ords are available.
00107310 9 t-is93
)eclassified in Part- Sanitized Copy Approved for Release @ 50-Yr 2014/05/16. CIA-PnP7n_nno
The mine is entirely air
conditioned, has electric heat-
ers and humidity control equip-
ment and generators for pro-
viding power.
National City's leased space
is within the quarters of Na-
tional Storage's headquarters
vault. The latter includes such
accommodations as a tastefully
decorated reception room, a
kitchen and dining area and
three bedrooms.
The mine contains escape
hatches as well as alternate
entrances. However, locations
of the latter are top secret.
National City has drawn up
a complete but simplified man-
ual governing operation of the
bank in the event of an "emer-
gency." This includes names of
officers and other personnel in
line of succession of command
as well as detailed explanation
of how to operate each depart-
ment in the event the regular
personnel is unavailable.
;
Declassified in Part- Sanitized Copy Approved for Release @50-Yr 2014/05/16: CIA-RDP70-00211R001000200001-9
Operations Is First in Cleveland . ? ?
One of Few in Country
Air-conditioned vault interior contains microfilms
and duplicate copies of essential Bank records.
?
The National City Bank of Cleveland
Emergency Operations Program now in effect
is the result of intensive study and long-range
planning. The program has its own personnel.
To the left: an operator microfilms essential records
on Recordak equipment; microfilm is then sent to
storage vault.
Below: a portion of the underground 80-acre area,
which is large enough for cars, has modern living
quarters for personnel.
Underground vault has its own completely equipped
office for administration of vault activities.
Declassified in Part- Sanitized Copy Approved for Release ? 50-Yr 2014/05/16: CIA-RDP70-00211R001000200001-9
Declassified in Part- Sanitized Copy Approved for Release @50-Yr 2014/05/16: CIA-RDP70-00211R001000200001-9
President of National City Announces
Emergency Operations Plan
In Letter to Customers
f s
? John S. Fangboner
President
4A'b'S ?
The NATIONAL CITY BANK of Cleveland
Form AD-159 2M 2-69
623 EUCLID AVENUE ? CLEVELAND 1, OHIO ? TOwer 1-4900
001076108
Declassified in Part- Sanitized Copy Approved for Release @50-Yr 2014/05/16: CIA-RDP70-00211R001000200001-9
Declassified in Part- Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 : CIA-RDP70-00211R001000200001-9
(Effective January 15, 1962)
PRICE LIST
National Storage Company, Inc.
POST OFFICE BOX 68
BOYERS, PA.
1. PRIVATE VAULT STORAGE?Small Items*
Space
1 cubic foot and up
Rental
$10.00 per cubic foot per year
Note: Small envelopes or packages of vital records are stored on open steel shelving in a private vault.
Rental includes our label set, Form NSC-5, acknowledgment receipt, cremation of obsolete data, and
destruction certificate.
2. MICROFILM*
Quantity Rental
1 Steel microfilm drawer (7/10 cubic foot) $24.00 per year
Each drawer holds 21 rolls 70 MM, or 42
rolls 35MM, or 63 rolls 16 MM film.
Note: All microfilms are filed in a private vault. Rental includes our microfilm label set, Form NSC-6, ac-
knowledgment receipt, cremation of obsolete microfilm if required, and destruction certificate.
3. SAFE DEPOSIT DRAWER IN PRIVATE VAULT*
Steel File Drawer
_ Legal Size (15%" W x 10%" H x 23" D inside)
Letter Size (12%" W x 10146" H x 23" D inside)
Rental
$77.00 per year
61.25 per year
Note: For the storage in a private vault of kraft envelopes containing originals or copies of vital records
received daily, weekly, etc. Rental includes our label set, Form NSC-5, return of a receipt, crema-
tion of obsolete data when specified, and a destruction certificate.
Declassified in Part- Sanitized Copy Approved for Release @50-Yr 2014/05/16: CIA-RDP70-00211R001000200001-9
Declassified in Part- Sanitized Copy Approved for Release @50-Yr 2014/05/16: CIA-RDP70-00211R001000200001-9 I
4. STEEL DATA TAPE LIBRARY UNIT*
Tape unit will contain 12 reels of 2-inch
(width) or 17 reels of 1746-inch (width)
magnetic tapes (in customer's containers).
Rental
$100.00 per year per unit
Less than 1 unit?$10.00
per year per reel
Note: All magnetic tape is stored in steel data tape files in a private vault. Atmospheric conditions in
vault permit immediate usage in computer. Rate includes our label set, Form NSC-3, and acknowl-
edgment receipt.
5. INACTIVE RECORD STORAGE*
A standard corrugated records storage container is 12" x 15" x 10" or 1.04 cubic feet of filing area. Con-
tainer can be used for packaging either inactive letter or legal size records, retention of which is required
under a normal record retention procedure. These containers are available at special rates.
Up To
Storage Per
Container
Storage Per
Year
Approximate
Number of Records
Equivalent
In File Drawers
5
$1.98
$ 9.90 (Minimum
10,000
3
15
1.75
26.25 Charge)
30,000
10
25
1.50
37.50
50,000
17
50
1.25
62.50
100,000
34
150
1.00
150.00
300,000
100
300
.80
240.00
600,000
200
1,000
.65
650.00
2,000,000
666
5,000
.55
2,750.00
10,000,000
3,333
Over 5,000
.50
Note: All inactive record containers are stored on modern steel
Record Storage Box Label form set for each
shelving. Above prices include a
container and cremation of obsolete records.
NSC-3
Check or Card Records Storage Container, approximate dimensions, 81/2" x' 31/2" x 15", or .26 cubic foot of
filing area. Used for standard check and tabulating cards.
1 - 200 containers .50 per box per year
Over 200 containers .45 per box per year
6. BULK PACKAGES, LEDGERS, ETC.*
Bulk packages, record ledgers, binders and
other types of records specially wrapped.
7. REFERENCE 'SERVICE CHARGES'
Requests for information from records or the return of records stored will be subject to the following charges:
Storage Rate
$1.25 per cubic foot or fraction
thereof per year.
Service
Telephone
Postage
Searching and handling
Charge
Actual cost
Actual cost
$3.00 per hour (minimum charge, $1.00)
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Declassified in Part- Sanitized Copy Approved for Release @50-Yr 2014/05/16: CIA-RDP70-00211R001000200001-9
8. FACSIMILE SERVICE CHARGES
Service Charge
Facsimile copy of paper record .35 per copy
(81/2" x 14" or smaller)
Microfilm Enlargements .58 per square foot
Above charges include labor and material. Any telephone or postage charges to be added.
9. PRIVATE VAULTS*
Private vaults are available in the following approximate area and rates. Each vault wall will have a mini-
mum wall thickness of 8 inches. The interior will be ventilated and air-conditioned for either microfilm or
paper records storage. Each vault will be equipped with a 4-hour insulated (Underwriter approved) com-
bination steel vault door, weighing approximately 1,600 pounds.
Area Rental Rate
600 cubic feet (minimum) - 1,199 cubic feet $5.00 per cubic foot per year
1,200 ,, "
2,500
3,500 ,,
7,501 I/ II
Over 10,000 cubic feet
- 2,499
- 3,499
- 7,500
- 10,000
10. PRIVATE BUSINESS ARCHIVES
4.50 "
4.00 "
3.50 "
2.50 "
2.00 "
Private business archives or record centers, underground, to be operated by customer personnel, and de-
veloped to customer specifications are available at special rates.
11. EMERGENCY HEADQUARTERS
Emergency operational headquarters, underground, together with complete living and communication facili-
ties, for key management personnel, and developed to customer requirements are available at special rates.
12. DISASTER XEROX COPYFLO SERVICE
A Haloid Copyflo machine (11 inch) is maintained in our underground vaults. If vital microfilms are stored
in our vaults, a standby contract can be negotiated to provide continuous paper prints from microfilm under
: disaster conditions. Special rates are available on request.
*Payable annually in advance:
I Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16: CIA-RDP70-00211R001000200001-9