RECORDS DISPOSAL PROBLEM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R001000180002-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 9
• Document Creation Date: December 27, 2016
• Document Release Date: December 13, 2013
• Sequence Number: 2
• Publication Date: December 16, 1966
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release @ 60-Yr 2013/12/13:
CIA-RDP70-00211R001000180002-1
STAT
?Chief) Records AdminiStrat
Records Disposal Problem
1. The attached. file concerns .230,000 punched cards representing
the SCIPS Master Card Deek I authorized transfer of these cards to the
Records Centerin,1964 on the basis they would be retained until the
scips study Was-,completed.
2., The SCIpS report has been prepared and distributed but we cannot
get approval to destroy the cards even though the data in them has been
put into magnetic tape. They occupy about 25 cubic feet of Records Center
? space.
STAT:
3 I have discussed this with Chuck Briggs who promised he
try to get some action.
4. This is another instance of duplication of records based on
conversion from manual to mechanical processes. May be you can get some-
thing done about this and similar situations. Good luck:
?.Attachments
Distribution
' -Original" 7 Addressee
-
1 7
1 - RAB:file
C/Support -Services
Staff/DDS
(16. December 1966)
Declassified in Part - Sanitized Copy Approved for Release
CIA-RDP70-00211R001000180002-1
50-Yr 2013/12/13:
Declassified in Part- Sanitized Copy Approved for Release @50-Yr2013/12/13: C9Z4 - )4)/ 16
CIA-RDP70-00211R001000180002-1 9:44
STAT
STAT
OUTLINE FOR AUDIT OF COMPONENT RECORDS ADMINISTRATION PROGRAM
I Has Program Been Established by Directive?
II Scope of Program - Conformity to
III Has Records Officers Position Been Designated By Directive?
IV Is There a Current Position Description For R. O. Position?
V Title and Grade of R. O.
VI Actual Functions Performed by R. O.
VII Training Completed By Records Officer
VIII What Percent of R. O. Time Spent on R. NL
IX Support Received By R. 0. from Superiors
X What Is R. 0.'s Attitude Towards a Career Service Program.
XI Are All Component Records Covered By Records Control Schedules?
XII Is the R. C. S. Current? Does It Conform to the Existing Organi-
zation Structure of Component?
XIII Does the R. O. Submit Regular Periodic Reports on Program Status
to Superiors?
XIV Does R. O. Call on Agency R. A. S. for Guidance and Assistance?
XV When Was Last Time R. O. Visited Records Center?
XVI Is the Vital Records Schedule Current?
XVII Does R. O. Have an Inventory of Filing Equipment?
XVIII Does R. O. Review All Requests For Filing Equipment and Filing
Supplies?
XIX Are Administrative (Support) Records Kept In Accordance With Agency
XX ,Does R. O. Review All Requests For New or Revised Forms?
XXI What Forms Files Has R. O. Established?
Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2013/12/13:
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?
Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2013/12/13:
CIA-RDP70-00211R001000180002-1
Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2013/12/13:
CIA-RDP70-00211R001000180002-1 ? "
Declassified in Part-Sanitized Copy Approved for Release @50-Yr 2013/12/13: CIA-RDP70-00211R001000180002-1 ./r.a
. A
30,000
27,000
24,000
21,000
18,000
15,000
12,000
9,000
6,000
3,000
Records Destroyed by Hepidquarters Offices
Records Destroyed by Records Center
Records Transferred to Records Center
(cubic feet)
..11111.11??=i,
30,22
14,891
1957
1958
1959
1960 1961
1962 1963
Declassified in Part- Sanitized Copy Approved for Release @50-Yr 2013/12/13: CIA-RDP70-00211R001000180002-1
1964
Declassified in Part- Sanitized Copy Approved for Release @50-Yr 2013/12/13 : CIA-RDP70-00211R001000-1-'80002-1 r
- Records in Headquarters Offices at end of Fiscal Year 1957-64
-Records in the Records Center
(cubic feet)
!198,000
176,000
1.5/4.ioop
1132, 000
? .
it,10,000
,,88,000
66,000
44,000
? 22_,000.'
193,274
165,98
163,837
1957:
\
1958 1959
Declassified in Part- Sanitized Copy Approved for Release @50-Yr 2013/12/13: CIA-RDP70-00211R001000180002-1
Declassified in Part- Sanitized Copy Approved for Release @50-Yr 2013/12/13: CIA-RDP70-00211R001000180002-1
Results of Revisions In Some Records Control Schedules 1964
? COMPONENT OFFICE PERMANENT DESTROY IN DESTROY IN RETURN FOR TEMP.DESTR. TOTAL ITEMS
OFFICE CENTER REVIEW NOT AUTHOR.
OCI 26 223
OCR 73 467
OBI 16 52
ONE 8 49
Contact 19 173
FDD 9 109
FBID 27 96
ORR 111 463
DDI 38 122
327 1,754
"N
17
?53
0
29
29
6o
0
0
2
1
o
lo
0
o
6
4
2
1
1
4
17
109
0
54
o
0165
? 185
35
--I5i
295
?682
70
68
198
125
145
737
2,485
Declassified in Part- Sanitized Copy Approved for Release @50-Yr 2013/12/13: CIA-RDP70-00211R001000180002-1
/7/d 29frilsio,44401= AlMrh'ds eirmIteedScheektiai'- Marduz,z idPesA.6?AAJr... 4"--.4,1_ e lieWAseStYr.:4-70.1
- -) Declassified in Part- Sanitized Copy Approved for Release @50-Yr 2013/12/13: CIA-RDP70-00211R001000180002-1 KEEP AT
- OMPONENT TOTAL PER. % PER,. TEMP. % TEMP. HEADQUARTERS % HqS. REC . CENTER j REC . CEN.
OSA/REG 10
OSA 18
OTR
- . os 6000
OP/SA 65
OP/CPD 183
? Op/CSPD 224
OBI 1056
OCR 301
OBPAM 136
OP/Salary
& Wage Div. 129
Material D.
OSA/DDS&T
OP/Salary
& Wage
0
0 0
17 2
0 0
23 17
4 3
35 0 0
0/Commo 17
0
./rewcoz, $ zmde e,
10
18
loo
100
1.
10
*o
9
18
90
loo
74
loo
39
52
35
48
6000
loo
0
6000
100
7
11
50
77
8
12
34
19
147
80
2
1
8
201
90
6
2
102
19
'
924
88
13
1
301
100
o
o
301
100
113
83
100.2
74
35.8
26
125
97
914-
75
31
25
23
66
0
0
12
4
13
76
11
64
4
24
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3 yrs.
11 yrs..
5 yrs.
125 yrs*
12 yrs;
12 yrs.
8 yrs.
13 yrs.
3 yrsX
Permanentl
Permanent
Permanent
Permanently
Declassified in Part - SanitizedCopy Approved for Release @ 50-Yr 2013/12/13 : CIA-RDP70-00211R001000180002-LEp AT
. - - ? -
C OMPONENT TOTAL PER. %PER . TEMP. %TEMP . AT HOBS. TRANSFER TO % REC. CENTER
OSA /DDS&T 8 22 12
Deputy for
Field Activities
OGS 254 102 110 152 60 Permanently
Sec. Trg.
& Admin Staff 163 0 0 163 0 112 51 33 5 Years
Declassified in Part- Sanitized Copy Approved for Release @50-Yr 2013/12/13: CIA-RDP70-00211R001000180002-1
Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2013/12/13:
CIA-RDP70-00211R001000180002-1
Distribution of the Number and Kinds of Disposition Instructions
in the Records Control Schedules of DDI Components. tj>f?
Component
Office
Permanent
Destroy In
Office.
Destroy In
Center
Return For
Tem. Des.
Not Author,
Total
Items
OCI
26
223
17
,Review.
0
29
295
OCR
73
467
:53
29 '
6o
682
OBI
::.
16
52
0
0
2
70
ONE
8
49
1
o
lo
68
-CONTACT
19
173
0
0
6
198
FDD
9
109
4
2
1
125
FBID
27
96
1
4
17
145
ORR
111
463
109
0
54
'737
DDI
,
38
.122
0
0
5
165
327
1754
185
35
184
2485
CIA-RDP70-00211R001000180002-1
Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2013/12/13: