QUARTERLY REPORT FOR THE RECORDS ADMINISTRATION STAFF

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R001000130006-2
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 23, 2016
• Document Release Date: January 14, 2014
• Sequence Number: 6
• Publication Date: January 18, 1966
• Content Type: MEMO

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DedassiTed in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/01/15
CIA-RDP70-00211R001000130006-2
RECORDS MANAGEMENT
REPORTS 1-4-3
Executive Officer to the DD/S 18 January 1966
Chief, Records Administration Stuff
Quarterly Report for the Records Administration Staff
There follows a summary of some of the principal activities
concerned with the Agency Records Administration Program for the period
1 October - 31 DeeeMber 1965.
_
/I. Correspondence Management
Made some.minor revisions in the Correspondence Handbook
(195; edition) sad had 2i).; copies reprinted becalse of heavy
demands -throughout the Agency.
ji/. Records Disposition
L. Approved revisions in Records Control Schedules for nine
pperating offices, divisions and staffs. These revisions
covered changes in organizational structure, functions,
and modifications in retention and disposal instructions.
2. Si6n1ficant changes in disposition instructions were:
a. OCI - 3175 cubic feet of records (55 cubic feet permanent;
2718 cubic feet temporary; 402 library material).
b. Office of Persomel - Retention period for WM applicant
files reduced from 15 to yeara.
Identified 297 cubic feet of smsmorandum copies of OSS payrolls
in our Records Center for destruction.
4. Additional action was initiated to develop a disposal program
for fiacal and finance records. We are now waitiee for the
Geseral Cow' e1'.. Otf,ce to respond Lo our inquiry about the
leeslity of destroyiec Confidential rueds recordt,
III. Vital Records
Approved revisioes in Vital Reeores Deposit Schedsle ..or ix
offices, staffs or divisions.
Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/01/15:
CIA-RDP70-00211R001000130006-2
CROUP 1
Excluder.' frcm critnetlz.
dcetrixof17 E7ti
Declassified in Part - Sanitized Copy Approved for Release ? 50-Yr 2014/01/15:
CIA-RDP70-00211R001000130006-2
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IV. DtpoQ. of USIB Intell16ence Material
-
1. Tangible ,ewins or $468,187 have beea reiliied in CIA
mince the diapwal agreement dith psa Ateecies vent into effect
in 1961.
Department of Air Force reports aUbstantially reuuced retention'
periods for thee reference meterial but could not cive
volume.
DIA reports detructionof 150D cubic feet per year sines
1961.i
OBI reports t .t these materials are not accumulated in
their librery any longer.
ng Systems lald Equipment
Approved nine requisitions originated by operatint office
staffs or diviaions for special file equipment. Based on our
recommendation the OA cban,ed one of their requirements and
$1U33 we/ saved.
A File Equipment Workshop vai: preemed to 18 NFIC employee.
Two Piling Systeme Workshops were preseuted to 35 Office of
?Flaance emPlOYees. ?
AI. Forms Management
Ti
Saved $550 by salvaging an obsolete abetract File Blip and
using it in lieu of a new form requested by Cl/Projects.
Eliminuted 3841vj;) copies of obsolete forma Which were stored
in the Warehouse and,in office space.
3. Completed the processing of 80 new and 53 revibed forms.
50X1
5. Approved z7 proofs of forms a.:41 material and rejected one
becaue wrong paper was furnished.
o. There were 29 requesta on hand for new and revised forms on
31 December.
Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/01/15:
CIA-RDP70-00211R001000130006-2
Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/01/15:
CIA-RDP70-00211R001000130006-2 CerilrF
enter Operations
t growth of records holdirza in the Center or this.
period ending:31 December smountea to 1083 cubic fee.. Tot-al
recorda in the Center now antountt, 86,106 cubit feet,
approximately 83% of capacity.
STAT
Distribution:
addressee
STAT
STAT
18 Jan 1966)
rfil
Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/01/15:
CIA-RDP70-00211R001000130006-2