ARCHIVES DIVISION BUDGET JUSTIFICATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000900290002-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 7
• Document Creation Date: December 19, 2016
• Document Release Date: March 30, 2006
• Sequence Number: 2
• Publication Date: June 1, 1949
• Content Type: FORM

Approved For Release 2006/04/13 : CIA-RDP70-00211R000900290002-8
if/cation:
? On the basis of exist al opera0ons it roquirou approldnatoly
25 mitt-tit-6e on the averame to perorn all of the oporationa for the proceesing and
control ofa"Top Secret doew'it. Of tilts Wm, appracinately 15 minutes is
oletieal time. Tt is estimated that the use of Addreseograph equipment can
reduce this clerical time by 10 minutes.
if ?
During the-nieiget Year it "to estimated that 5000 documento will be subject
to these Om:seem and control operations. The use or alressograph equipment
would therefore make a saving of 33 man how's dtridng the year. This saving
interms of the salary of a OAP 4 clerk amounts to $1224 or approximately
2/3 man year.
It -is estimated that 'if eueh"madhine techniques aro not adopted it would
be !V eetmarrt o employ two additIonal ?Luke be-OM-theprecent Table of
Organisationt-bit that one d1tiom1person will be sufficient with eneh
equipment in Use.- The total saving 10 therefore estimated at the full salary
of one CAP4 Clerk or 02724 Per year.
- - ? '
The annual cost of operation, using
CO followat
Actual,
* equipment would be
142
$ Oh% per
minus UT, equals $2227
r year.
Approved For Release 2006/04/13 : CIA-RDP70-00211R000900290002-8
5X1
Approved For Release 2006/04/13 : CIA-RDP70-00211R000900290002-8
Next 5 Page(s) In Document Exempt
Approved For Release 2006/04/13 : CIA-RDP70-00211R000900290002-8
Approved For Release 2006/04/13 : CIA-RDP70-00211R000900290002-8
Archived Division
02 - Travel Estimate
Trips made in connection with rcords attenance at nee Ts, arranging for the
receiPt, transmission, or disrosal of records, or for the provision of trage space for recorde.
? 7,0und trips
Fol-t C120.00 - Total Cost C360.03
03 - Transportaio--1 of Things
Transncrtatloy: of records from fie16 offices of CTA to Itorage in the V: on, D.C. area,
or for transfortotion to field offices for steraoe. Inch move7ont3 of records in the past have
hoen cnred for out of the general servces funds aic no monetary figures are included here. Certain
records are r_cw stored in other areas nnd it is rrotable that aAitional tranefere of thie tyre
04 - Cloications
05 - Rents Utility Services
None
06 - Frivting nni 7,1_nding
Cortroi slip forms require0 for the -ontrol end indeNinF of records. Yearly- require, rts,
30,000 fors. Unit cost .011 Total estirate -1330.W
(77 - Other cotrceal services
Rort'77 of 7rvicrofilWnp7 equipment v& ot sold by the co,Ipanies. Tc1udinr7 rIcrTal
servi-.1Tv costs, 2 2cnry type microfilming earleras le 40.00 a month - Total P960.00 a year.
Approved For Release 2006/04/13: CIA-RDP70-00211R000900290002-8
Approved For Release 2006/04/13 : CIA-RDP70-00211R000900290002-8
!Ischived rivislem
02 - Trnvol rstito
Tripe rode in conctioo 7.71th rocorls uttendance at meetings, arranging filer the
rrt t*ansmissiell, or di.nresal of rocerl3s, or for the provision of storage space for record,.
3 - 7eund trips to
TranzI7c,?*
- of Things
Points e4 7.120.00 - Total Cost $360.00
TransTortitioro rsords from field offices of CTA to Storage in the wiTaMiTton
or nor transrortatim to field or' es for storage. Such movements of records in the
Ileen c for out of the reneral sorvioes foods and no monetary figures are included
rocords ars aow ered in other areas and it is probable that orlditional trarsfers of
be reod.
, D.C. area,
pest have
hers. Certain
this type
Cl
rone
- Ravits Utility Services
None
- Pr/nti,T and r77,nlinr
Control slip forms required for the ortrOrend indexing of records. Yearly requirements,
37!,-10 fors. Unit cost .011 Total estirate 413040
07 - Other contraaLual services
Rental of nicrof1:7-*T. equiprent 147r1oh s not sold by the companies. Including normal
servioing costs, - 2 Rotary type adoroftlerg =marls 0 40.00 a rorth - Total t960.00 a year.
Approved For Release 2006/04/13 : CIA-RDP70-00211R000900290002-8
-
Approved For Release 2006104TAIU dIA-RDP70-00211R000900290002-8
Arabi's. Divisiae
08 Supplies nnd Alterials
1. 711n ."or -71,flrofilning of rmvo,.de
Savingo from use of mierofilm - t 1205 first year with annual ipmengs of t1458 thereafter:
Justifications Volune of ?words to be croft/mod ehiring Dudgot Yr - 750 ea ft,.
iteber of sleets per au ft . 3011 7Ttratxwr of images, legal sI, per-140 ft, 16 'N111 flin 'non
794aber o-!'110 ft roll. of fllm required for 731 cu rt - 750 rolls.
Cost of ,l1.1.11 ,or roll -4.90 Total film eest 751 x4,0 - a1675
!Tierofiln c,-;.hinet soat, 2 cablnete 0 $121.43 - f142+86
Space req-' Toa or two micfefilm s:binets ILA au rt e7 t2.00 - t32.- , per year
To keen 'those records in their ori71na1 "70-r-, under eor.biration lecke would be ic follows:
C....:hirets re-mired 75 t205 snob - total eqiuinno-t cost - t15,375
,171ince or 75 eabiretn fl 11 91 ft total 750 e t2.00 01 ft/ yr . - 1500 per year
Total eost 0.6,875 rlret year Ilth $1.500 per year theronfter
To koro tbpan records in original flora in a storaee location 'void coat as follow
riseiNsections roluired for 751 cu ft - 29 motions 10' ?".37.90 $1.01/3 -
Cardbioard 1.1n7'tal' T'nmered OIr 750 cu ft -$335 - 213.15
Spec? for 29 sl'olr9soctlo,In n 11.5 911 ft 314.5 nq rt r' $.75 - 228 nor year
Total ,7ost first Toar $ 3.514
Annual cost aftor first year - 228 per year
The cost or storp,t,) 17111 exeoed the cost of filming after the Inth year of storage. However. no
estimate in l'iclAylod for owerNoed end nairtenance of records in etorale. The Hoover Commieelcs Task
7orce estirated Wu to be apnrox. toll per au ft nor year. neng thin as additional cost of storage
of records, the cost ad storage vereld overtake the ccnt of rierortioing by the 7th year of storage.
.or these reasons' it Is recognised that greet care TIllst be exproieed in selecting records for filming
so that the more econerical neans may be rade lee of. It in eetiaated that the 751 on Pt to be
fiT-ed -ell be of permanent *aloe, or will llave value for a minimum of 15 years. It is also believed
that these costs (,:c, ':-1.crofilrT-T may be lessoned as exTerience in gained in this field
2. Carabbard cortaimIrs far e stora-e or 1-active records 71/..nn
sa.777,1g.s fro use of cardboard cortainera on shelves 9.`,31/11.3/ Rk7
7stiatad volu-e of records to be stored mi. m. 1800 eu ft
T-ri atom-me .4 so ft er eu ft . -720 sq ft 6 t?75 sq ft/yr
Co'lte- cost 17tr,r1-,e 1200 14-3x,43 n $.35 -
r11017inT cost s'71 stornge 71 eectiens 0 Woo
Cost first iser storage - 1.""In on -
Approved For Release Aurlor30.06AgerieNT R00090629000278
(7 T
410 MO OP ?01, WO
-f
3.744 i;orear, 6,1pre4
lavt 540.rr yr
42r)orr
s 3
540.1' 7averr
,- ?
'4E:40
?
Approved For Release 2006/ fl : CI A - R D P 7 0 - 0 0 2 1 1 R000900290002-8
)1
?re vee ' vets DIvision
NI Supplies arrl
1. Jnetification (coni-ed)
averaTe,ecet f'irres ol)tril.'''ed Allgutst viekth do not reflect reeent 'mice rises* it was
the overarm niece of fili-fr equinmert IRAITA(inelarlirg safes, insulated cabinets with
cortinatior and atdinary metal or wood eab-Tratl, and itielndir7 eabi.i?cts of all nunbere of
drawers) it w7,17.ry1 ?.13.15 each. It was calculated on the sane bales that the average eabblet
irlfl eontain ft of records and oecunw 9.1'1rq t of e'fice ernes
Nnber of owrots T.ruire for 1800 an ft records
Svare feet of space required for 229 eiebtnete 9.27
Tetal corft in efts, Mae,
Coat thereafter '71e??.r werir
Pia tee for AddressograTittin7 oner,
-Ites - 7 C 5.11
plates - 5 7 0
T7raies - 5 T! P 24.54
? 14.75
2
$
NO
- -2290 n23.15 - .428,101.35
71t 2221 se ft @ - - 4246 par year
- ? -v. t12,447 Mist year
- C 4246
- $273.60
Justification: f7ce under Mdressograph rqttiTrlent under n9 Equirmint
09 rquipment
I Shelf r.r the storage of 1800 en ft rocords - sections 0 S.,37.00 2590
justifIcatiorl As coplained in justifica-qee for cardboard containers, Paragraph 1 under Og above,
the use of shelving and cardbaard containers In a ato-re iooation will return a saving ovarr starer:7e
of records in an errerage eabbiteht in office armee of 128,897 plum an-ual savings of .r.,37)6 thereafter.
These sawir7a ion1.d be nearlw twice this aront if the filing equipment released were calculated to
be insulated cabineAs with combination lecke. Thera is a di:firemen's in emit cost of the naverags"
enh.inet fro-: the ",afe elhinet of '4100, with a minima of Igo snob unite required, or a value of t1t.,58!).
2. 1 ea. Vdreseocr-an'h model 1900 with attaebrente er.75
1 cc. Graphotype model 63/0 - 11'
Total cost
Considering t.17..e artortisatifin of this equiphent 'Fiver 10 wears, the annual
Approved For Release 2006/04/13 : CIA-RDP70-00211R000900290002-8
cr'ld bet185.
,
Approved For Release 2006/015n -RDP70-00211R000900290002-8
hives Dirtsien
Aquipment (continnea)
1. JustiOsation (oontinuod)
"7 44Niestit of socistinge1rica1 071",i, It requires approrinately,19; manmbas on the
averfv"e to ',71rilerlaraall of the operations for the processing and control of a To, gime. desreart.
CT this time, 15 mInutee ic clerical US*. Tt IS estimated that theisnii,AeAddivesew.
niulnmert cna redece this clerical ti -e by in lemmas..
rlurt-7 the Berket Year it is estimated that 510,1 40coments mill be edblect th these
ProoessinT and control operation. The use ofkildrassoraPh eqpipmert need therefore sake
a savirg of 813 man hours during ;be yr, This menu( In terms or the War,' efa CV 4.cIerk
amounts to '1814 or a-rrovioatelY 23 an Yer,1*,
It is estinate(t that is sunh nadhine techniques are not adopted it ie be teeeseary
to employ, tsaVadditional clerks beyond the present Table of Organisation, but Veit eme additional
Person -!1// 10*-sefficient th sudh equipment in use. The total saving is therefore estimated
at the full rrlary Of ono CA7-4 Clerk or 42724 per year.
The annual cost of operation, swing Addreseograpl equipment would be as format
raterial costs . t 273.61
rquirment cost - IP5.(70 (amortised evnr In years)
t 458.61 narrow.
le"d1 savings Per Year, 2124 elms 458 eqttsls'1'2266 nerlser.
3. ?icrofil 0b!!nets ft364.29
Justification: Cost nor nicrofilm cabiretollecorda fllm file No 640, - t12l.43
Capacity ner cabinet - 96 . lfl ft rolls 16mm rer drailmarle 6 drawers 5V, rolls per cabinet
Piln to be el:area - 75r, reels nrodnced 11; thsmicrofIlriz operation described ir paragrall 1, under
08 Sup'les. In addition there is an =cum/at/on of microfilm reels produced by other alencles whidh
must be stored -Icror'llr cabinets, which vi/1 require stightly-more than one oabinet por yet?.
Approved For Release 2006/044341tIA.RDP70-00211R000900290002-8