WEEKLY REPORT OF OPERATIONS FOR THE PERIOD ENDING 17 SEPTEMBER 1953

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000900240034-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 19, 2016
• Document Release Date: May 4, 2006
• Sequence Number: 34
• Publication Date: September 17, 1953
• Content Type: MEMO

Approved For ease 2006/05/24 ; .CIA-R P x00211 0900240034-8
TO : Chief, General Services
FROM Chief, Records Management & Distribution Branch
SUBJECT: Weej]q Report of Operations for the period ending
17 September 1953
A. Personnel On Duty Vacancies In Process
Office of Chief 0 1
Rcds. Mgt. Section 0 10
Rcds. Center Section 1 0
Mail Control Section 0 20
1. No. on leave three days or more:
Records Mgt. Section- 0
Mail Control Section- 2
Records Center Sec.- 2
1 41
2. No. on special detail out of office How long?
Records Mgt. Section- 0
Records Center Section- 0
Mail Control Section- I
3. Where : One man in Transportation Division as full tine courier.
4. No. pending resignation, transfer and/or reassignment:
Records Management Section- 0
Records Center - 4
Mail. Control - 16
5. Specific cases on item 4 not in previous reports. 2
Mail Control Section -
Transfer - effective 9/28/53
25X1
Resignation - effective 9/18/53
6. New applicants interviewed Recruited by Personnel
Recruited by this office "'
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B. Administration and Problems
Recarda Mnna ment Sa do - In a discussion with
Mr. Robert H. Johnson, Asst. to Executive
Secretary, CSC stated that, pending final approval by
`. Johnson would welcome
ass shine in preparing a records control schedule for
all NSC records. Mr. Johnson expressed keen interest
in the CIA Records Center and appenred willing to
transfer their inactive records to the Center. Personnel
assigned to perform records work in ISC mast have "Q"
clearance. have such clearance
and it is tentatively planned that in approximately three
weeks they will undertake to write a records control
schedule and to perform other records work that msq
develop for CSC.
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A tentative program and plans have been made for
training Area Fecords Officers in the Vital Materials
Program. The emphasis of this particular training is on
Repository procedure and the proper indexing and identi-
fying of vita- materials in order that the area Records
Officers may r7ore quickly and positively service requests
for material an needed in the event of an emergency,
Initial contacts have been made with the llrea Records
Officers of the DD/A group, all of whom have indicated
that they -would Mike to attend. A tentative dates 30
September, has been established for that DD/A group with
the AD/I group to attend the following week.
Tentative records control echl-Jules are now approxi-
mately complete for the Printing and Reproduction
Division, Space, Maintenance and Facilities Division and
the Records Services Division. The files of the Chief,
General Services Office, are now being inventoried and,
upon completion, a rc-cor.'.s control. schedule for the entire
office of Genera. Services will be on record.
Authorization was received to destroy 51 reels of
microfilm deposited by the Office of Comptroller.
stated that these reels were either o&solete
or superceded.
Records Custer Sect io ?. The backlog of work for the
Supplemental Distribution activity continues although it
was reduce] from approximately CO man-hours as of last
week to 60 man-hours as of this week. Sixteen hours of
help were obtained from the Aail Control Section and we
.... r, r
 Approved For lease 2006/05/24 CIA-RDP70-002100900240034-8
will continue to try to get help from that source this
coming week. Requests are being serviced within 48
hours. AU personnel have been making every effort to
get this work back on a current basis. Prom a review
of the work load figures this would have been accomplished
in the week past, however, the amount of new material
received and the amount of requests handled were more
than doubled that processed in the preceding week.
A
The following are estimated costs and savings resulting
from the release of the buildings
Present annual cost to be eliminated
CIA
121,.hour guard post
$ 21,020.04
PRS
Annual lease -
10,500,00
PRS
Operation and maintenance
8.962.4()
Total
$ 40,482.04
Proposed one.'-ti ao expenso to be incurred au the result
Carpentry
$ 3,710.00
Electricity
50.00
Plur:bing
50.00
Move Pro: ?~*: T ?i St.
3,0 0.00
Total
$ 6,810.0 0
Ts net saving in the first ye ,x of operation is
$33,672.04 and would be $40,482.04 each yoar thereafter.
has inforr:ed us that In contacts with the PBS,
renovations to the
but that we will have to stand the $3,810 cost of the
they have agreed to assume the $3,000 cost of the move
Bail Control Sectio - As the result of the moves .thin
"I'' Bur ding, we have reduced the number of couriers
assigned from 5 to 4. Further reductions appear possible
upon completion of the moves.
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 Approved For 'ease 2006/0FP70-002qAJIUW0,4gtembir 1953
lvernge Week
46
Microfilming
Im8gee Filmed > Rotary Cam
Flatbed camera
Records Center - (all figures in cubic feet)
Records received for processing and storage
Reference to records materiel
Records material destroyed
Supplemental Distribution Center
Nev material. for stocks
Information Reports
Intelligence Reports
553
16,0488
29
,~,,
0
1,860
60
181,697
90735
?.
17$
624
145
b. Supplemental Distributions
Information Reports
492 s-
306
Intelligence Reports
423
191
Notices
43
32
Regulations
1"
Others
0
9
c. Initial, Distributions
Notices
1
3
Regulations
0
1.7
Others
0
.5
Man Activities
a.
Post Office Mail s
Incoming
40676
5?064
Outgoing
6,249
6,537
b.
Postage expended
$856.92
$800.12
a.
Scheduled courier trips
240
240
d.. Special courier trips
89
55.3
C.
Inter-agency rail by courier
Inc
932
956
Outgoing
1,144
1,313
Personnel actions
Recruitments
separations
g, Use of Motor Pool Vehicles
Available
A% fable
Not available
* Over 2,000 sheets of Ozalid a er used in
Sixte@p pass ~ F e ~ 0 j ,
loatina these re -te.
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