REPORT FOR WEEK ENDING 21 JANUARY 1959 FROM(Sanitized)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000900220078-2
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 6
• Document Creation Date: December 19, 2016
• Document Release Date: April 3, 2006
• Sequence Number: 78
• Publication Date: January 21, 1959
• Content Type: REPORT

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Approved For Release 2006Y~i~R70-00211 R000900220078-2
Report for Week Ending 21 January 1959
from
1. Contributions
a. Intangible
(1) Prepared commendation memorandum on
(2) Completed arrangements for visual'aids to be used by
I uin his Friday presentation. With
developed plan for second
half of Friday's presentation.
(3) Advised the ONE Area Records Officer on procedure
for retiring records when TS material is interfiled
with records of lesser classifications. Twelve cu.
0
in obtaining Records Center boxes. I_I
2. Assignments - Active
a. File Cleanup Campaign - Reviewed Faith pro-
motional and instructional campaign._material. With
minor revisions these vil -- a sent to Visual Aids
for art work.
b. Equipment Price List - From information furnished by
Logistics, completed a price list covering standard
filing equipment used by the Agency. I The list
will be distributed to all Records Management Staff
people and to Area Records Officer's to ensure uniformity
in quoting costs and savings.
c. Courier Receipt and Chain Envelope - Prepared draft of
memorandum to all registry personnel, calling attention
to the increased benefits possible through better use of
these mail control tools.
d. Overnight Storage Box - Requested from TSS, specifications
developed for their procurement of a model box from a
Silver Spring, Maryland firm. These specifications will
3. News
ft. of inactive records were involved.
(4) Aided the assistant ARO for Communications Mrs
b. Hastings attended Wednesday's ASPA meeting
Appro Foa la*n 2Q Q : u Wt0Qj1 MONim '.
U s~
a. Nine Area Records Officer's, 15 Records Management Staff
25X1 people I and two DD/P officials attended last
Friday's IRAC Meeting.
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c. If the volume of stationery issued is an index, the
Agency's records creation rate continues to rise, as
indicated by the following:
Sheets of Stationery
FY Issued
1954 14,309,900
1955 14,924,750
1956 18,292,166
1957 18,530,900
1958 18,656,109 /
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Report for Week Ending 21 January 1959
from
FORMS MANAGEMENT BRANCH
1. Contributions
a. Tangible
(1) Completed 23 actions requiring the printing of 1,600,400
copies or sets of blank forms.
(2) Five new and three revised forms were approved.
(3) Secured change on shipping category on Form 1159 from
11. The only reason for prior Ship II
category had been "SECRET" (When Filled IN) classification.
After providing OS, CI and PC/DD/P with proof that other
Government agencies such as NSA, Navy, Army, etc., use
similar designations, it was the consensus that pre--
classification alone did not warrant a Ship II category. This
will form a precedent for similar cases. We hope soon to
change all Ship II forms of this type to Ship I.
b. Intangible
(1) Designed a "Project Progress Report" for SA/PD/DCI. This
is the second form designed for this Staff this month.
Prior to this SA/PD/DCI has not been active in forms
work.
Assignments - Active
a. Fourteen new and 21 revisions.
b. Eleven Employee Suggestions.
c. Travel Order Form Revision. Met with
f Office of Comptroller to
discuss DD /P comments on the Travel Order Form. The results
were encouraging as most points of discussion were resolved.
d. Consolidation of Subject Cross Reference Indices, Office of
Security.
Conducting back ound study. Discussions held with Messrs
0
OS, and RMS.
0
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e. Mechanization of Initial Customer Reaction to CS Information
Report.
has requested assistance of FMB and BMS in
developing a punched card application in this field for submission
to the Committee on Documentation, U. S. Intelligence Board.
We are working with
f. All other projects Wuqt9algllormally.
-:~~ ~. C' .
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 Approved For Release 2006/ D~70-002118000900220078-2
Weekly Report for Week Ending 21 January 1959
from
RECORDS DISPOSITION BRANCH
1. Contributions
0
Assisted the ARO in the retirement of ONE records.
(12 cu. ft. )
2. Assignments
a. Filing Equipment
0
Office of Personnel/Records Services Division
OCR/IR
Security/Building 13
00/Contact Division 25X1
EE Division/DD/P
OO/FDD
Personnel/Contract Personnel Division -
Executive Secretary FE/DD/P - No change from previous report.
b. Records Systems
Installation of Subject-Numeric Files in OP I 25X1
Fourteen installed; 1 in process (Employee Relations Branch).
Special Planning Assistant/DD/S
0
No change from previous report.
c. Records Schedules
No change from previous report.
25X1 OCR
Medical Staff
No change since last report.
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 Continued work on improving lesson plans and visual aids
used in course on "Filing" given clerical employees in IAS/Pool.
a. attended Littauer alumni Luncheon 15 January and
heard enator Joseph Clark (Pa.) discuss Senate rules.
attended the
monthly IRAC meeting on "Forms Improvement Workshop" held at
Archives on 16 January.
c. National Archives has requested concurrence of this Agency
in the proposed disposal of about 1.+00 cu. ft. of OSS records
now in their custody. Internal clearance is being secured.
3. Vital Materials
a. Microfilming of Vital Materials in OCR/GR continues.
d. Special Project
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Review of Clerical Training in Filing
DD /P visited the Re ositor and was briefed on
Vital Material Operations byl -1
4. News
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