REPORT FOR WEEK ENDING 29 APRIL 1959 FROM RECORDS DISPOSITION BRANCH

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000900220029-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 19, 2016
• Document Release Date: April 3, 2006
• Sequence Number: 29
• Publication Date: April 29, 1959
• Content Type: REPORT

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Report for Week Ending 29 April 1959
from
Records Disposition Branch
1. Contributions
a. FAing Equipment
Twenty-five hundred dollars worth of safe type filing equipment
was replaced with Open File Shelving costing $240. There was
a 70% savings in floor space and a 30% gain in available filing
space. Project complete.
r
2. Assignments
./
This installation is expected to be completed in approximately
7 days and was delayed because of a labor strike which affected
the vendor involved. New shelving will replace broke/,bulk
storage type shelving which is now being used.
DD/ Shelf Filing
Have checked the possibility of converting these FE/NE/A
Branch to Open File Shelving with the AR/OCR. The Branch
Chief of this area was very much in favor of the idea and
indicated that several people in the Branch had asked of the
possibility to elitinate opening and dosing of safes,
ice of Central Reference/IR/FE/NE/A Shelf Filing
The Branch now shares a small secured area with another Branch
which may provide the required space.
We will discuss shelving installations in other OCR Areas
tommorrow with the ARO.
OP/Records and Services Division/Shelf Filing/Teat Installation
a
Test installation isnov being tested to determine the adapta-
bility of Open Shelving to housing Official Personnel Folders.
Actually several systems of filing are being tired and the
only favorable comments received was in favor of the flexible
end tab. Teeing will continue thru June or duly of this year.
V&/Contact Division/Shelf Filing 25X1
!1
The bid on this installation has been awarded to the Art
Metal Construction Company for $1,445. Delivery of the
equipment to is scheduled to be made in
45 days.
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meat from vendor.
9f 4ce of Security - Shelf Filing, Building 13
OP/ ontract Personnel Division/Card Index
Chief of CPB was contact concerning this card
filing installation. indicated that he wishes
to cancel this project for the time being and until he
completes a Management Engineering Course. In the mean
time he has adopted a part of our suggestion to use Rol-
dex filing equipment to the extent of taking cards from
Kardex Safes and placing them in Card Trays on rolling
tables., Project suspended,
b. R'cords Systems
Plans for improvement in the maintenance of 00/FBIS/
Editorial Branch teletype files are being presented to
V'"00/FBIS
Chief/EE and USSR sections today.
s been successful in reducing the retention period
for these files from 60 days to thirty days,
c. Records Schedules
00/FDD and team)
Schedule has been revised and returned to FDD for review
and signature.
Fact finding and analysis continuing. Received maps
and Civil Defense information from Library.
d. Special Projects
Emergency Filing Equipment
OSS Records/RI
D
Inventory continues.
Support Staff Records/DD//
Survey suspended until
File Cleanup Campaign
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No change since previous report.
returns from sick leave.
Review of Clerical Training in Filing
Submitted to Chief, Clerical Training, report showing
the number (195) and organizational location of Subject-
Numeric File installations in the Agency.
Continued work with OTR instructors, ARO and Graphics
personnel on:
a. Revised practice and. test materials.
b..: Stocking demonstrator file cabinet with training
kit material.
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WFIENTIAL
Records Management Program Guide.
Analyst Files Project
25X1 3. Vital Materials
Chairman of DD/I Vital Materials Committee, in-
Sorting Equipment Booklet
Reissuance of Handbook for Subject Filing as unclassified
Publication.
OS complete review of proposed Handbook and approved it
as unclassified (Agency sterile but not U. S. Government
sterile). Minor changes proposed by OS are being incor-
porated by OL/Printing Services Division.
e. Inactive Assignments
formed us that he was forwarding a copy of our memo which in-
cluded 6 suggestions for' improvement in the central collection
of DD/I, intelligence materials to all AD's in DD/I. He also
discussed these suggestions with AD/OCR and recommended 25X1
that his successor as Chairman or DD/1 VM Committee be elected
from the OCR Documents Division. This person would also become
OCR Vital Materials Officer. expects to leave for 25X1
an extended Army War College course shortly l.
A change in the maintenance procedure of the stock status cards
of Logistics resulted in the saving in filing time on the part
of repository personnel.
OCR Libraian,
accompanied last week's trip to the repository to arrange recent
additions to the reference library collection. 25X1
also accompanied this trip to check on the cable deposits.
He stated that considereation is being given to the reduction
of the retention period for TS cables from one year to six months.
Microfilming--
OCR/GR continues
OCR/IR continues
ORR/Services Division completed
081 the annual filming of Vital materials will begin next
Tuesday.
CONFIDENTIAL
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4+. News
CONFIDENTIAL
We are now arranging to exchange 20,000 folders with Record
Files Inc. for a better product. These folders were procured
for the IR Mock-Up and have proven unsatisfactory.
A tour of vaulted areas in OTR will be made this afternoon
with the ARO to explore the possibility of shelf filing in-
stallations..
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