NEW BUILDING FILE SPACE REQUIREMENTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000800270004-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 30
• Document Creation Date: December 16, 2016
• Document Release Date: August 3, 2005
• Sequence Number: 4
• Publication Date: May 2, 1956
• Content Type: MEMO

Approved For Release 2005/08/16: CIA-RDP70-00211 R000800270004-9
DD/P CI 9TA ?
1. Space Rect. - 120 eq,tt?
2. Space Recomtended - 1920
3. Difference - 500 No , increase `
Requirements based on Standard alloranae,e
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to base the eatinate, The increase in theiT/0 has bees p ovedh ~On
so ft11 allowance for the personn.l is in order, affrted
sentatives feel' that .,the equipsnt required .Matt re ?'
to 10 years with a total of 100 cabinets being le?e1 of in
needed
,
5. his is a rwx operation with
It T~ will recall our action, it is the
nffice that an additional beqpwm bly of this
sary befora e we can levelpositions will probabl
7 aaa?~
fact that have ? TAP is aosrwhat.substantlys the
N
reached the strength authorised is oar.
increase, and are still feeling considerable pressa in recent t/0
this which is requiring the detail of other psrscel and aethoiz
tion to handle the load. Past eacperienas points o'~ d or adriaa.
t1 peraoaael in uoeanrhat sp the awed for addi-
while we feel that ~~~ direct Pr`opor#1oo to the gr~U? at tits,
(
provision bas &a& for riL equipments
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01 MAIN RZp ;NT1TIVS
 Approved For Release 2005/08/16 : CIA-RDP70-00211 R000800270004-9
it is believed that an additional )80 # -.ft. shoul3 be anoved for
a },,tal 1 It is likewise
bright to your attention that this does not represent the total
file space required by CI Sit. We hay,, moo other. oosipoaaats t1 at
due to the nature. of their work, will also require stoure areas to
maintain relatively large amounts of specialised files.
Our recoauaendation is based on the ap rove! TO
E
requests an additional 180 sq,ft.* to
riot approved
as of the tine of our discussion.
Chief, Records Mamgeneht Staff
Approved For Release 2005/08/16 : CIA-RDP70-00211 R000800.270004-9
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 STANDARD FORM pproved For Release 20 ff1 ,UCR-RDUP 0-00211 R000800270004-9
Office Memorandum - UNITED STATES GOVERNMENT
Chief,, CI Staff, DD/P
Atten:
Chief,, Records Management Staff
DATE: 2 May 1956
SUBJECT: New Building File Space Requirements
1. Attached are our tentative reconaendations on. your
file space requirements which we reviewed with you at the'
"request of the Building Planning Staff. Please indicate
ur approval or note your reasons for non-concurrence and
return the analysis sheet for our submittal to the Building
'Piai frig"Staff.
If you feel that further discussion is necessary
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 Approved For Release 2005/08/16 : CIA-RDP70-00211 R000800270004-9
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Approved For Release 2005/p8/1 :, CIA; R p70-00211 R000800270004-9
 Approved For Release 2005/0$I1fl 1211 R000800270004-9 I/ I
Chief, CI Staff DD /P
A'tten i
Chief, Records Management Staff
New T iilding File Space Requirements
1. Attached are our tentative recommendations on your
file apace requirements which we reviewed with you at the
request of the Building Planning Staff. Please indicate
your approval or note your reasons for non-concurrence and
return the analysis sheet for our submittal to the iildir4,
Planning Staff.
2. If you feel that further di ssion is necessary
will be glad to call at your convenience.
Approved For Release 2005/08/16 : CIA-RDP70-00211 R000800270004-9
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ttv-4a d allowarces for V m
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t ha co mittersted, f ter , this additions tae re.
~ t.:s.r nt will to o-e ded ' rt .al the n* of ' g it s
;k?i t of rea r B teat %, i.e.., 5 drawer oab rx e inateM
0-f h. drawer, 9 ft, . teed OF 7 . ahel . ;. Also# t' h--- use
Ming for ich of the ter a ca",Lne a r r?
iet .c a1 awl i2 re? uI lean mnw
Approved For Release 2005/08/16 : CIA-#DP70-00211 R000800270004-9
-ores serct1oris. There
sted st within 10 yearn
d be Provided, The increase
r, Th.e .ic ation of
in use, and for o
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 Approved For Release 2005/08/1 X00211 R000800270004-9
12 December 19%
hed is our tentat1 o recommendation on your file
which we reviewed at the request of the
1 Please indicate your approval or
for non-cons urronce and return for our
T. If you think further discussion is
to call at your convenience.
Approved For Relee15'-RDP70-00211 R000800270004-9
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Approved For Release 2005/08/16 : CIA-RDP70-00211 R000800270004-9
 Approved For Release 200 OMMENTIAE
R000800270004-9
1.
Space Requested - 10,000 sq. ft.
2.
Space Recommended - 5370 sq. ft.
3.
Difference - 4630 sq. ft. reduction
4.
Present equipment and personnel requirements:
Sq. ft.
5. Ex
a. Equipment - 9' shelving - 358 sections @15'
b. Personnel - 2080 sq. ft. of space for operating
personnel has been requested separately
pansion requirements:
a. Equipment - The original request was for 0
10,000 sq. ft. including space for present
equipment. In our discussion, the Division
Chief agreed to reduce this to 7,000 sq. ft.
However, our recommendation provides only
for housing present equipment on the grounds
that this Archives operation should be restric-
ted to its present scope with excess records
volumes being transferred to the Records Center
facilities to be included in the new building.
Total for present expansion r_
6. Remarks
a. The capacity of the present 358 sections of shelving is
22,554 Archives boxes, or 29.6% more than the present inventory
7 of 17,339. This capacity figure is based on the present practice
of storing 9 high instead of 10 high because of the low ceiling.
If stored 10 high in the new building, the capacity would be
25,060 which would provide 44% more space than required for the
present volume.
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Approved For Release 20 ' "".. F'h6" ', _. 70-00211 0~8(0 X904-9
 Approved For Release 2005/0$/1.6 : IA-RDP70-00211 R000800270004-9
b. the 2080 sq. ft., requested separately for personnel, added to
the 5370 sq. ft., recommended for the stack area, gives a total of
7450 sq. t. This section is presently allocated a total of 5565 sq. ft.
and any crowding now experienced in carrying out the operations should.
be relieved by the increase allowed.
C e , ecor s Managemen Staff
Chief, P1/RI
.CONF1DEN 1IA
Approved For Rel a 2_ P70-00211 R000800270004-9
 Approved For Release 200`ItM429P70-00211 R000800270004-9
- Background Notes
1. Presently operating in 5565 sq. ft. This includes equipment and
personnel.
2. Present equipment to be placed in requested area - 358 sections 9'
shelving. (179 double sections holding 60 cu. ft.)
3. Number of archives boxes per shelf 7 of archives boxes per section
9 x 7 - 63; capacity of present shelving 63 x 358 = 22,554. Total
boxes now on hand - 17,339
( 9 high because of low ceiling lights - In new building use 10 high)
% expansion now available (9 high) 22,554-17,399= 5155 or 29.6%
expansion now available in New Building -(10 high) 25,060-17,399
equals 7661 or 44.0%
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 Approved For Release 00/01 021AR000800270004
Ming with- 30. -_i. ,,.les including
-ftb-allow e-for end awn aid e J C ?t# s
Records ,?,~ rr~Ti~ Div.
Space Requested - 10,000 sq. ft.
-376
Space Recommended --tj000 sq* ft.
FAQ 6
4(at Difference - 6e60 sq. ft. use Rc--uic7f0n'
outside this area so that only necessary equipment and aisle
space should be allotted . e apa~Srr~vide
i3
JUSTIFICATION: Space for operating personnel has been provided.
, ed:,fox~ an incra - of 14.2 over th _ mambewd
UL''~ 71 4^'+~s e5,f d gq w Ri p,M }, 0r/.w T"tel I- frr om I OnCl_4 e Tf + _._
(Use of st arrdffff=9646Fff--Cent9r-shelving would
z,crease wthi s eneoate
operation should be :icd to --
Al
transferki),
ts present scope with the excess volume of recordsf
to the Record Center. With the allocation of Record Center type
A PC 'F 0,
storage space in the new building it t the
dot'
effectiveness of the operation-be-nately reduced. &
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 CONVIDENIIAL,
Approvesi.F?erg-Rele' e"20?05T'0'8`/` 1'6 -CIA,,.RDP70-00211 R000800270004-9
Background Notes
1. Presently operating in 5565 sq.ft. This includes equipment and personnel.
2. Present equipment to be place din~__requested area - t
358 section. of,-8 `
shelving. C 179 o&-at &-l c f4 1'.
'I 1-1
Number of archives b 1 Per shelf--- umber of archives bg s per section
9 x 7 _ 63, capacity of present shelving 63 x 358 = 22,11. Total
boxes now on and - 172339
% expansion now available(9 )
~iT -1-29L
ansion ---
-Shelve s high )
apacity of 42. 0.. at ns
e3 T-=Sion
5. uVe iss er section - 421? x 3
O 4 . f t llnwanr_a a$ma % `I Ore-
75-
400 400 x ? 25 =
(include acing aisles) 8 sq,ft,
Wig., A ~/