DESIGNATION OF OCR/LY COPIES OF OO AND CS INFORMATION REPORTS AS RECORD COPIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000800260006-8
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 1
• Document Creation Date: December 19, 2016
• Document Release Date: May 18, 2006
• Sequence Number: 6
• Publication Date: September 5, 1963
• Content Type: MF

Approved For Relee 1 1 E-RD f fjf ff
MEMORANDUM FOR: Assistant Director, OCR
SUBJECT : Designation of OCR/LY Copies of 00 and CS Information
Reports as Record Copies.
1. Information reports produced by Contact Division, Foreign Documents
Division and DD/P have been evaluated as permanent records of CIA by the
National Archives and Records Service. The records control schedules of
these components provide for the permanent retention of a hard copy of each
report as a record copy, and these are periodically retired to the Records
Center.
2. Those 00 and CS information reports which are received by OCR/LY
and are filmable are retained on microfilm by OCR/.Y for reference purposes.
A back-up duplicate film copy is retired to Records Center for permanent
retention. Information reports with attachments and non-microfilmable
reports, which are received by OCR/LY, are retained in hard copy and
subsequently retired to the Center by OCR/LY for reference purposes.
3. DD/P, 00/CD and OO/FDD are satisfied that the microfilm copies
retired by OCR are adequate substitutes for the hard copies. They are now
requesting revisions of their records control schedules that would permit
destruction of Division hard copy files and designate the OCR microfilm and
hard copies as Agency record copies. These record copies would remain under
OCR control only until inactive and then would be transferred to Records
Center to be retained permanently in the record set maintained and controlled
by Records Center. Record copies will be made available, as required, to
the OCR/LY for reference purposes.
4. 1 am prepared to approve these revisions because they will, eliminate
duplication of holdings in the Records Center and release approximately 500
cubic feet of storage space. Attached are copies of the proposed schedule
revisions requested by CD and FDD. I will appreciate your concurrence in
designating as record copies the OCR film and hard copy collection of these
reports.
/7 "'~. /
1 Ur
3
Date
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2006/05/18: CIA-RDP70-00211 R000800260006-8
5 September .1963