OBSERVATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000800100002-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 16, 2016
• Document Release Date: August 1, 2005
• Sequence Number: 2
• Publication Date: January 1, 1962
• Content Type: REPORT

Approved For Release 2005/08/16 : CIA-RDP70-00211 R000800100002-9
1. During FY 1962 ote1 evaluations (all types) were dons
(review of 89's) or 37.3'
Of the reported for physical ems or 79%
cancelled out or failed to report or 21%
were disqualified
klog of notices of cancellations for May thru
8 August 1962 - 535 notices - roughly 70% were for "obtai t
ition" or "no longer interested."
of 89's co=uld be in processing Pre-enploymot
a, a~te3;y{~ review could, have been e1,I th ited
his period.
5% disqualified either after evaluating the 89 or after
physical ems, a majority were for psychiatric reasons (8 out
of 10).
Could the personnel index be done earlier, perhaps as past of
recruiting pmeess, or in the ease of persons in the TA3, it
could be done shortly after entering the pool.
If Polygram done early--can the two be tied in?
Perhaps a more thorough study of cancellation notices would be
adva1tageous.
FY 1962 I I iieviews of Msdicai History (Form 89) were
Fre-eaT oyment a=W or E0D's. These were 37.3% of the
To submit routine req aeaat from lA3 to Medical require
rl :
copies Fore; 570
6 copies Form 259
1 Copy Form 89
9 Forms for one individual
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 Approved For Release 2005/08/16 : CIA-RDP70-00211 R000800100002-9
t uation requests requiring
pars each
"eras hailed by Medieal for these cases
If additional information is required, another set of Form 570 is
attached, or in ? s instances, a memo is premed. (About
of evaluations require additional information - 10%
ocessing these cases for physical exam requires at least 5
more pieces of paper (Form. 88, Lab sheet, index card, etc.)
Also a lab work sheet, the personal index.
Total papers for initial processing is
I
Scheduling for physicals also generates a large schedule sheet,
a list 11 copies) for dissemination within Medical staff, it
folder for the Medical chart, a personal index and a folder
for the PI).
Physical layout of line or processing meads improvement for wren
flow of screening, testing and examining of applicants:
Appointment clerk out of line of flow
Receptionist required to leave desk and walk around to
file room to obtain charts
'lese two ought to be located closer and page through window
to file room considered
Physical Requirements Officers now located in lab area. Should be
in closer proximity to secretary in another room.
Name plates on PRO's desks would identify tbm to individuals
coming in to see them personally. At present, persons wander
into the room uncertain as to which PRO they are seeking.
ed for two reception rooaa2;l Examinees Ullks from, the cleared' area
through the uncleared area to go to labs. Also a see-through
window in the door between the two areas wild, enable persons
about to open the door to see if door area clear on other vide.
,Receptionist asks persons in the waiting rooms to fill out certain
forms. Writing tables or writing areas should be provided.
ST
STiT
STA\T
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Better identification of rooms to facilitate the examinees.
Signs that extend outward to be men for a distance down the
long halls would help.
9. aging medical directory in entrance bait
First time visitors puzzled after passing thru double doors,,
No arrows, no signs??
Filing equipnt needs relocating (safe used by lab techs not
near work area, s ere with PROs)
11. File Room:
a. Restrict access of personnel to file personnel.
b. Being used as general storage area.
c. Restrict filing and retrieving operation to file room
.
personnel
d. Add distinguishing feature to Psychiatric chart tikes to
;L g
facilitate filing and finding (colored folder, ink mark
tabs, tape??)
i*design charge out holder or cards to extern beyond folder
xpedite re-filing. Would aid in pin pointing charge
cad after general area for filing located.
Coon Agency identification number under study how will
this affect all Mad files?
contents of charts - Admin vs. sesdicsal papers
13. Backlog of cancellation noticse& (535 for MAY thru Aug 8) with
appointment clerk--extra help or detail needed to eliminate F89's
from otherwise active current file.
14. Staples, staples, staples'. Every step in process preceded with
palling staples and. puctuated with a staple.
15. Have rubber stamp =94e for PRO secretary so that she can stamp
disposition on index card and retain it in her rile. Nov card
is pulled and travels with case to clerk who does the stamping
and then returns the index card to seecretary. It call recseived
when card out of file secretary required to hunt it down. Cards
and cases sent to Audrey (3 rooms away) cards stamped and returned
for wry Lois for her files. Second set of stamps would keep
cards from travelling.
16. Appointment clerk would like Appointment cards to be given to
examinee as reminders of next scheduled visit.
r%tW a 9295 j(s tedPtkFOR7 0ii44fl1881002 following
 also noted are listed Pa possible areas for at tl:o -edicrl
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17. What is reason for numerical filing? Alphabetical filing would,
preclude need for crone reference index, would spscead expansion
of fifes in all areas rather than at the end of file only, as in
straight numerical system. Terminal digit would also do this.
best method for filing.
1#3. Xs another chart folder more appropriate for filing purposes?
dependents file is voluminous, should those files be
tamped, in different style folders (envelope type?)
19. Must dependents charts be retained in file room after return to
states? 1 etire to center .months after return. Can recall
for processing again when and if--assuming Medical has plenty of
advance notice hen dependents involved..
20. To aid locating cases or charts, assign workload by numbers vivre
feasible (eg. with 2 PRO's, one could be assigned all even numbers
and the other odd numbers, lab techs, nurses, doctors, etc . )
21. On 0/S returnees and, dependents -- have 0/8 Medical personnel screen
material befoa
r
e
~
sending to F
eadiyartera, also have 0/S medics use
a
w
'}
j
~17
onsolidated lab reports {~s rather than individual lab sUpe-l3an
these be sent overseas? Ideally, could abstract of case be sent
rather than all slips, histories, oce eats, etc. (eg. 30 Utter
size sheets recorded on one individual plus lab sheets of all
sizes)
Can consolidated lab report be redesigned to include radio-gr,sphic
report when l x 17 x-ray made? Would eliminate 5 x 8 form in
23. Total PbAmical examinations in FY 1962 Pre- gployments and
E() - were disqualified or roughly 3 . No breakdown far
clinics vs psychiatric was made by me, but observation indicated
more than 75% were by Psychiatric Staff. Should exam process be
revised?
21 . Analyze forms and eliminate bootleg forms. Medical now has 415 forms
under control (36 nonstocked - 9 stocked)
25. Study reports and reporting procedures.
-day physical process has increased workload for appointment
clerk and receptionist. How does it effect other medical activities?
Approved For Release 2005/08/16 : CIA-RDP70-00211 R000800100002-9
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sent procedure for ergeney treatment by Permitting
o go directly to Nursing Branch vthaut first pu]U.ing
a chart. (See process charts attached).
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