USE OF MINIGARD METHOD TO PRECLUDE NEED FOR ADDITIONAL RECORD CENTER SPACE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000700280001-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 1
• Document Creation Date: January 4, 2017
• Document Release Date: July 17, 2006
• Sequence Number: 1
• Publication Date: August 16, 1956
• Content Type: MEMO

STANDARD FOR
.p(oved For Release 2006/07/17: CIA-RDP70-00211 R000700280001
14 11
1, Aw
Office Memorandum - UNITED STATES GOVERNMENT
Chief, Business Machines Service
DATE: AUG IF 1P.5l
SUBJECT: T e of Minicard Method. to Preclude Need for Additional
Record Center Space
1. The question has been raised as to whether the application of the Minicard
Method to headquarters documentary materials would not obviate the. need for the
construction of additional Record Center facilities.
2. While the suggestion for Minicard has merit and may result in a decrease
in the need for Records Center storage space in the future, it would not solve the
present problem for the following reasons:
a. Additional space will be required in the Records Center by 1 April 1957.
b. The Minicard system will be applied first to substantive intelligence
documents. These types of documents comprise a very small part of the documents
stored in the Records Center and it is not anticipated that their input into the
Records Center will increase.
c. The bulk of the documents stored in the Records Center is NIS studies
and documents of a housekeeping and/or administrative nature. It is for these
types of documents that additional space is required.
d. While the Minicard system may be applied to housekeeping records In the
future as the equipment and system is further developed, it does not appear to
he a feasible application at this time.
e. Approximately 75% of the records stored and to be stored in the Records
Center are of temporary value. The use of the Minicard system for the sole pur-
pcze of reducing the filing space of temporarily held documents would not be
economically feasible. As a general rule the cost of reducing temporary records
to Minicard or micro-film form far exceeds the cost of constructing and operating
the type of storage. facilities to be c onstruacted at the Records Center.
3, Micro-film techniques are now being developed for maintaining active and semi-
active administrative type records in headquarters. It is anticipated that substantial
reduction in filing space in headquarters and the Record Center will eventually be
realized through the application of those techniques,
Approved For Release 2006/07/17: CIA-RDP70-00211 R000700280001-2
TO I Chief, Management Staff