INCREASED ADVANTAGES OF USING REVISED FORM 240, COURIER RECEIPT AND LOG RECORD, AND THE NEW AGENCY CHAIN ENVELOPE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000700130029-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: January 4, 2017
• Document Release Date: September 25, 2006
• Sequence Number: 29
• Publication Date: October 25, 1955
• Content Type: MF

Approved For Release 2006/09/25: CIA-RDP70-00211 R000700130029-8
.MEMORANDUM FOR-. Registry personnel
SUBJECT-. Increased Advantages of Using Revised Form 240, Courier Receipt
and Log Record, and the New Agency Chain Envelope
1, The new Agency Chain Envelope and its companion,, Form 2)40, have
been used in headquarters for over two months. When used properly, these
mail control aids are meeting or exceeding expectations for saving mail
handling. and logging time, envelopes,, and storage space in safes. However,
it is felt that greater benefits could be gained from the Chain Envelope
and. Form 2140 if their uses and advantages were better understood.
2. The revised Form 2140 and the new Agency Chain Envelope serve
essentially the same purposes as did their predecessors. That is, they
provide for the transmittal and receipt of material sent through the
courier system. The significant change is in Form 2140. It is now a
four-copy form rather than a two-copy one, with two of these copies
designed for use as log records by senders and recipients. By following
the attached instructions,, originators of Form 2)40 will ensure that full
advantage is made of these copies. Observance of the following points
will also increase the usefulness of both Form 2140 and the Chain
Envelope.
a, In all cases, whether Form 240 is to accompany a plain envelope
or.a Chain Envelope,, the stub and all carbons-.should be snapped out
from the four copies. The appropriate copies..then can either be
inserted in the window pocket of a Chain...Env.elope or attached by a
staple or scotch tape to a plain envelope. It-is essential that the
stub be removed to avoid any possibility of attaching Form 2140 by
the stub alone, which increases.the.._chance of. copies becoming torn
from the stub,, and.. hence lost.
b. Apparently some Chain Envelope users lack confidence in the
ability of the window pocket to. retain. copies of Form 2140,, or an
addressed 3" x 9?t card or slip of:paper. Accordingly,, they either
fail to use the pocket at all, or use both an addressed card (or
slip of paper) and a Form 240, placing the card in the pocket and
attaching the Form 2140 to the other corner of the Chain Envelope.
Others who use the pocket, seal the opening with either scotch tape
or a staple. Neither of these:precautions.:is..necessary. There
hasn't been a single case.of.a receipt, slip . of. paper, or.add.ressed
card slipping out of an unsealed..po.cket..while the envelope was enroute,
c. The attached instructions cover the disposition of each copy
of Form 2140 when used with the Chain Envelope. However,, these
instructions apply equally to.using.,:FOrm 2)0-with plain envelopes
or wrapped. bulk packages. The only exception is that the last two
copies in the set ("Courier Receipt,," and "Action Desk") will have
to be attached to the package or envelope rather than inserted in
the window pocket of the Chain Envelope. In no case should any copies
other than these two be placed on an envelope or package. Only one
of these ("Courier Receipt") should, be given to the courier as
evidence of receipt, This copy should be signed by the recipient,,
not just initialed.,
(over)
Approved For Release 2006/09/25: CIA-RDP70-00211 R000700130029-8
 Approved For Release 2006/09/25: CIA-RDP70-00211 R000700130029-8
Attachments:
Instructions for Using the Revised Courier Receipt and the
New Agency Chain Envelope
(Distribution of this memorandum is being-promoted by the
Records Management Staff. Your assistance.in_calling it
to the attention of others in your component will be
appreciated. For further information on the use of Form
2140 and. the Chain Envelope,..or.for additional. copies of
this memorandum, contact either, your-Records..Officer, or the
Records Management Staff, extensions
Approved For Release 2006/09/25: CIA-RDP70-00211 R000700130029-8