INSTALLING AND OPERATING A REPORTS MANAGEMENT PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000700120004-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 8
• Document Creation Date: January 4, 2017
• Document Release Date: August 10, 2006
• Sequence Number: 4
• Publication Date: August 23, 1957
• Content Type: REGULATION

Approved For Release 2006/08/10: CIA-RDP70-00211 R000700120004-6
Approved For Release 2006/08/10: CIA-RDP70-00211 R000700120004-6
 Approved Fore ease 2006/08/10: CIA-RDP70-002117070C"Ir_41
1. DATE OF SURVEY
2. TYPE OF REPORT
REPORT SURVEY
REQUIRED PREPARED
3. PERSON TO CONTACT NAME
COMPONENT
ROOM NO. AND BLDG.
PHONE
REGARDING REPORT
4. REPORT TITLE
5. AUTHORITIES OR DIRECTIVES RECUIRING THIS REPORT
REPORTING FREQUENCY (Daily, weekly, monthly, GA situs?
6
7. REPORT FORMAT (Form no., memorandum, machine tabula.
.
tions occur, etc.)
tlon, etc.)
9. NUMBER OF REPORTS RECEIVED/PREPARED ANNUALLY IF REPORT
B. DATE REPORT IS DUE
IS A "SITUATION" REPORT
10, OFFICES OR ACTIVITIES REQUIRED TO SUBMIT THIS REPORT
11. DISTRIBUTION OF THIS REPORT
ORIGINAL:
COP I E 5 1
12. ESTIMATE OF THE NUMBER OF MAN HOURS REQUIRED TO PREPARE THIS REPORT ONE TIME. INCLUDE MAN
HOURS REQUIRED AT ALL LEVELS TO MAINTAIN RECORDS, COLLECT DATA. PREPARE FEEDER REPORTS. AND
COMPILE THE FINAL REPORT. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
13. COMPLETE THE FOLLOWING AS APPROPRIATE TO EITHER A "REQUIRED" OR "PREPARED" REPORT. OR BOTH, USING
YES
NO
SPACE 14 IF NECESSARY.
A. DOES THIS REPORT DUPLICATE IN WHOLE OR IN PART ANY OTHER REPORT? IF $0 PLEASE EXPLAIN.
B. 19 THE INFORMATION REPORTED IN MORE DETAIL. SUBMITTED MORE FREQUENTLY. OR GIVEN WIDER DISTRIBUTION
THAN IS CONSIDERED NECESSARY TO SERVE THE PURPOSES FOR WHICH THE REPORT WAS ESTABLISHED?
C. IS THIS REPORT THE RESULT OF AN ADMINISTRATIVE OR PROCEDURAL PROBLEM WHICH SHOULD BE CORRECTED
RATHER THAN REPORTED ON?
D. COULD THE PURPOSES OF TH19 REPORT BE SERVED BY DIRECT SUPERVISION OR INBPECTION~ OR BY BRIEFINGS.
STAFF MEETINGS. ETC.7
E. HAS OFFICE ROUTINE EVER BEEN DISRUPTED OR HAS OVERTIME EVER BEEN REQUIRED TO MEET THE SUBMISSION
DATE FOR THIS REPORT?
F. DO YOU RECOMMEND THAT THE FORM OR FORMAT OF THIS REPORT BE REVISED WITH RE SP EQ T TOI
II
. . . . . . . . . .
(I) SPACING? . ? . . . . . . . . . . . . . . . . . . .
( 2 ) W E I G H T O F PAPER? . . . . . . . . . . . .
(3) POSSIBLE ELIMINATION OF TRANSMITTAL CORRESPONDENCE? . . . . . . . ?
G. IF THE REPORT IS REPRODUCED BY MIMEOGRAPH. DITTO, MULTILITH. ETC., DO YOU RECOMMEND THE PROCURE-
TE PREPARATION
PEDI
MENT OF REPRODUCIBLE MASTERS WITH HEADINGS. LINES. ETC. PREPRINTED THEREON TO EX
'''
J
OF THE REPORT? O '!C Pages
.I
1 '...
H. WOULD YOUR OFFICE DISCONTINUE'
,- (1) MAINTAINING . . . . . . . . . . . . . .
.. .. , . (2 ) COMPILING . . . . . . . . . . ?
THE DATA BEING SUBMITTED IN TH15 REPORT IF THE REOUIREMENT FOR 1 7 0 SUBM 190ION WERE RESCINDED?
E
J
Approved For Release 2006/08/10: CIA-RDP70-002 WM121 004-6
R
( O V
(22. 36)
 r,iL I1 _ r. era,TJctl
14. REMARKS (lr you require
this rap..... ...--?-r -?--- Its purpose, and -
blished
st
contemplated action for
.
a
continuing the report. Consider changes Inconditions since the report was e
k of evidence that
l
ac
If you prepare this report, furnish a general opinion of its value. Cite any evidence or
including methods for preparing and submitting the
ments
imp
d a
the report is worth its
,
rove
ny
cost. Recommen
report.)
COhTI NUEO ON SEP ARATE SHEET
O
REVIEW BY CHIEF OF COMPONENT
RECOMMENDATIONS
.
CONTINUED ON SEPARATI. S H E f: T
DATE
TITLE
SIGNATURE
Approved For Reease 2006/08/10?: CIA-RDP70-00211 00700120004-6
 Approved ForR&ease 2006/08/10: CIA-RDP70-0021p0070 q,4~-2Q0, }4i - e 2 NNOW
REQUEST FOR APPROVAL OF NEW OR REVISED REPORTING REQUIREMENT
DAT E OF REQUEST
TO:
THROUGH:
I. PERSON TO CONTACT
REGARDING REPORT
NAME
ROOM NO.
BUILDING
PHONE
2. TITLE OF REPORT AND REPORTS CONTROL SYMBOL IF ONE HAS BEEN ASSIGNED
3. TYPE OF
REPORTING
REQUIREMENT
4. IF REVISED. STATE NATURE OF REVISION
NEW
REVISED
5. LIST ANY REPORTS TO BE SUPERSEDED BY THIS NEW OR REVISED REPORTING REQUIREMENT
6. P
ROPOSED DURATION OF REPORT
INDEFINITE
TEMPORARY (Indicate period)
7. CITE DIRECTIVES, AUTHORITIES OR INSTRUCTIONS ORIGINATED BY YOUR IMMEDIATE ORGANIZATIONAL ELEMENT WHICH REQUIRE
THIS REPORT
8. CITE OTHER CURRENT DIRECTIVES, AUTHORITIES OR INSTRUCTIONS, AFFECTING THE REPORT
9. REPORT FORMAT (Form no., memo, machine
tabulation, etc.)
10. REPORTING FREQUENCY (Daily, weekly,
monthly, as situations occur, etc.)
11. DATE REPORT IS DUE IN YOUR
OFFICE
12. DESCRIBE SUPPORTING MATERIAL TO BE SUBMITTED WITH REPORT
13. ACTIVITIES OR COMPONENTS REQUIRED TO SUBMIT THIS
14. DISTRIBUTION OF REPORT
REPORT
ORIGINAL
co P I E S
FORM VNOs 142 OBSOLE p ovinedSFFn -Release 2006/08/10: CIA-RDP70-00211 R0Q07A 2'(1OC4-6 2 (36. 38)
 15. DETAILED NEED F IPM FOfHI
affected if the information you
desire was not
E
furnished.)
t
CONTINUED ON
n
SEPARATE
would be
SHEET
REVIEW BY CHIEFS OF
COMPONENTS
RECOMMENDATIONS
=CONTINUED ON
SEPARATE
SHEET
DATE
TITLE
SIGNATURE
RECOMMENDATIONS
CONTINUED ON
SEPARATE
SHEET
DATE
TI TLE
SIGNATURE
RETURNED APPROVED
REPORTS
CONTROL SYMBOL
ASSIGNED
DATE
RETURNED DISAPPROVED
TITLE
SIGNATURE
COMMENTS ARE ATTACHED
Approved For Release 2006/08110?: CIA-RDP70-00211 R000700120004-6
 Approved For Release 2006/08/10: CIA-RDP70-00211 ROOD a 0 4 6
#091 r 3
10. OTHER CURRENT DIRECTIVES OR INSTRUCTIONS AFFECTING THE REPORT
11. OFFICES OR ACTIVITIES REQUIRED TO PREPARE THE REPORT
12. DISTRIBUTION
FORM NO.
1 DEC 55 855
2. SUBJECT CODE
TYPE OR7
ftEOUIRED PREPARED
INO
Fiquye 3.
Approved For Release 2006/08/10: CIA-RDP70-00211 R000700120004-6
 Approved For Release 2006/08/10: CIA-RDP70-00211 R0007001200Jfq i.e 4
A
SAMPLE FORM MEMORANDUM FOR INITIATING A REAPPRAISAL OF REPORT
MEMORANDUM FOR., (Chief of the organizational element which
requires or prepares the report)
SUBJECT., (Title and reports control symbol of the report)
REFERENCE., (Directive which requires the report)
1. One of the functions of our Reports Management Program
is the periodic reappraisal of requirements for reports. In
this manner nonessential reporting is disclosed and eliminated,
and essential reporting systems are further improved.
2. Our records indicate that your organization (prepares/
requires) this report in accordance with the referenced
authority. Your assistance in reappraising the report is there-
fore requested. Please have the member of your staff responsi-
ble for this report complete the enclosed Report Survey forms and
return one copy to us within ten days. Any directives, correspondence,
instructions, revised forms or other material concerning this
report which have not been furnished us should also be forwarded.
3. The enclosed form contains questions which provide
criteria for evaluating the report. Additional guidance may be found
in the pamphlet "Analyzing Requirements for Administrative and
'Management Reports," obtainable from our office. For this
pamphlet or for further information please call us on extension
123L+.
Reports Management Officer
Enclosure.,
Form No. 521 (2)
~"