MANAGEMENT STAFF, STATEMENT OF ACCOMPLISHMENTS AND OBJECTIVES, MAJOR ACCOMPLISHMENTS AND SIGNIFICANT DEVELOPMENTS DURING 1954 (CONT'D)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000700060041-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 19, 2016
• Document Release Date: September 23, 2005
• Sequence Number: 41
• Publication Date: September 15, 1954
• Content Type: REPORT

Approved Fob- Release 2005/11/21 : CIA1RDP70-00211 R000700060041-2
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The outstanding development of 1 ; =4 was the present regulatory issuan.es s?vste,~,,
Agency officials have actively supported this development by contribu in on a
regular and accelerated basis, to the development of a complete set of policy and
procedural instructions. Administrative procedures within the Staff itself have bear
developed to a point where they may be regarded as final, - hi 1e the syster cdeve lope "0.?
coordination and distribution of regulatory issuances continues to improve.
During fiscal year 1954 there were 440 pr)posed regulatory issuance
distributed to major Agency components for coordination. Of these,
publication effected on 319.
1
Records management
received, edited ao.n
ction was completer and
Substantial savings of space and equipment (estimated at $220,400) were effected by the t ans:e:'
of inactive records from office space to open storage space in the Records Center v%hich
elimAnated the use of expensive filing cabinets.
Records management surveys were completed or in process in eleven organizational units of
the Agency.
15 September 1954
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 Approved For Release 2005/11/21 ittbP70-00211 R000700060041-2
L NAGE ENT STA
Statement of Accomplishments and Oblectives
cr cc :j nn-leg a:= Significant Developments During 195 (Contd)
Records Management --(Copt' d)
Standards for the operation of the program on a decentralized basis we,e prejared in the form of
a Records Management Program Guide, a Records Disprsition Handbook, Handbook for Subject Filing,
and a Correspondence Handbook.
Conducted training in Vital Materials Program.
Improved the system for stocking and supplying form.
Developed informational releases )n correspondence and reports manager nt.
Introduced Reports and roaic_re
and Correspondence Management IT )grams in three offj, ,es.
Devised more efficient correspondence technique,
Standardized filing supplies and filing cabinets.
Developed disposition plans for seven major organi;,tional units for re-noval of inactive
records from office space.
Transfers of inactive records from office space to the Records Center increased 210%.
There are now a total of 14,166 cubic feet of recor(is in the Center. These would require 1,771 safe
cabinets costing $421,498 and over 10,000 square fe
Records Management
The objectives of the Records Management Division for fiscal year 1955 gre to,
Develop and issue handbooks on various program phases and provide in`:rmationai rexease~.
Standardize foreign intelligence information reports.
Revise and simplify the forms numbering system and pubiish appropriate indexes.
Develop a correspondex covering standard Headquarters requests and reports.
Investigate the possibility of stocking only unwatermarked (sterile) tationerv,
Develop regulations and procedures for the preparation and handling o,' dispatches.
Develop filing standards to be followed throughout the Agency.
Develop a uniform system for the control and logging of communication,xw
Install a revised inventory system for vital materials.
Complete the survey of microfilming operations and establish program or management or such
operations.
Review existing records control schedules to assure that they are up 'o date; that the are
effective in moving inactive material from office space to inactive suorage and that dis-
posals are being effected; and disposals and transfers are appropriat~aly documented. Also
continue to assist offices in developing their records scheduling protrams.
Continue records management surveys throughout the Agency.
Transfer physical location of Records Center.
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ie rt embe .
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S ,aC RET
Stawenien c" c":omplishments and Objectives
.program Outlook for Fiscal Year 1956 ((ont'd):
Executive direction, Administration, r21nization anc]hethodtrzand Business '?Eine Services (Cont'd)
Records Management
It is proposed that the fiscal year 1956 program will include the following activities.
Completion of an Agency-wide inventory of forms and to substantially reduce the total number of
forms used by the Agency through eliminations and consolidations.
Completion of the establishment of area programs in Reports and Correspondence Management
throughout Headquarters, and extend the programs t
Assist the Area Records Officers in completing the installation of the Agency filing system.
Determine the need for existing microfilm projects and assure the proper utilization of
equipment. Also, reduce microfilming where possible and, in lieu thereof, to utilize the
Agency Records Center facilities.
The destruction of records of temporary value should begin during this fisccal year and pro-
vide for the release of some space within the Records Center.
A program will be initiated to identify and segregate those records that h. ve permanent
value as the official archives of the Agency. These records will be scree?ed for any evidence
of physical deterioration and special provisions will be made for their permanent retention.
15 September 1954
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-Approved For Release 2005/11/21 : CIA-RDP70-00211R00Q700060041-2